Ricoh FAX1400L - Manuals

iv Holsten1AE_Basic_FM.book Page iv Monday, November 6, 2000 8:10 PM

1 Manuals for this machine There are the Basic Features manual and the Advanced Features manual for thismachine. Please consult the manual that suits your needs. Basic Features (This Manual) The Basic Features manual explains the most frequently used fax functions andoperations. Advanced Features Th...

2 ❖ ❖ ❖ ❖ Chapter 8 Troubleshooting Explains about reading error reports. When these reports are printed out,check the report and take the appropriate action. ❖ ❖ ❖ ❖ Chapter 9 Maintaining Your Machine Explains about cleaning the rollers and scanner, replacing the toner cartridgeand cleaning pad and...

3 1. Introduction Part Names Front View 1. Front Unit Open this unit when changing the tonercartridge. 2. Document Guides Slide the left guide to fit the size of the pa-per you are feeding. 3 . A u t o m a t i c D o c u m e n t F e e d e r (ADF) Holds up to some sheets of paper for au-t o m a t i c ...

Introduction 4 1 Rear View 1. Power Socket 2. Front Unit Release Tab Hold this tab when opening Front Unit. 3. Optional Card Insertion Slots Insert the Optional Memory Card. 4. TEL/LINE Connect your telephone line and externaltelephone here. Holsten1AE_Basic_FM.book Page 4 Monday, November 6, 2000 8...

Operation Panel 5 1 Operation Panel 1. {{{{ Reception Mode }}}} key Press this to select the reception mode(Tel, Fax or Auto).Lights when the reception mode is Tele-phone. 2. Check Display indicator The Check Disp. Indicator blinks to tell you to read the display. 3. Receive File indicator The Recei...

Symbols and Conventions Used in This Manual 7 1 Symbols and Conventions Used in This Manual ❖ ❖ ❖ ❖ Documents: A document is anything you puton the feed table of your machine,whether you are faxing it or copy-ing it. ❖ ❖ ❖ ❖ Prints: A print is anything that comes outof the machine: a fax message you...

9 2. Faxing Types of Transmission There are two types of transmission. ❖ ❖ ❖ ❖ Memory Transmission When a fax message is stored inmemory , then transmission startsa u t o m a t i c a l l y . I t i s c o n v e n i e n twhen you would like to take docu-ments back in a hurry.You can send the same messa...

Faxing 10 2 Suitable Document Types Do not place damaged pages in theAutomatic Document Feeder.• If your pages are curled or dog eared, flatten them. • If your pages are stuck together, shuffle the stack. • If your pages are folded, torn, or patched together, make copies. • If your pages have bindin...

Memory Transmission and Immediate Transmission 11 2 Memory Transmission and Immediate Transmission There are two ways to send a fax mes-sage.• Memory Transmission• Immediate Transmission Memory Transmission Memory Transmission is convenientbecause:• Fax messages can be scanned much more quickly (you...

Faxing 12 2 C Carefully insert the documentstack face d own into the Au to-matic Document Feeder. At thistime, th e P anel display sho uldchange to “ DIAL FAX NUMBER ”. Important ❒ Gently insert the documents,until you feel them catch on ther o l l e r s i n s i d e t h e A u t o m a t i cDocument F...

Memory Transmission and Immediate Transmission 13 2 Reference Programming Quick Dial: seeP.2 3 “S tor in g an d Ed itin g F ax Numbers (Functions 31 & 32)” . Programming Speed Dial: seeP.2 3 “S tor in g an d Ed itin g F ax Numbers (Functions 31 & 32)” . Programming Group Dial: seeP.26 “Stori...

Faxing 14 2 Canceling a Memory Transmission Before start is pressed A Press the {{{{ Stop }}}} key, or remove the document you have set. While the document is being scanned in A Press the {{{{ Stop }}}} key. The fax message which has alreadybeen scanned in is canceled. During Transmission A Press th...

Memory Transmission and Immediate Transmission 15 2 Immediate Transmission Immediate Transmission is conven-ient when:• You wish to quickly check whether you have successfully connectedwith the other party's fax machine. • Your machine's memory is getting full. The machine dials immediately afteryou...

