Ricoh FAX1700L - Manuals

Power and Grounding Power Supply 1. Power requirements: 220-240 V, 50/60 Hz (Only 50Hz is printed on therating plate of some machines.) 2. Insert the power plug securely into the wall socket. 3. Make sure that the wall outlet is near the machine and readilyaccessible. 4. Do not connect other equipme...

Thunderstorms With proper grounding, about 90% of lightning damage can be prevented.However, if possible, during severe electric storms turn the power switch offand disconnect the power cord and telephone line cord. GENERAL 1. Since some parts of the machine are supplied with high voltage, makesure ...

Machine Layout Operation panel 1- The Receive File indicator lights when a fax message is stored in memory (see page 14). 2- The Check Display indicator lights to tell you to read the display. 3- Press the Auto Select key to use Auto Receive Mode. The indicator lights when you are in this mode. 4- T...

Part Names 1- The main switch turns your machine on and off. 2- 10 Quick Dial keys store telephone numbers. 3 The cover release button 4- Incoming faxes and copies are sent to the copy tray. 5- The automatic document feeder (ADF) holds up to 30 sheets which are fed one at a time. Place youroriginal ...

FAXING If you have not yet installed your fax machine, do so now. See Installation, onpage 75. This section covers what you’ll most often need to do: Recommended Types of Document ................................................................. 4 Memory Transmission and Immediate Transmission ........

Recommended Types of Document B e for e you send your document, make s ure that it meets the followingrequirements. CAUTION: Documents that do not meet these requirements can cause yourmachine to jam or may cause some components of the machine to becomedamaged or dirty. *The part shaded will not be ...

Memor y Transmission and Immediate Transmission There are two ways to send a fax message. ❐ Immediate Transmission ❐ Memory Transmission Immediate Transmission (Memory indicator not lit) Immediate Transmission is convenient when: ❐ You wish to send a message immediately ❐ You wish to quickly check w...

Memory Transmission Caution: If your document gets stuck while it is being processed, press the Stop key, and turn to page 55 for instructions on how to safely re-move the original. 1 Make sure that the machine is instandby mode for faxing. The dis-play should look like this: READY 100% 10:00 SET DO...

6 Dial the number in one of the fol-lowing ways. TRANSMIT Y/START 5551234©©©©©©©©©©©©© a) Ten Key Pad b) Quick Dial c) Speed Dial d) Group Example:Method 1 *Quick Dial key 08.Method 2 **Quick Dial key 10and 1 on the tenkey pad. If you install the handset, you can sent the message manually. Pick upth...

8 Repeat steps 6 and 7 until all destinations are entered. The machine stores your message and dials the first number (or, if youselected Send Later, it will return to standby mode and the fax messagewill be sent at the time that you selected). Send later: see page 16 . 9 Press the Start key and wai...

Immediate Transmission 1 Make sure that the machine is instandby mode. The displayshould look like this: READY 100% 10:00 SET DOC. OR DIAL NO. 2 The memory indicator should goout. If the memory indicator is lit,press the Memory key. 3 Place the entire document faceup into the feeder. (No more than30...

Auto Mode or Fax Mode (Auto Select Lit) When the Auto Select indicator is lit, the machine is in one of the automaticreception modes ( Auto mode or Fax mode). Which mode is active depends onhow you set up your machine. Decide which mode you will use most often andprogram it with the following proced...

Setting the Auto Ring Time In Auto mode, the machine rings a number of times to give you the chance topick up the handset before taking the call automatically. You can alter thenumber of rings by changing the Auto Ring Time. 1 Press the Function key and 6, 2,2, 2, 2, 6, 1 using the ten key pad,then ...

Printing Received Messages that Have been Stored(Substitute Reception) If the Receive File indicator is lit, a message was stored in memor y usingsubstitute reception. This could be because the machine ran out of paper ortoner, or because the night timer has turned off the print engine. Night Timer:...

Faxing a Page With Ver y Fine Detail So that text, diagrams and images stand out clearly in your document, themachine automatically detects the image density (contrast) and makes acompensation.However, if you need to send a document which requires optimum clarity,select the resolution setting approp...

