Brother DCP-8045D- Manuals

iii Notice - Disclaimer of Warranties (USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICUL...

iv Brother ® Three-Year Limited Warranty and Exchange Service For DCP-8040 and DCP-8045D (USA only) Who is covered: • This limited warranty ("warranty") is given only to the original end-use/retailpurchaser (referred to in this warranty as"Original Purchaser") of the accompanyingprod...

vii BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized ServiceCenters, will repair this DCP/Facsimile m...

viii Safety precautions To use the DCP safely Save these instructions for later reference. WARNING There are high voltage electrodes inside the DCP. Before you clean the DCP or clear a paper jam, make sure you have unplugged the power cord from the power outlet. Do not handle the plug with wet hands...

ix ■ When you move the DCP, grasp the side handholds that are under the scanner. Do NOT carry the DCP by holding it at the bottom. ■ Install equipment with a power cord near a socket/outlet that is easily accessible. ■ Do not use this product near appliances that use water, in a wet basement or near...

x Choosing a location Place your DCP on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the DCP near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95.5°F (10°-32.5°C). Caution ■ Do not place n...

xi Table of Contents 1 Introduction .......................................................................... 1-1 Using this Guide ............................................................... 1-1 Finding information ................................................. 1-1Symbols used in this Guide ...

xii Turning off the Scanner Lamp .................................... 4-5Setting the Tray Use for Copy mode .......................... 4-6Setting the LCD Contrast ............................................ 4-7Printing the User Settings List .................................... 4-7 5 Making copies ...

xiii 7 Troubleshooting and routine maintenance ....................... 7-1 Troubleshooting ............................................................... 7-1 Error messages .......................................................... 7-1Original jams......................................................

INTRODUCTION 1 - 1 1 Using this Guide Thank you for buying a Brother Digital Copier Printer (DCP). Your DCP-8040 or DCP-8045D is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your DCP by taking a few minutes to read this Guide. Finding info...

1 - 2 INTRODUCTION On-line Registration (USA and Canada) 1 Insert the MFL-Pro Suite CD-ROM into your CD-ROM drive. 2 Click Online Registration to register your product.

INTRODUCTION 1 - 3 DCP part names and operations ■ Front view No. Name Description 1 (DCP-8040) Manual Feed Tray (DCP-8045D) Multi-purpose Tray (MP Tray) Load paper here. 2 Front Cover Release Button Press it to open the front cover. 3 Face-down Output Tray Support Flap with Extension (Support Flap)...

1 - 4 INTRODUCTION ■ Back view No. Name Description 12 Paper Adjustment Lever for Duplex Printing (DCP-8045D) Use to match your paper size for duplex printing. 13 Duplex Tray (DCP-8045D) Slide out to remove paper jammed inside the DCP. 14 AC Power Connector Connect the AC Power Cable here. 15 Face-u...

1 - 6 INTRODUCTION Control panel overview DCP-8040 and DCP-8045D have similar control panel keys. 9 2 1 3 1 Print keys: Secure Lets you print out data saved in memory by entering your four-digit password. Job Cancel Clears data from the printer memory. 2 Status LED (Light-Emitting Diode) The LED wil...

1 - 8 INTRODUCTION Status LED indications The Status LED (Light Emitting Diode) will flash and change color depending on the DCP status. The LED indications shown in the table below are used in the illustrations in this chapter. LED LED status LED is off. Green Yellow Red LED is on. Green Yellow Red...

1 - 10 INTRODUCTION Inserting originals for copying (and scanning) You can copy from either the ADF (automatic document feeder) or from the scanner glass. Using the ADF (automatic document feeder) The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the ...

INTRODUCTION 1 - 11 4 Adjust the paper guides to fit the width of your originals. 5 Press Start . The DCP starts scanning the first page. ADF Document Output Support Flap The documents are Face Upin the ADF

1 - 12 INTRODUCTION Using the scanner glass You can use the scanner glass to copy one page at a time, or pages of a book. To use the scanner glass, the ADF must be empty. You can make multiple copies; however, if you want them sorted you must use the ADF. 1 Lift the document cover. 2 Using the docum...

PAPER 2 - 1 2 About paper Type and size of paper The DCP loads paper from the installed paper tray, manual feed tray, multi-purpose tray or optional lower tray. Recommended paper ■ Before you buy a large amount of paper, please test some to make sure that the paper is suitable. ■ Use paper that is m...

2 - 2 PAPER Caution Do not use ink jet paper. It may cause a paper jam and damage your DCP. Choosing acceptable paper We recommend that you test paper (especially special sizes and types of paper) on the DCP before purchasing large quantities. ■ Avoid feeding label sheets that are partly used or you...

PAPER 2 - 3 Paper capacity of the paper trays Paper size Number of sheets Multi-purpose tray (MP tray) (DCP-8045D) Width: 2.75 to 8.66 in. (69.8 to 220 mm) Height: 4.57 to 16.0 in. (116 to 406.4 mm) 50 sheets (20 lb or 80 g/m 2 ) Manual feed tray (DCP-8040) Width: 2.75 to 8.66 in. (69.8 to 220 mm) H...

