Toastmaster MFC-240C - Manuals

iv Telephone Service for Australia........................................................................... 35 Telstra ® FaxStream ® Duet ® (Distinctive Ring) .............................................. 35 Caller ID ..................................................................................

v Section III Copy 10 Making copies How to copy ......................................................................................................... 54 Entering Copy mode ...................................................................................... 54Making a single copy .................

vi Section V Software 13 Software features Section VI Appendixes A Safety and Legal Choosing a location ............................................................................................. 76To use the machine safely .............................................................................

vii C Menu and Features On-screen programming.................................................................................... 110 Menu table ................................................................................................... 110Memory storage.........................................

Section I General I General Information 2 Loading documents and paper 6 General setup 16 Security features 20

2 1 Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation 1 The following symbols and conventions are used throughout the documentation. Accessing the complete User’s ...

General Information 3 1 Note If this window does not appear, use Windows ® Explorer to run the setup.exe program from the root directory of the Brother CD-ROM. d Click User's Guide to view the Software User's Guide in HTML format. How to find Scanning instructions 1 There are several ways you can sc...

Chapter 1 4 Control panel overview 1 1 Power Save Lets you put the machine into Power Save mode. 2 Fax keys „ Redial/Pause Redials the last number called. It also inserts a pause when programming quick dial numbers. „ Hook Press before dialling if you want to make sure a fax machine answers, and the...

6 2 Loading documents 2 You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass (Flatbed). Using the ADF 2 The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 80 gsm (20 lb) paper and always fan the pages before puttin...

Loading documents and paper 7 2 CAUTION DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam. Using the scanner glass 2 You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Document Sizes Supported 2 How to load documents 2 Note To u...

Chapter 2 8 Scanning area The scanning area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper. Acceptable paper and other media 2 The print quality can be affected by the type of paper you use in the machine. To get the best print qua...

Loading documents and paper 9 2 Recommended media 2 To get the best print quality, we suggest using Brother paper. (See table below.) If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities. We recommend using ‘3M Transparency Film’ w...

Chapter 2 10 Choosing the right media 2 Paper type and size for each operation for paper tray 2 Paper Type Paper Size Usage Fax Copy Photo Capture Printer Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 216 × 356 mm (8 1/2 × 14 in...

Loading documents and paper 11 2 Paper weight, thickness and capacity 2 1 Up to 50 sheets for Legal size paper 80 gsm (20 lb).Up to 100 sheets of 80 gsm (20 lb) paper. Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 64 to 120 gsm (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.) 100...

Chapter 2 12 Loading paper, envelopes and other media 2 Loading paper and other media 2 a Pull the paper tray completely out of the machine.If the paper support flap is open, close it and lift the output paper tray cover (1). b Press and slide the paper side guides (1) and paper length guide (2) to ...

Loading documents and paper 15 2 Printable Area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available ...

16 3 Power Save mode 3 When the machine is idle, you can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the power save condition, please see the table on page 16. If you want...

General setup 17 3 Mode Timer 3 The machine has four temporary mode keys on the control panel: Fax , Scan , Copy and PhotoCapture . You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off , the machine s...

Chapter 3 18 Volume Settings 3 Ring Volume 3 You can select a range of ring volume levels, from High to Off . While in Fax mode , press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new set...

General setup 19 3 LCD display 3 LCD Contrast 3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a Press Menu , 1 , 7 . b Press a or b to choose Light or Dark . Press OK . c Press Stop/Exit .

20 4 TX Lock 4 TX Lock lets you prevent unauthorized access to the machine. While TX Lock is On, the following operations are available: „ Receiving faxes While TX Lock is On, the following operations are NOT available: „ Sending faxes „ Copying „ PC printing „ Scanning „ PhotoCapture Setting and ch...

Security features 21 4 Turning the TX Lock on/off Turning TX Lock on 4 a Press Menu , 2 , 0 , 1 . b Press a or b to choose Set TX Lock . Press OK . c Enter the registered 4-digit password.Press OK . The machine goes offline and the LCD shows TX Lock Mode . Turning TX Lock off 4 a Press Menu . b Ente...

Section II Fax II Sending a fax 24 Receiving a Fax 30 Telephone and External devices 34 Dialling and storing numbers 47 Printing Reports 51

24 5 Entering Fax mode 5 To enter fax mode, press ( Fax ), and the key will glow green. Faxing from the ADF 5 a Make sure you are in Fax mode . b Put the document face down in the ADF. c Dial the fax number using the dial pad. d Press Mono Start or Colour Start . The machine starts scanning the docu...

