Ricoh Type 480 - Manuals

iv 4. Storing Files Storing Files ......................................................................................................... 43 Storage Procedure ................................................................................................... 44 Displaying the List of Stored Files ...

v 8. Troubleshooting If Your Machine Does Not Operate As You Want.............................................. 83 When Scanning Is Not Performed as Expected ....................................................... 83When the Delivery Function Does Not Work...............................................

1 How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might bedamaged, or files might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations requi...

3 1. Getting Started Control Panel This illustration shows the control panel when options are installed. 1. Indicators Display errors and the machine status.S e e " Co n t r o l P a n el " , G en e ra l S et t i n g s Guide . m : Data In Indicator (indicates data is be- ing received.). D : A...

Network Scanner 5 1 Network Scanner By installing the scanner option, the machine can be used as a network scanner.As a network scanner, the machine can send e-mail, send files to the FTP serveror the shared folders of client computers, store scan files, operate as a networkdelivery scanner, and ope...

Getting Started 6 1 Scan to Folder A scan file can be sent to the FTP server folders or the shared Windows folderson the same network. Reference p.31 “Sending Scan Files by Scan to Folder” 1. This machine A scan file can be sent to the FTP serverfolders using FTP or to the shared Win-dows folders us...

Network Scanner 7 1 Store You can store scanned documents as files on the machine’s hard disk. The storedscan files can be viewed, copied, deleted, or retrieved over the network usingDeskTopBinder from a client computer. You can also view, delete or downloadscan files over the network using Web Imag...

Getting Started 8 1 Network Delivery Scanner A scan file from the originals scanned by the machine is stored in the deliveryserver and delivered to the folders of client computers on the same network. Reference p.57 “Delivering Scan Files” Note ❒ To use the delivery scanner function, a delivery serv...

Network Scanner 9 1 Reference For details about DeskTopBinder, or Auto Document Link, see the respectivemanuals. See p.i “Manuals for This Machine”. Network TWAIN Scanner The scanner function of this machine can be used from a client computer via anetwork using Ethernet, optional IEEE 1394 (IP over ...

Getting Started 10 1 Installing Software This section describes how to installthe software supplied on the “Scan-ner Driver and Utilities". Reference For details about the software onthe CD-ROM and the system re-quirement s o f the software, seep.110 “Software Supplied on CD-ROM”. Quick Install ...

Installing Software 11 1 AAAA Start Windows, and then insertthe CD -RO M labeled "S cannerDriver and Utilities" into the CD-ROM drive of the client compu-ter. Reference If the installer does not start au-tomatically, see p.10 “Quick In-stall”. BBBB Click [ TWAIN Driver ] . T h e S o f t w a ...

Getting Started 12 1 User Authentication When user authentication (User CodeAuthentication, Basic Authentication,Windows Authentication, or LDAPAuthentication) is set, the authentica-tion screen is displayed. Unless a val-i d u s e r n a m e a n d p a s s w o r d a r eentered, operations are not pos...

User Authentication 13 1 Log Off (Using the Control Panel) Follow the procedure below to log offwhen Basic Authentication, WindowsAuthentication, or LDAP Authentica-tion is set. AAAA Press {{{{ User Tools / Counter }}}} . BBBB Press [ Logout ] . CCCC Press [ Yes ] . DDDD Press {{{{ User Tools / Coun...

Specifying How to Start Scanning 15 1 Specifying How to Start Scanning There are two ways to start scanning:• Placing originals• Pressing the {{{{ Start }}}} key. Using the default setting, you can start scanning, storing, and delivering filessimply by loading them (without pressing the {{{{ Start }...

17 2. Sending Scan Files by E-mail Scan files can be sent from this machine to specified destinations using the e-mail system. This chapter explains the preparation for sending files by the e-mailsystem, various display screens, procedures for sending, and how to check thesending results when this f...

Sending Scan Files by E-mail 18 2 E-mail Screen The e-mail is as shown.The function items displayed serve as selector keys. You can select or specify anitem by lightly pressing it. When you select or specify an item on the displaypanel, it is highlighted like . Keys that cannot be selected appear li...