2 - 4 PAPER Paper specifications for each paper tray *1 Up to 3 envelopes *2 Up to 10 sheets Model DCP-8040 DCP-8045D Paper types Multi-purpose tray N/A Plain paper, Bond paper, Recycled paper, Envelope *1 , Labels *2 , and Transparency *2 Manual feed tray Plain paper, Bond paper, Recycled paper, En...

PAPER 2 - 5 How to load paper To load paper or other media in the paper tray 1 Pull the paper tray completely out of the DCP. 2 While pressing the paper guide release lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots. For Legal size paper, press the univ...

2 - 6 PAPER 3 Fan the stack of paper well to avoid paper jams and misfeeds. 4 Put paper in the paper tray. Check that the paper is flat in the tray, below the maximum paper mark, and that the paper guide is flush against the paper stack. 5 Put the paper tray firmly back in the DCP and unfold the sup...

2 - 8 PAPER When you put paper in the manual feed tray, please remember the following ■ The side to be printed on must be face up. ■ Put the leading edge (top of the paper) in first and push it gently into the tray. ■ Make sure that the paper is straight and in the proper position on the manual feed...

PAPER 2 - 9 To load paper or other media in the multi-purpose tray (MP tray) (For DCP-8045D) 1 Open the MP tray and lower it gently. 2 Pull out and unfold the MP tray support flap. 3 When loading paper in the MP tray, make sure it touches the back of the tray. When printing envelopes and labels you ...

2 - 10 PAPER 4 While pressing the paper-guide release lever, slide the paper guide to fit the paper size. You can place up to 3 envelopes or up to 50 sheets of 20 lb or 80 g/m 2 paper in the MP tray. When you put paper in the MP tray, please remember the following: ■ The side to be printed on must b...

PAPER 2 - 11 To use Automatic Duplexing for copy and print operations (For DCP-8045D) If you want to print on both sides of the paper using the Duplex feature for copy or print, you will need to set the Paper Adjustment Lever to the size of paper you are using. This feature is available for A4, Lett...

3 - 1 ON-SCREEN PROGRAMMING 3 User-friendly programming Your DCP is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your DCP has to offer. Since your programming is done on the LCD...

ON-SCREEN PROGRAMMING 3 - 2 Navigation keys You can access the menu mode by pressing Menu . When you enter the menu, the LCD scrolls. Press 1 for General Setup menu — OR — Press 2 for Copy menu — OR — Press 3 for Printer menu — OR — Press 4 for LAN menu (Only for the optional LAN board (NC-9100h) is...

3 - 3 ON-SCREEN PROGRAMMING The LCD will then show the next menu level. Press or to scroll to your next menu selection. Press Set . When you finish setting an option, the LCD shows Accepted . Use to scroll backward if you passed your choices or want to save keystrokes.The current setting is always t...

ON-SCREEN PROGRAMMING 3 - 4 Main Menu Submenu Menu Selections Options Descriptions Page 1 . General Setup 1 . Paper Type 1 . MP Tray (DCP-8045D) Thin Plain Thick Thicker Transparency Sets the type of paper in the Multi-purpose tray. 4-1 2 . Tray #1 (This menu only appears if you have the optional tr...

3 - 5 ON-SCREEN PROGRAMMING Main Menu Submenu Menu Selections Options Descriptions Page 1 . General Setup (Continued) 3 . Beeper — Low Med High Off Adjusts the volume level of the beeper. 4-4 4 . Ecology 1 . Toner Save On Off Increases the life of the toner cartridge. 4-4 2 . Sleep Time ( 00 - 99 ) ...

ON-SCREEN PROGRAMMING 3 - 10 Key Operations table You can use the keys on the control panel to conveniently choose temporary copy settings and access the scanning operations. The Key Operations Table below will help you understand the options they provide. ■ XXX* is the paper size you set. ■ #2 XXX*...

4 - 1 GETTING STARTED 4 General Setup Setting the Paper Type To get the best print quality, set the DCP for the type of paper you are using. For DCP-8040 1 Press Menu , 1 , 1 . — OR — If you have the optional paper tray, press Menu , 1 , 1 , 1 to set the paper type for Tray #1 or Menu , 1 , 1 , 2 to...

4 - 3 GETTING STARTED Setting the Paper Size You can use eight sizes of paper for printing copies: A4, letter, legal, executive, A5, A6, B5 and B6. When you change the size of paper in the DCP, you will need to change the setting for Paper Size at the same time so your DCP can fit reduced copy on th...

GETTING STARTED 4 - 4 Setting the Beeper Volume You can change the beeper volume. The default setting is Med . When the beeper is on, the DCP beeps every time you press a key or make a mistake. 1 Press Menu , 1 , 3 . 2 Press or to select your option.( Low , Med , High or Off ) Press Set . 3 Press St...

4 - 5 GETTING STARTED Sleep Time Setting the Sleep Time reduces power consumption by turning off the fuser inside the DCP, while it is idle. You can choose how long the DCP is idle (from 00 to 99 minutes) before it goes into sleep mode. The timer is automatically reset when the DCP receives PC data,...

