HP 8100C - Manual

6 Identifying digital sender parts Before using the digital sender, use the diagram below to familiarize yourself with the parts of the digital sender. Front and top view Power switch (on back) Document input tray Controlpanel Document output tray Document lever

Identifying digital sender parts 7 Front view with ADF unit raised ADF unit (raises to reveal glass) Glass

8 Identifying control panel features Use this diagram to familiarize yourself with control panel features. 1 Control Panel Display — Displays information and messages. 2 Go key — Sends a document. In the manuals, this key is shown as this symbol: . 3 Cancel key — Stops sending process or returns to ...

10 Managing your user profile There are two different types of users for the digital sender: ● Registered users. Registered user must establish a user profile, and they have full access to all features. ● Guest users. Guest users do not have to establish a user profile, but they also do not have ful...

Managing your user profile 11 Adding a registered user profile The administrator decides whether or not you can add a registered user profile, or if only he or she can. If you try to add yourself and are asked for the administrator password, contact the administrator. If the administrator allows you...

Managing your user profile 13 Changing options for your profile If you want to change your password, user name, or other registered user information, you can do so if the administrator allows it. If not, you receive a message to contact the administrator. To change options for your profile Do one of...

14 Finding help This user guide provides instructions to help you use the digital sender, and it will also help you troubleshoot if you experience a problem. Additionally, the digital sender itself houses Help to assist you. The Help for the digital sender contains context-sensitive Help. When you p...

Introduction 15 2 Sending documents Introduction The HP Digital Sender 8100C lets you send a variety of single- and double-sided documents to e-mail addresses and distribution lists. You can also send to any fax number if your company subscribes to an Internet fax service. Sending a document is a si...

16 Guidelines for documents The HP Digital Sender 8100C is both a sheetfed and a flatbed digital sender. You can insert up to 25 pages (single- or double-sided) into the automatic document feeder (ADF) and quickly send them. On the glass, you can place documents that you cannot put in the ADF, such ...

Guidelines for documents 17 Guidelines for using the glass The glass is the best way to send unusual documents. Examples of unusual documents include: ● Documents on media lighter than 60 g/m 2 (16 lb) or heavier than 105 g/m 2 (28 lb). ● Irregular sizes or shapes, such as newspaper clippings, recei...

18 Step 1 Load a document You can load a stack of pages in the ADF or load one page at a time on the glass. See "To load a document in the ADF" or "To load a document on the glass .” CAUTION Before using the ADF, remove from the document anything such as self-adhesive notes, paper clips,...

Step 1 Load a document 19 To load a document on the glass 1 Raise the ADF unit to reveal the glass. 2 Place the page face down on the glass, top edge toward the back. 3 Align the document in the upper-right corner of the glass. 4 Lower the ADF unit. 1 2 3 4

20 Step 2 Choose a destination You can send a document to: ● e-mail addresses or distribution lists ● fax numbers or distribution lists (if your company subscribes to a supported Internet fax service) ● HP JetSend-enabled printers E-mailing documents When you e-mail from the digital sender, it creat...

Step 2 Choose a destination 21 To send to e-mail destinations Note At any time before pressing to send the document, you can press or B ACK ( F4 ) to return to the main screen without saving any settings. 1 Press E-M AIL ( F1 ). If guest usage is disabled, then only registered users can use the digi...

Step 2 Choose a destination 23 8 Press to begin sending the document. ● If you sent a single-sided document, the process is finished. ● If you sent a double-sided document using the ADF, wait for the first side to finish. Then, reload the document with the second side facing up, last page on top, an...

24 Faxing documents If your company has Internet fax service, you can send documents from the digital sender to fax destinations. If the service is not configured, you receive a message. See the administrator. When sending a fax, you can type fax numbers or you can choose fax destinations from the p...

26 Printing to HP JetSend-enabled printers The digital sender is an HP JetSend-enabled device. You can use its HP JetSend capabilities to send to printers on your company’s network that are HP JetSend enabled and have valid TCP/IP addresses. If you receive a message requesting a TCP/IP address when ...

