Kodak 100 PLUS - Manuals

A-61588 July 2008 1-1 1 Overview The Kodak Scan Station 100 is designed as a walk-up scanner that requires minimal user training. The Scan Station 100 is a standalone solution requiring no host PC or application software. It works with an existing network (Ethernet, 10/100 Base T) and makes use of e...

1-4 A-61588 July 2008 Administrative configuration and setup The Configuration Organizer is the center of all Scan Station administration. With the Configuration Organizer you can create administrative configuration files and user configuration files. Setting up the Scan Station requires the creatio...

1-6 A-61588 July 2008 When a scan job is complete, the user’s USB flash drive can be removed from the Scan Station and the Scan Station display returns to the normal state with all of the default settings restored. NOTE: For more information about configuring your Scan Station refer to Chapters 3 an...

A-61588 July 2008 1-7 What’s in the box Before you begin open the box and check the contents: • Kodak Scan Station 100 • Input tray • Output tray • Special document feeder • Power cord bundle • Feed module • Portable USB flash drives • Welcome Folio which includes: - Installation CD- Registration sh...

A-61588 July 2008 2-1 2 Pre-installation Checklist It is recommended that you fill out this worksheet before installing the Kodak Scan Station 100. You will need this information about your network to create an administrative configuration for your Scan Station using the Configuration Organizer (pro...

A-61588 July 2008 2-3 Email Server Settings — found under the Settings button in the Configuration Organizer or Administration GUI. Parameter Name Description/Sample Your Setting Notes SMTP Settings • Server Address Fully qualified domain name or IPv4 address of the SMTP server (e.g., smtp-server.co...

A-61588 July 2008 3-1 3 Initial Setup and Verification This chapter provides instructions for installing the Configuration Organizer and procedures for setting up your Scan Station to work properly on your office network. Before you begin, you need to know some basic information about your network c...

A-61588 July 2008 3-3 The Confirm Installation screen will be displayed. 6. Click Next . The installation will start and progress will be displayed.

3-4 A-61588 July 2008 7. When the installation is complete, the Installation Complete screen will be displayed. 8. Click Close . Installing the optional fax modem To install the optional Kodak Scan Station Fax Modem Accessory (CAT No. 128 0528): NOTES: • Before installing the optional fax modem acce...

A-61588 July 2008 3-5 Configuring your Scan Station This section provides procedures for configuring your Scan Station to connect to your office network environment. You will need to enter network-specific settings. This information should already be filled in on the Pre-installation Checklist in Ch...

3-6 A-61588 July 2008 Password protecting the configuration file As an administrator, you want to password protect the configuration file from being inadvertently overwritten. Other users who have access to the Configuration Organizer can create an Administrator version of a configuration file and w...

A-61588 July 2008 3-7 Language setting The language you select will be used to configure the Scan Station’s user interface as well as the language that will be used for the Optical Character Recognition function (e.g., when creating a searchable PDF file). • Click the desired language.

3-8 A-61588 July 2008 Device settings The Device icon displays a list of settings which will be used to configure the Scan Station to work on your office network. 1. Click the Device icon. 2. Enter a device name that is not already assigned to a device on your office network. Your Device Name must b...

A-61588 July 2008 3-11 6. Click Remote Configuration to allow your Scan Station to be remotely configured. Refer to the section entitled “Updating your Scan Station” (Method 3) in Chapter 5 for more information. When selected, the Remote Configuration Settings screen will be displayed. - Enter a net...

3-12 A-61588 July 2008 E-mail settings For the Scan Station to send documents to email recipients, you must define how the Scan Station will access your email server. • Click the E-mail icon. The E-mail settings will be displayed. You can set the SMTP Settings, LDAP Settings, Return Email Address, a...

A-61588 July 2008 3-13 3. Select Credentials to define the email server credentials. NOTE: If you are using an unauthenticated SMTP server, you do not need to make any selections in the Credentials fields. The Credentials screen will be displayed. Enter a Username , Password and an optional Domain n...

A-61588 July 2008 3-15 6. Click Authentication Scheme to select the specific SMTP Authentication Scheme used by your mail server. Select from the following options: • Use Strongest• None• Plain• Login• MDS Challenge Response• NTLM NOTE: Use Strongest will select the strongest available authenticatio...