Sending Scan Files by E-mail 19 2 Sending Scan Files by E-mail Procedure for Sending E-mail A scan file is sent after scan settingsand destinations are specified. AAAA Press the {{{{ Scanner }}}} key. Note ❒ The illustration is an example.The actual appearance may bedifferent. BBBB Make sure that no...

Sending Scan Files by E-mail 20 2 Note ❒ Destinations in the destinationlist and registration numbersmust be registered in advancein [ System Settings ] . For details, see “System Settings”, General Settings Guide . ❒ For details about the maximumnumber of destinations that canbe selected for each t...

Sending Scan Files by E-mail 21 2 Manual entry of an e-mail address A Press [ Manual Input ] . The soft keyboard appears. Note ❒ Depending on the securitysettings, [ Manual Input ] may not be displayed. B Enter the e-mail address. Note ❒ For details about the maxi-mum number of charactersthat can be...

Sending Scan Files by E-mail 23 2 ❒ When the search condition [ Name ] is used for searching, whether the first name or sir-n a m e i s s e a r c h e d f o r d e -pends on the setting made bythe administrator. For exam-ple, if you want to search for"John Doe", enter "John" or"Doe...

Sending Scan Files by E-mail 24 2 Note ❒ An e-mail address found in asearch can be registered inthe list. Press [ ProgDest ] , and a screen for entering the e-m a i l a d d r es s a p p e a r s. F o rmore information, see Gener- al Settings Guide . Checking selected destinations A Use the destinatio...

Sending Scan Files by E-mail 25 2 B Select the sender. Note ❒ When a protection code hasbeen set, a screen for enteringthe protection code appearsafter selecting the sender. En-ter the protection code, andthen press [ OK ] . If the protec- tion code you entered is cor-r e c t , t h e s e n d e r n a...

Sending Scan Files by E-mail 26 2 C Press [ User (Dest.) Name ] . The soft keyboard appears. Note ❒ To search for an e-mail ad-dress, press [ E-mail Address ] . D Enter part of the sender name. Note ❒ Enter the first character orcharacters of the sender name. ❒ It is also possible to performa combin...

Sending Scan Files by E-mail 27 2 B Press [ Attach Subject ] . C Select the subject [ Urgent ] . D Press [ Manual Input ] . The soft keyboard appears. E Enter the subject “New prod-uct appearance”. F Press [ OK ] . G Press [ OK ] twice. LLLL Enter a message if necessary. Note ❒ For details about the...

Sending Scan Files by E-mail 28 2 D Enter the message “Thank youfor what you did yesterday”. E Press [ OK ] three times. MMMM Place originals. Reference The procedure for placing origi-nals is the same as that for plac-ing originals for copying. Fordetails about placing originals,see “Placing Origin...

Sending Scan Files by E-mail 29 2 EEEE Press [ Store File ] . FFFF Make sure [ Send & Store ] is select- ed. GGGG Specify file information if neces-sary. Reference For details about specifying fileinformation, see p.45 “Specify-ing file information”. HHHH Press [ OK ] . IIII Place originals. Not...

Sending Scan Files by E-mail 30 2 Checking the E-mail Results The sending results can be checked. Note ❒ For details about the maximumnumber of sending operations thatcan be checked, see p.102 “Print &Delete Scanner Journal”. ❖ ❖ ❖ ❖ Items that can be checked • Date / Time The d ate and time the...

31 3. Sending Scan Files by Scan to Folder Scan files can be sent to the folders of the FTP server or the shared folders of Win-dows. This chapter explains the preparation for sending files by Scan to Folder,various display screens, procedures for sending, and how to check the sendingresults when th...

Sending Scan Files by Scan to Folder 32 3 Scan to Folder Screen The Scan to Folder screen is as shown.The function items displayed serve as selector keys. You can select or specify anitem by lightly pressing it. When you select or specify an item on the displaypanel, it is highlighted like . Keys th...

Sending Scan Files by Scan to Folder 35 3 • Enter the path for the folder of a c l ie n t c o m p ut er o n t h e s a m enetwork directly. • Specify the folder in the FTP server. • Select it from the client comput- ers on the same network. Note ❒ Destinations in the destinationlist and registration ...

