Brother MFC-5860CN- User Manual

iv Section II Apple ® Macintosh ® 8 Printing and Faxing Setting up your USB-equipped Apple ® Macintosh ® ................................................................................98 Simultaneous printing, scanning and faxing ........................................................................

Section I Windows ® I Printing 2 Scanning 22 ControlCenter3 44 Network Scanning (For models with built-in network support) 68 Remote Setup (Not available for DCP models and MFC-240C) 74 Brother PC-FAX Software (MFC models only) 76 PhotoCapture Center ® (Not available for MFC-3360C) 94

2 1 1 Note • The screens in this section are from Windows ® XP. Screens on your PC may vary depending on your operating system. • If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings to allow communication through port number 137. Visit the B...

Printing 3 1 Choosing the right type of paper 1 For high quality printing, it is important to choose the right type of paper. Be sure to read About paper in the User’s Guide before buying paper. Simultaneous printing, scanning and faxing 1 Your machine can print from your PC while sending or receivi...

Printing 4 1 Status Monitor 1 The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty, paper jam or ink empty. You can check the device status at anytime by double-cl...

Printing 5 1 Turning off the status monitor 1 If you want to switch off the status monitor, follow these steps: a Right-click the Status Monitor icon or window and click Load Status Monitor on Startup to clear the check mark. b Right-click again then click Exit . Note Even if the status monitor is o...

Printing 6 1 Basic tab 1 a Choose your setting for Slow Drying Paper , Media Type and Quality (1). Note Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text. b Choose Paper Size , Page Layout , Page Order , Borderless ,...

Printing 7 1 Media Type 1 To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints depending on the selected media type. „ Plain Paper „ Inkjet Paper „ Brother Premium Glossy Photo Paper „ Other Photo Paper „ Transparencies...

Printing 8 1 Enhanced Print Settings 1 Click the Settings button to see options for enhanced print settings. Bi-Directional Printing 1 When Bi-Directional Printing is checked, the print head prints in both directions offering faster print speeds. When unchecked, the print head will only print in one...

Printing 10 1 Improve Pattern Printing (Windows ® 2000/XP only) Select the Improve Pattern Printing option if the pattern of printed fills are different from the pattern of the fills you see on your PC. Paper Size 1 The Paper Size selection includes a large selection of standard paper sizes. If you ...

Printing 11 1 Page Layout 1 The Page Layout option lets you choose the N in 1 options or the 1 in N options. The N in 1 options print 2, 4, 9 or 16 pages of a document on 1 sheet of paper. The 1 in N options enlarges your print size and prints the document in poster print mode. Note If you are using...

Printing 12 1 Copies 1 The Copies selection sets the number of copies that will be printed (1 to 999). Collate 1 With Collate checked, one complete copy of your document will be printed and then reprinted according to the number of copies you choose. If Collate is unchecked, then each page will be p...

Printing 13 1 Advanced tab 1 Change the tab settings by clicking one of the following icons: „ Color (1) „ Scaling (2) „ Watermark (3) „ Device Options (4) Note To return to the default settings, click Default . 1 2 3 4

Printing 14 1 Color 1 Color/Grayscale 1 This selection allows a color document to be printed in black and white using grayscale. Image Type 1 The printer driver will choose the most suitable color matching and half tone method, depending on your image type. Generally, text and business graphics are ...

Printing 15 1 Custom Image Type 1 You can choose the color matching method manually. Choose the best one for your document. „ Match Monitor Color is adjusted to get the closest color match with the PC monitor. • Natural : Use for photographic images. The color is adjusted to print more natural color...

Printing 16 1 „ Halftone Pattern The machine can use two methods ( Diffusion or Dither ) to arrange dots to express halftones. There are some predefined patterns and you can choose which one to use for your document. • Diffusion : Dots are put at random to create the halftones. Use for printing phot...

Printing 17 1 Watermark 1 You can print a logo or text onto your document as a Watermark. You can choose one of the preset Watermarks, or you can use a bitmap file or text file that you have created.Check Use Watermark , and then choose the watermark you want to use. In background 1 Check In backgro...

