Ricoh 350 - Manuals

3 Security Settings Operating Conditions This machine has two modes: normal,and security-enhanced mode. “Secu-rity Functions of This Machine” areavailable only in security mode.S e c u r i t y m o d e s o p e r a t e o n t h epremise that the machine is used un-der the following conditions: Operatin...

Security Settings 4 Key Operator Settings • The machine is not protected from illegal operations using networkssuch as wiretapping. Users need totake general measures to preventunauthorized access to user net-works. • This machine is not protected from physical attacks such as removingor exchanging ...

Operating Conditions 5 User Settings • Enter passwords discreetly. If you note a password on paper, keep ithidden from other people. • Register a user name for a docu- ment stored in the document serv-er to identify creator or type, butnot to protect the document fromother people. • When the machine...

Security Settings 6 Security Functions of This Machine This machine provides the followingsecurity functions: ❖ ❖ ❖ ❖ Protection of documents temporarilysaved in memory (in Copier, Facsimi-le, Printer, Scanner and DocumentServer modes) Deleted data is not reused. It is notavailable to other users.If...

Security Functions of This Machine 7 ❖ ❖ ❖ ❖ Protection of received documentsstored in a Personal Box (Facsimilemode) Pri nting do cuments store d i n aPersonal Box is not possible unlessa password is entered using thecontrol panel. Your documents aresafe from being viewed by otherpeople. Note ❒ If ...

Security Settings 8 Protection of Documents Temporarily Saved in the Memory of This Machine Documents scanned in Copier, Fac-simile or Scanner mode or data sentfrom a printer driver for printing aretemporarily saved in memory. Youcan delete documents or data to avoidunauthorized printing.Completing ...

Protection of Documents Temporarily Saved in the Memory of This Machine 9 Canceling a Transmission While the Message is Being Sent Use this procedure to cancel a trans-mission after the original has beenscanned. Limitation ❒ If transmission finishes while youare carrying out this procedure, itwill n...

Protection of Documents Temporarily Saved in the Memory of This Machine 11 Canceling a Print Job AAAA Press the { { { { Printer } } } } key on the ma- chine's control panel. BBBB Press [ Job Reset ] on the display panel. A message appears on the displaypanel indicating that the print jobis being can...

Security Settings 12 Protecting Documents Stored in the Document Server You can attach a password to a docu-ment stored in the document server.Printing, delivery and fax transmis-sion of documents is not possible un-less the password is entered. Yourd o c u m e n t s a r e t h e r e b y p r o t e c ...

Protecting Documents Stored in the Document Server 13 Scanning in Document Server mode Reference For details, see "Scanning in Docu- m ent Server mode" in the Copy Reference manual. AAAA Press the { { { { Document Server } } } } key. The "Select Files to Print" display appears. BBBB ...

Security Settings 14 To set the user name A Press the [ User Name ] . B Enter the new user name usingthe letter keys on the displaypanel. Note ❒ If you want to enter non-reg-istered name, press the [ Non- registered Name ] , then enter the new user name. C Press the [ OK ] . To set the password A Pr...

Protecting Documents Stored in the Document Server 15 FFFF Press the { { { { Start } } } } key. The document is saved in the Doc-u m en t S er ve r. T he sav e d do cu -ments are displayed on the "SelectFiles to Print " display. Note ❒ If you have set your originals onthe expo sure glass, pr...

Security Settings 16 D Press the [ Change User Name ] , [ Change File Name ] , or [ Change Password ] . E Enter the new file name, username, or password using theletter keys or number keys. F Press the [ OK ] . Printing Saved Documents You can print any of the documentssaved in the Documents Server....

Protecting Documents Stored in the Document Server 17 ❒ If you select a document whichrequires a password, the “Inputt h e P a s s w o r d ” w i n d o w a p -pears. Enter your password us-ing the number keys, then pressthe [ OK ] . ❒ If you enter an incorrect pass-w o r d f o r a d o c u m e n t t h...

Security Settings 18 Deleting Saved Documents You should delete any of the saveddocuments using the control panel ofthe machine.This section describes how to deletesaved documents. Important ❒ You can save up to 3,000 docu-ments in the Document Server. Nom o r e d o cu m e n t s c a n b e s a v e d ...

Protecting Documents Stored in the Document Server 19 CCCC Repeat step BBBB if you want to select more than one document. DDDD Press the [ Delete File ] key. A c o n f i r m a t i o n d i a l o g b o x a p -pears. EEEE Press the [ Delete ] key to delete it. Note ❒ To cancel the delete operation,pres...

Security Settings 20 Scanning in Copy mode Reference For details, see "Scanning in CopyServer mode" in the Copy Refer-ence manual. AAAA Press the { { { { Copy } } } } key. Copy display appears. BBBB Press the [ Store File ] . CCCC Enter a file name, user name, orpassword if necessary. Note ❒...

Security Settings 22 DDDD If you need to change any of theprint settings, press the [ Print Set- tings ] . The "Print Settings" display ap-pears. Note ❒ The print settings of the docu-ment you select first are appliedto the merged documents. Reference For details, see the explanationsof each...