GETTING STARTED 4 - 6 Setting the Tray Use for Copy mode DCP-8040 The default setting of Auto allows * 1 your DCP to choose the optional Tray #2 when paper is out in Tray #1 or * 2 when the size of the original will fit best on the paper in Tray #2. 1 Press Menu , 1 , 5 . 2 Press or to select Tray#1...

4 - 7 GETTING STARTED Setting the LCD Contrast You can change the contrast to help the LCD look lighter or darker. 1 (DCP-8040)Press Menu , 1 , 5 . (DCP-8045D)Press Menu , 1 , 6 . — OR — If you have the optional Tray #2, press Menu , 1 , 6 . 2 Press to increase the contrast. — OR — Press to decrease...

MAKING COPIES 5 - 1 5 Using the DCP as a copier Your DCP can make up to 99 copies at a time. Printable area The printable area of your DCP begins at approximately 0.14 in. (3.64 mm) on both sides and 0.12 in. (3 mm) on the top and bottom of the paper. Making copies Unprintable area 0.12" (3 mm) ...

5 - 2 MAKING COPIES Temporary copy settings You can improve your copies by using the temporary copy keys ( Copy ): Enlarge/Reduce , Contrast , Quality , Tray Select , Sort and N in 1 (For DCP-8040) or Duplex/N in 1 (For DCP-8045D). These settings are temporary , and the DCP returns to its default se...

MAKING COPIES 5 - 3 Making a single copy from the ADF 1 Place the original face up in the ADF. 2 Press Start . Do NOT pull on the original while copying is in progress. Making multiple copies from the ADF 1 Insert the original face up in the ADF. 2 Use the Numeric keys to enter the number of copies ...

5 - 4 MAKING COPIES Single or multiple copies using the scanner glass You can make multiple copies using the scanner glass. Multiple copies will be stacked (all copies of page 1, then all copies of page 2, and so on). Use the Temporary Copy keys to choose more settings. (See Using the copy keys (tem...

5 - 6 MAKING COPIES Enlarge/Reduce You can select the following enlargement or reduction ratios. Auto sets the DCP to calculate the reduction ratio that fits the size of your paper. Custom allows you to enter a ratio from 25% to 400%. 1 Place the original face up in the ADF, or face down on the scan...

5 - 8 MAKING COPIES Quality (type of original) You can select the Quality for your type of original. The default setting is Auto , which is used for originals that contain both text and photographs. Text is used for originals containing only text. Photo is used for copying photographs. 1 Place the o...

MAKING COPIES 5 - 9 Contrast You can adjust the copy contrast to make copies darker or lighter. 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Use the numeric keys to enter the number of copies you want (up to 99). 3 Press Contrast . 4 Press to make a copy lighter — OR...

5 - 10 MAKING COPIES Tray Select You can change the tray use only for the next copy. 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Use the numeric keys to enter the number of copies you want (up to 99). 3 Press Tray Select . 4 Press or to select the tray usage. Press ...

MAKING COPIES 5 - 11 Duplex/N in 1 ‘Duplex’ prints on both sides of the paper. Temporary Key Level 1 Level 2 Option Original Finished Layout Press Duplex/N in 1 (DCP-8045D) N in 1 (DCP-8040) N in 1 — 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Duplex(1 in 1) (DCP-8045D) Portrait1 — Portrait2 Single ...

MAKING COPIES 5 - 13 10 After all the pages of the original have been scanned,select 2 and press Set , or press 2 , to print the copies. Poster You can make a poster size copy of a photograph. You must use the scanner glass. 1 Place the original face down on the scanner glass. 2 Press Duplex/N in 1 ...

5 - 14 MAKING COPIES Duplex (1 in 1) (For DCP-8045D) Making a double-sided copy from a single-sided original 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Use the numeric keys to enter the number of copies you want (up to 99). 3 Press Duplex/N in 1 and or to select Du...

MAKING COPIES 5 - 15 Making a double-sided copy from a double-sided original 1 Place the original face up in the ADF. 2 Press Duplex/N in 1 and or to select Duplex(1 in 1) . Press Set . 3 Press or to select Portrait2 or Landscape1 . Press Set . 4 Press or to select Double Sided for the original. Pre...

MAKING COPIES 5 - 17 Changing the default copy settings You can adjust the copy settings that are shown in the chart. These settings will stay until you change them again. Quality 1 Press Menu , 2 , 1 . 2 Press or to select Text , Photo or Auto . Press Set . 3 Press Stop/Exit . Contrast You can chan...

6 - 1 IMPORTANT INFORMATION 6 Federal Communications Commission (FCC) Declaration of Conformity (USA only) declares, that the products Product Name: DCP-8040, DCP-8045D comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful i...

IMPORTANT INFORMATION 6 - 2 WARNING ■ This DCP has been certified to comply with FCC standards, which are applied to the USA only. A grounded plug should be plugged into a grounded AC outlet after checking the rating of the local power supply for the DCP to operate properly and safely. ■ For protect...