Printing 18 1 Watermark Setting 1 You can change the watermark size and position on the page by choosing the watermark, and clicking the Edit button. If you want to add a new watermark, click the New button, and then choose Text or Bitmap in Watermark Style . „ Title Choose CONFIDENTIAL , COPY or DR...

Printing 19 1 Device Options 1 You can set the following Printer Functions: Print Date & Time 1 When the Print Date & Time feature is enabled, the date and time will print on your document from your PC’s system clock. Click the Setting button to change the Date , Time , Position and Font . T...

Printing 20 1 Quick Print Setup 1 The Quick Print Setup feature lets you quickly choose driver settings. Set Quick Print Setup to On and choose the function which should be displayed in the Quick Print Setup icon. To view and change settings, click the tasktray icon.

Printing 21 1 Support tab 1 The Support tab shows the driver version and settings information. There are also links to the Brother Solutions Center and driver update web sites. Click the Support tab to display the following screen: „ Brother Solutions Center The Brother Solutions Center is a web sit...

22 2 2 Scanning operations and the drivers used will differ depending on the operating system you are using. As default, the machine uses a TWAIN compliant driver when scanning documents from your applications. „ For Windows ® XP Two scanner drivers are installed. A TWAIN compliant scanner driver (S...

Scanning 23 2 Accessing the Scanner 2 a Start the ScanSoft ® PaperPort ® SE software that was installed during the MFL-Pro Suite installation to scan a document. Note The instructions for scanning in this Guide are for when you use ScanSoft ® PaperPort ® SE. The scanning steps may vary when using ot...

Scanning 24 2 Scanning a document into the PC 2 You can scan a whole page, or a portion of the page by pre-scanning the document. Scanning a whole page 2 a Load your document. b Adjust the following settings, if needed, in the Scanner Setup dialog box: „ Scan (Image Type) „ Resolution „ Scan Type „ ...

Scanning 25 2 c Click PreScan . The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup dialog box. d Press and hold down the left mouse button and drag it over the portion you want to scan. Note You can enlarge the image using the icon, and then use the icon...

Scanning 26 2 Resolution 2 You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors. Scan Type 2 „ Black & W...

Scanning 27 2 Brightness 2 Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average and is usually suitable for most images.You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter ...

Scanning 29 2 Scanning a document using the WIA driver(Windows ® XP only) 2 WIA compliant 2 For Windows ® XP you can choose Windows ® Image Acquisition (WIA) when scanning images. You can scan images directly into the PaperPort ® SE viewer that Brother included with your machine or you can scan imag...

Scanning 30 2 Scanning a document into the PC 2 There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass.If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using the scanner glass (F...

Scanning 32 2 Pre-Scanning and cropping a portion using the scanner glass 2 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a Put the document fa...

Scanning 33 2 f If you need to access advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness , Contrast , Resolution and Picture Type from Advanced Properties . Click OK after you choose a setting. g Click the Scan button in the Scan dialog box. The machine...

Scanning 35 2 Scan to Image 2 You can scan a color picture into your graphics application for viewing and editing. You can change the ( Scan ) key configuration. (See Image (example: Microsoft ® Paint) on page 49.) a Load your document. b Press the ( Scan ) key. c Press a or b to choose Scan to Imag...

Scanning 36 2 Scan to File 2 You can scan a black and white or a color document into your PC and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File configuration screen of ControlCenter3. (See File on page 53.) ...

Scanning 38 2 Changing the default quality 2 (For MFC-5460CN and 5860CN) 2 a Press Menu , 4 , 9 , 1 . b Press a or b to choose B/W 200x100 dpi , B/W 200 dpi , Color 150 dpi , Color 300 dpi or Color 600 dpi . Press OK . c Press Stop/Eixt . (For DCP-130C) 2 a Press Menu . b Press a or b to choose 2.Ph...

Scanning 39 2 Changing the default color file format 2 (For MFC-5460CN and 5860CN) 2 a Press Menu , 4 , 9 , 3 . b Press a or b to choose PDF or JPEG . Press OK . c Press Stop/Eixt . (For DCP-130C) 2 a Press Menu . b Press a or b to choose 2.PhotoCapture . Press OK . c Press a or b to choose 0.Scan t...

