Page 2 - For your records
Please open this page for an ‘at a glance’ guide toyour BF900 multifunctional fax machine. Date of purchase: Place of purchase: Serial number (on base of unit): Purchase price: (Proof of purchase is required for warranty purposes, so please keep your receipt) For your records
Page 3 - Control panels; At a glance
At a glance Control panels FF Prints PC documents held in memor y. On-Line Indicates that a PC printer is on-line. On-Line indicator Display Function. Lets you select from the Options and Programming menus. Pause/Redial. Redials the last number. Inser ts a pause into anumber stored in the director y...
Page 5 - In this guide
4 In this guide In this guide At a glance 1 Introduction 5 Setting up 6 Using the BF900 15 Additional features 27 Connecting to a PC for printing, scanning and faxing 43 Connecting to a switchboard 44 Optional extras 45 Maintenance 47 Help 49 Technical specif ication 54 Technical information 56 Inde...
Page 6 - Introduction; Your BF900 multifunctional, plain
5 Introduction Introduction Your BF900 multifunctional, plain paper fax machine is designed for ease of use and made to the highstandards set by BT. Thank you for choosing a BT product. YourBF900 is Millennium compliant and you canexpect it to provide many years of qualityser vice. Please read these...
Page 7 - Setting up; follow these steps to get your BF900 ready
6 Setting up When setting up refer to ‘At a glance’ on page 1 for location of sockets and buttons. Setting up follow these steps to get your BF900 ready to use. Remove the adhesive strips securing thecontrol panel and plain paper cassette. 1 Inser t the drum and tonercar tridges Press the cover rele...
Page 9 - Plug in the telephone line cord; LINE; Free; Plug in the mains power cable
5 Plug in the telephone line cord Connect to the right hand socket marked LINE on the side of the machine. Plug the other end of the telephone line cordinto the telephone socket. If you do not have a modern socket, call Free fone 0800 800 150 and ask for a BT engineer to come and fit the cor rect so...
Page 10 - Plug in a telephone
9 Setting up 8 Plug in a telephone If you wish, you can connect a telephone to the same line as your BF900. Connect thetelephone cord to the line adaptor on yourBF900 telephone line cord. The phone willwork whether your BF900 is connected to the mains power or not. 9 Load the paper cassette tray Pus...
Page 11 - 0 Switch the power ON; 1 Enter your telephone number
10 Switch the power ON The machine will beep and go into standbymode. The screen displays the date and time. If the incor rect date and time are shown,change them by following the steps shown in To change the date and time , p11. 10 Setting up 11 Enter your telephone number You can have your fax or ...
Page 12 - 2 Enter your name; 3 Setting the date and time
11 Setting up 12 Enter your name You can have your name printed at the ver y top of each fax you send. The name can be upto 20 characters long. • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,> . • Press 9 (or the buttons) to display PROG USER DATA 0~9,#,*,>, ENTER . • Pr...
Page 13 - 5 Set the language – if required
12 Setting up 14 Setting the supplier telephonenumber This enables your BF900 to contact your faxsupplier automatically to tell them to supply anew toner car tridge. • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,> . • Press 9 (or the buttons) to display PROG USER DATA 0-9,...
Page 14 - 6 Setting user mailboxes
13 Setting up 16 Setting user mailboxes You can set mailboxes for up to 9 individualusers, ensuring their faxes remain private.Each mailbox user has a password which mustbe used in order to open the mailbox and printout the documents. You first allocate the mailboxes 1-9 and thenset the 4 digit pass...
Page 16 - Sending faxes
Sending faxes To load documents for faxing. Load up to 30 pages at a time, face down, intothe document feeder. The first page isautomatically drawn a little way into the feeder. Display shows SELECT LOC/COPY . 15 Using the BF900 Using the BF900 START Normal dialling. (You can dial up to 30 digits in...
Page 20 - Receiving faxes
19 Using the BF900 Sending documents without scanning into the memory If your BF900 does not have enough memor ycapacity and you are not ready to clear thememor y, you can bypass it to send documentsdirect. • Load the document• Select the RESOLUTION , TYPE ORG and PHOTO settings if required. • Press...
Page 21 - Making phone calls
20 Using the BF900 Session numbers Your BF900 gives a session number to eachdocument which has been sent or received.This number is printed at the top of each pagemaking it easy to keep track of each document.You can view the director y of documents onthe screen or print out a list of documents. ( S...
Page 22 - Copying; Storing numbers
21 Using the BF900 Copying You can make up to 99 laser quality copies ofan original document. Sorted or stacked copies • STACK COPIES prints documents in page order, for example 111, 222, 333, 444, 555, • SOR TER COPIES collates the document, for example; 12345, 12345, 12345. To copy a document Load...
Page 28 - Additional features; Sending faxes – advanced options
27 Additional features Additional features Setting Resolution, Photo andType Org. (contrast) You can choose dif ferent resolution and contrastsettings to ensure the best quality when faxingor copying a document. The setting you chooseis shown by an indicator light. Resolution Press the RESOLUTION bu...
Page 32 - Polling; You now have the following options:
31 Additional features Polling This allows your BF900 to retrieve a documentfrom another machine, or for another faxmachine to retrieve a document from your BF900. You can also set your BF900 to poll documentsfrom another machine at a fixed time ever y dayor you can set it to poll continuously until...
