Brother MFC-660CN- Manual

vii 12 Polling Polling overview ................................................................................................... 79Polling receive ..................................................................................................... 79 Setup to receive polling .......................

viii Print Images......................................................................................................... 94 View Photo(s) ................................................................................................ 94Print Index (Thumbnails) .......................................

ix Section VI Appendixes A Safety and Legal Choosing a location ........................................................................................... 110To use the machine safely ................................................................................. 111 Important safety instructions...

Section I General I General Information 2 Loading documents and paper 8 General setup 20 Security features 27

2 1 Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation 1 The following symbols and conventions are used throughout the documentation. Accessing the Software User’s ...

General Information 3 1 c If the language screen appears, click your language. The CD-ROM main menu will appear. Note If this window does not appear, use Windows ® Explorer to run the setup.exe program from the root directory of the Brother CD-ROM. d Click User’s Guide . How to find Scanning instruc...

Chapter 1 4 Control panel overview 1 MFC-440CN 1 MFC-660CN 1 Note Most of the illustrations in this User’s Guide show the MFC-440CN. 1 3 4 5 6 2 9 7 8 1 3 4 5 6 2 9 8 10 12 13 11 7

Chapter 1 6 9 Ink Management Lets you clean the print head, check the print quality, and check the available ink volume. 10 Fax Preview (MFC-660CN only) Lets you preview incoming faxes on the LCD. 11 TAD keys (MFC - 660CN only): „ On/Off Turns the Telephone Answering Device (TAD) on or off. It will ...

General Information 7 1 Basic Operations 1 The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds. a Press Menu . b Press a or b to choose General Setup . Press OK . c Press a or b to choose Mode Timer . Press O...

8 2 Loading documents 2 You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF 2 The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 80 g/m 2 (20 lb) paper and always fan the pages before putting them i...

Loading documents and paper 9 2 How to load documents 2 Note To use the scanner glass, the ADF must be empty. a Lift the document cover. b Using the document guidelines on the left, center the document face down on the scanner glass. c Close the document cover. CAUTION If you are scanning a book or ...

Chapter 2 10 Acceptable paper and other media 2 The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated ...

Chapter 2 12 Choosing the right media 2 Paper type and size for each operation 2 Paper Type Paper Size Usage Fax Copy Photo Capture Printer Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Ye...

Loading documents and paper 13 2 Paper weight, thickness and capacity 2 1 Up to 50 sheets for Legal size paper 80 g/m 2 (20 lb). Up to 100 sheets of 80 g/m 2 (20 lb) paper. 2 For Photo 10 × 15 cm and Photo L paper, use the photo paper tray. (See Loading photo paper on page 17.) Paper Type Weight Thi...

Chapter 2 14 Loading paper, envelopes and other media 2 Loading paper and other media 2 Note To print on Photo L or 10 × 15 cm paper, please see Loading photo paper on page 17. a Pull the paper tray completely out of the machine.If the paper support flap is open, close it and lift the output paper t...

Chapter 2 16 Loading envelopes, post cards and photo paper 2 Loading envelopes 2 „ Use envelopes that weigh from 75 to 95 g/m 2 (20 to 25 lb). „ Some envelopes need margin settings to be set in the application. Make sure you do a test print first. CAUTION Do not use any of the following types of env...

Loading documents and paper 17 2 If you have problems when printing on envelopes, try the following suggestions: 2 a Open the envelope flap. b Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing. c Adjust the size and margin in your applica...

Loading documents and paper 19 2 Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available ...

20 3 Power Save mode 3 When the machine is idle, you can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the power save condition, please see the table on On/Off setting on pa...

Chapter 3 22 Paper settings 3 Paper Type 3 To get the best print quality, set the machine for the type of paper you are using. a Press Menu . b Press a or b to choose General Setup . Press OK . c Press a or b to choose Paper Type . Press OK . d Press a or b to choose Plain Paper , Inkjet Paper , Bro...

General setup 23 3 Volume Settings 3 Ring Volume 3 You can choose a range of ring volume levels, from High to Off . While in Fax mode , press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the n...