Sending Scan Files by Scan to Folder 39 3 Note ❒ Computer and shared foldern a m e s c o n s i s t i n g o f m o r ethan 12 characters cannot bedisplayed. ❒ If the client computer youw a n t t o s e l e c t i s n o t d i s -played, press [ Up One Level ] to select another workgroup,and then search f...

Sending Scan Files by Scan to Folder 41 3 ❒ When scanning multiple pagesinto a single file, place the nextoriginal. For d etails, see p.77“Scanning Multiple Pages into aSingle File”. Simultaneous Storage and Sending by Scan to Folder You can use the Scan to Folder func-tion and the storage function ...

Sending Scan Files by Scan to Folder 42 3 Checking the Scan to Folder Results The sending results can be checked. Note ❒ For details about the maximumnumber of sending operations thatcan be checked, see p.102 “Print &Delete Scanner Journal”. ❖ ❖ ❖ ❖ Items that can be checked • Date / Time The da...

43 4. Storing Files Scan files can be stored in the hard disk of the machine using the DocumentServer function, and the stored file can be used later. Using DeskTopBinder,stored files can be viewed or retrieved with a client computer. Important ❒ A password can be set for every stored file.There is ...

Storing Files 44 4 Storage Procedure You can scan and store files. AAAA Press the {{{{ Scanner }}}} key. Note ❒ The illustration is an example.The actual appearance may bedifferent. BBBB Make sure that no previous set-tings remain. Note ❒ If a previous setting remains,press the {{{{ Clear Modes }}}}...

Storing Files 45 4 Reference The procedure for placing origi-nals is the same as that for plac-ing originals for copying. Fordetails about placing originals,see “Placing Originals”, Copy Reference . Note ❒ To interrupt scanning, press the {{{{ Clear/Stop }}}} key or press [ Stop ] on the display pan...

Storing Files 46 4 Specifying a file name Scan files are automatically namedSCAN0001, SCAN0002, etc. If nec-e s s a r y , y o u c a n c h a ng e t h e f i l ename. A Press [ File Name ] . The soft keyboard appears. B Enter the file name. Reference For information about howto enter characters, see Ge...

Displaying the List of Stored Files 47 4 Displaying the List of Stored Files From the list of stored files, you candelete stored files or change file infor-m at io n. To show the list of storedfiles, perform the following steps: Note ❒ You can also display the list ofstored files from a client compu...

Storing Files 48 4 Viewing the List The list of stored files has the following elements.The function items displayed serve as selector keys. You can select or specify anitem by lightly pressing it. When you select or specify an item on the displaypanel, it is highlighted like . Keys that cannot be s...

Displaying the List of Stored Files 49 4 5. List of stored files Displays the list of stored files. Note ❒ The files that are stored by func-tions other than the scanner can bedisplayed by pressing the [ Docu- ment Server ] key. ❒ If the file is not displayed, press [ U U U U Prev. ] or [ T T T T Ne...

Storing Files 50 4 Searching by file name AAAA On the screen with the list of storedfiles, press [ Search by File Name ] . The soft keyboard appears. BBBB Enter the file name. Note ❒ It is necessary to differentiatebetween uppercase and lower-case letters. Reference For information about how toenter...

Displaying the List of Stored Files 51 4 CCCC To select multiple files, repeatstep BBBB . Note ❒ For details about the maximumnumber of files that can be se-lected at once, see p.114 “Store”. ❒ If you select multiple files, thefiles will be sent or delivered inthe order they were selected. ❒ If you ...

Storing Files 52 4 Viewing a list of stored files using Web Image Monitor The stored files are displayed and canbe checked also in Web Image Moni-tor. Note ❒ When you enter http:// (machineIP address)/ in the address bar ofthe Web browser on a client com-p u t e r , T o p P a g e o f W e b I m a g e...

Managing Stored Files 53 4 Managing Stored Files Deleting Files You can delete files that are no longerneeded. Limitation ❒ Files waiting for delivery cannotbe deleted. Reference Using Web Image Monitor from aclient computer, you can also de-lete the stored files. See General Set- tings Guide . AAAA...