6 - 3 IMPORTANT INFORMATION Industry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. For your safety To ensure safe operation the three-pin plug supplied must be...

IMPORTANT INFORMATION 6 - 4 Laser safety This equipment is certified as a Class I laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This means that the equipment does not pr...

6 - 5 IMPORTANT INFORMATION WARNING Changes or modifications not expressly approved by Brother Industries, Ltd. may void the user’s authority to operate the equipment. Internal laser radiation Max. Radiation Power Wave Length Laser Class 5 mW 760 - 810 nm Class IIIb (Accordance with 21 CFR Part 1040...

IMPORTANT INFORMATION 6 - 6 Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Before cleaning, turn off the DCP’s power switch and unplug the power cord from the wall outlet. Do not use liq...

IMPORTANT INFORMATION 6 - 8 Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © Copyright 2004 Brother Industries, Ltd. Al...

7 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 Troubleshooting Error messages As with any sophisticated office product, errors may occur. If this happens, your DCP identifies the problem and displays an error message. The most common error messages are shown below. You can correct most problems by ...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 4 Original jams Based upon where the original is jammed, follow the appropriate set of instructions to remove it. Original is jammed in the top of the ADF unit. 1 Take out any paper from the ADF that is not jammed. 2 Lift the ADF cover. 3 Pull the jammed o...

7 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper jams To clear paper jams, please follow the steps in this section. WARNING After you have just used the DCP, some parts inside the DCP are extremely hot. When you open the front cover or back output tray of the DCP, never touch the shaded parts sho...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 8 WARNING After you have just used the DCP, some internal parts of the DCP are extremely HOT! Wait for the DCP to cool down before you touch the internal parts of the DCP. 6 Open the jam clear cover (fuser cover). Pull the jammed paper out of the fuser uni...

7 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE 8 Push the lock lever down and take the toner cartridge out of the drum unit. Take out the jammed paper if there is any inside the drum unit. Then put the toner cartridge back in the drum unit. 9 Put the drum unit assembly back in the DCP. 10 Put the pap...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 10 3 Put the duplex tray and paper tray back into the DCP. ■ The Jam Duplex message appears if you remove a sheet of paper from the Face Down Output Tray after only one side has printed. ■ If the Paper Adjustment Lever for Duplex Printing is not set correc...

7 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE If you are having difficulty with your DCP If the copy looks good, the problem is probably not your DCP. Check the chart below and follow the troubleshooting tips. DIFFICULTY SUGGESTIONS Printing Condensed print and horizontal streaks or the top and bot...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 14 Improving the print quality This section provides information on the following topics: Examples of poor print quality Recommendation Faint Check the printer’s environment. Conditions such as humidity, high temperatures, and so on may cause this print fa...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 18 Packing and shipping the DCP Whenever you transport the DCP, use the packing materials that came with your machine. If you do not pack the DCP correctly, you may void your warranty. 1 Turn the DCP power switch off. 2 Unplug the DCP from the AC outlet. L...

7 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCE 5 Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum unit. 6 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag. 7 Close the front cover. Fold down the face-down output ...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 20 9 Pack the drum unit and toner cartridge assembly, AC cord and printed materials in the original carton as shown below: 10 Close the carton and tape it shut. If you are returning the DCP to Brother as part of the Exchange Service, pack only the DCP. Kee...

7 - 21 TROUBLESHOOTING AND ROUTINE MAINTENANCE Routine maintenance Cleaning the scanner Turn the DCP power switch off and lift the document cover. Clean the scanner glass and glass strip with dry cloth and the white film with isopropyl alcohol on a lint free cloth. If the screen still displays a sca...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 22 Cleaning the printer Caution ■ Do not use isopropyl alcohol to remove dirt from the control panel. It may crack the panel. ■ Do not use isopropyl alcohol to clean the laser scanner window. ■ Do not touch the scanner window with your finger. ■ The drum u...

7 - 23 TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleaning the drum unit We recommend placing the drum unit and toner cartridge assembly on a cloth or large disposable paper to avoid spilling and scattering toner. 1 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from ...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 24 Replacing the toner cartridge The DCP can print up to 6,700 pages using a high yield toner cartridge. When the toner cartridge is running low, the LCD shows Toner Low . The DCP is supplied with a standard toner cartridge that must be replaced after appr...

7 - 25 TROUBLESHOOTING AND ROUTINE MAINTENANCE How to replace the toner cartridge WARNING Just after you use the DCP, some internal parts of the machine will be extremely HOT! So, never touch the shaded parts shown in the illustration. 1 Open the front cover and pull out the drum unit. HOT!

TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 28 4 Gently rock the toner cartridge from side to side five or six times to distribute the toner evenly inside the cartridge. 5 Remove the protective cover. 6 Insert the new toner cartridge in the drum unit until it clicks into place. If you put it in prop...

7 - 29 TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the Home position ( ▼ ) before reinstalling the drum unit and toner cartridge assembly. 8 Reinstall the drum uni...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 30 Replacing the drum unit The DCP uses a drum unit to create print images on paper. If the LCD shows Change Drum Soon , the drum unit is near the end of its life and it is time to purchase a new one. Even if the LCD shows Change Drum Soon , you may be abl...