3-16 A-61588 July 2008 7. When your SMTP connection is configured, use the Test Connection option to test whether your settings are correct. The Scan Station will test your settings and will display a “Success” or “Failed” message. If the test connection failed, verify that all of your settings are ...

A-61588 July 2008 3-17 LDAP settings Connecting to an LDAP server allows the Scan Station and the Configuration Organizer Software to connect to a network address directory. This connection can be used to import one or more email addresses into an email address group. It can also be used to look up ...

3-20 A-61588 July 2008 Return Email Address Setting the Return E-mail Address allows you to receive notification if an email or fax sent by the Scan Station could not be delivered. This address is also used as the “From” email address when sending documents via email. IMPORTANT: Be careful about set...

A-61588 July 2008 3-21 Maximum Attachment Size This option allows you to set the maximum size of an email attachment that can be successfully sent. This value should match the limitations defined by your email server. 8. Click Maximum Attachment Size . The following screen will be displayed. 9. Sele...

3-22 A-61588 July 2008 Fax settings You must have the optional fax modem accessory fCAT No. 128 0528) for the Scan Station 100 and it must be properly connected before configuring fax settings. For instructions on installing the fax modem, see the section entitled, “Installing the optional fax modem...

A-61588 July 2008 3-23 3. If desired, select Sender’s Fax Number from the Fax screen to enter the sender’s fax number. The virtual keyboard will be displayed allowing you to enter a number. Click Done when finished. 4. Select Outside Line Prefix to enter the desired prefix that the user needs to ent...

3-24 A-61588 July 2008 6. Select the desired country/code and click Done . 7. Select Incoming Fax Settings to display the Incoming Fax Settings screen. If you want to configure your Scan Station to receive faxes, the following settings can be used to define where incoming faxes will be delivered. Yo...

3-26 A-61588 July 2008 12. Select a printer from the list and click Done to return to the Incoming Fax Settings screen. 13. Click Receive Fax to allow faxes to be received at the configured device. NOTES: • The Incoming Fax option is only available if the administrator’s Email ID is configured (see ...

A-61588 July 2008 3-27 Outgoing faxes Three attempts will be made to send a fax. These attempts will be made at intervals of 3 minutes each. If the fax service is not able to send a fax to the recipient, an email will be sent to the sender (User Email Address) if that email address is available. Oth...

3-28 A-61588 July 2008 Transaction Log settings The Scan Station can log all transactions to a separate transaction file. This file is in XML format and can be exported from the Scan Station. This is useful in environments that are security-minded or where transactions are used for billing. By defau...

A-61588 July 2008 3-29 Time settings 1. Click the Time icon. The Time screen will be displayed. 2. Click Time Zone and select your time zone. 3. Click Daylight Savings and select Automatically Adjust or No Adjustment . 4. Click Clock and select either a 12 Hour or 24 Hour time format. 5. Click Separ...

A-61588 July 2008 3-31 Date settings If the Calendar icon is not displayed, use the arrows on the toolbar at the top of the Configuration Organizer screen to view the Calendar icon. 1. Click the Date icon. The Date settings will be displayed. 2. Click Separator and select the desired separator symbo...

A-61588 July 2008 3-33 Configuration options The Configuration Options screen provides a variety of options.To access the Configuration Options screen:• Click the Configuration options icon QWERTY keyboard By default, the Scan Station will display the virtual keyboard in QWERTY format. You may optio...

3-34 A-61588 July 2008 Allow Force User Login When enabled, this option requires the user to login before a scan session. When this option is enabled, the user will be presented with a Login screen at the Scan Station requiring the user to enter a user name, password and domain. When Force User Logi...

A-61588 July 2008 3-35 Allow Adding Pages to a Scan Job When this option is enabled, the user can continue to add pages to a scan job. After all pages in the input tray have been scanned, a message will be displayed asking if they want to add more pages. If the user selects Yes , the additional page...

A-61588 July 2008 3-37 Updating your Scan Station settings When you have saved your administrative configuration on your flash drive, you can take these settings to a Scan Station and update the Scan Station. 1. Insert your USB flash drive in the USB port on the Scan Station. 2. If the Scan Station ...

