Sennheiser SDC 8200 SYS-M - Manuals

Delivery includes 8 Delivery includes y 1 SDC 8200 SYS software on CD y 1 dongle y 1 software manual as PDF on CD In addition, you require one or two zero modem cables. Getting to know the software Important features of the software The SDC 8200 SYS software makes your SDC 8200 conference andinterpr...

Getting to know the software 9 The software modules Sennheiser provides two different software packages which add differentfunctionalities to the SDC 8200 conference and interpretation system: 1. An SDC 8200 conference and interpretation system consisting of oneSDC 8200 CU-M central unit with up to ...

Getting to know the software 10 The SDC 8200 SYS software The SDC 8200 SYS software only works with the SDC 8200 CU central unit. The software consists of two programs: y “Confsys” for controlling the conference system and y “IntSys” for controlling the interpretation system. The “Confsys” program c...

Getting to know the software 11 The S-VD (Voting Display) software module The S-VD software module allows you to display voting results as bar or piediagrams, for example using a projector or several large screens in theconference room. For this, you also need the S-MM and S-VM software modules. The...

Getting to know the software 12 The two passwords There are two passwords which limit the access to the software and theconfigurations. Password 1 is required for changing the configuration.Password 2 is required for initializating the conference consoles. Password 1 On delivery of the software, pas...

System requirements 13 System requirements Hardware required Processor: Intel Pentium 4 or AMD Athlon XP, 2 GHz or more RAM: 256 MB min. (512 MB recommended) Hard disk: min. 30 MB free hard disk memory Drives: CD ROM or DVD ROM drive drive for data backup (e.g. floppy disk drive, CD recorder or ZIP ...

System requirements 14 The operating system required The SDC 8200 software requires Windows 2000 or Windows XP. Note: Both programs (“Confsys” to control the conference system and“IntSys” to control the interpretation system) require one free COM port each (RS 232 interface)! The SDC 8200 software t...

Preparing the conference system for use 15 Preparing the conference system for use Connecting the PC to the central unit Please note that the program for controlling the conference system andthe program for controlling the interpretation system require a separateRS 232 interface each. The conference...

Preparing the conference system for use 16 Installing the software To install the software on your PC or on different PCs in your network,proceed as follows: 왘 Make sure that your Windows user account has administratorprivileges. 왘 Insert the software CD into the CD ROM drive of your PC and click th...

Preparing the conference system for use 17 Removing the software To remove the software from the hard disk of a PC: 왘 In the “Control Panel” window, click the “Add/Remove Programs” icon.The “Add/Remove Programs” dialog box opens. 왘 On the left-hand side of the dialog box, click “Change or RemoveProg...

Starting the “Confsys”program for the first time 18 Starting the “Confsys”program for the first time When you start the “Confsys” program for the first time, the necessaryoptions for your PC or your network are not yet set. 왘 Make sure that your Windows user account has administratorprivileges. If t...

Starting the “Confsys”program for the first time 19 Setting the correct starting options When you start the program for the first time, the “Waiting for master...”dialog box appears and you have to decide whether the PC is to beconfigured as a master PC, slave PC or video PC. To do so, proceed as fo...

Starting the “Confsys”program for the first time 20 Starting the program in demo mode To start the Confsys program without a dongle: 왘 In the “Waiting for master...” dialog box, click the “Demo” button.The program starts in demo mode. Note: Demo mode is started automatically when the dongle is remov...

Adjusting important basic settings 21 Adjusting important basic settings Changing the passwords of the “Confsys” program To change the passwords: 왘 From the “Change Password” menu, choose “Change Password 1” tochange the password 1 or choose “Change Password 2” to change thepassword 2.The “Change Pa...

Configuring the conference system 22 Configuring the conference system This chapter provides information on how to quickly and easily configurethe consoles of your conference system (but not the consoles of theinterpretation system) using the software. For configuring the conference system, you requ...

Configuring the conference system 23 Creating a synoptic view of the conference For monitoring a conference as well as for intervening in a conference atany time, you require a synoptic view of the conference room. In thissynoptic view, each conference console is represented by an icon. This synopti...