Storing Files 54 4 BBBB Press [ Manage / Delete File ] . CCCC Select the file for which you wantto change the file information. Note ❒ When you select a passwordprotected file, the password en-t ry screen appears. Enter thec o r r e c t p a s s w o r d , a n d t h e npress [ OK ] . DDDD Change the f...

Managing Stored Files 55 4 Changing the password A Press [ Change Password ] . B Enter a new four to eight digitnumber as the password usingthe number keys. C Press the {{{{ # }}}} key. Note ❒ To change the password, press [ Ch an ge ] , and then enter a new one. D Enter the same number as youentere...

Delivering Scan Files 58 5 Preparation for Delivering To use the machine as a network delivery scanner, the preparation described be-low is required. Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN. To connect using an IEEE 1394 cable, the IEEE 1394 ...

Preparation for Delivering 59 5 Network Delivery Scanner Screen The network delivery scanner screen is as shown.The function items displayed serve as selector keys. You can select or specify anitem by lightly pressing it. When you select or specify an item on the displaypanel, it is highlighted like...

Delivering Scan Files 60 5 Delivering Scan Files Delivery Procedure A scan file is delivered after scan set-tings and destinations are specified. Ifnecessary, you can select a sender anda subject. AAAA Press the {{{{ Scanner }}}} key. Note ❒ The illustration is an example.The actual appearance may b...

Delivering Scan Files 61 5 Note ❒ The destination list is updatedautomatically. ❒ Depending on the security set-tings, certain destinations maynot be displayed. Selecting a destination from the list A Select the destination. The selected destination is high-lighted and also is displayed inthe destin...

Delivering Scan Files 62 5 B Press [ Search Address Book ] . C Press [ Search by Dest. Name ] . Note ❒ To search by comment, press [ Search by Comment ] . The soft keyboard appears. D Enter part of the destinationname. Note ❒ Enter the first character orcharacters of the destinationname. ❒ It is nec...

Delivering Scan Files 66 5 EEEE Press [ Store File ] . FFFF Make sure that [ Send & Store ] is se- lected. GGGG Make settings for file informa-tion if necessary. Reference For details about specifying fileinformation, see p.45 “Specify-ing file information”. HHHH Press [ OK ] . IIII Place origin...

Checking the Status of Delivery 67 5 Checking the Status of Delivery The sending results can be checked. Note ❒ For details about the maximumnumber of sending operations thatcan be checked, see p.102 “Print &Delete Scanner Journal”. ❖ ❖ ❖ ❖ Items that can be checked • Date / Time The date and ti...

Using the Network TWAIN Scanner Function 70 6 Scanning Originals This sectio n ex plai ns ho w t o scanoriginals using the network TWAINscanner function. Note ❒ When using the TWAIN scanner,you can scan the original withoutentering a user code even if [ Weekly Timer Code ] has been selected in [ Sys...

Scanning Originals 71 6 EEEE Place originals. Reference The procedure for placing origi-nals is the same as that for plac-ing originals for copying. Fordetails about placing originals,see “Placing Originals”, Copy Reference . FFFF If you have further originals, re-peat Step EEEE . GGGG After complet...

73 7. Configuring/Registering Scan Settings This section describes how to specify scan settings, the orientation of the origi-nal, and the output tray of the original. In addition, this section describes theprogramming function by which you can register frequently used settings. Specifying Scan Sett...

Configuring/Registering Scan Settings 74 7 ❖ ❖ ❖ ❖ Scan Size Select the size of the original tobe scanned.When [ Auto Detect ] is selected, the auto detect function of themachine is used to set the origi-nal size.If you select [ Custom Size ] , you can specify the vertical and hor-i z o n t a l d i ...

Specifying the Orientation and Output Tray of the Original 75 7 Specifying the Orientation and Output Tray of the Original To correctly orient a scanned imageon the computer display, you mustspecify the orientation of the original.A lso, sp ecify t he orig inal's outputtray. For E-mail, Scan to Fold...

Configuring/Registering Scan Settings 76 7 BBBB Press [ OK ] . The current settings are displayed. For a Network TWAIN Scanner W h e n u s in g t he n e t w o r k T W A I Nscanner, make the setting using theTWAIN Driver. AAAA Open the Scanner Properties dia-log box. Reference p.70 “Scanning Original...