Chapter 3 24 Speaker Volume 3 You can choose a range of speaker volume levels, from High to Off . a Press Menu . b Press a or b to choose General Setup . Press OK . c Press a or b to choose Volume . Press OK . d Press a or b to choose Speaker . Press OK . e Press a or b to choose Low , Med , High or...

General setup 25 3 LCD display 3 LCD Contrast 3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a Press Menu . b Press a or b to choose General Setup . Press OK . c Press a or b to choose LCD Setti...

Chapter 3 26 Setting the Off Timer 3 You can set how long the LCD stays on after the last key press. This is a power saving feature. The machine can print, scan and receive faxes and voice calls when the LCD is off. a Press Menu . b Press a or b to choose General Setup . Press OK . c Press a or b to...

Chapter 4 28 Turning the TX Lock on/off Turning TX Lock on 4 a Press Menu . b Press a or b to choose Fax . Press OK . c Press a or b to choose Miscellaneous . Press OK . d Press a or b to choose TX Lock . Press OK . e Press a or b to choose Set TX Lock . Press OK . f Enter the registered 4-digit pas...

Security features 29 4 Setting and changing the memory security password 4 Setting a password for the first time 4 Note • If you forget the Memory Security password, please call your Brother dealer for service. • If you have already set the password, you will not need to set it again. a Press Menu ....

Chapter 4 30 Turning the memory security on/off 4 Turning on the memory security lock 4 a Press Menu . b Press a or b to choose Fax . Press OK . c Press a or b to choose Miscellaneous . Press OK . d Press a or b to choose Mem Security . Press OK . e Press a or b to choose Set Security . Press OK . f...

Section II Fax II Sending a fax 32 Receiving a Fax 40 Telephone and External devices 46 Dialling and storing numbers 55 Digital TAD (MFC-660CN only) 63 Advanced fax operations (Monochrome only) 67 Printing Reports 77 Polling 79

32 5 Entering Fax mode 5 When you want to send a fax, or change fax send or receive settings, press the ( Fax ) key to illuminate it in green. The LCD shows: Press a or b to scroll through the Fax key options. Some functions are only available when sending monochrome faxes. „ Fax Resolution (See pag...

Sending a fax 33 5 Faxing from the scanner glass 5 You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size. You cannot send multiple pages for colour faxes. Note Since you can only scan one page at a time, it is easier to use the ADF if you ar...

Sending a fax 35 5 Additional sending operations 5 Sending faxes using multiple settings 5 When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission and real time transmission. a Press ( Fax ). The LCD shows: b ...

Chapter 5 36 Note You can choose four different resolution settings for monochrome faxes and two for colour. If you choose S.Fine or Photo and then use the Colour Start key to send a fax, the machine will send the fax using the Fine setting. Dual access(Monochrome only) 5 You can dial a number and s...

Sending a fax 37 5 Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. a Press ( Fax ). b Load your document. c ...

Chapter 5 38 f When you have finished, press Stop/Exit . Setting your changes as a new default 5 You can save the fax settings for Fax Resolution , Contrast , Real Time TX and Scan Size you use most often by setting them as default. These settings will stay until you change them again. a Press ( Fax...

Sending a fax 39 5 Sending a fax at the end of a conversation (MFC-660CN only) 5 At the end of a conversation you can send a fax to the other party before you both hang up. a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up. b Press ( Fax )....

40 6 Receive modes 6 You must choose a receive mode depending on the external devices and telephone services you have on your line. Choosing the Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. ...

Receiving a Fax 41 6 To set a receive mode follow the instructions below. a Press Menu . b Press a or b to choose Initial Setup . Press OK . c Press a or b to choose Receive Mode . Press OK . d Press a or b to choose Fax Only , Fax/Tel , External TAD (MFC-440CN only) or Manual . Press OK . e Press S...

Chapter 6 42 TAD (MFC-660CN only) 6 TAD helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways: „ Faxes will be automatically received. „ Voice callers can record a message. To set up the TAD mode see page ...