Configuring the conference system 24 You can now y create a synoptic view (see “Positioning new conference console icons”on page 30). y add a background picture to an existing synopic view. We recommendthat you first add the background picture of the conference room andthen position the conference c...

Configuring the conference system 30 To flip the background picture: 왘 From the “Effect” menu, choose “Flip”. 왘 Select the desired flipping axis. y Horizontal: flips the picture horizontally, along the vertical axis y Vertical: flips the picture vertically, along the horizontal axis To rotate the ba...

Configuring the conference system 31 To move conference console icons to a new location: 왘 Click the icon to be moved and hold down the left mouse button. Whileyou are still holding down the mouse button, move the icon to thedesired location. To exactly align conference console icons with the grid: ...

Configuring the conference system 32 The dialog box shown on the left opens. To move all conference console icons to a new location: 왘 In the “X (Hor)” field, enter the number of pixels by which allconference console icons are to be moved horizontally. Negative valueswill move the icons to the left,...

Configuring the conference system 33 왘 In the “Visible” box on the “Config” tab, click the “No” option button.The icon turns orange (exception: the icon of the chairman unit isalways pink). When you start the conference, this icon is invisible. To make a hidden icon visible again: 왘 In the “Visible”...

Configuring the conference system 34 왘 Click the drop down list and select the provisional microphone numberof the chairman unit. You can configure as many chairman units as youwant.The console icon with the corresponding number turns pink. When youstart the conference, this conference console is co...

Configuring the conference system 35 To define a voting group : 왘 Press the “Ctrl” key and keep it pressed. 왘 Right-click the first conference console which is to be added to thevoting group.The dialog box for editing groups opens. 왘 From the “Vote Group” drop down list, choose the number to beassig...

Configuring the conference system 36 Displaying the overview of groups To display to assignment of a conference console to an audio group or avoting group: 왘 On the “Config” tab, click the “Group” button.The “Group Overview” dialog box opens. 왘 From one of the two drop down lists “Audio Group” or “V...

Configuring the conference system 37 Initializing the conference consoles After you have created a synoptic view of the conference, you have toassign a real conference console to each console icon of the synoptic view.To do so, you have to either automatically or manually initialize theconference co...

Configuring the conference system 38 왘 One after the other, press the microphone key 씊 on all conference consoles in exactly the order in which the conference console icons in the synoptic view are numbered!The signal light ring goes off and the conference console icon isdisplayed in green. The conf...

Configuring the conference system 39 왘 Click the “End Init” button.The previously entered microphone number is deleted. 왘 On the “Init” tab, click the “Open Init” button. In the “StartInitialisation?” dialog box that opens, click “Yes”.The signal light ring of the corresponding conference console st...

Configuring the conference system 40 Selecting the conference options Many features which determine the character of your conference, e.g. theconference mode, the speaker limit or the maximum speaking time, areconfigured in the “Options” menu. To get into the “Options” menu: 왘 Close the “Room” windo...

Configuring the conference system 41 Speech Timer y Automatic limiting of the speaking time (see “Configuring the speakerlimit” on page 49) Program TCP/IP address y Configuration of the network PCs as master, slave or video PC (see“Configuring the PC in a network” on page 44) Autostart y Autostart c...

Configuring the conference system 42 The “Maintenance“ tab Cleanup log file y Deletion of the log databases (see “Deleting log databases” on page 48) Configuring the saving options To set the program behaviour on exit: 왘 In the “Autosave” box on the “Confsys” tab, click the desired optionbutton. y I...

Configuring the conference system 43 To allow/prevent changing the vote cast: 왘 In the “Vote Correction” box on the “Confsys” tab, click the desiredoption button. y If you click the “OFF” option button, a delegate cannot change thevote cast. y If you click the “ON” option button, a delegate can chan...

Configuring the conference system 44 This setting is recommended for conference systems with anunchanging configuration. Configuring the menu language of the software To display the menus and buttons of the software in a different languageimmediately after program startup: 왘 In the “Language” box on...