Optional Features for Transmission Send Later Using this feature, you can delay transmission of your fax message until aspecified time. This allows you to take advantage of off-peak telephone linecharges without having to be by the machine at the time. CAUTION: If your machine’s memory is full, you ...

Page Count (Immediate Transmission only) When your fax message is printed at the other end, page numbers will beprinted on the top of each page. Using the Page Count feature, you can selectthe format in which the page numbers are printed. If you use Page Count: Page numbers will be printed in batch-...

TTI Normally, the TTI programmed in your machine is printed at the top of each ofthe pages you transmit when they are received at the other end. The top of theimage will be overprinted if there is no margin at the top of the transmittedpage. In some cases, you may wish the other party to receive an ...

Redialing If a message was not transmitted successfully, that does not mean that youhave to enter the telephone number again. In many cases, the machine willredial the destination automatically. Or, with the Redial key, you can redial withjust a few keystrokes. Automatic Redialing The machine will a...

To send a fax using Redial, do the following: 1 Make sure that the machine is instandby mode for faxing. The dis-play should look like this: READY 100% 10:00 SET DOC. OR DIAL NO. 2 Set your document. How to setthe document, see page 7. 3 Press Redial. REDIAL Y 2125551234 4 Press Start. FAXING Redial...

Storing & Editing Fax Numbers (Functions 31 & 32) Numbers that you often use can be stored in memory. A stored number willremain in memory even if the power is cut. You can store numbers in three ways. Quick DialsThe number is assigned to its own key. To dial that number, just press the key....

❐ Speed Dial: Input a two digit Speed Dialcode.e.g. Speed Dial 01: Press 0 1. ❐ If the Speed dial code you select is al-ready used, press k until an open code appears. ❐ Press j then Start to print a list of num- bers. 3 Press Yes to accept. N0 1 KPAD/N ©©©©©©©©©©©©©©©©©©©© 4 Enter a new number or e...

6 If you wish you can give thisgroup a name: ❐ Edit the name: Press Yes and go to step7. GROUP 1 ABC ©©©©©©©©©©©©©©©©©©©© ❐ Skip naming: Press No and go to step 8. 7 Enter or edit the name then pressYes. GROUP 1 KPAD/N ©©©©©©©©©©©©©©©©©©©© 8 Enter a fax number in one ofthese ways: ❐ Press a Quick Di...

Erasing Groups These steps describe how to erase single numbers from a group. 1 Press the Function key and 3, 3using the ten keypad, then pressthe Yes key. GROUP © 1-3/j kPRINT LIST j/SEARCH k 2 Enter the group number using theten key pad, then press the Yeskey. GROUP 1 Y/N PROGRAM QUICK? 3 Press th...

Programming the Group Key You can program the 3 groups. However, if there is no room in Quick Dial keys,this group key is helpful. You have to program the 10 of the Quick Dial key asthe group key. How to transmit using the group key, see page 8. 1 Press Function 3 1 and Yes. n © QUICK/jkPRINT LISTj/...

Programming the Dial Option Key This function of this key depends on the capabilities of the other terminal. 1 Press Function 3 1 and Yes. n © QUICK/jkPRINT LISTj/SEARCHk 2 Press the Quick Dial 09. n 0 9 P R O G R A M ? Y / j k 3 Press Yes. n 0 9 P R O G R A M ? Y / N P R O G . D I A L O P T I O N ?...

Chain Dialing This feature allows you to compose a telephone number from various parts,some of which may be stored as Quick Dial Keys or Speed Dial Codes, andsome of which may be input at the keypad. For example, you can program commonly used area or country codes intoSpeed Dial Codes or Quick Dial ...

Erasing a Stored Message Before It Is Sent (Functions 21 & 22) Every time you store a fax message in your machine’s memory, a new file iscreated. A file is also created for storing instructions to pick up a fax messageleft elsewhere (polling, page 30). Each file is given a number. This numberapp...