Receiving a Fax 43 6 F/T Ring Time (Fax/Tel mode only) 6 If you set the Receive Mode to Fax/Tel , you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If it's a fax call, the machine receives the fax. This pseudo/double-ring happens ...

Receiving a Fax 45 6 Receiving faxes into memory 6 This feature is only available for monochrome faxes. As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed ; put some paper in the paper tray. (See Loading paper and other media on page 14.) If you are unable to pu...

46 7 Voice operations 7 Voice calls can be made either with the handset, the speaker phone, an extension or external telephone, by dialling manually, or by using Quick-Dial numbers. Making a telephone call (MFC-660CN only) 7 a To start a voice call, choose one of the options below: „ Pick up the han...

Telephone and External devices 47 7 Fax/Tel mode 7 When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call. If you are at the machine, you can lift the handset (MFC-660CN only) or press Speaker Phone (MFC-660CN only) to answer. ...

Chapter 7 48 You can print a list of the Caller ID information received by your machine. (See Printing Caller ID List on page 48.) Note Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area. Setting the Caller...

Telephone and External devices 49 7 g After printing has finished, press Stop/Exit . Setting the Phone Line Type 7 If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is also necessary to change the Phone Line Type accordingly by completing the followi...

Telephone and External devices 51 7 Improper Setup Do not connect a TAD elsewhere on the same phone line. Connections 7 The external TAD must be connected as shown in the previous illustration. a Set your external TAD to one or two rings. (The machine's Ring Delay setting does not apply.) b Record t...

Telephone and External devices 53 7 This new connection configuration can be arranged by contacting BT, Kingston upon Hull Telecommunications, your PBX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a...

55 8 8 How to Dial 8 Manual dialling 8 Press all of the digits of the fax or telephone number. Speed-Dialling 8 a Press Search/Speed Dial . MFC- 440CN 8 MFC- 660CN 8 You can also choose Speed-Dial by pressing ( Fax ). b Press the two-digit Speed-Dial number. (See Storing Speed-Dial numbers on page 5...

Chapter 8 56 Fax Redial 8 If you are sending a fax manually and the line is busy, press Redial/Pause , and then press Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial/Pause and choose one of the last 30 numbers from the...

Dialling and storing numbers 57 8 Caller ID history (MFC-660CN only) (For U.K. and Ireland only) 8 This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID (MFC-660CN only) (For U.K. and Ireland only) on page 47.) The last 30 numbers of phone c...

Chapter 8 60 Setting up groups for broadcasting 8 Groups, which can be stored in a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only Search/Speed Dial , the two-digit location and Mono Start . First, you'll need to store each fax number in a Speed-Dial ...

Dialling and storing numbers 61 8 g Enter the new name (up to 16 characters) using the dial pad.Press OK . (See Entering Text on page 156. For example, type NEW CLIENTS.) h Press a or b to choose Complete . Press OK . i Press Stop/Exit . Deleting a Group 8 a Press Menu . b Press a or b to choose Fax...

63 9 9 TAD-Mode for internal TAD 9 The TAD feature will store up to 99 incoming voice or fax messages. Messages are stored in the order in which they are received. Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access Code on page 73). The ...

Chapter 9 64 f Press a or b to choose Playing OGM . Press OK . Adjust the volume by pressing Volume d or c . g Press Stop/Exit . Erasing your OGM 9 a Press Menu . b Press a or b to choose Fax . Press OK . c Press a or b to choose Setup TAD . Press OK . d Press a or b to choose OGM . Press OK . e Pre...

Digital TAD (MFC-660CN only) 65 9 Erasing incoming messages 9 To erase voice messages individually 9 a Press Play/Record . The machine will sound a two second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. b To erase a specific message, ...

Chapter 9 66 Setting toll saver 9 When the toll saver feature is on, the machine will answer after two rings if you do have voice or fax messages, and after four rings if you do not have any messages. This way, when you call your machine for remote retrieval, if it rings three times, you have no mes...

67 10 10 You can only use one advanced fax operation at a time: „ Fax Forwarding „ Fax Storage „ Fax Preview (MFC-660CN only) „ PC Fax Receive „ Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operations, a question ...