Configuring the conference system 45 If the PC is to be configured as a slave PC: 왘 In the “Program” box on the “Confsys” tab, click the “Slave” optionbutton. 왘 Enter the TCP/IP address of the master PC in the “Master” box of the“TCP/IP address” box. 왘 Enter the TCP/IP address of the first slave PC ...

Configuring the conference system 46 y If you enter a *.wav file in the “Bell” box, it will be played each time you click the “Bell” button (see “Triggering acoustic signals” onpage 80). y If you enter a *.wav file in the “Start” box, it will be played each time you click the “Start” button (if you ...

Configuring the conference system 47 y If you click the “Single Delegate” option button, an individualspeaking time countdown is started for each speaker. After themaximum speaking time has been reached, the speaker’s micro-phone is deactivated automatically. You can interrupt or cancel thecountdown...

Configuring the conference system 48 Selecting the folders for saving the voting results, safety copies and log files To select the folder for saving the different system files: 왘 In the boxes “Path voting”, “Path copy” and “Path data” on the“Confsys” tab, select the folders in which the files are t...

Configuring the conference system 49 Configuring the speaker limit To limit the number of simultaneously active consoles: 왘 In the “Max Micro ON” box on the “CU” tab, click the desired optionbutton. Note: This only concerns the conference modes “Request”, “Direct Access”and “Override”. In all other ...

Configuring the conference system 50 selected COM port. Your conference system is now ready foroperation. y If a dialog box with the message “Test failed on COMx” appears, youhave to try a different COM port. Note: Most desktop PCs have only one COM port (“COM1”) or two (“COM1”and “COM2”). Only very...

Managing delegate data 51 Managing delegate data This chapter provides information on how to enter and use delegate data. Entering delegate data You can manually enter delegate data or import data from a file. Note: If you initialize the conference consoles after you created a delegatedatabase, the ...

Managing delegate data 52 To open an existing delegate database: 왘 From the “File” menu, choose “Open”.The file selection box opens. 왘 Specify the folder and name of the delegate list to be opened and clickthe “OK” button.All delgate names entered up to now are displayed in the list on theleft-hand ...

Managing delegate data 53 Deleting data from the delegate database To delete data from the delegate database: 왘 In list of the “Delegates” window, click the name of the delegate whosedata you want to delete.The data are displayed in the input mask. 왘 Click the “Delete” button.The “Delete Record” dia...

Managing delegate data 54 Importing delegate data Instead of manually entering delegate data, you can import them from atext file. The text file must have the extension .txt . All delegate records must be separated by carriage returns and all fields within each recordmust be separated by semicolons....

Managing delegate data 55 왘 Click the “Select destination file” button, specify the folder and nameof the new delegate database to be created and confirm your selectionby clicking the “OK” button.The path and the file name are displayed in the field below “Destinationfile name”. 왘 Click the “Start i...

Managing delegate data 56 inserted into the chip card slot of a console. If the chip card is removedagain, a name is no longer assigned to this console y If a delegate inserts his chip card into the chip card slot of any desiredconsole, his last name appears on the display of the console instead oft...

Managing delegate data 57 왘 Click the “Write all” button. The delegate data from the delegate list are written the the chip cards.This takes several seconds. The delegate’s last name then appears onthe display of the console – provided that the console has a display. To write data to a single chip c...

Planning and managing votes (Agenda) 58 Planning and managing votes (Agenda) In order to be able to quickly and easily take votes during a conference, youshould create an agenda including all items to be voted on. Entering voting data Creating or opening an agenda file 왘 From the “Agenda” menu, choo...

Planning and managing votes (Agenda) 60 왘 Click the “OK” button.The changed quorum is saved in the database as soon as you save thedatabase file or close the “Agenda Items” window. To change the quorum for several voting items at the same time: 왘 In the “Agenda Items” window, use Ctrl-click or Shift...

Planning and managing votes (Agenda) 61 왘 Click the “SET” button next to the “Majority” field.The “Majority Setup” window opens. The selected voting items are listed in the “Selected Vote Items” field.You can click individual voting items and move them from one field tothe other by using the “arrow”...