3-38 A-61588 July 2008 NOTES: • If there are additional settings on the Scan Station (e.g. email are new settings on the flash drive that are not on the Scan Station, you will be prompted to either add or remove these settings. • If you do not want to change settings at this time, click Skip . • At ...

A-61588 July 2008 3-39 Verifying your Scan Station setup The following steps help you to verify that your Scan Station installation was successful and is operational. 1. Insert a blank flash drive in the Scan Station’s USB port. When the Scan Station recognizes the flash drive, an icon is displayed ...

A-61588 July 2008 4-1 4 Configuring the Scan Station Chapter 4 provides step-by-step procedures for configuring the Scan Station. Some of these procedures require more detailed information. Specific section references are made throughout this chapter as to where to find more detailed information in ...

A-61588 July 2008 4-5 Setting Shortcuts Setting Shortcuts are a way for you to create personalized groups of scanner settings to make scanning easier. If there are settings that you use frequently, you can create a shortcut for these settings and save them to your configuration. The Scan Station app...

4-6 A-61588 July 2008 Creating a new Setting Shortcut 1. Select the Setting Shortcut icon. 2. Select Edit>Add Item . The Add New Setting Shortcut dialog box will be displayed. 3. Enter a shortcut name in the Description field. 4. Select the shortcut that best defines the settings you want to begi...

A-61588 July 2008 4-7 File Name Settings The Configuration Organizer allows you to define values that determine the location and file name used when creating scanned documents. The File Name Settings option allows you to define a Folder Name where all scanned documents will be placed when scanning t...

4-8 A-61588 July 2008 The Advanced option provides access to two additional options: Interactively Name Scanned Files and Add Date/Time Stamp . • Interactively Name Scanned Files — selecting this option will require the user to enter a file name for each destination selected during a scan job. This ...

A-61588 July 2008 4-9 Resolution Select a default resolution from 75 to 600 dpi. 200 dpi is the default. For best OCR results, if you are creating a PDF. Document Type If your documents typically contain a mixture of both text with graphics, keep this option as the default. Otherwise, select the doc...

A-61588 July 2008 4-11 Copies for Printing This option is not intended to be used during the configuration setup. Any changes to this during configuration will be ignored. This value is intended to be set for each scan session by the user. The default is 1. Advanced option The Advanced option allows...

4-14 A-61588 July 2008 NOTES: • If there are additional settings on the Scan Station (e.g. email group, etc.) that are not on the flash drive configuration or if there are new settings on the flash drive that are not on the Scan Station, you will be prompted to either add or remove these settings. •...

A-61588 July 2008 4-15 Managing your destination groups This section provides procedures for adding, renaming, deleting, and reordering groups (e.g., email, network folder, printer and FTP) as well as procedures for managing items in each of the group types. For simplicity purposes, only the procedu...

A-61588 July 2008 4-19 Deleting groups 1. Access Destination mode and select the email group you want to delete. 2. Select Edit>Delete Group . The following message will be displayed. NOTE: Use caution when deleting groups as all items associated with the selected group will be deleted. This oper...

4-20 A-61588 July 2008 Moving groups and items within groups The order in which the groups are displayed in the Configuration Organizer is the same order they will be displayed on the Scan Station. If you want a specific group to be displayed as the first selection or in a special order, you can reo...

A-61588 July 2008 4-21 Moving items within groups 1. Select the item within the list that you want to move. 2. Select Layout>Move Item Down or Layout>Move Item Up (or click Ctrl-down arrow, Ctrl-up arrow). The item will be moved up or down one position. NOTE: If you want to move items/groups m...

4-22 A-61588 July 2008 Importing an email address book CSV (comma separated value) files are data files that represent database information. Each row contains individual data values that are separated by a comma. Each comma found on a line of text represents a column of data from the original databa...

A-61588 July 2008 4-23 To further illustrate, if all three Column Location values were set to 1, then the preview would look like: To import your email address book: 1. In the Configuration Organizer window, access Destination mode and select the email group you want to import your email address boo...

A-61588 July 2008 4-25 Configuring FTP destinations FTP destinations require a slightly different configuration than the other destinations. The Configuration Organizer allows you to configure both FTP and proxy server settings. Depending on your network configuration you may or may not have to comm...