Page 34 - Security features
33 Additional features To save incoming documents into the memory. You can set your BF900 to save received faxesin the memor y and protect them with a 4-digitpassword. To print, you must enter the cor rectpassword. To set your BF900 to receive to memor y. • Press the FUNCTION button. Display shows F...
Page 35 - Repor ts and lists
To print documents received to memory • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,> . • Press # (or the buttons) to display OTHER OPTIONS 0~9,#,*,<,> ENTER . • Press the ENTER button. Display shows OTHER OPTIONS 1~7 < >, ENTER . • Press 2 (or the buttons) to ...
Page 37 - Activity repor t guide
36 Additional features Activity repor t guide Your guide to the details shown on an activity repor t. TYPE DEPT SESS DATE/TIME DURATION REMOTE ID SPEED PAGE RESULT (a) (b) (c) (d) (e) (f) (g) (h) (I) a) TYPE Meaning MEMORY TX Document sent from memor y. DIRECT TX Document sent without scanninginto m...
Page 39 - Setting user preferences
38 Additional features Setting user preferences You can change a number of original settings to suit your preferences. These are: Name Original Alternatives setting Activity Repor t ON ON/OFF Activity repor ts are printed automatically after ever y 40 transactions. Er ror Repor t ON ON/OFF Er ror re...
Page 41 - Printer preferences
40 Additional features To change the user preference settings • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,> . • Press 8 (or the buttons) to display PROG USER SWITCH 0~9,#,*,>, ENTER . • Press the ENTER button. Display shows PROG USER SWITCH 0~9,#,*,<, > . You ca...
Page 44 - Printing
43 Connecting to a PC for printing, scanning and faxing To set a compatible font style for your PC • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,> . • Press 0 (or the buttons) to display SET PRINTER 0~9,#,*,<,> ENTER . • Press the ENTER button. Display shows SET PRIN...
Page 45 - Connecting to a switchboard
44 Connecting to a switchboard Connecting to a switchboard If you want to connect your BF900 to aswitchboard, (also known as a PBX), you cantake advantage of its PBX mode. You can also follow these steps to switch backto PSTN for connection to the normal publicnetwork. • Press the FUNCTION button. D...
Page 46 - Optional extras
45 Optional extras Printer memory You can add 2Mb, 4Mb and 6Mb to the standard 1Mb of memor y your BF900 printer has. If youwant 600dpi print quality, we recommend you add 6Mb of extra memor y. Fax memory If your BF900 is used mainly for faxing, you can add memor y to enable extra capacity for stori...
Page 47 - To o rd e r a n y o p t i o n a l e x t r a s , p l e a s e c a l l t h e n u m b e r s h o w n
46 Optional extras Additional plain paper cassette Holds up to 250 additional pages of plain paper. PC connection kit This includes your PC Connection Cable andsoftware and is required for printing, scanningand faxing from/to your PC. Additional memor yis also required, please see p45 for more detai...
Page 48 - Maintenance
• Gently wipe the glass of the scanner. Cleaning the fax interior Use a soft DRY cloth for cleaning the faxinterior. • Press the cover release button and open the front cover of your BF900 47 Maintenance Maintenance Cleaning the outside Use a soft damp cloth to wipe the outside ofyour BF900. Cleanin...
Page 50 - Help
49 Help Help If you have any problems using your BF900,this section gives you the most commonsolutions. To replace the toner cartridge You can buy replacement toner car tridges fromall BT Shops, main electrical retailers and goodstationers. You can also obtain replacementcar tridges by phoning the n...
Page 53 - FAX
52 Help No dialling tone can be heard on an attached telephone Check that the line cord is plugged in to thetelephone wall socket. Make sure the line cord and the telephonecord are plugged into the cor rect sockets onyour BF900. Communication error Most er rors are caused by poor lineconnection. Tr ...
Page 55 - Technical specif ication
54 Technical specif ication Technical specif ication General Type: Desktop. Compatibility: ITU-T (former CCITT) G3. Applicable: Public Switched Telephone Network (PSTN). Dual access: Multitasking. Communication Modem speed: 14400, 12000, 9600, 7200, 4800, 2400 Auto step down. Coding Scheme: MH, MR, ...
Page 57 - Technical information; Choosing a location
56 Technical information Technical information Choosing a location Your BF900 should be kept clear of dust,moisture, high temperature and vibration andshould not be exposed to direct sunlight. Don’tinstall it close to radiators or air conditioningoutlets or in excessively warm, humid or dustyplaces....
Page 58 - You may connect it –; You may NOT connect it -
57 Technical information You may connect it – • To direct exchange lines.• To extensions with new plug and socket ar rangements provided with these directexchange lines. • To compatible switchboards. You may NOT connect it - To shared (par ty) lines. The connection to the telecommunicationsystem mus...
Page 59 - Connecting to switchboards; SAFETY WARNINGS
58 Technical information Connecting to switchboards Your BF900 is approved only for use with acompatible switchboard including those whichdo not provide secondar y proceed indication. If you do have a compatible switchboard, itcannot be guaranteed that the BF900 willoperate cor rectly under all poss...
Page 60 - Index
59 Index Index * 0 1 14 # 0 0 1 14 A pprovals 56 B atch dialling 17,25 Broadcasting 27 Bulletin Board 30 C leaning 47 Clear/Tone 2 Copying 2,21,42 Cover release 3,47 D ate 11,36 Delayed send 18 Depar tment ID 33,36 DEPT. 36 Dialling batch dialling 17 from a phone 16 group dialling 17,35 normal 15 on...