Faxing 16 2 When Setting Thin and Soft Documents A Open the operation panel ( A A A A ), and then insert the document un-til the paper end touches the pro-jection next to the roller ( B B B B ). Limitation ❒ When setting thin and soft doc-uments, set one sheet of docu-ments. B Close the operation pa...

Very Fine Detail Faxing 17 2 Very Fine Detail Faxing If you need to send a document whichrequires optimum clarity, select theresolution setting appropriate to yourneeds.You can select different settings foreach page of your message. Simplychange the settings for page 2 whilepage 1 is being scanned. ...

Faxing 18 2 Reception Modes The machine can treat incoming faxmessages and telephone calls in threeways. ❖ ❖ ❖ ❖ Auto mode Use this mode if your line is sharedby a fax machine and telephone.When a call comes in, the machinewill ring a number of times to giveyou the chance to pick up the ex-ternal te...

Reception Modes 19 2 Switching Between Auto, Fax, and Telephone Mode The Manual Receive indicator is litwhen the m achine is in Telephonemode. To switch to a different mode,follow the steps below. A Press the {{{{ Reception Mode }}}} key. RECEIVE MODE Y/ hi i FAX TEL AUTO B Press the W W W W and V V...

21 3. Setup Initial Settings and Adjustments Before you connect your machine tothe telephone system, you must entera few settings and make a few adjust-ments. ❖ ❖ ❖ ❖ OWN NAME : This should be your name or com-pany name, in 20 characters or less.During a co mm unicatio n, if theother party's fax mac...

Setup 22 3 B Press the {{{{ Yes }}}} key. OWN NAME ABC kkkkkkkkkkkkkkkkkkkk C Enter your office, company, orpersonal name, or any other ap-propriate identification. (Usingthe Quick Dial keys.) OWN NAME ABC Y/ hi XYZ COMPANY kkkkkkkkk Reference See P.30 “Entering Characters” . D Press the {{{{ Yes }}...

Storing and Editing Fax Numbers (Functions 31 & 32) 23 3 Storing and Editing Fax Numbers (Functions 31 & 32) You can store numbers that you oftenu s e i n t h e m a c h i n e ' s m e m o r y . Astored number will remain in memo-ry even if the power is cut.You can store numbers in two ways. ❖...

Setup 24 3 F Enter or edit the label using theQuick Dial keys and the ten keypad. See P.30 “Entering Charac- ters” a 01 ABC Y/N NEW YORK OFFICE kkkkk G Press the {{{{ Yes }}}} key. ak QUICK/ hi PRINT LIST h /SEARCH i Note ❒ To print a Quick Dial List, presst h e W k e y t o s e l e c t “ L I S T ” ....

Storing and Editing Fax Numbers (Functions 31 & 32) 25 3 C Press the {{{{ Yes }}}} key. b 01 KPAD/N kkkkkkkkkkkkkkkkkkkk D Do one of the following: •Enter the fax number you wish tostore in this Speed Dial using theten key pad. Then, press the { Yes } key. b 01 KPAD/Y/N 212551234 kkkkkkkkkkk •To...

Setup 26 3 Storing and Editing a Group of Fax Numbers (Function 33) ❖ ❖ ❖ ❖ Groups If you often broadcast messages tothe same set of destinations, youcan combine these numbers into agroup. Then just select the groupand each number will be dialed insequence automatically. Y o u c a n r e g i s t e r ...

Storing and Editing a Group of Fax Numbers (Function 33) 27 3 This section describes how to pro-gram or edit a Group. You can alsoget a printout of numbers that are al-ready stored. In this example we willprogram Group 1 into Quick Dial key01. A Press {{{{ Function }}}} {{{{ 3 }}}} {{{{ 3 }}}} , and...

Setup 28 3 H Enter a fax number. Note ❒ Enter a fax number in one ofthese ways : • Press a Quick Dial key.• Press the Speed Dial key fol- lowed by two digits. • Enter a number on the ten key pad. I Press the {{{{ Yes }}}} key. Note ❒ If “ ALREADY PROGRAMMED ” briefly flas hes up on the d is-play, ei...

Storing and Editing a Group of Fax Numbers (Function 33) 29 3 Programming the Group Key You can program the 3 groups. How-ever, if there is no room in Quick Dialkeys, this group key is helpful. Youhave to Quick Dial 10 as the groupkey. How to transmit using the groupkey, see P.11 “Memory Transmissio...