A-61588 July 2008 4-27 Configuring printers The Scan Station uses the Microsoft “Point and Print” technology for installing print drivers and connecting to network printers. Typically, network printers are attached to print servers which manage the scheduling of print jobs for one or more network pr...

4-28 A-61588 July 2008 Connecting to a printer shared by another computer on the network workgroup 1. Enter any text that describes the printer in the Description field. 2. Enter the fully qualified path to the Shared computer and the share name assigned to the printer (e.g., \\mypc\sharedprinter or...

A-61588 July 2008 4-29 Connecting to a network printer that is directly connected to the network This option is more complicated than the other two in that it requires the printer to be shared by a PC on the network at least temporarily, while the printer drivers are downloaded and installed on the ...

4-30 A-61588 July 2008 3. On the Ports tab of the Control Panel, write down the exact text that appears on the selected Port value. NOTE: As shown below, this would be “IP_192.168.2.137”. 4. Return to the Configuration Organizer and select or create a printer group and select Edit>Add Item . 5. E...

A-61588 July 2008 4-31 8. Click the Advanced button to display the Advanced dialog box. 9. Enter the fully qualified address to the PC that is sharing the printer (see Step 1) including the share name (e.g. \\workgrouppc\BrotherH). 10. With the information gathered in Steps 1 and 2, enter the driver...

A-61588 July 2008 5-1 5 Scan Station Administration Specifics This chapter provides detailed administrative information about your Scan Station including: • in-depth information regarding Scan As settings, File naming settings and E-mail group settings. • securing your Scan Station and the various p...

5-2 A-61588 July 2008 File Naming settings The Scan Station offers several ways you can customize how scanned documents are delivered to their final destinations. While in Settings mode you can select the File Name Settings icon which provides three options for naming and delivering your scanned doc...

5-4 A-61588 July 2008 Securing your Scan Station Network security is an important part of every day business and it is important that network devices do not allow intrusions from outside sources. The Scan Station 100 is configured to prevent external attacks from the Internet, and from direct access...

A-61588 July 2008 5-5 Password protecting your Scan Station (user access) Another password protection feature is assigning a 32-character alphanumeric password directly to the Scan Station. This requires any user wanting to use the Scan Station to know the password prior to use. This is intended for...

5-6 A-61588 July 2008 5. If you start by editing a new configuration file and insert a flash drive after edits have been made, any configuration file on the flash drive will be ignored and not loaded. 6. When saving to any location, if a configuration file is present, you will be asked if it is OK t...

A-61588 July 2008 5-7 Method 2 — requires an update package and an administrative configuration file to be copied to a USB flash drive. When the flash drive is inserted into the Scan Station, the internal software recognizes the administrative configuration file and the update package. Once recogniz...

5-8 A-61588 July 2008 Method 3 — the Scan Station software can be configured to monitor a network folder where configuration files and software updates are installed. To set this up: 1. From the Configuration Organizer Settings mode, select the Advanced icon and click Remote Configuration Settings ....

A-61588 July 2008 5-9 On the defined day of the week and time, the Scan Station checks for the specified folder on the network, and if found, examines the contents of the folder looking for a KSS100.XML file and an optional KSS100UPDATE.EXE file. If the KSS100.XML file is found, the modification dat...

5-10 A-61588 July 2008 NOTE: Some of the concepts covered in this chapter assume knowledge of Microsoft NT Domains and permissions. Refer to your documentation for Microsoft Windows Server 2000 or Windows Server 2003 for more information. Scan Station user groups — for network domain environments, t...

A-61588 July 2008 6-1 6 Maintenance This chapter provides cleaning and replacement procedures for the Kodak Scan Station 100. Cleaning procedures Your Scan Station needs to be cleaned periodically. If your documents do not feed easily, if several documents feed at the same time or if streaks appear ...

6-2 A-61588 July 2008 Cleaning the rollers 1. With a roller cleaning pad, wipe the feed roller from side to side. Rotate the feed rollers to clean the entire surface. IMPORTANT: The roller cleaning pad contains sodium lauryl ether sulfate which can cause eye irritation. Refer to the MSDS for more in...

6-4 A-61588 July 2008 Replacement procedures The feed module and USB connector are the only parts that are customer-replacement. Replacing the feed module Degradation of feeder performance, multiple feeds, stoppages, etc. indicate a need to change the feed module. Certain paper types such as carbonl...