Sending a fax 25 5 Faxing Letter size documents from the scanner glass 5 When documents are Letter size, you need to set Scan Size to Letter. If you do not, the side portion of the faxes will be missing. a Make sure you are in Fax mode . b Press Menu , 2 , 2 , 0 . c Press a or b to choose Letter . P...

Sending a fax 27 5 Contrast 5 If your document is very light or very dark, you may want to change the contrast. For most documents the default setting Auto can be used. It automatically chooses the suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a ...

Chapter 5 28 Dual access(Monochrome only) 5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. To send a colour fax, the machine will send the document ...

Sending a fax 29 5 Checking and cancelling waiting jobs 5 You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting .) a Press Menu , 2 , 5 . Any waiting jobs appear on the LCD. b Press a or b to scroll through the jobs...

30 6 Receive modes 6 You must choose a receive mode depending on the external devices and telephone services you have on your line. Choosing the Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. ...

Receiving a Fax 31 6 Using receive modes 6 Some receive modes answer faxes automatically ( Fax Only and Fax/Tel ). You may want to change the ring delay before using these modes see Ring Delay on page 31. Fax only 6 Fax only mode will automatically answer every call as a fax call. If the call is a f...

Chapter 6 32 F/T Ring Time(Fax/Tel mode only) 6 If you set the Receive Mode to Fax/Tel , you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If it's a fax call, the machine receives the fax. This pseudo/double-ring happens after the...

Receiving a Fax 33 6 Additional receiving operations 6 Printing a reduced incoming fax 6 The machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter or Legal size paper, with Auto Reduction On . The machine calculates the reduction ratio by using the page size of ...

34 7 Voice Operations 7 Tone or pulse (not available in New Zealand) 7 If you are using an external phone and have a pulse dialling service, but need to send tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this featu...

Telephone and External devices 35 7 Telephone Service for Australia 7 Telstra ® FaxStream ® Duet ® (Distinctive Ring) 7 Telstra ® FaxStream ® Duet ® is an enhanced Public Switched Telephone Service (PSTS) offered by Telstra ® that allows you to have an additional number on one phone line, with its o...

Telephone and External devices 37 7 Caller ID 7 Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number or name as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are receive...

Chapter 7 38 Viewing Caller ID List a Press Menu , 2 , 0 , 4 . 0.Miscellaneous 4.Caller ID b Press a or b to choose Display# . Press OK . The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display. c Press a or b t...

Telephone and External devices 39 7 How Does FaxAbility Work? 7 Your telephone number will have the standard ring pattern of long, long tone, while the new number will have a ring pattern of long, silence, long, etc. When FaxAbility is On , you will not hear the first ring of all incoming calls on t...

Chapter 7 42 Registering the Distinctive Ring pattern 7 Very important!* After you have set the Distinctive Ring feature to ON, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the calls ...

Telephone and External devices 43 7 Viewing Caller ID List Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call. a Press Menu , 2 , 0 , 4 . 0....

Telephone and External devices 45 7 External and extension phones 7 Operation from extension telephones 7 If you answer a fax call on an extension telephone, or an external telephone that is correctly connected to the machine into the correct socket on the machine, you can make your machine take the...

Chapter 7 46 Changing the remote codes 7 The preset fax receive code is l 5 1 ( l 9 1 for New Zealand). The preset telephone answer code is # 5 1 ( # 9 1 for New Zealand). If you are always disconnected when accessing your external TAD, try changing the three digit remote codes, for example ### and ...

47 8 8 How to Dial 8 Manual dialling 8 Press all of the digits of the fax number. Speed-Dialling 8 a Press Search/Speed Dial , # , and then the two digit Speed-Dial number. Note If the LCD shows Not Registered when you enter a Speed-Dial number, a number has not been stored at this location. Search ...

Chapter 8 48 Fax Redial 8 If you are sending a fax manually and the line is busy, press Redial/Pause , and then press Mono Start or Colour Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Mono Start or Colour Start . Red...

51 9 9 Fax reports 9 You need to set up the Transmission Verification Report and Journal Period using the Menu key. Transmission Verification Report 9 You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission wa...

Chapter 9 52 Reports 9 The following reports are available: 1.XMIT Verify Prints a Transmission Verification Report for your last transmission. 2.Help List A help list about how to quickly program your machine. 3.Quick-Dial Lists names and numbers stored in the Speed-Dial memory, in numerical order....

54 10 How to copy 10 Entering Copy mode 10 Press ( Copy ) to enter Copy mode. (The default setting is Fax mode.) You can change the number of seconds or minutes that the machine stays in Copy mode. (See Mode Timer on page 17.) The LCD shows the default copy setting: 1 Copy Ratio 2 Quality 3 No of Co...