Polling Reception (Function 11) Use this feature when you wish to pick up a message from another terminal. 1 Press Function, 1 and 1 TRANS. MODE Y/NEXTk 11 POLLING RECEIVE 2 Press Yes. POLLING RECV DIAL DIAL FAX NUMBER 3 Dial the number from where youwill pick up the message. You can use Quick Dial ...

Talking Before Sending a Fax(On Hook Dial) 1 Press the On Hook Dial key. 2 Proceed as for a usual fax message but don’t press Start. (Do not usethe handset). 3 If you hear a voice from the machine’s built-in speaker, pick up thehandset and speak to the other party. If you hear a high-pitched tone in...

Sending a Fax using the Handset You can send a fax m essage using the handset. (Ext er nal Telephone isrequired.) 1 Set the document then pick up the handset. 2 Dial the other party. 3 If you hear a voice, speak to the other party. If you hear a high-pitched tone instead of a voice, press Start. 4 W...

OTHER FEATURES Other features are listed here that you might find useful but that you will not setvery often. Verifying Communications, Errors, Counters, etc.............................................. Rejecting Messages From Certain Senders ..................................................... 37...

Reports You Can Printout Yourself You can print these reports at any time by following the steps below. Journal (Function 41) In addition to the automatic output of this report, which we’ve described earlier,you can print the Journal at any time. 1 Press Function, 4, 1 and Yes. START PRINT JOURNAL 2...

Telephone Number List (Function 43) You can obtain a list of all the phone numbers stored in the machine. (You canalso obtain a list of stored numbers as you edit them. See the section on storingnumbers, beginning on page 21. 1 Press Function, 4, and 3. REPORTS Y/NEXTk 43 PRINT TEL LIST 2 Press Yes....

Counters (Function 94) These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following counters: TX Counter: The number of pages that your machine has sent (transmitted) RX Counter: The number of pages that...

Creating & Editing the List of Authorized Senders (Function 81) Creating the List of Authorized Senders 1 Press Function, 6 and enter theaccess code 2 2 2 2. Then, press8, 1, and Yes. (At this time, you can print anAuthorized Reception List bypressing j and Start if it has al- ready been created...

Editing the Authorized Senders 1 Press Function, 6 and enter theaccess code 2 2 2 2. Then, press8, 1, and Yes. SETTING? Y/j kPRINT LIST j /SEARCH k 2 Press k to scroll the RTI/CSI. When the RTI/CSI you want to de-lete appears, press Yes. RTI/CSI ABC Y/NXYZ COMPANYtt t t t 3 Edit the RTI/CSI of the s...

Switching Authorized Reception On or Off (Function 62) Before you use Authorized Reception, you have to switch the feature on. 1 Press Function, 6 and enter theaccess code 2 2 2 2. Then, press6, 2, and Yes. Y/NEXTk SELECT LINE 2 Press k until the screen is as shown at right. Y/NEXTk AUTHORIZED ON/OF...

Saving Energy To print a fax message your fax machine uses a heating roller to fuse the imageto the paper. This roller must already be hot when the paper passes under it. Tomaintain a temperature high enough to permit proper fusing, electricity isconsumed. This facsimile is equipped with various ene...

You can still send a fax while the machine is in saving energy mode.You can also carry out some functions (e.g. programming) by first holding downa key to switch to standby mode. Which saving energy mode is best for you? You have two choices: You can let the roller cool to room temperature or youcan...

8 Press Yes. TIMER#2 TUE ∗ /#/Y ON FROM 00:00 9S Repeat step 5 to 7 for the second timer (18:00) Tip: If you want the heater on all day, set both timers to ON = 00:00. If you want the heater off all day, set both timers to OFF = 00:00. A Either press Yes and Function to finish, or go back to step 3 ...

Printing the Sender’s Identification This feature prints at the top of the message, the sender’s identification (the CSI or RTI, see page 95) that appears on the display. Tonal Signals On this model the i key on the ten keypad is used as the Tone key. Some organizations offer you a special service b...

