Panasonic KX-FP185E - Manuals

3 Important safety instructions ! When using this unit, basic safety precautionsshould always be followed to reduce the risk offire, electric shock, or personal injury. 1. Read and understand all instructions.2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from power...

4 Table of Contents Initial Preparation Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Help Button Help function . . . . . . . . . . . . . . . ...

5 Help Error Messages Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Operations When a function does not work, check here before requesting hel...

Included accessories ! ● If any items are missing or damaged, check with the place of purchase. ● The part numbers listed above are subject to change without notice. ● Save the original carton and packing materials for future shipping and transportation of theunit. 6 Accessories Note: ● The ink film...

7 Help Button Help function ! You can print a quick reference for assistance as follows. 1 Press . Display: 2 Rotate until the desired item is displayed. EASY DIAL ROTATE & SET HELP ■ For KX-FP181 1. How to set the date, time, your logo and fax number 2. How to program the features 3. How to sto...

8 Finding the Controls ■ For KX-FP181 Location ! IQ-FAX TONE C B A F E D L K J O N M V U T Z Y X W R E P O I H G S R Q P MONITOR REDIAL / PAUSE RECALL START FA X STOP DIRECTORY PROGRAM MENU SE T HELP VOLUME C O L L AT E RESOLUTION QUICK SCAN MUTE BA CK MEMORY% ON SEARCH AUTO ANSWER FW D C B A F E D ...

10 Finding the Controls / Setup Overview ! Back cover open button Back cover Tension bar Recording paper entrance Document entrance Speaker(Left side of the handset cradle) Document guide(s) Front cover Document exit Recording paper exit ● Up to 30 sheets of printed paper can be held. Recording pape...

11 Setup Note for recording paper: ● Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paperused for resumes. ● Do not use different types or thicknesses of paper at the same time. This may cause a paper jam. ● Avoid extremely smooth or shiny paper that is ...

12 Setup Connections ! To B.T. socket Telephone line cord Mains lead Handset cord To Household Mains Supply (220–240 V, 50 Hz) Connect to “LINE”. 1 Connect the handset cord. 2 Connect the telephone line cord. 3 Connect the mains lead. ● When the power is turned on for thefirst time, the unit will pr...

13 Setup Date and time, your logo and facsimiletelephone number ! You should program the date and time, your logo and facsimile telephone number. Thisinformation will be printed on each page transmitted from your unit. Setting the date and time Fax Correspondence Your logo Your facsimile telephone n...

14 Setup / SET MENU STOP Display MUTE (Insert) (Hyphen) (Delete) RECALL EASY DIAL 1 Press . Display: 2 Press , then . 3 Press . 4 Enter your logo, up to 30 characters, usingthe dial keypad. See next page for details. Example: Bill 1. Press twice. Cursor 2. Press six times. 3. Press six times. 4. Pre...

16 Setup Setting your facsimile telephone number 1 Press . Display: 2 Press , then . 3 Press . 4 Enter your facsimile telephone number, up to 20 digits, using the dial keypad. Example: 5 Press . 6 Press . MENU SETUP ITEM [ ] SET NO.=1234567 NO.= SET YOUR FAX NO. 0 3 1.SYSTEM SET UP MENU / SET MENU S...

17 Volumes Adjusting volumes ! Ringer volume 4 levels (high/middle/low/off) are available.While the unit is idle, press or . ■ To turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: 2. Press . ● To turn the ringer back on, press . ■ While the ringer volume is ...

18 Making and Answering Calls 1 Press /or lift the handset. 2 Dial the telephone number. Example: ● If you misdial, hang up and dial again. 3 When the other party answers, talk into themicrophone (KX-FP185/KX-FM189) or speakwith the handset. 4 When finished talking, press (KX-FP185/ KX-FM189) or rep...

19 Making and Answering Calls RECALL REDIAL/PAUSE RECALL and PAUSE buttons ! Note: ● PAUSE can be stored into a telephone number in the EASY DIAL directory. RECALL button (to use the recall feature ) is used to access special telephone services (optional) such as callwaiting. Contact your telephone ...

20 EASY DIAL Storing names and telephone numbersin the EASY DIAL directory ! For rapid access to frequently dialled numbers, the unit provides a EASY DIAL directory (100 stations). 1 Press . Display: 2 Rotate until the following is displayed. 3 Enter the name, up to 10 characters, byfollowing the in...