Setup 30 3 Entering Characters Use the ten key pad for entering numbers. Use Quick Dial keys 1 to 8 for enteringletters, the W and V keys to change to another letter, the { Yes } key to accept a character, and Quick Dial key 10 for spaces and other characters.If at any time you make a mistake when e...

Entering Characters 31 3 Wild Cards This feature greatly enhances the effectiveness of the following feature:• Authorized ReceptionIn each of these features, you have to store the OWN NAME or FAX NUMBERof various terminals that you normally receive fax messages from. Then, whenyour machine detects a...

33 4. Troubleshooting Loading Paper into the Paper Tray Important ❒ When loading paper into the PaperTray, do not load more than 100sheets of paper (70g/m 2 –90g/m 2 ). Overloading the Paper Tray cancause misfeeds. ❒ Curled paper might cause mis-feeds. ❒ When paper can not be fed into themachine, se...

Troubleshooting 36 4 If an Indicator Lights on the Operation Panel ❖ ❖ ❖ ❖ “ PRESS STOP KEY ” appears in the display: Press the { Stop } key. ❖ ❖ ❖ ❖ The Receive File indicator is lit: You have received a fax messagewhich is now stored in the memo-ry. See Chapter 4, “Printing Mes-s ag e s t h a t H ...

Communication Problems 37 4 Communication Problems If “ ERROR PRESS STOP ” appears in the display: Press the { Stop } key. ERROR PRESS STOP KEY Causes:• A poor line caused the communi- cation to fail. • The line is noisy. Try to retransmit.• The other machine is out of order. Ask the other party to ...

Troubleshooting 38 4 Clearing a Document Jam When an original is jammed, “ CLEAR ORIGINAL ” is displayed – follow this procedure to solve the problem. Note ❒ If copies, fax messages or prints arej am m e d , fo llo w t he n ex t p ro c e-dure. A Open the operation panel. Important ❒ Do not pull out ...

Clearing a Copy, Fax, or Print Jam 39 4 Clearing a Copy, Fax, or Print Jam When “ C L EA R C OP Y ” is displayed, f ollow th is proce dure to solv e theproblem. For how to clear originaljams, see the previous procedure. R WARNING: R CAUTION: Important ❒ Hold a misfed sheet with bothhands and slowly ...

Troubleshooting 40 4 B Pull out the toner cartridge. Note ❒ Be sure to hold the toner car-tridge by its handle. ❒ Keep the toner cartridge hori-zontal to avoid spilling the ton-er. C Push back the blue paper releaselever located on the right. Note ❒ The lever releases pressure onthe paper. If you do...

Clearing a Copy, Fax, or Print Jam 41 4 F Install the toner cartridge into themachine. Note ❒ Be sure to hold the toner car-tridge by its handle. ❒ Keep the toner cartridge hori-zontal to avoid spilling the ton-er. G Close the Front Unit. Important ❒ If a paper misfeed occurs dur-ing a copy job, be ...

Error Messages 43 4 Error Messages The following messages may appear while you are operating or programmingthe machine. NO FILE EXISTS No polling reception operations have been programmed.There are no messages in memory waiting for transmission. Incorrect file number. Check the file number and try a...

Solutions to Common Problems 45 4 Solutions to Common Problems If a problem is not cleared, even after performing the Action Required, call yourservice representative. Problem Required Action STANDBY MODE Nothing happens when the switch is turned on. Check the power cord. Is it properly plugged into...

50 INDEX A Add Toner indicator , 5 Arrow keys , 5 Automatic Document Feeder (ADF) , 3 Auto mode , 18 C Canceling a Memory Transmission , 14 Before start is pressed , 14 During Transmission , 14 While the document is being scanned in , 14 While the message is awaiting transmission (Functions 21) , 14...

52 AE AE H538 MEMO Holsten1AE_Basic_FM.book Page 52 Monday, November 6, 2000 8:10 PM

FAX 1400L Op eratin g In st ruction s RICOH COMPANY, LTD. 15-5, Minami Aoyama 1-chome,Minato-ku, Tokyo 107-8544, JapanPhone: +81-(0)3-3479-3111 Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recom-mended parts. For good copy quality, Ricoh r...