Security Settings 24 CCCC Repeat step BBBB if you want to select more than one document. DDDD Press the [ Delete File ] key. A confirmation dialog box appears. EEEE Press the [ Delete ] key to delete it. Note ❒ To cancel the delete operation,press the [ Do not Delete ] key. Scanning in Scanner Mode ...

Protecting Documents Stored in the Document Server 25 CCCC Set the scan settings. Note ❒ If no scan settings are specified,the initial Scanner Settings asset with the [ Scan Settings ] tab under [ Scanner Initial Setup ] will become active. Calling up stored scan settings A Press [ Recall Program ] ...

Security Settings 26 EEEE Enter the desired information. This screen appears when the net-work delivery scanner function isnot used. This screen appears when the net-work delivery scanner function isused. Specifying the user name A Press [ User Name ] . The user name selection screenappears. B Selec...

Protecting Documents Stored in the Document Server 27 Specifying a file name Note ❒ Scan data files are automaticallynamed SCAN0001, SCAN0002,etc. If desired, you can changethe file name. ❒ You can use the same file namefor different files. A Press [ File Name ] . The file name entry screen ap-pears...

Security Settings 28 GGGG Press the { { { { Start } } } } key. The original is scanned and the re-sulting data is stored as a file in theDocument Server.When there is another page to scan,set the original and then press the { {{ { Start } }} } key. When there are no more pages, press the { {{ { # } ...

Protecting Documents Stored in the Document Server 29 ❒ If you enter an incorrect pass-w o r d f o r a d o c u m e n t t h r e etimes consecutively, documentaccess is refused. Turn off themain power switch, and thenturn it on to re-enter correctly.However, access attempts foroth er docu me nts ar e ...

Security Settings 30 CCCC To select multiple files, repeatstep BBBB . Note ❒ If you select [ Display Selection ] , the selected files only will beshown in the order of delivery.Descending sort is not possiblein this case. DDDD Press [ OK ] . The file names are shown in [ Select Stored File ] , and t...

Protecting Documents Stored in the Document Server 31 Storing from Printer Driver Storing Documents Reference For details about installing, seeHelp for the printer driver. Limitation ❒ Documents are not saved in thefollowing cases:• When sending the 31st docu- m e n t i f t h e r e a r e 3 0 S a m p...

Security Settings 32 EEEE If you want to register a usern a m e , f i l e n a m e o r p a s s w o r d ,c l i c k [ D e t a i l s … ] . Y o u c a n s k i p these entries completely or par-tially. If you want to skip com-pletely, proceed to step HHHH . FFFF Enter a user name, file name orpassword, and...

Protecting Documents Stored in the Document Server 33 Settings To use Document Server, make neces-sary settings in the following dialogboxes: Reference F o r d et a il s ab o u t ac c es sin g t h e [ Prin ter Prop erties ] dialog box or m a k i n g o t h e r s e t t i n g s , s e e p . 5" R P C...

Protecting Documents Stored in the Document Server 35 When Using PostScript 3 Printer Driver (Optional) on Windows Connect the machine to the computer,and then install the PostScript 3 printerdriver. For details about connecting, seep.9 "Connecting the Machine", PrinterReference 1. For detai...

Security Settings 36 Settings To use Document Server, make neces-sary settings in the following dialogbox. Important ❒ You cannot use Document Serverwith PageMaker 6.0J or 6.5J. Reference F o r d et a il s ab o u t ac c es sin g t h e [ Prin ter Prop erties ] dialog box or m a k i n g o t h e r s e ...

Security Settings 38 When Using Macintosh Connect the machine to the comput-er, and then install the PostScript 3printer driver. For details about con-necting, see p.9 "Connecting the Ma-chine", Printer Reference 1. For detailsabout installing, see p.34 "Macintosh -In stal li ng the P o ...

Protecting Documents Stored in the Document Server 39 Settings To use Document Server, make neces-sary settings in the following dialogbox. Important ❒ You cannot use Document Serverwith PageMaker 6.0J or 6.5J. Reference F o r d et a il s ab o u t ac c es sin g t h e [ Prin ter Prop erties ] dialog ...

Protecting Documents Stored in the Document Server 41 Managing Saved Documents By using the machine as a network printer with TCP/IP protocol, you can check or deletedocuments saved in Document Server from a Ridoc Desk 2000 / Lt networked computer.You can control printing from the computer as well a...

Security Settings 42 Deleting Saved Documents You should delete any of the saved documents using the control panel of the machine.This section describes how to delete saved documents. Important ❒ You can save up to 3,000 documents in the Document Server. No more docu-ments can be saved, when there a...

Protecting Documents Stored in the Document Server 43 ❒ If you enter an incorrect password for a document three times consecutive-ly, document access is refused. Turn off the main power switch, and thenturn it on to re-enter correctly. However, access attempts for other docu-ments are still accepted...

Security Settings 44 Scanning in Facsimile Mode Reference For details, see "Storing a Docu-ment" in the Facsimile Reference<Advanced Features>manual. AAAA Make sure that the machine is inFacsimile mode and the standbydisplay is shown. I f t h e s t a n d b y d i s p l a y i s n o tshow...