Step 2 Choose a destination 27 4 Press to begin sending the document. ● If you sent a single-sided document using the ADF, the process is finished. ● If you sent a double-sided document using the ADF, wait for the first side to finish. Then, reload the document with the second side facing up, last p...

28 Changing settings (optional) The Paper Size, Quality, and Format settings appear in the upper right corner of the control panel display. Use this procedure to change the Paper Size and Quality options. You can also use this procedure to change the file format setting, if you see the Format option...

32 Using address books The digital sender stores addresses and fax numbers in the following address books under the Lists menu: ● Your Personal E-Mail addresses bookStores personal e-mail addresses that you can use when sending e-mail. No one except you and the administrator can see, change, or use ...

Using address books 33 Viewing address books You can view entries in your two Personal E-Mail books as well as the two public Fax books. To view books 1 Press L ISTS ( F4 ). 2 Use the and keys to select a book and press E NTER . The login dialog box opens. 3 Type your user name (or use the and keys ...

34 Managing your Personal E-Mail addresses book If you are a registered user, you can store e-mail addresses in your Personal E-Mail addresses book and use the entries when you e-mail a document. Use the procedures in this section to add, modify, and delete addresses from your Personal E-Mail addres...

Managing your Personal E-Mail addresses book 35 To add addresses 1 Press L ISTS ( F4 ). 2 Press and press E NTER to select Personal E-Mail addresses . The login dialog box opens. 3 Type your user name (or use the and keys to scroll to it) and press E NTER . Then, type your password (if set) and pres...

36 Modifying or deleting e-mail addresses Once you have added addresses to your Personal E-Mail addresses book, you can change the name and e-mail information. Changing this information also changes it in any of your Personal distribution lists where it appears. If an e-mail address in your Personal...

Managing your Personal E-Mail lists 37 Managing your Personal E-Mail lists Your Personal E-Mail lists book contains distribution lists you create using e-mail addresses. Distribution lists are useful if you regularly send e-mail to the same group of people. E-mail distribution lists can only consist...

38 To create new lists 1 Press L ISTS ( F4 ). 2 Press E NTER to select Personal E-Mail lists . The login dialog box opens. 3 Type your user name (or use the and keys to scroll to it) and press E NTER . Then, type your password (if set) and press E NTER . This dialog box opens: 4 In the List name fie...

Managing your Personal E-Mail lists 39 Adding addresses to existing lists Use this procedure to add addresses to e-mail distribution lists you have already created. To add addresses to existing lists 1 Press L ISTS ( F4 ). 2 Press E NTER to select Personal E-Mail lists . The login dialog box opens. ...

40 Changing or deleting addresses in lists Use this procedure to change or delete e-mail addresses from a distribution list in your Personal E-Mail lists book. While in a selected distribution list, you can change the information for an e-mail address contained in the list, as long as the address is...

Managing your Personal E-Mail lists 41 To change or delete addresses in lists 1 Press L ISTS ( F4 ). 2 Press E NTER to select Personal E-Mail lists . The login dialog box opens. 3 Type your user name (or use the and keys to scroll to it) and press E NTER . Then, type your password (if set) and press...

42 Deleting e-mail lists If they are no longer useful, you can delete distribution lists from your Personal E-Mail lists book. To delete e-mail lists 1 Press L ISTS ( F4 ). 2 Press E NTER to select Personal E-Mail lists . The login dialog box opens. 3 Type your user name (or use the and keys to scro...

Managing the Fax numbers book 43 Managing the Fax numbers book Registered users and the administrator can add, change, or delete fax numbers stored in the Fax numbers book. Because these are public fax numbers, any other registered user can also see, change, or delete any fax number. Note The admini...

44 To add fax numbers 1 Press L ISTS ( F4 ). 2 Use the and keys to select Fax numbers and press E NTER . 3 Type your user name (or use the and keys to scroll to it) and press E NTER . Then, type your password (if set) and press E NTER . 4 When the dialog box shown below opens, type a name for this e...

