Sharp FO-P610/FO-P630 - Manuals

5 Table of Contents Introduction 1 A Look at the Operation Panel 7 1. Installation 10 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Loading the Imagin...

Table of Contents 6 5. Answering Machine Connection 52 Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 52Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 53Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . ...

7 HELP keyPress this key to print out the Help List, a quick reference guide to the operation of your fax machine. RESOLUTION keyWhen a document is in the feeder, press this key to adjust the resolution for faxing or copying (page 28). RECEPTION MODE keyPress this key to select the reception mode (a...

9 Monitoring phone conversations When speaking through the handset, you can press to allow a third person to listen to the conversation through the speaker. (To turn off the speaker, press the key again.) To adjust the volume of the speaker when monitoring a conversation, press for high or for low (...

10 1. Installation Unpacking Checklist Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area around the machine clear. About condensationIf the machine is moved fro...

Connections 11 1. Installation Connections Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side ...

Connections 12 Connecting the telephone line cord Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE. Plug the adapter into the telephone socket on the wall. Setting the dial mode: The fax mach...

Connections 13 1. Installation Comments: ♦ The fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experien...

Loading the Imaging Film 15 1. Installation Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. ♦ The initial star...

Loading Printing Paper 17 1. Installation 1 Fan the paper, and then tap the edge against a flat surface to even the stack. Make sure the stack edges are even. 2 Insert the stack of paper into the tray, PRINT SIDE DOWN. • If paper remains in the tray, take it out and combine it into a single stack wi...

Loading Printing Paper 18 Print contrast setting Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT. 1 Press once and once. 2 Press once and twice. 3 Press once. 4 Select the print contrast: NORMAL: LIGHT: 5 Press to retur...

Entering Your Name and Fax Number 19 1. Installation Entering Your Name and Fax Number Once you enter this information, it will automatically appear at the top of each fax page you send. Before you begin sending faxes, enter your name and fax (telephone) number as explained below and set the date an...

Setting the Date and Time 21 1. Installation Setting the Date and Time 1 Press once and twice. 2 Press once and once. 3 Press once. 4 Enter a two-digit number for the day (“01” to “31”). Example: the 5 th • To correct a mistake, press to move the cursor back to the mistake and then enter the correct...

Setting the Reception Mode 23 1. Installation Setting the Reception Mode Your fax has four modes for receiving incoming faxes: FAX mode:Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes. TEL mode:This mod...

Volume Adjustment 24 Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys. 1 Press 2 Press or until the display shows the desired volume level. • Press again to turn off the speaker. Speaker 1 9 4 5 6 7 8 0 2 3 Display: SPEAKER: HIGH SPEAKER: MIDDLE ...

Volume Adjustment 25 1. Installation 1 Press or . (Make sure has not been pressed and a document is not loaded in the feeder.) • The ringer will ring once at the selected level, then the date and time will reappear in the display. 2 If you selected RINGER: OFF OK ?, press . Note: When the reception ...

26 2. Sending Faxes Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Note: Letters or graphics on the edges of a document will not be scanned. 5 mm 5 mm Letters in...

Loading the Document 27 2. Sending Fa x e s Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from docum...

Adjusting the Resolution and Contrast 28 Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document. Reso...

Adjusting the Resolution and Contrast 29 2. Sending Fa x e s Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting. 1 Load the document(s). • The docum...

Sending a Fax by Normal Dialling 30 1 Load the document(s). • If desired, press to set the resolution and/or contrast. 2 Pick up the handset or press . Listen for the dial tone. 3 Dial the number of the receiving machine by pressing the number keys. 4 Wait for the connection. Depending on the settin...

Sending a Fax by Automatic Dialling 31 2. Sending Fa x e s Note:If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display, remove the document as explained on page 80. Sending a Fax by Automatic Dialling You can store up to 30 fax or phone numbers in the machine for automatic di...

Sending a Fax by Automatic Dialling 33 2. Sending Fa x e s Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 Press once and once. 2 Press or until the number you wish to edit or clear appears in the di...