7 - 31 TROUBLESHOOTING AND ROUTINE MAINTENANCE WARNING Just after you have used the DCP, some internal parts of the DCP are extremely HOT! So please be careful. Follow these steps to replace the drum unit: 1 Press the cover release button and then open the front cover. 2 Remove the old drum unit and...

7 - 33 TROUBLESHOOTING AND ROUTINE MAINTENANCE 4 Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit into the plastic bag and discard it according to local regulations. 5 Reinstall the toner cartridge into the new drum unit. (See Replacing the toner cartr...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 - 34 Checking the drum life You can see the percentage of the drum’s life that remains available. 1 (DCP-8040)Press Menu , 1 , 6 . — OR — If you have the optional tray #2, press Menu , 1 , 7 . (DCP-8045D)Press Menu , 1 , 7 . 2 For five seconds, the LCD shows...

8 - 1 OPTIONAL ACCESSORIES 8 Memory board The memory board is installed on the main controller board inside the DCP. When you add the optional memory board, it increases the performance for both copier and printer operations. Optional accessories Model Name Optional Memory DCP-8040 (32 MB Standard M...

OPTIONAL ACCESSORIES 8 - 2 Installing the optional memory board WARNING ■ DO NOT touch the surface of the main board within 15 minutes after turning off the power. 1 Turn the DCP power switch off, unplug the DCP power cord from the AC outlet, and then disconnect the interface cable. WARNING Turn the...

8 - 3 OPTIONAL ACCESSORIES WARNING DIMM boards can be damaged by even a small amount of static electricity. Do not touch the memory chips or the board surface. Wear an antistatic wrist strap when you install or remove the board. If you do not have an antistatic wrist strap, frequently touch the bare...

OPTIONAL ACCESSORIES 8 - 4 8 Reconnect any additional interface cables that you removed. 9 Reconnect the power cable and then turn on the DCP power switch. WARNING If the Status LED turns Red for a Service Error, please coll Brother Custome Service at: 1-800-284-4329 (in USA) or 1-877-BROTHER (in Ca...

OPTIONAL ACCESSORIES 8 - 6 Before starting installation Be careful when handling the NC-9100h. There are many delicate electronic components that are susceptible to damage from static electricity. To avoid such damage, use the following precautions when handling the board. ■ Leave the NC-9100h in it...

8 - 7 OPTIONAL ACCESSORIES WARNING Turn the DCP power switch off, before installing (or removing) the NC-9100h board. 2 Remove the side cover. Loosen the two screws, and then remove the metal shield plate. 3 Loosen the two screws, and then remove the metal cover plate. Cover Plate

8 - 9 OPTIONAL ACCESSORIES Step 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet Network To connect the NC-9100h to a 10BASE-T or 100BASE-TX Network, you must have an Unshielded Twist Pair Cable. One side of the cable must be connected to a free port on your E...

OPTIONAL ACCESSORIES 8 - 10 Link/Speed LED is green: 10 BASE T Ethernet This Link/Speed LED will be green if the print server is connected to a 10 BASE T Ethernet. Active LED is yellow: The Active LED will blink if the print server is receiving or transmitting data. TEST SWITCH Short push: Prints th...

GLOSSARY G - 1 G ADF (Automatic Document Feeder) The original can be placed in the ADF and scanned one page at a time automatically. Beeper Volume Volume setting for the beep when you press a key or make an error. Contrast Setting to compensate for dark or light originals, by making copies of dark o...

S - 1 SPECIFICATIONS S Product description The DCP-8040 and DCP-8045D are 3 in 1 Multi-Function Centers: Printer, Copier and Color Scanner. The DCP-8045D includes Duplex Printing. General Specifications Memory Capacity 32 MB Optional Memory 1 DIMM slot; Memory expandable up to 160 MB Automatic Docum...

SPECIFICATIONS S - 2 Print media General (continued) Weight Without Drum/Toner Unit: DCP-8040: 36.6 lb/16.6 kg DCP-8045D: 39.9 lb/18.1 kg Noise Operating: Standby: 53 dB A or less 30 dB A or less Temperature Operating: Storage: 50 - 90.5 °F (10 - 32.5 °C ) 32 - 104 °F (0 - 40 °C ) Humidity Operating...

S - 3 SPECIFICATIONS Copy Scanner Color/Monochrome Monochrome Copy Speed Up to 21 copies/minute (Letter paper) Up to 20 copies/minute (A4 paper) Multiple Copies Stacks or Sorts up to 99 pages Enlarge/Reduce 25% to 400% (in increments of 1%) Resolution Max. 1200 x 600 dpi Color/Monochrome Color/Monoc...

S - 5 SPECIFICATIONS Computer requirements Minimum System Requirements Computer Platform & Operating System Version Processor Minimum Speed Minimum RAM Recommended RAM Available Hard Disk Space forDrivers forApplications* 2 Windows ® * 1 Operating System 98, 98SE Pentium IIorequivalent 32 MB 64 ...