Chapter 10 68 Fax Storage 10 If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you have set Fax Storage, a backup copy will automatically be printed at the machine. a ...

Advanced fax operations (Monochrome only) 69 10 How to preview a fax 1 0 When you receive a fax, you will see the pop-up message on the LCD. (For example: New Fax(es):02 ) a Press Fax Preview . You can see the new fax list. Note You can also see your old fax list by pressing l . Press # to go back t...

Chapter 10 70 PC Fax Receive 10 If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or at the weekend, for example), yo...

Advanced fax operations (Monochrome only) 71 10 Changing the destination PC 1 0 a Press Menu . b Press a or b to choose Fax . Press OK . c Press a or b to choose Advanced Fax Operation . Press OK . d Press a or b to choose Forward/Store . Press OK . e Press a or b to choose PC Fax Receive . Press OK...

Chapter 10 72 Changing Advanced Fax Operations 10 If received faxes are left in your machine's memory when you change the Advanced Fax Operations, the LCD will ask you one of the following questions: „ Erase All Doc? Yes i Press 1 No i Press 2 „ Print All Fax? Yes i Press 1 No i Press 2 • If you pre...

Chapter 10 74 Remote Fax commands 10 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l ), the system will give two short beeps and you must enter a remote command. Remote commands Opera...

Chapter 10 76 Retrieving fax messages 10 You can call your machine from any touch tone phone and have your fax messages sent to a machine. a Dial your fax number. b When your machine answers, enter your remote access code (3 digits followed by l ) at once. If you hear one long beep, you have message...

77 11 11 Fax reports 1 1 You need to set up the Transmission Verification Report and Journal Period using the Menu keys. Transmission Verification Report 1 1 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether...

Chapter 11 78 f Enter the time to start printing in 24-hour format.Press OK . (For example: enter 19:45 for 7:45 PM.) g Press Stop/Exit . Reports 11 The following reports are available: „ XMIT Verify Prints a Transmission Verification Report for your last transmission. „ Help List A help list about ...

79 12 12 Polling overview 1 2 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for ...

Chapter 12 80 Setup to receive delayed polling 12 Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation. a Press ( Fax ). b Press a or b to choose Polling RX . Press OK . c Press a or b to choose Timer . Press OK . d Ente...

Polling 81 12 Polled transmit (Monochrome only) 1 2 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and c...

84 13 How to copy 13 Entering Copy mode 13 When you want to make a copy, press ( Copy ) to illuminate it in green. The LCD shows: 1 No of Copies You can enter the number of copies you want by using the dial pad. Press a or b to scroll through the Copy key options. „ Quality (See page 85.) „ Enlarge/...

Making copies 85 13 Copy settings 1 3 You can change the copy settings temporarily for the next copy. The machine returns to its default settings after 60 seconds, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 21.) If you have finished choosing settings, press Mono St...

Making copies 87 13 Place your document face down in the direction shown below. „ 2 in 1 (P) „ 2 in 1 (L) „ 4 in 1 (P) „ 4 in 1 (L) „ Poster (3 x 3) You can make a poster size copy of a photograph. Sorting copies using the ADF 1 3 You can sort multiple copies. Pages will be stacked in the order 123,...

Chapter 13 88 f If you do not want to change additional settings, press Mono Start or Colour Start . Colour Saturation 13 a Press ( Copy ). b Load your document. c Enter the number of copies you want. d Press a or b to choose Color Adjust . Press OK . e Press a or b to choose Red , Green or Blue . P...

Section IV Direct Photo Printing I V Printing photos from a memory card 92 Printing photos from a camera with PictBridge 103

92 14 PhotoCapture Center™ Operations 14 Printing from a memory card without a PC 14 Even if your machine is not connected to your computer, you can print photos directly from digital camera media. (See Print Images on page 94.) Scanning to a memory card without a PC 14 You can scan documents and sa...

Printing photos from a memory card 93 14 „ The image file extension must be .JPG (Other image file extensions like .JPEG,.TIF, .GIF and so on will not be recognized). „ PhotoCapture Center™ printing without using a PC must be performed separately from PhotoCapture Center™ operations using the PC. (S...