Making copies 55 10 Copy options 1 0 When you want to quickly change the copy settings temporarily for the next copy, use the Copy Options key. The machine returns to its default settings 60 seconds after it finishes copying, or if the mode timer returns the machine to Fax mode. For more information...

Making copies 57 10 To enlarge or reduce the next copy follow the instructions below: a Make sure you are in Copy mode . b Load your document. c Use the dial pad to enter the number of copies (up to 99). d Press Copy Options and a or b to choose Enlarge/Reduce . Press OK . e Choose one of the option...

Making copies 59 10 To change the default setting follow the instructions below: a Press Menu , 3 , 2 . b Press a or b to make the copy lighter or darker. Press OK . c Press Stop/Exit . Contrast 1 0 Adjust the contrast to help an image look sharper and more vivid. The contrast can only be changed th...

Chapter 10 60 Paper size 10 If copying on paper other than A4 size, you will need to change the paper size setting. You can copy on Letter, A4, A5 or Photo Card 10(W) × 15(H) cm paper. a Make sure you are in Copy mode . b Load your document. c Use the dial pad to enter the number of copies (up to 99...

Section IV Direct Photo Printing I V Printing photos from a memory card 62 Printing photos from a camera with PictBridge 69

62 11 PhotoCapture Center™ Operations 11 Printing from a memory card without a PC 11 Even if your machine is not connected to your computer, you can print photos directly from digital camera media. (See How to print from a memory card on page 64.) Using PhotoCapture Center™ from your computer You ca...

Printing photos from a memory card 63 11 The PhotoCapture key will light to show the memory card status. It can be on, off or blinking. See the table below for what the light means. „ On A memory card is inserted correctly. „ Off No memory card is present, or it is incorrectly inserted. „ Blinking T...

Chapter 11 64 How to print from a memory card 11 Before printing a photo you must first print a thumbnail index to choose the number of the photo you want to print. Follow the instructions below to start printing directly from your memory card: a Make sure you have put the memory card in the proper ...

Printing photos from a memory card 65 11 Printing Images 1 1 Before you can print an individual image, you have to know the image number. a Make sure you have put the memory card in the correct slot. b Print the index first. (See Printing the thumbnail index on page 64.) Press ( PhotoCapture ). c Pr...

Printing photos from a memory card 67 11 PhotoCapture Center ™ print settings 1 1 These settings will remain until you change them again. Print speed and quality 1 1 a Press Menu , 4 , 1 . b Press a or b to choose Normal or Photo . Press OK . c Press Stop/Exit . Paper Options 1 1 Paper Type 1 1 a Pr...

Chapter 11 68 Cropping 11 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will be automatically cropped. The default setting is On . If you want to print the whole image, turn this setting to Off . a Press Menu , 4 , 7 . b Press a or b to choose ...

69 12 12 Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera. Before Using PictBridge 1 2 PictBridge requirements 1 2 To avoid errors, remember the following points: „ The machine and the digital ca...

Section VI Appendixes V I Safety and Legal 76 Troubleshooting and Routine Maintenance 89 Menu and Features 110 Specifications 120 Glossary 132

76 A Choosing a location A Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10 ° and 35 ° C (50 ° F and 95 ° F)....

Safety and Legal 77 To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone lin...

80 WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a ...

Safety and Legal 81 Important Information for Australia A Important safety instructions A 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall socket before cleaning the outside of the mac...

Safety and Legal 83 Important Information for New Zealand A Important Safety Instructions A 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the outside of the m...

Safety and Legal 85 Important Information for Some Countries A Important Safety Instructions A 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the outside of th...

Safety and Legal 87 Legal limitations for copying A It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a pa...

Chapter A 88 Trademarks A The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2006 Brother Industries, Ltd. All rights reserved. Wind...

89 B Troubleshooting B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us a...

Troubleshooting and Routine Maintenance 91 Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off. You probably had a bad connection, with static or interference on the telephone line. Ask the other party to sen...

92 Transmission Verification Report says ‘Result:NG’ or ‘Result:ERROR’. There is probably temporary noise or static on the line. Try sending the fax again. If you send a PC FAX message and get ‘Result:NG’ on the Transmission Verification Report, your machine may be out of memory. If the problem cont...

Troubleshooting and Routine Maintenance 93 Vertical streaks appear on copies If you see vertical streaks on copies, clean the scanner. (See Cleaning the scanner on page 104.) Poor copy results when using the ADF. Try using the scanner glass. (See Using the scanner glass on page 7.) Scanning Difficul...