Planning and managing votes (Agenda) 62 To scroll through the agenda file: 왘 In the “Agenda Items” window, click one of the arrow buttons behindthe “Item” box.The previous or the next entry is displayed in the input mask and thecorresponding voting item is highlighted in the agenda. Moving voting it...

Planning and managing votes (Agenda) 63 The “Import Agenda” window opens. 왘 Click the “Select import file” button, select a *.txt file and confirm your selection by clicking the “OK” button.The path and the file name are displayed in the field below “Import filename”. 왘 Click the “Select destination...

Planning and managing votes (Agenda) 64 Viewing, exporting and printing log files You can create log files for different system events during a conference(see “Configuring the log files” on page 47). All log files are saved in a Microsoft Access database (file extension*.mdb). For each conference, t...

Monitoring and controlling a conference 66 Monitoring and controlling a conference This chapter provides information on how to monitor a conference, how tointervene in a conference and how to take votes. Starting a conference To start a conference: 왘 Make sure that all components are connected corre...

Monitoring and controlling a conference 67 To change to the delegate list: 왘 Click the “List” tab.The delegate list opens. The delegate list shows the names of the delegates. The synoptic view and the delegate list display the control palette on theright-hand margin of the screen. If you move the mo...

Monitoring and controlling a conference 68 The current time is displayed next to the “Mic On” and “Mic Off” buttonson the control palette (see “Deactivating all consoles” on page 68 and“Reactivating the last active console” on page 69). The conference mode is displayed in the “Mode” box. In order to...

Monitoring and controlling a conference 69 Reactivating the last active console This function is e.g. for the quick reactivation of the console of a delegatewhose speaking time is over. To reactivate the last active console: 왘 Click the “Mic On” button on the control palette.The last deactivated con...

Monitoring and controlling a conference 70 Monitoring the conference via the synoptic view To work with the synoptic view: 왘 Click the “Synoptic” tab.The synoptic view opens. Monitoring the conference console icons in the synoptic view The different colors of the conference console icons in the syno...

Monitoring and controlling a conference 71 y The names of all delegates who are currently speaking are listed in redin the “Floor” box. y In the “With request” and “With request no clear” conference modes,the names of all delegates who have made a request to speak are listedin green in the “Micro Re...

Monitoring and controlling a conference 72 To deactivate a console in the synoptic view: 왘 Click the red console icon of the active console you want to deactivate. To deactivate a console in the delegate list: 왘 In one of the two “Delegates” boxes, click the name of the delegatewhose console you wan...

Monitoring and controlling a conference 73 To reject all requests to speak: 왘 Move the mouse pointer to the left-hand margin of the screen.The tool palette opens 왘 Click the “Clear Requests” button.All green console icons turn gray. All names disappear from the “MicroRequests” box of the delegate li...

Monitoring and controlling a conference 74 Changing the volume of the consoles’ built-in loudspeakers To change the volume of the consoles’ built-in loudspeakers: 왘 Move the mouse pointer to the left-hand margin of the screen.The tool palette opens. 왘 Move the slider in the “Volume Floor” box.The vo...

Monitoring and controlling a conference 75 왘 Change the configuration of the audio inputs and outputs as desired.You configure the same settings as in the “ AUX-In/Out ” menu of the central unit (see “Configuring the audio inputs and outputs” onpage 105 of the SDC 8200 system manual). y Use the volu...

Monitoring and controlling a conference 76 Configuring the VIP mode VIP units are marked with a little blue square in the upper left corner of theconference console icon. To switch the VIP mode off: 왘 Move the mouse pointer to the left-hand margin of the screen.The tool palette opens. 왘 In the tool ...

Monitoring and controlling a conference 77 왘 In the “Group Overview” dialog box, click the “Close” button.All conference consoles are displayed in their original color instead ofthe group color. Changing the audio settings during a conference To change the audio settings during a conference: 왘 Move ...

Monitoring and controlling a conference 78 y The “Automatic Gain reduction” slider in the “Microphone” boxallows you to set the automatic gain reduction of the consoles’ micro-phones. y The “Mute All” check box allows you to mute the conference consolesof all audio groups. y The “Low”, “Middle”, and...