Copying If you need to make a copy of something, and there is no copier available, useyour fax machine. Just place your original in the feeder, and press the Copykey.Note: When copying, the resolution is fixed as Detail. 1 Place your original in the feeder TRANSMIT OPTIONk DIAL FAX NUMBER 2 Press Co...

MAINTAINING YOUR MACHINE Loading Paper in the Main Paper Tray Caution: Make sure the paper conforms to the specifications on page 72.Note: If any foreign matter (especially glue) is on the copy paper, print qualitymay deteriorate. Make sure the front, back and sides of the copy paper arecompletely c...

Replacing Toner Cassette When the Check Display indicator starts to blink and TONER LOW appears inthe display, the toner cassette is almost empty. You will be able to make roughly100 more copies before you have to replace it with a new cassette. When ADDTONER appears in the display, it is time to in...

Storage Condition of the Toner Cassettes ❐ Store in a cool, dark place. ❐ Never store where they may be exposed to heat. ❐ Keep out of the reach of children. ❐ Do not eat toner. ❐ Do not lay heavy objects on toner cassettes. ❐ Do not incinerate toner or toner containers. Toner dust may cause flash-b...

Replacing the Photoconductor The photoconductor receives the print image before it is transferred to paper.To ensure optimal quality, replace it every 20,000 copies. If the following display appears, it is time to replace the photoconductor. REPLACE OPC m SET DOC. OR DIAL NO. To check how many sheet...

4 Unpack the new photoconductorand put it into the machine.The left and right ends aremarked "L" and "R" respectively. 5 Reinstall the toner cassette. 6 Close the cover firmly and pullthe copy tray forward. Caution: Do not expose the new drum to light for an extended period of time.D...

Daily Maintenance Caution: When wiping or cleaning components, do not use any sort of cleaning agent or abrasive powder. Use a damp soft cloth toclean and a dry soft cloth to wipe dry. Cleaning the rollers 1 Grasp the center of the operationpanel and pull forward to open it.Note: It is a good idea t...

Troubleshooting Caution: Do not attempt to make any repairs other than those described in this manual. Removing covers may expose you to dangerous volt-ages and other risks. Refer all servicing to qualified personnel. Check the description in the display. If an Indicator Lights Up on the Operation P...

Clearing Document Jams If CLEAR ORIGINAL appears in the display: Problem: There is a document jammed in the feeder. Remove the jammed document and repeat the transmission procedure. Cause: The document may be longer than the maximum limit (see the docu- ment specifications on page 72). 1 Grasp the c...

Clearing Copy Jams If CLEAR COPY appears in the display, there is a copy jam. . CAUTION: Do not touch the fusing unit (see the diagram below). It may be hot. CAUTION: Do not touch the photoconductor drum (green drum). CAUTION: Any toner on the paper will not be fixed to the paper. Be careful not to ...

If Messages You Receive Don’t Fit on Your Paper Breaking Down Large Format Messages If the incoming document is longer than the paper in your fax machine, themachine will split it into multiple sheets. The tail end of the message will bereproduced at the head of the next page. The images overlap eac...

Operational Difficulties Problem Required Action STANDBY MODE Nothing happens when the switch isturned on. Check the power cord. Is it properly plugged intothe outlet? ➣ Plug it in firmly SET DOC. OR DIAL NO. is notdisplayed. Switch the power on. ➣ Check that the power cord is plugged in. The machin...

Displayed Error Messages CHECK AUTO-DIALING You cannot use the auto-dialer at the moment. Use the ten-keypad or the handset. NO FILE EXISTS No polling reception operations have been programmed. There are no messages in memory waiting for transmission. Incorrect file number. Check the file number and...

Calling the Ser vice Station The machine has a feature called Ser vice Repor t Transmission. Use thisfeature when your machine is having problems. The machine will transmitinformation about the condition of your machine to your service representative.A technician will then be able to find out what t...

TECHNICAL REFERENCE Access Code for Functions 61 to 94 Accessing functions 61 to 94 requires an access code. T h e s o l e p u r p o s e o f t h i s fe a t u r e i s t o k e e p o t h e r s f r o m a c c i d e n t a l l ymisadjusting the machine. This code cannot be changed, so do not rely on it asa...