94 Error messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center ...

Troubleshooting and Routine Maintenance 97 Transferring your faxes or Fax Journal report B If the LCD shows: Change Unable XX , Clean Unable XX , Init. Unable XX , Print Unable XX or Scan Unable XX we recommend transferring your faxes to another fax machine. (See Transferring faxes to another fax ma...

98 Document jam B Documents can jam if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam. Document is jammed in the top of the ADF unit B a Take out any paper from the ADF that is not jammed. b Open the ADF cover. c Pull the jammed documen...

100 f Lift the scanner cover to release the lock (1). Gently push the scanner cover support down (2) and close the scanner cover (3). g Push the paper tray firmly back into the machine. Dial Tone detection B When you send a fax automatically, by default your machine will wait for a fixed amount of t...

Troubleshooting and Routine Maintenance 101 Routine maintenance B Replacing the ink cartridges B Your machine is equipped with an ink sensor. The ink sensor automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machi...

104 Cleaning the scanner B a Lift the document cover (1). Clean the scanner glass (2) and white plastic (3) with isopropyl alcohol on a soft lint-free cloth. b In the ADF unit, clean the white bar (1) and the glass strip (2) under it with isopropyl alcohol on a lint-free cloth. Cleaning the machine ...

Troubleshooting and Routine Maintenance 105 Cleaning the Paper Pick-up Roller B a Pull the paper tray completely out of the machine. b Unplug the machine from the electrical socket and remove the Jam Clear Cover (1). c Clean the Paper Pick-up Roller (1) with isopropyl alcohol on a cotton swab. d Put...

106 Checking the print quality B If faded or streaked colours and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. a Press Ink Management . b Press a or b to choose Test Print . Press...

Troubleshooting and Routine Maintenance 107 Checking the printing alignment B You may need to adjust the printing alignment after transporting the machine if your printed text becomes blurred or images become faded. a Press Ink Management . b Press a or b to choose Test Print . Press OK . c Press a ...

110 C On-screen programming C Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-b...

112 Menu Table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Choose & OK Choose & OK to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 1....

Menu and Features 119 Entering Text C When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most number keys have three or four letters printed on keys. The keys for 0 , # and l do not have printed letters because they are used for special...

120 D General D Specifications D Memory Capacity 16 MB ADF (automatic document feeder) Up to 10 pages Temperature: 20 ° C - 30 ° C (68 ° F - 86 ° F) Humidity: 50% - 70% Paper: [80 gsm (20 lb)] A4 size Paper Tray 100 Sheets [80 gsm (20 lb)] Printer Type Ink Jet Print Method Mono: Colour: Piezo with 9...

122 Print media D 1 Use only transparencies recommended for inkjet printing. 2 For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging. 3 See Paper type and size for each operation for paper tray on ...

126 PhotoCapture Center™ D 1 xD-Picture Card™ Conventional Card from 16MB to 512MBxD-Picture Card™ Type M from 256MB to 1GBxD-Picture Card™ Type H from 256MB to 1GB 2 Progressive JPEG format is not supported. 3 See Paper type and size for each operation for paper tray on page 10. PictBridge D Availa...

Specifications 127 Scanner D 1 Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows ® XP (resolution up to 19200 × 19200 dpi can be selected by using the Brother scanner utility) Colour/Monochrome Yes/Yes TWAIN Compliant Yes (Windows ® 98/98SE/Me/2000 Professional/XP) Mac OS ® X 10...

128 Printer D 1 Output image quality varies based on many factors including, but not limited to input image resolution and quality and print media. 2 Based on Brother standard pattern.A4 size in draft mode. 3 When you set the Borderless feature to On. 4 See Paper type and size for each operation for...

Specifications 129 Interfaces D 1 Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface. USB A USB 2.0 interface cab...

130 Computer requirements D Minimum System Requirements and Supported PC Software Functions Computer Platform & Operating System Version Supported PC Software Functions Interface Minimum Processor Speed Minimum RAM Recommended RAM Available Hard Disk Space for Drivers for Applications Windows ® ...

Specifications 131 Consumable items D Note Brother does not recommend the use of consumables other than genuine Brother consumables. Your machine warranty may not cover any damage arising from the use of non genuine Brother consumables. Ink The machine uses individual Black, Yellow, Cyan and Magenta...

132 E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. Glossary E ADF (automatic document feeder) Documents can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduc...

Index 135 F A ADF (automatic document feeder) ...... 6 , 24 ADF cover ................................................ 98 Answering machine (TAD) connecting ............................................ 43 Apple ® Macintosh ® See Software User's Guide on the CD-ROM. .....................................

Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only, local Brother companies or theirdealers will only support machines purchased in their own countries. LP3412040ARL/ASA/NZPrinted in China