Sending a Fax by Automatic Dialling 34 8 Press 9 Return to Step 2 to edit or clear another number, or press to return to the date and time display. START/MEMORY STOP Using an auto-dial number Once you have stored a fax or phone number, you can use it to send a fax or make a phone call. 1 If you are ...

Sending a Fax by Automatic Dialling 35 2. Sending Fa x e s Sending a fax by Direct Keypad Dialling You can also enter a full number with the number keys and then press the key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxi...

Sending a Fax by Automatic Dialling 36 1 If you are sending a fax, load the document(s). • If desired, press to set the resolution and/or contrast. 2 Press once. <REDIAL> appears in the display, followed by the last number dialled. Make sure the number that appears is the number you wish to di...

Sending a Fax by Automatic Dialling 37 2. Sending Fa x e s Automatic redialling If you use automatic dialling (including Direct Keypad Dialling) to send a fax and the line is busy, the fax machine will automatically redial the number. The fax machine will make two redial attempts at an interval of f...

Sending a Fax by Automatic Dialling 38 Error Correction Mode Important: This function is only available on the FO-P630. The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called E...

Sending a Fax From Memory 39 2. Sending Fa x e s Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document ...

Sending a Fax From Memory 40 Memory transmission You can also send a fax through memory when sending to a single location. This is convenient when sending to locations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operation...

41 3. Receiving Fa x e s 3. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press until the arrow in the display points to TEL/FAX. RECEPTION MODE When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors t...

Using FAX Mode 43 3. Receiving Fa x e s When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes. ♦ If you pick up the handset before the machine answers, you can talk to the other party and/or receive a fax as explained in Us...

Using TEL Mode 44 2 Press once. 3 Press once. 4 Enter the desired number of rings (any number from 2 to 4). Example: 3 rings 5 Press to return to the date and time display. 3 STOP Using TEL Mode To select TEL mode, press until the arrow in the display points to TEL. RECEPTION MODE When the reception...

Using TEL Mode 45 3. Receiving Fa x e s 1 When the fax machine rings, pick up the handset. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset. 3 If the other party first speaks with you and then wants to send a fax, press after speaking. (Press before the s...

Using TEL Mode 46 2 If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up. 3 If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press once and twice on the extension phone (only on a tone dial phone)...

Optional Reception Settings 47 3. Receiving Fa x e s 1 Press once and once. 2 Press once and 5 times on the FO-P610, or 6 times on the FO-P630. 3 Press once. 4 Press to turn on the function, or to turn it off. 5 Press to return to the date and time display. FUNCTION 1 2 STOP 1=YES, 2=NO Changing the...

Optional Reception Settings 48 Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have re...

Substitute Reception to Memory 49 3. Receiving Fa x e s Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a doc...

50 4. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 pages.) • If desired, press to set the resolution and/or ...

Making Copies 51 4. Making Copies 1 Press once and once. 2 Press once and once. 3 Press once. 4 Press to set copy cut-off to YES (the remaining part of the document will not be printed), or to set copy cut-off to NO (the remaining part will be printed on a second page). 5 Press to return to the date...

52 5. Answering Machine Connection Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine's TEL. SET socket. This will allow you to receive both voice messages and faxes when you are out. ♦ Important: If the answering machine is not connected to the TEL....

Using the Answering Machine Connection 53 5 . Ans w er ing Machine Important: In New Zealand, not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment. Changing the outgoing message The outgoing message (OGM) of your ...

Optional A.M. Mode Settings 56 Quiet Detect Start Time This setting can be used to delay the start of the Quiet Detect Time function. For example, if you want to insert a pause at the beginning of your answering machine’s outgoing message to ensure clear detection of fax signals, you can use this se...

58 6. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦ To use this function, you must subscribe t...

Caller ID (Requires Subscription to Service) 59 6. Special Functions How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is ...

Caller ID (Requires Subscription to Service) 61 6. Special Functions 1 Press once and 2 times. 2 Press once and once. 3 Press once. 4 Press to store a number. (To clear a previously stored number, press and go to Step 6.) 5 Enter the number by pressing the number keys (max. 20 digits). 6 Press to st...

