Sharp R3.1 - Manuals

About This Guide This guide assumes you have a basic understanding of Windows. This includes how to start your computer, navigate within a Windows environment, and perform basic Windows functions such as copying, printing and moving documents. You should also be familiar with basic Windows terms and...

Hardware and Software Requirements The following minimum hardware and software is required to use the Network Scanner Tool. • Microsoft Windows 98, Millennium, NT 4.0 with SP6, 2000, and XP • Internet Explorer 6.0 or above • Pentium II 300 MHz or above • 64 MB RAM • 80 MB available hard disk space •...

Step 1: Determine the Network Policy First, determine whether DHCP is used within your organization. If DHCP is used, some or all IP addresses are assigned dynamically. When using DHCP, “hostname” is the identifier used to specify PCs or Scanners. Sharp multifunction scanners require DNS to resolve ...

Step 4: Notify the Network Users Users connected to the network need to know the policy in effect and the supporting information outlined in the following table. POLICY ADDITIONAL INFORMATION 1) Simple addressing The IP address of the copier(s). 2) Regular DHCP The IP address of the copier(s). 3) Fu...

Network Scanner Tool Installation To install the Network Scanner Tool: 1. Make sure you have a supported scanner connected to the network. 2. If any Windows applications are open, close them to ensure that the software installs properly. 3. Insert the installation CD into your CD-ROM drive. In a few...

Welcome to Network Scanner Tool Setup Wizard 1. Click Next . The wizard will search your network and display each of the scanners available for selection. If you would like to run the search again, click Search Again . Network Scanner Tool User’s Guide 9

Scanner Selection Screen 2. Select the scanner(s) you want to use from the Available Scanners list and click Add . The scanner is moved to the My Scanners list. To remove a scanner from your list, highlight it and click Remove . 3. If the scanner you want to use is not listed in the Available Scanne...

4. Enter the scanner’s IP Address or Host Name (DNS/WINS) and click OK . 5. After selecting your scanner (from steps 2-3), you can specify how it should contact your computer when sending scanned files (automatically, by IP Address, or by Host Name) by clicking Advanced . Advanced Scanner Settings S...

Prefix to Profile Name screen 8. Enter a name using up to 6 characters (this name will be used to identify your scanner) and click Next . Note: To the Users of AR-507, AR-407, AR-337, and AR-287 With AR-507, AR-407, AR-337, and AR-287, "Initial" in the screen displayed in the setup of Networ...

Profile Selection screen 9. Select the profiles you want to apply when working with the Network Scanner Tool by highlighting the profile in the Available Profiles list and clicking Add . To remove a profile from your profile list, highlight it and click Remove . Available profiles include: • OCR : a...

Chapter 4 Using the Network Scanner Tool Introduction The Network Scanner Tool user interface lets you setup and configure network-scanning processes using three configuration tabs: 1. Profiles 2. Scanners 3. System Options Each tab lets you select processing steps to follow each time your computer ...

Network Scanner Tool Menu (system tray icon) Right-clicking on the icon located in the Windows system tray lets you access the Network Scanner Tool menu. If you need the current status of the Network Scanner Tool, simply mouse-over the icon to display information such as “Network Scanner Tool is Sta...

Configuring the Network Scanner Tool The Network Scanner Tool application can be started in a number of different ways: from the Network Scanner Tool context menu (or by simply double-clicking the icon in the Windows system tray), or from the Start->Programs->Sharpdesk->Network Scanner Tool...

• The Email profile does not save email addresses. As a result, each time the email client starts on your computer in response to receiving an e-mail request from the scanner, it prompts you for the destination address. • The Convert by OCR profile default is Rich Text Format (RTF). The resulting fi...

• If both the Image Processing and Convert by OCR options are selected, Image Processing executes first and Convert by OCR executes second. • If Convert by OCR is selected, the Output Options for the Profile refer to the text document that is produced by the OCR process, not the original image. • Ch...

Image Processing Options Screen • After selecting your options on the Image Processing Options screen, click OK . Convert by OCR This option lets you change image files to text files using OCR (Optical Character Recognition), and automatically launches the program associated with the file type (for ...

Launch Applications Options Screen If Sharpdesk is installed on your computer, it will automatically be selected as the default Program File. You can select another program by clicking Browse . A standard Windows Open dialog displays. Navigate to the desired application and either double-click it or...

• Move File To Folder This option lets you select the folder that your scan will be moved to. When you click Details , the Send to Folder screen displays. Send to Folder Screen • Click Browse to display the Browse for Folder screen where you can select the target folder. Browse For Folder Screen • A...

using the Web Setup button on the Scanners tab described below. • Override Scanner File Name Settings This option lets you rename files received from a scanner. Click Details to display the Acquire Properties screen. Acquire Properties Screen You can select to use the Current Data Format, which can ...

After entering or updating information on the Profiles tab, click Apply to apply your updates and keep the Network Scanner Tool screen active. To apply your changes and close the screen, click OK . To close the screen without saving any changes which may have been made, click Cancel . Network Scanne...

Scanners Tab The Scanners tab lets you: • Add a new scanner with Scanner Expansion. • Examine and/or change scanner properties . • Delete an existing scanner. • Automatically detect Sharp scanners connected to the network. • Use Web Setup pages of a Sharp multifunction scanner to change configuratio...

Scanner Properties Screen The following options are available on this screen. IP Address When the IP address is used, the Network Scanner Tool verifies that the IP address is assigned to a Sharp scanner. If your network operates under the Simple Addressing or Regular DHCP policies described in Chapt...

Advanced Scanner Settings Screen • If your network operates under Simple Addressing or Exception DHCP policies described in Chapter 2, it is recommended to select ‘Use IP Address’ to identify your computer. • If your network operates under Regular DHCP or Full DHCP policies described in Chapter 2, i...

Deleting a Scanner To delete a scanner, select it from the Known Scanners list and then click the Delete button. When the confirmation message displays, click Yes . Any active profiles residing on that scanner will be removed as part of the scanner delete process. Enable/Disable a Scanner You can en...

System Options Tab The Network Scanner Tool limits the type of files that can be transferred to your computer to certain file types including .TIF, .JPG, JPEG and .PDF with or without compression. FTP Port Number The Network Scanner Tool can use a different port number than the standard FTP port num...

Network Scanner Tool User’s Guide 29 User Name / Password can only be a combination of English letters (a-z or A-Z), digits (0-9), space, and punctuation marks. After entering or updating information on the System Options tab, click Apply to apply your updates and keep the Network Scanner Tool scree...