Scanning 41 2 Viewing items 2 ScanSoft ® PaperPort ® SE gives several ways to view items: Desktop View displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. You can see both PaperPort ® SE items (MAX files) and non-PaperPort...

Scanning 42 2 Organizing your items in folders 2 PaperPort ® SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop View. An item can be a PaperPort ® SE item or a non- PaperPort ® SE item: „ Folders are arran...

Scanning 43 2 You can import items from other applications 2 As well as scanning items, you can bring items into PaperPort ® SE in a variety of ways and convert them to PaperPort ® SE (MAX) files in several different ways: „ Print to the Desktop View from another application, such as Microsoft ® Exc...

44 3 3 Note The features available to you in ControlCenter3 may vary depending on the model number of your machine. Using ControlCenter3 3 ControlCenter3 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter3 eliminates the need to manually l...

ControlCenter3 45 3 Modern 3 Classic 3 Note • To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model. • For the Modern user interface, you need to install Macromedia Flash Player 8 or greater. If you do...

ControlCenter3 46 3 Switching the user interface 3 You can choose the Modern or Classic user interface for ControlCenter3. a To switch the user interface, click Configuration button and select SETUP then SKIN SELECT . b From the SKIN SELECT dialog, you can choose your preferred user interface. Turni...

ControlCenter3 47 3 SCAN 3 There are four scan options: Scan to Image , Scan to OCR , Scan to E-mail and Scan to File . „ Image (Default: Microsoft ® Paint) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as Microsoft ® Paint...

ControlCenter3 48 3 COPY 3 Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on the PC incl...

ControlCenter3 52 3 E-mail 3 Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail button, click ControlCenter Configuration and click the ...

ControlCenter3 54 3 CUSTOM SCAN 3 The Custom Scan option lets you create your own scan options. For Modern interface users, place the mouse pointer over the d and click Custom . To configure a button, right-click the appropriate button and click ControlCenter Configuration . There are four options: ...

ControlCenter3 55 3 Customizing a user-defined button 3 To configure a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window. Scan to Image 3 „ General tab To create the button name, enter a name in the Please enter a name for the Custom Bu...

ControlCenter3 59 3 PHOTOCAPTURE (USB only) (Not available for MFC-3360C) 3 These buttons can be used to open or copy files and folders from a media card installed in the machine. Open PCC Folder(PCC: PhotoCapture Center ® ) 3 The Open PCC Folder button starts Windows ® Explorer and displays files a...

ControlCenter3 60 3 Setting the Copy Folder 3 „ Create a new folder based on the PCC files Date or Month The default setting is Date . A folder is created with a name derived from the date the original file was created. The file is then saved into this folder. For example, a file created on the medi...

ControlCenter3 63 3 PC-FAX (MFC models only) 3 The PC-FAX option lets you send and receive faxes. You can also configure the address book and change some general machine settings. Send 3 The Send button lets you scan a document and automatically send the image as a fax from the PC using the Brother ...

ControlCenter3 64 3 Receive/View Received(Not available for MFC-240C and MFC-3360C) 3 The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is automatically installed when you install the MFL-Pro Suite. By clicking the Receive button, the PC-FAX receiving is ...

ControlCenter3 65 3 Address Book 3 The Address Book button lets you add, amend or delete contacts from your address book. To edit this button, click the Address Book button to open the dialog box. (See Brother Address Book on page 82.) Setup 3 By clicking the Setup button, you can configure the user...

ControlCenter3 66 3 DEVICE SETTING 3 In the Device Settings option, you can configure the machine settings or check ink levels. Remote Setup(Not available for DCP models and MFC-240C) 3 The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note...

ControlCenter3 67 3 Quick-Dial (Not available for DCP models and MFC-240C) 3 The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC. Ink Level 3 The Ink Level button opens the Status Monito...

68 4 4 To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (See Control Panel Setup in the Network User’s Guide) or by using the BRAdmin Professional software. If you installed the machine fo...

Network Scanning (For models with built-in network support) 69 4 Configuring Network Scanning 4 If you are using a different machine than the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide ), follow the steps below. a For Wi...

76 6 6 Note If you are using Windows ® XP or Windows ® 2000 Professional, you must log on with Administrator rights. PC - FAX sending 6 The Brother PC-FAX feature lets you use your PC send an application or document file as a standard fax. You can send a file created in any application on your PC as...