Scanning Multiple Pages into a Single File 77 7 Scanning Multiple Pages into a Single File You can scan multiple pages into asingle file.Select the standby mode for addition-al originals from the following:• Wait a specified length of time for the next original (Time limit set) • Wait indefinitely f...

Configuring/Registering Scan Settings 78 7 Note ❒ The selected destination appearswhile scanning the originals. EEEE To scan additional originals, loadthem within the specified time. Repeat this step until all originalsare scanned. Note ❒ If you change settings while themachine is waiting for additi...

Scanning Multiple Pages into a Single File 79 7 Note ❒ Originals are scanned in or-der.Place them from the firstpage. Note ❒ The selected destination appearswhile scanning the originals. EEEE To scan additional originals, loadthem. Repeat this step until all originalsare scanned. FFFF After all orig...

Configuring/Registering Scan Settings 80 7 Programs You can register frequently used set-tings in the machine memory and re-call them for future use. Note ❒ You can register up to 10 programsfor the scanner mode. ❒ You can use the settings registeredi n p r o g ra m N o . 10 a s t he i ni t i almode...

Programs 81 7 Recalling a Program AAAA Make sure the {{{{ Scanner }}}} key is se- lected, and then press the {{{{ Pro- gram }}}} key. BBBB Press [ B B B B Recall ] . CCCC Press the number of the programyou want to recall. T he re g is te re d s et t in g s a re d i s-played. Note ❒ Programs are not ...

Configuring/Registering Scan Settings 82 7 Changing the Program Name AAAA Make sure the {{{{ Scanner }}}} key is se- lected, and then press the {{{{ Pro- gram }}}} key. BBBB Press [ Change Name ] . CCCC Press the number of the programfor which you want to change thename. DDDD Enter a new program nam...

Troubleshooting 84 8 When Stored Files Cannot Be Accessed Network Cannot Be Browsed When Sending a Scan File The TWAIN Driver Cannot Be Started Stored Files Cannot Be Edited The Network Delivery Function Cannot Be Used Problems Causes and solutions The stored file is locked and is not accessible. Th...

If Your Machine Does Not Operate As You Want 85 8 Operations are not possible when messages appear Problems Causes and solutions " Updating the des- tination list...Please wait. Specified destination(s) or sender's name has been cleared. ” ap- pears, and operations are not possible. The destinat...

Troubleshooting 86 8 When a Message Is Displayed When an Error Message Appears on the Control Panel Note ❒ If an error message that is not included in this section appears, turn off themain power switch of the machine, and then turn it on again. If the messagestill appears, note the content of the m...

Troubleshooting 92 8 When an Error Message Appears on the Client Computer This section describes the main possible causes and solutions for error messagesdisplayed on the client computer when the TWAIN Driver is used. Note ❒ If an error message that is not included in this section appears, turn off ...

Initial Scanner Setup 96 9 ❖ ❖ ❖ ❖ Destination List Settings For explanations of settings, see p.101 “Destination List Settings”. Note ❒ If [ Off ] is selected for [ Delivery Option ] in [ File Transfer ] in [ System Settings ] , [ Destination List Display Priority 1 ] and [ Update Delivery Server D...

Adjusting Scanner Features 97 9 Adjusting Scanner Features In Scanner Features, you can makesettings for basic operations when us-ing this machine as a scanner. Nor-mally, you can use the machine withits default settings. However, you canchange the settings to suit your needs.This section describes ...

Initial Scanner Setup 98 9 Settings Scan Settings This section explains how to set thedefaults for scan settings.The scan settings consist of the fol-lowing. For the table about settingsand defaults, see p.95 “Scanner Fea-tures”. ❖ ❖ ❖ ❖ Default Scan Settings Various basic settings (scan type,r e s ...

Settings 99 9 ❖ ❖ ❖ ❖ Change Initial Mode Select [ Standard ] to use the stand- a rd set ti ngs as t he i nit ial m od ewhich is the mode of the machineimmediately after the operationswitch is turned on or modes arecleared or reset.Select [ Program No.10 ] to use the set- tings stored in Program No....