Chapter 14 94 CAUTION DO NOT unplug the power cord or remove the media card from the media drive (slot) while the machine is reading or writing to the card (the PhotoCapture key is blinking). You will lose your data or damage the card. The machine can only read one media card at a time so do not put...

Printing photos from a memory card 95 14 Print Index (Thumbnails) 1 4 The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). The PhotoCapture Center™ does not recognize any other numbers or file names that your digital camera or PC has used to identify the picture...

Printing photos from a memory card 97 14 PhotoCapture Center™ print settings 14 You can change the print settings temporarily for the next print. The machine returns to its default settings after 180 seconds, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 21.) Note You...

Printing photos from a memory card 99 14 c If you do not want to change additional settings, press Colour Start to print. Colour Enhancement 1 4 The colour enhancement feature will produce more vivid images. Your photographs will take slightly longer to print. a Press a or b to choose Color Enhance ...

Chapter 14 100 Borderless printing 14 This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. a Press a or b to choose Borderless . Press OK . b Press a or b to choose Off (or On ). Press OK . c If you do not want to change additional settings, press...

Printing photos from a memory card 101 14 Scan to Card 1 4 Entering Scan mode 1 4 When you want to scan to card, press ( Scan ) to illuminate it in green. The LCD shows: Press a or b to choose Scan to Card . Press OK . If you are not connected to your computer only the Scan to Card selection will ap...

103 15 15 Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera. Before Using PictBridge 1 5 PictBridge requirements 1 5 To avoid errors, remember the following points: „ The machine and the digital c...

Chapter 15 104 Printing Images 15 Note Remove any memory cards from the machine before connecting the digital camera. a Make sure that your camera is turned off. Connect your camera to the PictBridge port on the machine using the USB cable. 1 PictBridge port b Turn on the camera.When the machine has...

Section V Software V Software and Network features 108

Section VI Appendixes V I Safety and Legal 110 Troubleshooting and Routine Maintenance 119 Menu and Features 143 Specifications 157 Glossary 170

110 A Choosing a location A Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10 ° and 35 ° C (50 ° F and 95 ° F)....

Safety and Legal 111 To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. Note (MFC-660CN only) If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the electrical...

114 WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a...

Safety and Legal 115 9 Use only the power cord supplied with this machine. 10 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin. This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outl...

116 Warning - This machine must be earthed. A The wires in the mains lead are coloured in line with the following code: „ Green and Yellow: Earth „ Blue: Neutral „ Brown: Live If in any doubt, call a qualified electrician. LAN connection A CAUTION DO NOT connect this product to a LAN connection that...

Safety and Legal 117 Legal limitations for copying A It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list.We suggest you check with relevant legal authorities if in doubt about a pa...

118 Trademarks A The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2006 Brother Industries, Ltd. All rights reserved. Windows and M...

119 B Troubleshooting B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us ...

Troubleshooting and Routine Maintenance 121 Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off. You probably had a bad connection, with static or interference on the telephone line. Ask the other party to se...

122 Sending Faxes Difficulty Suggestions Cannot send a fax. Check all line cord connections. Make sure that the Fax key is illuminated. (See Entering Fax mode on page 32.) Ask the other party to check that the receiving machine has paper. Print the Transmission Verification Report and check for an e...

Troubleshooting and Routine Maintenance 123 Copying Difficulties Difficulty Suggestions Cannot make a copy. Make sure that the Copy key is illuminated. (See Entering Copy mode on page 84.) Vertical streaks appear on copies. If you see vertical streaks on copies, clean the scanner. (See Cleaning the ...

124 Network Difficulties Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 78.) and check the current Network settings printed in this list. Reconnect the LAN cable ...

Troubleshooting and Routine Maintenance 125 Error messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need...

Troubleshooting and Routine Maintenance 129 Transferring Fax Journal report to another fax machine B If you have not set up your Station ID, you cannot enter fax transfer mode. a Press Stop/Exit to interrupt the error temporarily. b Press Menu . c Press a or b to choose Service . Press OK . d Press ...