3 To change bit 3, press 3 on thekey pad. Bit 3 will change from 1to 0 or from 0 to 1. (To change bit 0, press 0, tochange bit 1, press 1, and so on.) KPAD/Y/j k SWITCH 05 :1000 1001 4 Press Yes and Function. Here is a list of all relevant user parameters. Many bit settings have no effectand are not...

SW Digits & Definition Settings 03 0: Automatically print memory transmission reports. COMMUNICATION RESULT REPORT (MEMORY TX) Off: 0On: 1 2: Automatically print storage reports for memory transmission. FILE RESERVE REPORT (MEMORY TX) Off: 0On: 1 4: Automatically print polling reception reports....

SW Digits & Definition Settings 08 2, 3: AUTHORIZED RECEPTION (Can also use function 62) Bits 2 3 :0 X: Off1 0: Receive messages only from senders whose RTI/CSIs are programmed.1 1: Receive messages only from senders whose RTI/CSIs are programmed. 10 7: Use dithering halftone (SPD) or standard h...

Selecting the Display’s Language(Function 93) If you would rather use another language for messages and displays, follow theprocedure below. The six languages available are: English, German, Italian,Spanish, French, and Swedish. 1 Press Function, 6, and enter theaccess number 2222. Then press9, 3, a...

Entering Characters Use the key pad for entering numbers. Use Quick Dial keys 1 to 8 for enteringletters, the j & k keys to change to another letter, the Yes key to accept a character, and Quick Dial key 10 for spaces and other characters. If at any time you make a mistake when entering a charac...

Document & Paper Specifications Documents (Using the Auto Document Feeder) Length : 105~600mm Width: 148~216mm Thickness : 0.05 ~0.2mm (50 to 90 g/m 2 ) Document Feeder Requirements ❐ Do not inser t torn, heavily curled, wavy, creased, dog-eared, damp, or otherwisedamaged documents. Make copies ...

Capabilities Functions That Can Be Used Together (Dual Access) Job you wish to carry out at the same time(Second selection) Job currently in progress (First selection) 1. 2. 3. 4. 5. 6. 7. 8. 9. 1. Storing to Memory ✔ ✖ ✔ ✖ ✔ ✔ ✔ ✔ 2. Printing from Memory ✔ ✖ ✖ ✖ ✖ ✖ ✖ ✖ 3. Copying ✖ ✖ ✖ ✖ ✔ ✖ ✔ ✔ 4...

File Storage ❐ You can have as many as 100 memory transmission files stored in the machine:This is a theoretical maximum. The actual number of files you can have in yourmachine depends on the types of the documents, and how much memory theyconsume. Specifications Electrical Specifications (Base mach...

General Specifications Fax mode resolution: (main scan x subscan) Standard: 8 x 3.85 lines/mmDetail: 8 x 7.7 lines/mmFine: 8 x 15.4 lines/mm Paper cassette capacity: 150 sheets (80g/m 2 ) Auto document feeder capacity: 30 sheets, face up Paper Size: Letter, Legal, A4, F4 Dimensions (W x D x H): 380 ...

INSTALLATION Before installing your machine, read the safety instructions at the beginning ofthis manual. To install the machine, follow these procedures: 1-Find a suitable location for the machine.2-Remove all the pieces of tape attached to the machine.3-Install the photoconductor and toner cassett...

❐ Ensure there is clearance around the machine, as indicated in the dia-gram below. N OTE: This machine generates a cer tain amount of ozone. Although theamount generated is within safety requirements, it is recommended that, toavoid ozone buildup, you install the machine in a room which is properly...

Installing the Photoconductor and Toner Cassette ❐ First of all, remove all the pieces of tape attached with the machine. Before using the machine, install the photoconductor and toner cassette asfollows: 1 Squeeze in the release button onthe left of the machine and openthe cover fully back. 2 Put i...

Installing the Main Paper Tray 1 Slide the paper guide to the mid-dle.Caution: Hold the guide at itsbase to avoid damaging it. 2 Check you have the cassette theright way up. Holding the tray at aslight angle as shown, fit it intothe holes provided.Important: Hold the tray angledto the the right to a...