SPECIFICATIONS S - 6 Consumable items Toner Cartridge Life Expectancy TN-540:Standard Toner Cartridge - Up to 3,500*pages TN-570:High Yield Toner Cartridge - Up to 6,700* pages * (when printing letter size or A4 paper at 5% print coverage) Toner life expectancy will vary depending upon the type of a...

I - 1 INDEX Index A Accessories and supplies ....... iiADF (automatic document feeder), using .................. 1-10 ADF cover .......................... 7-4 B Brother accessories and supplies .... iiBrother numbers ................... iCustomer Service ................. ifax back system .............

INDEX I - 2 F FCC Notices (USA) ................................. 6-1 to 6-2 G gray scale ............................S-3 J jams original .............................. 7-4paper ................................ 7-5 L LAN Configuration ........ 3-7, 3-8LCD (Liquid Crystal Display) LCD Contrast .........

EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface m...

These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because the power requirements of your Digital Copier/Printer may not be compatible with the power available in foreign countries. Using USA or Canada models overseas is at your own risk and may void ...

vi File........................................................................ 7-39 CUSTOM SCAN ....................................................... 7-40 Customizing a user-defined button....................... 7-41Scan to Image: ..................................................... 7-41Scan to ...

1 - 1 USING THE MACHINE AS A PRINTER 1 Using the Brother printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the...

USING THE MACHINE AS A PRINTER 1 - 2 How to print your document When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. 1 From your computer select the Print command. If your computer is...

1 - 3 USING THE MACHINE AS A PRINTER Simultaneous printing and faxing Your machine can print from your computer while scanning the document into the computer, or while sending/receiving a fax in memory (MFC-8440 and MFC-8840D only). Fax sending will not be stopped during PC printing. Two-sided print...

USING THE MACHINE AS A PRINTER 1 - 4 Manual Duplex Printing The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows ® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper ...

1 - 5 USING THE MACHINE AS A PRINTER Face-down output tray The machine ejects paper with printed surfaces face down into the output tray in the front of the machine. Unfold the support flap to support the printed pages. Printing on plain paper The manual feed tray (For MFC-8440 and DCP-8040) 1 Selec...

USING THE MACHINE AS A PRINTER 1 - 6 4 Using both hands put paper in the manual feed tray until the front edge of the paper touches the paper feed roller and the machine grips the paper. 5 After the printed page comes out of the machine, put in the next sheet of paper as in Step 4 above. Repeat for ...

USING THE MACHINE AS A PRINTER 1 - 8 Printing on thicker paper and card stock When the back output tray is pulled down, the machine has a straight paper path from the manual feed tray or the MP tray through to the back of the machine. Use this paper feed and output method when you want to print on t...

1 - 11 USING THE MACHINE AS A PRINTER 6 While pressing the paper-guide release lever, slide the paper guide to fit the paper size. 7 Send the print data to the machine. 8 When you have finished the print job, close the back output tray. Caution Remove each sheet immediately after printing. Stacking ...

USING THE MACHINE AS A PRINTER 1 - 12 Printing on envelopes To print on envelopes use manual feed tray or multi-purpose tray. 1 Select the Paper Size , Media Type , Paper Source , and other settings in the printer driver. Media Type : Envelope, Env.thin or Env.thick ■ The machine automatically turns...

USING THE MACHINE AS A PRINTER 1 - 16 5 Put the envelopes in the MP tray so that they touch the back of the tray. Do not put more than 3 envelopes in the MP tray at any one time, or it may cause a jam. 6 Press and slide the paper-width guide to fit the envelope size. 7 Send the print data to the mac...

1 - 17 USING THE MACHINE AS A PRINTER Printer operation keys Job Cancel You can clear data from the memory. Secure key Secured data is protected by a password. Only those people that know the password will be able to print the data. The machine will not print secure data until the password is entere...

USING THE MACHINE AS A PRINTER 1 - 18 4 Enter your password using the control panel. Press Set . 5 Press or to select Print . Press Set . The machine prints the data. — OR — If you want to delete the secured data press or to select Delete . Press Stop/Exit . Setting the Emulation Selection This mach...

1 - 19 USING THE MACHINE AS A PRINTER Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you select it. 1 Press Menu , 4 , 2 , 1 . (For DCP-8040 and DCP-8045D, press Menu , 3 , 2 , 1 ) 2 Press Start . The machine print...

PRINTER DRIVER SETTINGS 2 - 1 2 Printer driver settings You can change the following printer settings when you print from your computer: ■ Media Type ■ Multiple Page ■ Duplex ■ Watermark * 1 * 2 ■ Scaling * 2 ■ Print Date & Time * 1 * 2 ■ Quick Print Setup * 1 * 2 ■ Secure Print * 1 * 1 These se...

2 - 2 PRINTER DRIVER SETTINGS Features in the Brother Native Driver The Brother Native driver is a printer driver developed exclusively by Brother. This driver includes more features than the Microsoft ® Windows ® Universal printer driver. Basic tab 1 Select the Paper Size , Multiple Page , Border L...