1 Rotate until the desired name is displayed. Example: 2 Press . 3 Press to select “DELETE”. ● To cancel erasing, press . 4 Press . ● The stored name and number are deleted. DELETED SET STOP YES:SET/NO:STOP DELETE OK? EDIT= DELETE=# DIRECTORY PROGRAM Smith EASY DIAL STOP DIRECTORY PROGRAM Display (K...

23 EASY DIAL Making a voice call using the EASY DIAL directory ! Before using this feature, program the desired names and telephone numbers into the directory(p. 20). 1 Rotate until the desired name is displayed. Example: 2 Press /or lift the handset. ● The unit will start dialling automatically. 3 ...

24 Caller ID (KX-FP185/KX-FM189 only) Caller ID service from your phone company ! This unit is compatible with a Caller ID service offered by your local telephone company.To use this feature, you must subscribe to a Caller ID service. How Caller ID is displayed Set the following ring count settings ...

25 Caller ID (KX-FP185/KX-FM189 only) The unit will store caller information of up to 30 calls (Caller ID list).— To print the Caller ID list manually, see page 85.— This list will be printed out automatically after every 30 new calls. This feature is set to “ON” as a default with feature #26 (p. 67...

26 Caller ID (KX-FP185/KX-FM189 only) NO. 0102 WENDY ROBERTSALLAN STONE TIME OF CALL 14 Mar. 10:3013 Mar. 08:35 FAXTAD TELEPHONE NUMBER 14 Mar. 2000 10:37 34567890124567890123 ANSWER NAME CALLER ID LIST NEW NO. 01 MIKE TIMAR TIME OF CALL 11 Mar. 09:35 TEL TELEPHONE NUMBER 9876543210 ANSWER NAME OLD ...

28 Caller ID (KX-FP185/KX-FM189 only) 1 Press three times. Display: 2 Press . 3 Press . ● To cancel erasing, press , then . 4 Press . 5 Press to exit the program. STOP ERASE COMPLETED SET MENU STOP ERASE ALL OK? SET CALL LIST ERASE SET 3.CALLER SET UP MENU SET STOP Display MENU Erasing caller inform...

29 Voice Contact 1 Press / while transmitting or receiving documents. Display: ● Your unit will call the other party with adistinctive ring. ● When the other party answers, your unitwill emit a distinctive ring. 2 Press (KX-FP185/KX-FM189) or lift the handset to start talking. DIGITAL SP-PHONE VOICE...

30 Sending Faxes Sending a fax manually/using the EASY DIAL directory ! 1 Adjust the width of the document guides tothe size of the document. 2 Insert the document (up to 10 pages) FACEDOWN until a single beep is heard and theunit grabs the document. Display: 3 If necessary, press repeatedly to sele...

31 Sending Faxes 6 0 0 m m Paper width Minimum size 128 mm 1 2 8 m m Maximum size 216 mm 208 mm Effective scanning area 4 mm Scanned area 216 mm Documents you can send Document weight Single sheet: 45 g /m 2 to 90 g /m 2 Multiple sheets: 60 g /m 2 to 80 g /m 2 Note: ● Remove clips, staples or other ...

32 Sending Faxes Reports for confirmation To confirm the communication results, the following reports are available. Sending report This report will provide you with a printed record of transmission results. To change the setting,see feature #04 on page 65. 01 2345678 06'51 SND 10(02,04,05) COMMUNIC...

33 Sending Faxes 1 Insert the document FACE DOWN. ● If necessary, press repeatedly to select the desired setting (p. 30). 2 Enter the fax number using the dial keypador . 3 Press . ● The document will be fed into the unit andscanned into memory.After storing all of the pages, the unit willtransmit t...

34 Sending Faxes 1 Insert the document FACE DOWN. ● If necessary, press repeatedly to select the desired setting (p. 30). 2 Rotate until the following is displayed. Display: 3 Press . 4 Rotate until the desired name is displayed. Example: 5 Press . ● To program other stations, repeat steps 4 and 5 (...

35 Sending Faxes Programming the stations in the broadcast memory 1 Press twice. Display: 2 Press . 3 Rotate until the desired name is displayed. Example: 4 Press . ● To program other stations, repeat steps 3and 4 (up to 20 stations). 5 Press after programming all of the desired stations. 6 Press to...

36 Sending Faxes Adding a new station in the broadcast memory 1 Rotate until the following is displayed. Display: 2 Press . 3 Press to select “ADD”. 4 Rotate until the desired name is displayed. Example: 5 Press . Example: ● To add other stations, repeat steps 4 and 5(up to 20 stations). 6 Press to ...