Managing the Fax numbers book 45 Modifying or deleting fax numbers Use this procedure to modify or delete fax numbers in the public Fax numbers book. CAUTION This is a public book that stores all fax numbers for all users. Do not modify or delete fax numbers other users may need, or make sure that a...

46 Managing the Fax lists book Registered users can add, change, or delete fax distribution lists stored in the Fax lists book. Because these are public lists, any other user can also see, change, or delete any fax distribution list. Creating new fax lists You can create a fax distribution list from...

Managing the Fax lists book 47 Adding fax numbers to existing lists Use this procedure to add fax numbers to a fax distribution list that has already been created. CAUTION This is a public book that stores all fax lists for all users. Do not alter others’ lists, or make sure that altering lists does...

48 7 Repeat step 6 to add more fax numbers to this list. 8 When finished, press B ACK ( F4 ). 9 Repeat steps 4 through 8 to add more fax numbers to other fax lists. 10 When finished, press B ACK ( F4 ). Modifying or deleting fax numbers in lists Use this procedure to modify fax numbers in or delete ...

Managing the Fax lists book 49 To modify or delete fax numbers in lists 1 Press L ISTS ( F4 ). 2 Use the and keys to select Fax lists and press E NTER . 3 Type your user name (or use the and keys to scroll to it) and press E NTER . Then, type your password (if set) and press E NTER . This dialog box...

50 Deleting fax lists If a fax distribution list is no longer useful, you can delete it from the public Fax lists book. CAUTION This is a public book that stores all fax distribution lists for all users. Do not delete lists that other users may need. To delete fax lists 1 Press L ISTS ( F4 ). 2 Use ...

Introduction 51 4 Troubleshooting Introduction This chapter is your guide for resolving problems that might occur while you are using the HP Digital Sender 8100C. The chapter is divided into the following sections: ● Clearing paper jams. See page 52 . ● Troubleshooting the digital sender. See page 5...

52 Clearing paper jams When you have a paper jam, the control panel displays this message: Paper Jam Detected! Clear jam and press OK. Or Press HELP for instructions . Use the appropriate procedure below to clear the jam. To clear jams at the start of a page CAUTION Only remove jams after raising th...

56 Troubleshooting the digital sender Troubleshooting for the digital sender is divided into two sections, General digital sender troubleshooting and Control panel messages. General digital sender troubleshooting includes problems that might occur that do not generate error messages. Note As a gener...

Troubleshooting the digital sender 59 Control panel messages This following table lists the messages the control panel might display while you are using the digital sender, the cause of the message, and recommended actions. Note The messages are listed in alphabetical order. Messages that report nor...

Hewlett-Packard limited warranty statement 65 A Warranty and support information Hewlett-Packard limited warranty statement 1 HP warrants HP hardware, accessories, and supplies against defects in materials and workmanship for the period specified above. If HP receives notice of such defects during t...

Hewlett-Packard Year 2000 warranty 67 Hewlett-Packard Year 2000 warranty Subject to all of the terms and limitations of the HP Limited Warranty Statement provided with this HP Product, HP warrants that this HP product will be able to accurately process date data (including, but not limited to, calcu...

68 HP customer support options worldwide You can call HP for support using the table below. For all other support information, such as obtaining printer drivers or help using an online server, see “HP support” on page 70 . If you need a replacement part or information not listed in one of these two ...

70 HP support Online services: for 24-hour access to information over your Internet connection, we suggest these services: World Wide Web URL - Firmware upgrades, printer drivers, updated HP printer software, plus product and support information may be obtained from the following URLs: for HP Digita...

71 Index Symbols .pdf files e-mailing 20 opening 23 reading attachments 23 .tif files reading attachments 23 A A4 paper size, selecting 28 accessories and supplies warranty 65 Acrobat Reader attaching 23 downloading and installing 23 location 23 adding address book passwords 11 e-mail addresses 34 r...