Initial Scanner Setup 100 9 Depending on how the originalis positioned, the scan area willbe as follows: The range of possible originalsizes and scan sizes is as fol-lows:• Original Size X1: 210-914 mm (8.3”-36.0”)Y1: 210-15000 mm (8.3”-11.7”) • Scan Area X3: 10-914 mm (0.4”-36.0”)Y3: 10-15000 mm (0...

Settings 101 9 C Press [ OK ] . D Make sure the values of “X3”and “Auto Detect” appear nextto [ Custom Size ] , and then press [ OK ] . BBBB Press [ Exit ] twice. The main menu reappears. Destination List Settings Select the defaults for the titles andthe display priority for the destina-tion list i...

Initial Scanner Setup 102 9 • When [ On ] is selected, you can enter the delay time with then u m b e r k e y s ( 3 -3 0 s e c o n d s ) .The machine will switch to thenetwork TWAIN scanner func-t i o n w h e n t h e t i m e s e t h e r epasses after the last key opera-tion. ❖ ❖ ❖ ❖ File Type Priori...

Settings 103 9 Select either [ No ] , [ Yes (per Page) ] , or [ Yes (per Max. Size) ] . When [ Yes (per M a x. Siz e) ] is selected, ent er the Max. Number of Divisions (2-500)with the number keys. Note ❒ When [ Multi-page: TIFF ] or [ Multi- page: PDF ] is selected for [ File Type Priority ] , the ...

105 10. Appendix Relationship between Resolution and original size Resolution and scan area are inversely related. The higher the resolution is set,the smaller the area that can be scanned. Conversely, the larger the scan area, thelower the resolution that can be set.The relationship between the sca...

Relationship between Resolution and original size 107 10 ❍ : You can select [ ] , [ ] , [ ] , or [ ] as the loading orientation of the original. | : You can select [ ] or [ ] as the loading orientation of the original. Unmarked : You can only select [ ] as the loading orientation of the original. *1...

Appendix 108 10 When Using as a Network TWAIN Scanner The maximum resolution available for scanning is determined by the original'shorizontal measurement (width). For example, the width of an A0 × 2 original is 841mm (33.2"). Since this is the same as an A0 original, both A0 × 2 and A0 orig- ina...

Placing Originals 109 10 Placing Originals To correctly display the top/bottom orientation of the scanned original on a cli-ent computer, the placement of the original and the settings made on the controlpanel and scanner driver must match.There are 4 orientations for placing the original. See the t...

Appendix 110 10 Software Supplied on CD-ROM Table of files TWAIN Driver This driver is required to scan an original on the machine.To use the machine as a network TWAIN scanner, this driver must be installed. ❖ ❖ ❖ ❖ File storage folder The files are stored in the following folder on the CD-ROM prov...

Software Supplied on CD-ROM 111 10 DeskTopBinder DeskTopBinder is to be installed on the client computers for integration andmanagement of various kinds of files such as scan files, files created with appli-cations, and existing scan files. This software allows you to use various functionsfor stored...

Appendix 112 10 Specifications for Transmission/Store/Delivery Functions Note ❒ Depending on the type or settings of the file or document, you may not beable to specify the destination or enter the maximum number of charactersstated below. Transmission E-mail *1 This is the total number of character...

Appendix 114 10 Store *1 On the control panel, the first 16 characters are displayed. When viewing the stored files from a client computer using DeskTopBinder, all the entered characters can be viewed. *2 This is the total number of files that can be stored under the scanner, copier, store, and prin...

Specifications 115 10 Specifications *1 When automatically detecting the size of an original, its width (horizontal length) is read as that of the closest standard-size paper. The original's vertical measurement is read exactly. Scan method Original feed image scanning Maximum power consumption 1,50...

116 INDEX A Adjusting Scanner Features , 97 Administrator Tools , 96 , 103 C Checking the status of delivery , 67 { Check Modes }}}} key , 3 { Clear Modes }}}} key , 3 { Clear/Stop }}}} key , 4 Compression (Black & White) , 102 D Default Scan Settings , 98 Delete Scanner Journal , 102 Delivering...