37 Sending Faxes Sending to pre-programmed parties in the broadcast memory The same document will be sent to the specific parties whose numbers are stored in broadcastmemory.The fax memory capacity for transmission is approx. 25 pages based on the ITU-T No. 1 TestChart in standard resolution (p. 86)...

You want to receiveall voice and faxcalls automatically. You have a separatetelephone line justfor faxes. is Mike... Hi, this 38 Receiving Faxes Setting the unit to receive faxes ! FAX ONLY mode (p. 41) Set feature #77 to “FAX ONLY”(p. 71). Turn AUTO ANSWER on bypressing . AUTO ANSWER When receiving...

You plan to answerthe calls yourself. You want to answerthe voice call yourselfand receive fax callswithout rings. 39 Receiving Faxes With PC If you have acomputerattached to thesame telephoneline, see page 43. Other options TEL/FAX mode (p. 44) Set feature #77 to “TEL/FAX” (p. 71). Turn AUTO ANSWER...

40 Receiving Faxes 1 When the unit rings, press (KX-FP185/KX-FM189) or lift the handset to answer the call. 2 When:— document reception is required,— a fax calling tone (slow beep) is heard, or— no sound is heard,press . 3 Replace the handset. ● The unit will start fax reception. CONNECTING..... FAX...

41 Receiving Faxes Display AUTO ANSWER If you have a telephone line just for faxes, we recommend the following setup. Example: One telephone line is used for voice calls and a separate telephone line for faxes. FAX ONLY mode ! (all calls are received as faxes) 1 Set feature #77 to “FAX ONLY” (p. 71)...

42 Receiving Faxes Remove the stopper with your finger and connect the cord to the EXT jack. Telephone line cord(not included) Extension telephone adaptor (not included) Stopper Answering machine(not included) 1 Connect the answering machine. Setting up the fax machine and an answering machine Note:...

43 Receiving Faxes Wall jack EXT Wall jack Computer Fax machine (KX-FP181 only) Answering machine (KX-FP181 only, not included) How the fax machine and answering machine work Receiving voice callsThe answering machine will record voice messages automatically. Receiving fax callsThe fax machine will ...

Ring Ring Voice call Fax calling tone* A call is received. The fax machine will automatically receive documents without ringing. The fax machine will not ring but the extension telephone will ring twice. TEL/FAX delayed ring count ● The call is connected. Hello! To send a fax, start transmission.To ...

46 Receiving Faxes When you are not in, and the AUTO ANSWER mode of your unit is set to off (TEL mode), youcan turn the AUTO ANSWER mode on from a remote location using a touch tone telephone. AUTO ANSWER mode: — FAX ONLY mode— TEL/FAX mode— TAD/FAX mode (KX-FP185/KX-FM189 only) ■ For KX-FP181 1. Ca...

48 Receiving Faxes Receive polling ! (retrieving a fax placed on another fax machine) This feature allows you to retrieve a document from another compatible machine. Therefore youpay for the call.Make sure that no documents are fed into your unit and that the other party’s machine is readyfor your c...

49 Receiving Faxes Pager call ! This feature allows your unit to call your pager when your unit receives an incoming voicemessage (KX-FP185/KX-FM189 only) or a fax document. 1 Press . Display: 2 Press , then . For KX-FP181: For KX-FP185/ KX-FM189: 3 Press . 4 Rotate to select “ON”. ● If this feature...

50 Copying Making a copy ! 1 Adjust the width of the document guides tothe size of the document. 2 Insert the document (up to 10 pages) FACEDOWN until a single beep is heard and theunit grabs the document. Display: ● Make sure the handset is on the cradle. ● If necessary, press repeatedly to select ...

51 Copying Note: ● If the appropriate reduction rate is not programmed, the document may be divided and the top of thesecond sheet will be deleted. ● If the image at the bottom of the document is not copied when you copy a document as long as therecording paper, try 92% or 86%. To enlarge a document...

52 Setup (KX-FP185/KX-FM189 only) TAD/FAX mode ! (using the built-in answering device and receivingvoice and fax calls automatically) Setting up the voice and fax message reception When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.If a fax call is detected, th...

53 Greeting (KX-FP185 /KX-FM189 only) The unit has pre-recorded greeting messages. Depending on the situation, one of the followingmessages will be played to the caller. For your own greeting message, see page 54. ■ When the unit is ready to receive voice and fax calls: ■ When voice or fax memory is...