Protecting Documents Stored in the Document Server 45 B Press [ User Name ] . The User Name Change menu isshown. C Press the user name to be pro-gramed. The user names that are pro-g r a m e d i n t h e u s e r c o d e a r eshown. Note ❒ To set an unprogrammeduser nam e, press [ N o n - p r o - gram...

Security Settings 46 Setting a Password A Press [ File Info. Setting ] . B Press [ Password ] . The Password Setting menu isshown. C Enter a password using thenumber keys. Note ❒ If you make an error, pressthe { { { { Clear/Stop } } } } key or [ Clear ] , and then reenter your pass-word. ❒ Enter Pas...

Protecting Documents Stored in the Document Server 47 File Manage Reference For details, see "File Manage" int h e F a c s i m i l e R e f e r e n c e < A d -vanced Features> AAAA Press [ Sub TX Mode ] . T h e S u b Tr a n s m i s si o n m e n u i sshown. BBBB Press [ Select Stored Fil...

Security Settings 48 Changing a User Name A Press [ Change User Name ] . B Press [ Clear ] . The user name is deleted. C Press the new user name. Note ❒ To set an unprogrammed username, press the [ Non-programed Name ] , and then enter the name. ❒ User names that are enteredb y p r e s s i n g t h e...

Protecting Documents Stored in the Document Server 49 BBBB Press [ Select Stored File ] . CCCC Select [ Manage/Delete File ] . DDDD Press the document you want todelete. EEEE Press [ Delete File ] . FFFF Press [ Delete ] . Note ❒ If you want to cancel the dele-tion of a document, press [ Do not Dele...

Security Settings 52 DDDD If you select a document with apassword, enter the password. If the document does not have apassword, proceed to step F . Note ❒ If you enter an incorrect pass-word for a document three timesconsecutively, document access isrefused. Turn off the main powerswitch, and then t...

Protecting Documents Stored in the Document Server 53 Printing Stored Documents Use this feature to print the docu-ments stored in the document server. Limitation ❒ Only the documents that arestored using the fax feature can beprinted. Documents stored usingthe fax feature are shown with an"F...

Security Settings 56 Locked Print Use this function for privacy whenprinting confidential documents on ashared network. Data is not printedbut stored in the machine. When us-ing Locked Print, printing is not pos-sible unless a password is enteredusing the control panel. Your confi-dential documents ...

Locked Print 57 EEEE Select the file you want to printby pressing on it. Note ❒ Only one file can be selected at atime. FFFF Press [ Print ] . The password screen is displayed. Note ❒ If you enter an incorrect pass-word for a document three timesconsecutively, document access isrefused. Turn off the...

Personal Boxes 59 Personal Boxes Use this function to receive privatedocuments utilizing this machine likea post-office box. Printing receiveddocuments in a Personal Box is notpossible unless a password is enteredusing the control panel. Your docu-ments are thereby safe from beingviewed by other peo...

Security Settings 60 When password is required A Enter a password. B Press [ OK ] . Note ❒ If you make a mistake, pressthe { { { { Clear/Stop } } } } key or [ Clear ] and try again. DDDD Press the { { { { Start } } } } key. The received messages are printed. Note ❒ To stop printing, press [ Stop Pri...

Key Operator Tools (for Administrator) 63 Delivery Server IP Address AAAA Press the { { { { User Tools/Counter } } } } key. BBBB Press [ System Settings ] . CCCC Select [ Delivery Server IP Address ] . DDDD Press [ ← ← ← ← ] or [ → → → → ] to move between each group of three numbers. Note ❒ If you m...

Security Settings 64 FFFF Press [ Personal Box ] . GGGG Enter a Box Name. Reference For information about how toinput characters, see the SystemSettings manual. HHHH Press [ OK ] . IIII Enter a Box Code. Note ❒ To change the Box Code, pressthe { { { { Clear/Stop } } } } key or [ Clear ] and try agai...

Key Operator Tools (for Administrator) 65 Programing a Receiver A Press [ Receiver ] . B Select a destination with theQuick Dial Table. Note ❒ If the desired destination isnot shown, press [ U U U U Prev. ] or [ T T T T Next ] . C Press [ OK ] . KKKK Press [ OK ] . A box mode is shown next to box. L...

Security Settings 66 FFFF Select a box you want to delete. Note ❒ When selecting a file set with apassword, the password inputscreen is displayed. Enter thep a s s w o r d u s i n g t h e n u m b e rkeys and press [ OK ] . ❒ If you enter an incorrect num-b e r , p r e s s { { { { C l e a r } } } } o...

Cautions When Using Security Modes 67 Cautions When Using Security Modes When using security modes, note the following: Key Operator Settings • Contact your sales or service repre- sentative to check which version ofsoftware is installed on the ma-chine. • When using security modes, re- m o t e m a ...

68 B004 INDEX C Canceling a Facsimile Transmission While the Original is Being Scanned , 8 Canceling a Print Job , 11 Canceling a Transmission While the Message is Being Sent , 9 Cautions When Using Security Modes , 67 D Delete File , 48 Deleting Locked Print Files , 57 Deleting Personal Boxes , 65 ...