Brother PC-FAX Software (MFC models only) 78 6 Sending setup 6 From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. „ Outside line access Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dia...

Brother PC-FAX Software (MFC models only) 80 6 Address Book 6 If Outlook or Outlook Express is installed on your PC, you can choose in the Address Book which address book to use for PC-FAX sending. There are three types: Brother Address Book, Outlook or Outlook Express.For the address book file, you...

Brother PC-FAX Software (MFC models only) 81 6 Speed Dial setup 6 From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) You can register a member or group on each of the ten Speed Dial buttons. Registering an ad...

Brother PC-FAX Software (MFC models only) 84 6 Exporting the Address Book 6 You can export the whole Address Book to an ASCII text file (*.csv). You can also choose and create a Vcard that can be attached to a member’s outgoing E-mail. (A Vcard is an electronic business card that contains the sender...

Brother PC-FAX Software (MFC models only) 85 6 Importing to the Address Book 6 You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. Importing an ASCII text file 6 a Do one of the following: „ From the Address Book, click File , Import , then Text . „ ...

Brother PC-FAX Software (MFC models only) 87 6 f Click Start to send the fax. Note • If you want to cancel the fax, click Stop . • If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number, and then click Start . Sending a file as a PC-FAX using the Si...

Brother PC-FAX Software (MFC models only) 88 6 e To send a cover page and note, check Cover Page On . Note You can also click the icon to create or edit a cover page. f Click the send icon. Note If you want to cancel the fax, click the cancel icon.

Brother PC-FAX Software (MFC models only) 90 6 Enabling the PC-FAX Receiving software on your machine 6 You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off. a Press Menu . b Press a or b ...

Brother PC-FAX Software (MFC models only) 92 6 Configuring the Network PC-FAX Receiving Settings 6 The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (See the Quick Setup Guide ). If you are using a different machine than the o...

Brother PC-FAX Software (MFC models only) 93 6 Viewing new PC-FAX messages 6 Each time your PC is receiving a PC-FAX, the icon will alternate between and . Once the fax has been received, the icon will change to . The icon will change to once the received fax has been viewed. a Run PaperPort ® . b O...

PhotoCapture Center ® (Not available for MFC-3360C) 95 7 When you take out a media card, do the following to prevent damage to the media card: 7 a In Windows ® Explorer, right-click the removable disk icon and choose Eject . b Wait until the ( PhotoCapture ) key stops blinking before taking out the ...

PhotoCapture Center ® (Not available for MFC-3360C) 96 7 For network users (For models with built-in network support) 7 a Put a CompactFlash ® 1 , Memory Stick ® 2 , Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ 3 into your machine. 1 This product also supports CompactFlash ...

Section II Apple ® Macintosh ® I I Printing and Faxing 98 Scanning 107 ControlCenter2 122 Network Scanning (For models with built-in network support) 138 Remote Setup & PhotoCapture Center ® 143

98 8 8 Note The screens shown in this section are from Mac OS ® X 10.2.4. Screens on your Macintosh ® may vary depending on your operating system. Setting up your USB-equipped Apple ® Macintosh ® 8 Note Before you can connect the machine to your Macintosh ® , you must buy a USB cable that is no long...

Printing and Faxing 100 8 Using the Brother Ink driver 8 Choosing page setup options 8 a From an application such as Apple ® TextEdit, click File , then Page Setup . Make sure MFC-XXXX (where XXXX is your model name) is chosen in the Format for pop-up menu. You can change the settings for Paper Size...

Printing and Faxing 101 8 Choosing printing options 8 To control special printing features, choose Print Settings in the Print dialog box. You can choose the Quality , Slow Drying Paper , Media Type , Color/Grayscale , Paper Thickness , Paper Feed (MFC- 5860CN only), Bi-Directional Printing and Mirr...

Printing and Faxing 102 8 Quality 8 The quality selection lets you choose the print resolution you want for your document. Print quality and speed are related. The higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the ...

Printing and Faxing 105 8 e Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.

Printing and Faxing 106 8 Drag a vCard from the Mac OS ® X Address Book application You can address a fax number using a vCard (an electronic business card) from the Mac OS ® X Address Book application. a Click Address Book . b Drag a vCard from the Mac OS ® X Address Book application to the Destina...