A-61588 July 2008 7-1 7 Troubleshooting Occasionally you may encounter a situation with your Scan Station where it may not function properly. Refer to the information in this chapter to help you resolve the situation before calling Technical Support. This chapter provides: • A description of the ind...

7-4 A-61588 July 2008 Problem solving Use the chart below as a guide to check possible solutions to problems you may encounter when using the Kodak Scan Station 100. Scan Station Issues Possible Solution Regular cleaning and Scan Station maintenance is required to keep documents scanning smoothly an...

A-61588 July 2008 7-5 Scan Station Issues Possible Solution Image appears to be cut off If you are scanning a document with a reflective area (such as a hologram on a credit card), and this reflective area is fed “face up” and off-center such that it passes over the left-edge sensor, the sensor will...

A-61588 July 2008 7-9 Scan to Network Share Issues Possible Solution Unable to scan to network folder Using another Windows XP or 2000 PC on your network, ping the NETBIOS computer name of the Share destination. For example, if your destination is \\Servername\Sharename , ping Servername . • If you ...

7-10 A-61588 July 2008 Fax Issues Possible Solution Fax - General If your Scan Station fails to send or receive a fax, be sure that:• an external modem is connected.• a dedicated working telephone line has been attached to the modem.• fax is properly configured for your country. See the section enti...

A-61588 July 2008 7-11 Destination not found. Displayed when trying to deliver scanned documents to destinations.• Verify that the selected destination is correct.• If scanning to a network, be sure the folder path is correct. E-mail server error (xxx). Displayed when trying to deliver scanned image...

A-61588 July 2008 7-13 Displayed Error Possible Solution KDSEmbeddedbase.exe error on display Indicates an invalid TCP/IP address, such as a DHCP setting is used on a FIXED TCP/IP network or an incorrectly configured TCP/IP address is syntaxed incorrectly. • Disconnect the Ethernet cable connection ...

A-61588 July 2008 8-1 8 Glossary Authentication credentials — a username, password and optional network domain name that grants the Scan Station access to network resources. Challenge Response ( CRAM-MD5) — an encryption algorithm used for authenticating access to an email server. Configuration file...

A-61588 July 2008 A-1 Appendix A Specifications Recommended daily volume Up to 1000 pages per day Output resolutions 75, 100, 150, 200, 240, 300, 400 and 600 dpi Illumination Fluorescent (cold cathode) Throughput speeds (portrait, letter-size) Black and white/grayscale: up to 25 ppm/50 ipm at 200 dp...

A-61588 July 2008 B-1 Appendix B Warranty - US and Canada only Congratulations on the purchase of a Kodak Scan Station 100, Kodak Scan Station 100 Plus or Kodak Scan Station 120EX. Kodak Scan Stations are designed to provide end users with the highest performance and reliability. All Kodak Scan Stat...

B-2 A-61588 July 2008 Warranty exclusions Kodak’s Limited Warranty does not apply to a Kodak Scan Station that has been subjected to physical damage after purchase, caused, for example, by casualty, accident, acts of God or transportation, including (a) by a failure to properly package and ship the ...

B-4 A-61588 July 2008 Packaging and shipping guidelines Purchaser must ship all warranty returns in a method that guarantees full protection of the product from shipping damage. Failure to do so will void the Kodak Scan Station warranty. Kodak advises the purchaser to keep the original box and packi...

A-61588 July 2008 B-5 Included with selected Kodak Scan Station is a Limited Warranty Registration card and a Limited Warranty Summary card. The Limited Warranty Summary card is specific by model. The Limited Warranty Summary card contains important warranty information, including the model number a...

B-6 A-61588 July 2008 The AUR provides advance replacement on specific failed or broken Kodak Scan Station. To be eligible to take advantage of the AUR, the eligible purchaser must obtain an RMA number, sign an Advance Replacement Agreement and provide a credit card deposit to secure the replacement...

A-61588 July 2008 B-7 Important restrictions Eligibility: The Advance Exchange Program and the Depot Service are available to eligible purchasers in the fifty (50) United States, and On-Site Service is available in the contiguous forty-eight (48) states and in certain areas of Alaska and Hawaii for ...