130 Printer jam or paper jam B Take out the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error. a Pull the paper tray (1) out of the machine. b Pull out the jammed paper (1). „ „ If you cannot remove the jammed paper from the front side, ...

Troubleshooting and Routine Maintenance 131 e Lift the scanner cover (1) from the front of the machine until it locks securely into the open position.Make sure that there is no jammed paper left inside the machine. Check both ends of the print carriage. Note If the paper is jammed under the print he...

132 Phone line interference B If you are having problems sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. a Press Menu . b Press a or b to choose Fax . Press OK . c...

Troubleshooting and Routine Maintenance 135 Clean the outside of the machine as follows: B a Pull the paper tray (1) completely out of the machine. b Wipe the outside of the machine with a soft cloth to remove dust. c Lift the output paper tray cover and remove anything that is stuck inside the pape...

Troubleshooting and Routine Maintenance 137 Cleaning the print head B To ensure good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on ...

Troubleshooting and Routine Maintenance 139 Checking the ink volume B Although an ink volume icon appears on the LCD, you can use the Ink Management key to see a large graph showing the ink that is left in each cartridge. a Press Ink Management . b Press a or b to choose Ink Volume . Press OK . The ...

140 b Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place. c Connect the curled handset cord to the machine. Machine Information B Checking the serial number B You can see the machine’s serial number ...

143 C On-screen programming C Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-b...

144 Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( ) C Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off 0 Sec 30 Secs 1 Min 2 M...

156 Entering Text C When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pads have three or four letters printed on keys. The keys for 0 , # and l do not have printed letters because they are used for special characters. By pres...

157 D General D Specifications D Memory Capacity 32 MB ADF (automatic document feeder) Up to 10 pages Temperature: 20 ° C - 30 ° C (68 ° F - 86 ° F) Humidity: 50% - 70% Paper: [80 g/m 2 (20 lb)] A4 or Letter size Paper Tray 100 Sheets [80 g/m 2 (20 lb)] Printer Type Ink Jet Print Method Mono: Colour...

Specifications 159 Print media D 1 Use only transparencies recommended for inkjet printing. 2 For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging. 3 See Paper type and size for each operation on ...

Specifications 161 1 ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. 2 ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard re...

Specifications 163 PhotoCapture Center™ D 1 xD-Picture Card™ Conventional Card from 16MB to 512MBxD-Picture Card™ Type M from 256MB to 1GBxD-Picture Card™ Type H from 256MB to 1GB 2 Progressive JPEG format is not supported. 3 See Paper type and size for each operation on page 12. PictBridge D Availa...

164 Scanner D 1 Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows ® XP (resolution up to 19200 × 19200 dpi can be selected by using the Brother scanner utility) Colour/Monochrome Yes/Yes TWAIN Compliant Yes (Windows ® 98/98SE/Me/2000 Professional/XP/ Windows ® XP Professional x6...

Specifications 165 Printer D 1 Output image quality varies based on many factors including, but not limited to input image resolution and quality and print media. 2 Based on Brother standard pattern.A4 size in draft mode. 3 When you set the Borderless feature to On. 4 See Paper type and size for eac...

166 Interfaces D 1 Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface. 2 Third party U ports are not supported fo...

Specifications 167 Computer requirements D Minimum System Requirements and Supported PC Software Functions Computer Platform & Operating System Version Supported PC Software Functions Interfaces Minimum Processor Speed Minimum RAM Recommended RAM Available Hard Disk Space for Drivers for Applica...

168 Consumable items D Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge Replacement Ink Cartridges Black - Approximately 500 pages at 5% coverage Yellow, Cyan and Magenta - Approximately 400 p...

170 E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. Glossary E ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Re...

Index 174 F A Access codes, storing and dialling ...........62 ADF (automatic document feeder) ...... 8 , 32 ADF cover .............................................. 129 Answering machine (TAD) .......................50 connecting ............................................. 51 Apple ® Macintosh ® ...

Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or theirdealers will only support machines purchased in their own countries. LP5667004UK/IRE/GENPrinted in China