PRINTER DRIVER SETTINGS 2 - 3 Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple...

2 - 4 PRINTER DRIVER SETTINGS Copies The copies selection sets the number of copies that will be printed. Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected,...

PRINTER DRIVER SETTINGS 2 - 5 Advanced tab Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Print Quality Resolution You can select from the following resolutions: ■ HQ 1200 ■ 600 dpi ■ 300 dpi To return to the defa...

2 - 6 PRINTER DRIVER SETTINGS Toner Save Mode You can save running costs by turning on the Toner Save Mode, which reduces the print density. Print Setting For Windows ® 98/98SE/Me Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scan...

2 - 8 PRINTER DRIVER SETTINGS Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark , and then select the watermark you want to use. In background Che...

2 - 10 PRINTER DRIVER SETTINGS Page Setting You can change the print size of your document with the Scaling feature. ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size , if your document has an unusual size, or if you have only the standard size pap...

PRINTER DRIVER SETTINGS 2 - 11 Device Options Lets you set the following Printer Functions: Secure Print Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at ...

2 - 12 PRINTER DRIVER SETTINGS Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view setting, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section. Administrator (For Windows ® 98/98...

2 - 14 PRINTER DRIVER SETTINGS Accessories tab The Accessories Tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source. This tab also installs any additional options into the driver settings. Paper Source Setting To configure the paper size for ...

PRINTER DRIVER SETTINGS 2 - 15 Available Options In order to use the optional 2nd paper tray, you must install the option in the driver. Highlight the model number from the Available Options list and click Add . The optional tray will then be listed in the Installed box, Paper Source Setting list an...

2 - 16 PRINTER DRIVER SETTINGS Support tab The Support tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutio...

2 - 18 PRINTER DRIVER SETTINGS Ports tab Select the port where your printer is connected or the path to the network printer you are using.

PRINTER DRIVER SETTINGS 2 - 19 Device Settings tab Select the options you installed.

2 - 20 PRINTER DRIVER SETTINGS Layout tab You can change the Layout setting by selecting the setting in the Orientation , Page Order and Pages Per Sheet . Booklet (For MFC-8840D and DCP-8045D) (For Windows ® 2000/XP) You can print a booklet by selecting Booklet from Pages Per Sheet list. If you are ...

2 - 22 PRINTER DRIVER SETTINGS Advanced Options 1 Select the Paper Size and Copy Count . 2 Set the Print Quality , Scaling and TrueType Font setting. 3 You can change settings by selecting the setting in the Printer Features list: ■ Media Type ■ Toner Save ■ BR-Script Level If you are using Windows ...

HOW TO SCAN USING WINDOWS ® 3 - 1 3 How to scan using Windows ® ■ The scanning operations and drivers will be different depending on your operating system. ■ The screens shown in this chapter are from MFC-8840D. For Windows ® XP The machine uses Windows ® Imaging Acquisition (WIA) for scanning docum...

3 - 2 HOW TO SCAN USING WINDOWS ® Scanning a document (For Windows ® XP only) WIA compliant Windows ® XP uses Windows ® Image Acquisition (WIA) for scanning images from the scanner. You can scan images directly into the PaperPort ® 9.0SE viewer that Brother included with your scanner or you can scan...

HOW TO SCAN USING WINDOWS ® 3 - 3 Scanning a document into the PC There are two ways in which you can scan a whole page. You can either use the ADF or the Flatbed scanner glass. If you would like to scan and then crop a portion of the page after pre-scanning the document you will need to use the sca...

3 - 4 HOW TO SCAN USING WINDOWS ® 5 If you require advanced settings, click on the tab Adjust the quality of the scanned picture (C). You can select Brightness , Contrast , Resolution and Picture Type from the Advanced Properties . Click the OK button after you choose your settings. 6 To start scann...

HOW TO SCAN USING WINDOWS ® 3 - 5 Pre-Scanning to crop a portion you want to scan using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan t...

3 - 6 HOW TO SCAN USING WINDOWS ® 5 Select the portion you want to scan by clicking the left mouse button and dragging it over the area. 6 If you require advanced settings, click Picture Type from the Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and ...

HOW TO SCAN USING WINDOWS ® 3 - 7 Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility. You must r...

3 - 8 HOW TO SCAN USING WINDOWS ® Scanning a document TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan i...

HOW TO SCAN USING WINDOWS ® 3 - 9 How to access the Scanner 1 Open the software application (ScanSoft ® PaperPort ® 9.0SE) to scan a document. 2 Select Scan from the File drop-down menu or select the Scan button. The Scan pane appears in the left panel. 3 Select the scanner you are using from the Sc...

3 - 10 HOW TO SCAN USING WINDOWS ® Scanning a document into the PC You can scan a whole page — OR — Scan a portion of the page after pre-scanning the document. Scanning a whole page 1 Place the document face up in the ADF (automatic document feeder), or face down on the scanner glass. 2 Adjust the f...

HOW TO SCAN USING WINDOWS ® 3 - 11 Pre-Scanning to crop a portion you want to scan The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image. 1 Place the docum...