54 Greeting (KX-FP185/KX-FM189 only) Greeting Microphone RECORD STOP START Display / “This is (your name, business and/or telephone number). We areunable to answer right now. To send a fax, start transmission. Toleave a message, speak after the beep. Thank you.” Note: ● If you make a mistake while r...

55 Greeting (KX-FP185 /KX-FM189 only) Checking the greeting messages 1 Select the desired mode (TAD/FAX or TEL/FAX) where you want to listen to agreeting message (feature #77 on page 71). 2 If the arrow ( ▼ ) is not shown on the right of the display, turn it on by pressing . If the arrow ( ▼ ) is sh...

56 Incoming Messages (KX-FP185/KX-FM189 only) / PLAY MESSAGES FLASH/LIGHT STOP 02 Example (total 2 recordedmessages): Call counter EASY DIAL QUICK SLOW When the unit has recorded new voice messages:— the PLAY MESSAGES indicator will flash,— the call counter will show the total number of recorded mes...

57 Incoming Messages (KX-FP185/KX-FM189 only) Erasing a specific message 1 Press while listening to the message you want to erase. Display: Erasing all the messages Check that you have listened to all of the recordedmessages. 1 Press . Display: 2 Press . ● To cancel erasing, press . 3 Press . ERASE ...

58 Recording (KX-FP185/KX-FM189 only) Telephone conversation ! To leave a private message for yourself or someone else, you can record a voice memo. Thismemo can be played back later, either directly or remotely. 1 Press . Display: 2 Press . ● A long beep will sound. 3 Speak clearly about 20 cm away...

Answering Device Remote Operation Notice of Remote Operation Fold here 1. Call your unit.2. Enter the remote operation ID during the greeting message. ● The new messages will beplayed automatically. ● If there are no newmessages, wait for 4seconds. All the messageswill be played back. 3. Press the r...

60 Remote Operation (KX-FP185/KX-FM189 only) Listening to recorded messages Operation from a remote touch tone telephone ! 1 Call your unit. 2 Enter the remote operation ID during theTAD/FAX greeting playback. Skips the greetingmessage Repeats a message Skips a message New message playback All messa...

61 Remote Operation (KX-FP185/KX-FM189 only) ■ Erasing a specific message Press while listening to the message you want to erase. ● A long beep will also sound. The unit will thenplay back the next message. ■ Erasing all the messages Press to erase all the messages. ● A long beep will also sound. ■ ...

62 Option (KX-FP185/KX-FM189 only) Transferring recorded messages to another telephone ! This feature allows your unit to call a designated telephone number each time an incoming voicemessage is recorded. You can retrieve the transferred message during the same call using theremote operation. Progra...

63 Option (KX-FP185/KX-FM189 only) Recording your own transfer greeting message ! The recording time is limited to 16 seconds. Suggested message “This is a transferred message from (your name, business and/or telephone number). Pleaseenter your remote ID for remote operation.” 1 Press . Display: 2 P...

Features Summary 64 The unit provides various programming features. Program the desired setting by referring to theprogramming tables (p. 65–71). 1 Press . Display: 2 Select the feature you wish to program. ■ For basic features (p. 65, 66)Rotate until the desired feature is displayed. ■ For advanced...

Features Summary 65 If you are using the unit with ananswering machine, set the ringcount to more than 5. Basic features ! Programming table Code #01 To set the date and time SET DATE & TIME dd/mm/yy hh:mm (2 digits foreach entry) See page 13 for details. See pages 14 and 15 for details. See pag...

■ For KX-FP185/KX-FM189 only To operate the answering devicefrom a remote location REMOTE TAD ID Features Summary 66 Basic features (cont.) ! Programming table (cont.) Code Display & Feature Settings How the unit operates How to set menu options 1. Press . 2. Rotate until the desired feature is ...

Features Summary 67 To send a document:1. Insert the document.2. Follow steps 1–3 above.3. Rotate to select “ON”. 4. Press . 5. Enter the fax number.6. Press . 7. Enter the transmission start time.8. Press . 9. Press . ● To cancel after programming,press then . SET STOP MENU SET SET SET EASY DIAL 1....

72 Error Messages Reports ! Communication message COMMUNICATION ERROR DOCUMENT JAMMED ERROR-NOT YOUR UNIT MEMORY FULL NO DOCUMENT OTHER FAX NOT RESPOND PC FAIL OR BUSY(KX-FM189 only) PRESSED THE STOP KEY THE COVER WAS OPENED OK 40–4246–5258, 6568, 72 FF 4344 — 545970 — — — — — — — ● A transmission o...