107 9 9 Scanning from a Macintosh ® 9 The Brother machine software includes a TWAIN Scanner driver for Macintosh ® . You can use this Macintosh ® TWAIN Scanner driver with any applications that support TWAIN specifications. Note If you want to scan from a machine on a network, choose the networked m...

Scanning 108 9 Scanning an image into your Macintosh ® 9 You can scan a whole page, or a portion by pre-scanning the document. Scanning a whole page 9 a Load your document in the ADF. Note If your model is a flatbed type, you can also put your document on the scanner glass. b Adjust the following se...

Scanning 109 9 d Put the document in the ADF again. Note If your model is a flatbed type, and you put the document on the scanner glass in a , skip this step. e Adjust the settings for Resolution , Scan Type (Grayscale), Brightness , Contrast , and Size in the Scanner Setup dialog box as needed. f C...

Scanning 110 9 Scan Type 9 „ Black & White Use for text or line art images. „ Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the gray ap...

Scanning 111 9 Scanning Area 9 Choose one of the following sizes: „ A4 210 × 297 mm „ B5 182 × 257 mm „ Letter 8.5 × 11 in. „ Legal 8.5 × 14 in. „ A5 148 × 210 mm „ Executive 7.25 × 10.5 in. „ Business Card To scan business cards, choose the Business Card size (90 × 60 mm), and then put the business...

Scanning 112 9 Adjusting the Image 9 „ Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images.You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the im...

Scanning 119 9 Using Presto! ® PageManager ® 9 Presto! ® PageManager ® is an application for managing the documents in your Macintosh ® . Since it is compatible with most image editors and word processing programs, Presto! ® PageManager ® gives you unmatched control over your Macintosh ® files. You ...

Scanning 120 9 Technical support 9 For USA Company name: Newsoft America Inc. Postal Address: 4113 Clipper Court Fremont CA 94538, USA Telephone: 510-4458600 Fax: 510-4458601 E-mail Address: [email protected] URL: http://www.newsoft.com For Canada E-mail Address: [email protected] Germany Company na...

Scanning 121 9 France Company name: Partners in Europe Postal Address: Unit 14, Distribution Centre, Shannon Ind. Est Shannon, Co. Clare, Ireland Telephone: 0800-917171 E-mail Address: [email protected] Italy Company name: V.I.P Postal Address: Not Open Telephone: 166821700 Fax: 532786999 E-mail Add...

122 10 10 Note The features available to you in ControlCenter2 may vary depending on the model number of your machine. Using ControlCenter2 1 0 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manua...

ControlCenter2 123 10 Turning the AutoLoad feature off 1 0 If you do not want ControlCenter2 to run automatically each time you start your Macintosh ® , do the following. a Click the ControlCenter2 icon in the menu bar and choose Preferences . The ControlCenter2 preference window appears. b Uncheck ...

ControlCenter2 128 10 E-mail 1 0 The Scan to E-mail feature lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose Sof...

ControlCenter2 136 10 DEVICE SETTINGS 1 0 You can configure the machine settings or check ink levels by clicking a button. Remote Setup (Not available for DCP models and MFC-240C) 1 0 The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note F...

138 11 11 If you want to scan from the machine on a network, you must choose the networked machine in the DeviceSelector application located in Macintosh HD / Library / Printers / Brother / Utilities or from the Model pop-up menu in the main screen of ControlCenter2. If you already installed the MFL...

143 12 12 Remote Setup (Not available for DCP models and MFC-240C) 1 2 The Remote Setup application lets you configure many machine settings from a Macintosh ® application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh ® and display...

Remote Setup & PhotoCapture Center ® 144 12 Note • To save a setting, highlight setting (for example, Set Quick-Dial ) from the setting list then click Export . Each setting you export is saved as a single file. • If you need to change the machine that was registered to your Macintosh ® during t...

Index 148 I C ControlCenter2 Macintosh ® .......................................................... 122 ControlCenter3 Windows ® .............................................................. 44 D DeviceSelector ....................................... 107 , 138 , 144 Drivers Macintosh ® Brother Ink ...

Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made ...