Installing the Optional Paper Feed Unit 1 Set the drawer in the cassetteand pull it fully out. 2 Set the guide in the slot appropri-ate to the paper size you wish touse. To change the paper size, pullback and lift out the paper sizeguide. Then set the guide in theslot appropriate to the paper size. ...

5 Slide the draw until the paper justtouches the front and back of thedraw rightly.Then press the button on the leftof the cassette to raise the metalplate.Make sure that the half-moonshaped roller has its curved edgeon top. 6 Place the machine onto the paperfeed unit. Warning: Watch your fingers! N...

3 Either: ❐ If only one cassette is installed, pressFunction to finish. ❐ If you have an optional lower cassette in-stalled, you will be prompt for the papersize. Repeat the same procedure in thesecond step. And press Function to fin-ish. 2ND PAPER SIZE Y/j k A4 Setting the Paper See the section tit...

1 Connect the phone line cord to the upper fax jack marked Line [A]. 2 Connect the other end of the line into the phone line jack (on the wall oron a cable). 3 Connect the handset (option) or your own telephone to the lower jackmarked Tel [B]. 4 Connect the other end of the line to the handset or te...

Connecting the Power IMPORTANT POINTS ABOUT POWER CONNECTION If you have to use an extension cord, make sure that it is capable of carrying300V/10A, and that your facsimile ter minal is the only piece of equipmentconnected to that cord. The supply from the wall outlet must not fluctuate morethan 10 ...

Initial Settings & Adjustments Important: The CSI code (see below) is required by international law. You cannot legally connect a fax machine to the telephone system ifthe CSI code is not programmed. Further, the TTI code and thedate and time of transmission must be included in the header ofall ...

9 Press Yes. The RTI programmedin step 7 appears. You shouldkeep it. If you wish to change it, pressYes and edit the TTI. TTI CHANGE? ABC Y/N XYZ COMPANY. A Press No to keep the TTI as is.You’ll get: Y/NEXTk SET CSI B Press Yes. CSI KPAD ©©©©©©©©©©©©©©©©©©©© C Enter your phone number and in-clude th...

Setting the Phone Line (Function 62) 1 Press Function and 6, enter the access code 2, 2, 2, 2, then enter62. You’ll get this: INITIAL MODE Y/NEXTk 62 SELECT FUNCTION 2 Press Yes. Y/NEXTk SELECT LINE 3 Press Yes again. SELECT LINE Y/j kk T T PD 4 Press j & k to set your machine for a tone dial li...

Setting the Date & Time (Function 91) 1 Press Function, 6, and enter the access code 2222. Then enter 9 1. ADJUSTMENT Y/NEXTk 91 ADJUST CLOCK 2 Press Yes. A date and time willappear. MON KPAD/Y 22 JUL 1996 01:35 3 Change the date with the ten key-pad as 09. TUE KPAD/Y 09 JUL 1996 01:35 4 Change ...

Daylight Saving Time Whenever local custom requires advancing the clock or setting the clock back,use this feature. You can easily move the clock forwards when daylight savingtime begins, and back when it ends. When you install the machine for the first time, take care that the setting iscorrect bef...

Position of the Laser Label WARNING: Do not attempt any maintenance or troubleshooting other than thatmentioned in this manual. This machine contains a laser beam generator anddirect exposure to laser beams can cause permanent eye damage.So, do not remove cover inside the machine, because the laser ...

Photocopy this cover and use as a quick reference. 11 Picking a document stored elsewhere (page 30) 21 Erasing a message stored for transmission (page 28) 22 Erasing instructions to pick up a document (page 28) 31 Storing a number in one of the Quick Dial keys at left(page 21) 32 Storing a number as...

SUPPLIES CAUTION: Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts. For good copy quality, Ricoh recommends that use genuine Ricoh toner. TONER CASSETTES ❐ RICOH TONER CASSETTE TYPE 70 is recommended for the best perform-ance...