75 Operations When a function does not work, check here before requesting help ! General Problem I cannot make and receive calls. The unit does not work. The unit does not ring. The unit displays the followingmessage though the paper isinserted. The other party complains they only hear a fax tone an...

76 Operations Fax – sending Problem ● The telephone line cord is connected to the EXT jack onthe unit. Connect to the LINE jack (p. 12) (KX-FP181 only). ● The other party’s fax machine is busy or has run out ofrecording paper. Try again. ● The other party’s machine is not a facsimile. Check withthe ...

77 Operations Receive mode Problem ● If you want to set the FAX ONLY, TEL/FAX or TAD/FAX(KX-FP185/KX-FM189 only) mode:— Select the desired mode using feature #77 (p. 71), and— Press to turn on the arrow ( ▼ ) on the right of the display. Display: ON ● If you want to set the TEL mode:— Press to turn ...

78 Operations Copying (cont.) Problem ● Some paper has instructions recommending which side toprint on. Try turning the paper over. ● You may have used paper with a cotton and/or fibercontent that is over 20%, such as letterhead or resumepaper. Cause & Remedy The printing quality is poor. The pr...

79 Operations Answering device (KX-FP185/KX-FM189 only) Problem ● The memory is full. Erase unnecessary messages (p. 57). ● Press the remote operation ID (feature #11 on page 66)correctly and firmly. Cause & Remedy New voice messages cannot berecorded in the TAD/FAX mode. I cannot retrieve recor...

80 Jams Recording paper jam ! 1 Open the front cover by pulling up the centrepart. If the unit does not eject any recording paper during fax reception or copying, the recordingpaper has jammed and the display will show the following message. Display: Remove the jammed paper as follows. PAPER JAMMED ...

81 Jams Sending document jams ! 1 Open the front cover by pulling up the centrepart. 2 Remove the jammed document carefully. 3 Close the front cover securely. Centre part Frontcover Jammeddocument Note: ● Do not pull out the jammed paper forcibly beforeopening the front cover. Sending document does ...

82 Cleaning Thermal head ! 1 Disconnect the mains lead and thetelephone line cord. 2 Open the front cover by pulling up the centrepart. 3 Open the back cover by pushing the backcover open button. 4 Clean the thermal head with a clothmoistened with isopropyl rubbing alcohol,and let it dry thoroughly....

83 Ink Film Replacing the ink film ! 1 Open the front cover by pulling up the centrepart. When the unit runs out of ink film, the following message will be displayed. Display: Install a new ink film. The following ink film is available for replacement. Each roll prints about140 A4 size pages. See pa...

85 Print Reports Reference lists and reports ! SET STOP MENU Display EASY DIAL 1 Press twice. Display: 2 Rotate until the desired item is displayed. 3 Press to start printing. ● To stop printing, press . ● After printing, the printed item will bedisplayed. 4 Press . MENU STOP PRINTING SET CALLER ID ...

86 Specifications * Transmission speed depends upon the contents of the pages, resolution, telephone line conditions and capability of the otherparty’s machine. ** Transmission speed mentioned here is based upon the ITU-T No. 1 Test Chart and original mode.If the capability of the other party’s mach...

Important Information 87 Important Information ! The connection to the telecommunicationsystems must not be hard wired and must beunplugged before the earth is disconnected. Method of connectionThis apparatus is connected to the exchangeline or PABX/PMBX extension by the newstandard British Telecom ...

Important Information 88 Fitting a plug to the mains lead ! This appliance is supplied with a mouldedthree pin mains plug for your safety andconvenience.A 5 amp fuse is fitted in this plug.Should the fuse need to be replaced pleaseensure that the replacement fuse has a ratingof 5 amps and that it is...

Serial No. Guarantee 89 Condition of guarantee ! This guarantee is in addition to and does not in any way affect any statutory or other rights ofconsumer purchasers. If within the applicable guarantee period, the appliance proves to bedefective by reason of faulty design, workmanship or materials, w...

Index 90 Index ! A Accessories . . . . . . . . . . . . . . . . . . . .6Advanced features . . . . . . . . . . .67–71Alert (Memory reception)(Feature #44) .40, 69(Message)(Feature #42) . . . . . . . .68(Recording time)(Feature #43) . . .69 AUTO ANSWER mode . . . . . . . .38, 39AUTO ANSWER setting (Fea...