Caller ID (Requires Subscription to Service) 62 Blocking voice calls With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number. In this case, when a voi...

Distinctive Ring (Requires Subscription to Service) 63 6. Special Functions Distinctive Ring (Requires Subscription to Service) If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, your fax will signal ...

Blocking Reception of Unwanted Faxes 64 5 Press to return to the date and time display. 6 Set the reception mode to FAX. STOP 1 Press once and twice. 2 Press once and twice. 3 Press once. 4 Press to store an Anti Junk number, or to clear a previously stored number (if you are clearing a number, go t...

66 7. Printing Lists You can print lists showing settings and information entered in the fax machine. The lists are described below. To print a list, follow these steps. 1 Press once and once. 2 Press once. 3 Press or until the desired list appears in the display. 4 Press once. 5 Press to print the ...

Printing Lists 67 7. Pr inting Li sts Caller-ID List This list shows information about your 30 most recent calls. (This list is only available if you are using the Caller ID function.) Transaction Report This report is printed out automatically after an operation is completed to allow you to check t...

Printing Lists 68 Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. 1 Press once and once. 2 Press once and twice. 3 Press once. 4 Press a number from to to select the condition for printing. 5 Press to return to ...

Maintenance 70 4 Place the imaging film back in the print compartment. 5 Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure...

Maintenance 71 8. Maintenance 2 Flip up the green levers on each side of the white roller. 3 Wipe the scanning glass (under the white roller) and rollers with a cotton swab. • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on tran...

72 9. Troubleshooting Problems and Solutions Line error Problem Solution LINE ERROR appears in the display. Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters. • Make...

Problems and Solutions 73 9. T roub le- shooting Dialling and transmission problems Problem Solution No dial tone when you pick up the handset or press the SPEAKER key. • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page 11. Dialling is not possible. •...

Problems and Solutions 74 Reception and copying problems Problem Solution The power is on, but no reception takes place. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. The printing paper comes out blank when you try to receive a document. ...

Problems and Solutions 75 9. T roub le- shooting Reception/copying is interrupted. • If reception or copying takes place continuously for a long time, the print head may overheat. Turn off the power and let it cool down. If overheating frequently occurs, try changing the print contrast setting to LI...

Problems and Solutions 76 General problems Problem Solution A loud howling sound occurs when the speaker is used. • Feedback (a loud howling sound) may occur if you replace the handset while the speaker is on. To avoid feedback, turn off the speaker (press the SPEAKER key ) before you replace the ha...

Messages and Signals 77 9. T roub le- shooting Messages and Signals Display messages Note: If you have turned on the Caller ID function, see page 59 for display messages related to Caller ID. ADD PAPER & /PRESS START KEY(alternating messages) Check the printing paper. If the tray is empty, add p...

Messages and Signals 79 9. T roub le- shooting RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic redialling on page 37.) TOTAL PAGE(S) 01 ...

Clearing Paper Jams 80 Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing . If the document doesn't feed out, remove it as explained below. Important:Do not try to...

Clearing Paper Jams 81 9. T roub le- shooting 1 Open the operation panel (press ➊ ). 2 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers. 3 Rotate the front gear until the film is taut, and then close the operation panel (...

82 Quick Reference Guide Sending Faxes Place your document (up to 10 pages) face down in the document feeder. Normal Dialling 1. Lift the handset or press . 2. Dial the fax number. 3. Wait for the reception tone (if a person answers, ask them to press their Start key). 4. Press . Automatic Dialling ...

83 A A.M. reception mode, 23, 42, 53Answering machine connection Activating, 53Connecting, 52On A.M. Failure, 57Quiet Detect Start Time, 56Quiet Detect Time, 54Troubleshooting, 75 Anti Junk Fax, 64Audible signals, 79Auto-dial numbers Storing, 31Using, 34 C Caller ID, 58-62Caller ID List, 67Contrast,...

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