Monitoring and controlling a conference 79 To print the data of all inserted chip cards: 왘 From the “Present Badges” menu, choose “Print”.All inserted chip cards are read and the data are printed in the order ofthe microphone numbers. Testing the loudspeakers of the conference consoles To test the l...

Monitoring and controlling a conference 80 왘 Enter the message in the “Message” box.You can enter a maximum of 40 characters. Note: Special characters such as accents and umlauts are not displayedcorrectly on the displays. To send the message to all delegates: 왘 Click the “All delegates” option butt...

Voting 81 Voting Note: All conference consoles have at least three voting keys , allowing you to take votes in “1 of 3” mode.The SDC 8200 CV and SDC 8200 DV conference consoles have fivevoting keys ,, allowing you to take votes in “1 of 3” and “1 of 5” mode. In order to be able to take votes in “1 o...

Voting 82 The right-hand side of the window shows: y a yellow box in which the names of the delegates who make a requestto speak are shown in green (if you click one of the names with theleft mouse button, the corresponding delegate is assigned the“speaking right”), y if specified – two logos which ...

Voting 83 Selecting the voting settings Choosing the voting groups To restrict votes to certain conference participants, you first have to definevoting groups as described under “Defining groups” on page 34. 왘 From the “Group” drop down list, choose the number of the votinggroup which is to particip...

Voting 84 y If you automatically print the voting results (see “Automaticallyprinting the voting results” on page 84), the selected voting option(YES, ABS, NO or 1, 2, 3, 4, 5) appears next to the name of thedelegate on the printout. y The vote log files (which are automatically saved in the folder“...

Voting 85 Specifying the voting time You can specify a fixed voting time. If delegates do not vote during thistime, their votes become invalid. To specify a fixed voting time: 왘 In the “Vote with Timer” box, click the “ON” option button. The “Max. voting time” list box and the clock are displayed. 왘...

Voting 87 y If you select “Nominatif”, the names of all delegates and the votesthey cast are displayed in clear text. Taking votes Starting a vote To start a vote: 왘 Load the desired agenda file (see “Loading the agenda file” onpage 81). 왘 Make sure that all options are configured correctly (see “Se...

Voting 88 Ending a vote A vote is ended: y automatically when the countdown is over, y manually if you click the “STOP VOTING” button. After the vote is completed: y the agenda displays an “ x ” in front of the voting item which has just stopped and the latter automatically moves to the end of the a...

Voting 89 Printing voting results To exceptionally print a voting result from a series of votes: 왘 Click the “Reprint Vote” button.The file selection box opens. 왘 Select the voting results to be printed and confirm your selection byclicking the “OK” button.The selected voting results are printed. To...

Ending the “Confsys” program 90 Ending the “Confsys” program To end the “Confsys” program: 왘 Click “End” on the menu bar.The program is ended. If consoles are active when you exit the program,they remain active. The conference is not interrupted, but is nowcontrolled via the central unit only.

Configuring the interpretation system 91 Configuring the interpretation system This chapter provides information on how to quickly and easily configurethe consoles of your interpretation system (but not the consoles of theconference system) using the software. For configuring the interpretation syst...

Configuring the interpretation system 92 Creating an interpretation configuration To create a new interpretation configuration: 왘 From the “File” menu, choose “New...”.The “Create new configuration” window opens. 왘 In the “Name” field, enter the name of the interpretation configurationto be created ...

Configuring the interpretation system 93 왘 Configure the following options according to your conferencerequirements: y Autofloor y Mode between booths y Mode in booths Note: For information on the auto-floor function, see “Enabling the auto-relay interpretation function (Auto-floor)” on page 101 of ...

Configuring the interpretation system 94 Deleting an interpretation configuration To delete an existing interpretation configuration: 왘 From the “File” menu, choose “Delete”.The “Delete Configuration” window opens. 왘 Click the configuration you want to delete and click the “Delete”button.A dialog bo...

Configuring the interpretation system 95 Editing the language table The language table contains the languages and their assignedabbreviations. After initialization, the abbreviations are displayed on thedisplays of the interpreter consoles. You can edit the language table. Note: The abbreviations an...

Configuring the interpretation system 96 down arrow for selecting the language appears in the “Language”column. 왘 Click the drop down arrow in the “Language” column and select thenew main target language you want to assign to the selected booth.The selected language is displayed in the “Language” bo...

Configuring the interpretation system 98 To assign the selection made to several interpreter consoles of the selectedbooth: 왘 In the right hand part of the “B channel” dialog box, click the checkboxes of the interpreter consoles to which the selection made is to beassigned. To assign the selection m...

Configuring the interpretation system 99 COM port, menu language and password To configure the COM port and the menu language or to change thepassword: 왘 From the “File” menu, choose “Options”.The “Options” window opens. Configuring the COM port To configure the COM port of the PC connected to the S...

Configuring the interpretation system 100 Changing the password To change the password: 왘 Click the “Change Password” button.The “Change Password” dialog box opens. 왘 In the “Old Password” box, enter the current password (see “The twopasswords” on page 12). 왘 In the “New Password” box, enter the new...

Configuring the interpretation system 101 Initializing the interpreter consoles After your interpretation configuration has been created and all optionshave been set, you first have to transmit the configuration to the centralunit and then initialize the interpreter consoles. To transmit the configu...

Configuring the interpretation system 103 Changing the options later on To change the options (modes between or within booths, number of boothor number of consoles per booth) later on: 왘 In the palette, click the “Options” button.The “Configuration Options” window opens. 왘 Change the options and cli...

Intervening in the interpretation system 104 Intervening in the interpretation system During the interpretation session, you can: y send text messages to the interpreter consoles, y monitor the status of all interpreter consoles, y change the language for the B-channel of an interpreter console. Sen...

Intervening in the interpretation system 106 Monitoring the status of all interpreter consoles To monitor the status of all interpreter consoles: 왘 Choose “Run” from the menu bar or click the “Run” button in the“Interpreter Management” window.The “Run” window opens. The channel table displays for ea...

Intervening in the interpretation system 107 Changing the language for the B-channel of an interpreter console during the conference To change the language for the B-channel of an interpreter console duringthe conference: 왘 Click the “Update” on the menu bar or click the “Update” button in the“Inter...

Upgrading the software license 108 Upgrading the software license To upgrade the software license: 왘 Make sure that the dongle is inserted into the correct port of your PC. 왘 Click “Start” and select “Programs” and “SDC 8200” one after theother. Then click “Field exchange utility”.The “Field exchang...

Folders and file types 109 Folders and file types The two SDC 8200 programs “Confsys” and “IntSys” use the followingfolders and file types. Folders During software installation, the two folders “ S_CM ” (for the data of the conference system ) and “ S_IM ” (for the data of the interpretation system)...

If problems occur... 110 If problems occur... The conference and interpretation system does not react on the software If the “No Communication” dialog box appears: 왘 See “Configuring communication with the central unit” on page 49. 왘 See “Setting the correct starting options” on page 19. If the “Ins...

Accessories 111 Accessories Software for PC controlling the SDC 8200 CU central unit 500975 SDC 8200 SYS: Software for the SDC 8200 CU central unit, (full version CD-ROM, dongle, software manual) 502053 SDC 8200 SYS SW: Software for the SDC 8200 CU central unit, (full version CD-ROM, software manual...

Index 112 Index A Acoustic signals 45 triggering 80 Agenda 58 adding voting items 59 changing voting items 59 deleting voting items 61 loading 81 printing 63 Automatic Init 37 B Badge Logging 47 Bell 45 , 80 C Chairman unit configuring before the start of the conference 33 configuring during a confe...

Index 114 starting a vote 87 taking a vote 81 Voting items importing 62 moving 62 Voting settings 83 1 of 3 84 1 of 5 84 automatically printing 84 Badge 83 chip cards 83 Printer 84 Real Time Voting 84 Secret 83 secret/public 83 Vote Mode 84 voting mode 84

Sennheiser electronic GmbH & Co. KG 30900 Wedemark, Germany Phone: +49 (5130) 600 0 Fax: +49 (5130) 600 300 www.sennheiser.com Printed in Germany Publ. 12/06 516640/A01