HOW TO SCAN USING WINDOWS ® 3 - 13 Settings in the Scanner window Image Type Select the output image type from Photo , Web or Text . Resolution and Scan Type will be altered for each default setting. The default settings are: Resolution You can change the scanning resolution from the Resolution drop...

3 - 14 HOW TO SCAN USING WINDOWS ® Scan Type Brightness Adjust this settings (-50 to 50) to obtain the best image. The default value is 0, representing an ‘average’. You can set the level by dragging the slide bar to the right or left to lighten or darken the image. You can also type a value in the ...

HOW TO SCAN USING WINDOWS ® 3 - 15 Document Size Set the Size to one of the following: ■ Letter (8 1/2 x 11 in.) ■ A4 (210 x 297 mm) ■ Legal (8 1/2 x 14 in.) ■ A5 (148 x 210 mm) ■ B5 (182 x 257 mm) ■ Executive (7 1/4 x 10 1/2 in.) ■ Business Card (90 x 60 mm) ■ Photo 3.5 x 5 in. (9 x 13 cm) ■ Photo ...

HOW TO SCAN USING WINDOWS ® 3 - 17 Using the scan key (For USB or Parallel interface cable users) You can use Scan on the control panel to scan documents into your word processing, graphics or E-mail applications or your computer folder. The advantage of using Scan is that you avoid the mouse clicks...

3 - 18 HOW TO SCAN USING WINDOWS ® Scan to E-mail You can either scan a black and white or color document into your E-mail application as a file attachment. You can change the Scan configuration. (See Scan to E-mail: on page 4-14.) 1 Place the document face up in the ADF, or face down on the scanner...

HOW TO SCAN USING WINDOWS ® 3 - 19 Scan to OCR If your document is text only, you can have it converted by ScanSoft ® OmniPage ® to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change the Scan configuration. (See Scan t...

3 - 20 HOW TO SCAN USING WINDOWS ® Using ScanSoft ® PaperPort ® 9.0SE and OmniPage ® OCR ScanSoft ® PaperPort ® 9.0SE for Brother is a document management application. You will use PaperPort ® 9.0SE to view scanned documents. PaperPort ® 9.0SE has a sophisticated, yet easy-to-use, filing system that...

HOW TO SCAN USING WINDOWS ® 3 - 21 Viewing items ScanSoft ® PaperPort ® 9.0SE provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). Items in the selected folder appear on the PaperPort ® 9.0SE Desktop. You can see P...

3 - 22 HOW TO SCAN USING WINDOWS ® Organizing your items in folders PaperPort ® 9.0SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort ® 9.0SE item or a non-PaperPort ® 9.0S...

HOW TO SCAN USING WINDOWS ® 3 - 23 ScanSoft ® OmniPage ® OCR lets you convert image text into text you can edit ScanSoft ® OmniPage ® OCR is installed automatically with PaperPort ® 9.0SE when you install MFL-Pro Suite on your computer. ScanSoft ® PaperPort ® 9.0SE can quickly convert the text on a ...

3 - 24 HOW TO SCAN USING WINDOWS ® You can Import items from other applications In addition to scanning items, you can bring items into PaperPort ® 9.0SE in a variety of ways and convert them to PaperPort ® 9.0SE (MAX) files in several different ways: ■ Print to the Desktop View from another applica...

HOW TO SCAN USING WINDOWS ® 3 - 25 How to Uninstall PaperPort ® 9.0SE and ScanSoft ® OmniPage ® OCR For Windows ® 98/98SE, Windows ® Me and Windows NT ® 4.0: Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab. Select PaperPort from the list and click the Add/Rem...

4 - 1 USING CONTROLCENTER2.0 4 ControlCenter2.0 ControlCenter2.0 is a software utility that allows you to quickly and easily access your frequently used applications. Using ControlCenter2.0 eliminates the need to manually launch the specific applications. ControlCenter2.0 provides the following five...

USING CONTROLCENTER2.0 4 - 2 How to turn off the AutoLoad feature in ControlCenter2.0 Once you start ControlCenter2.0 from the Start menu, the icon will appear on the task tray. You can open ControlCenter2.0 window by double-clicking on the icon. If you do not want ControlCenter2.0 to run automatica...

4 - 3 USING CONTROLCENTER2.0 SCAN This section contains four buttons for Scan to Image , Scan to OCR , Scan to E-mail and Scan to File applications. ■ Image (Default: Microsoft Paint) — enables you to scan a page directly into any graphic viewer/editor application. You can select the destination app...

USING CONTROLCENTER2.0 4 - 4 COPY Copy — allows you to use the PC and any printer driver for enhanced copy operations. You can scan the page on the machine and print the copies using any of the features of the machine printer driver— OR —you can direct the copy output to any standard printer driver ...

USING CONTROLCENTER2.0 4 - 8 E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click on the button and select Software Button . To c...

4 - 9 USING CONTROLCENTER2.0 File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File Type — Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF...

USING CONTROLCENTER2.0 4 - 10 File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your PC. This allows you to easily archive your paper documents. To configure the file type and save to directory, right-click on the button and select Software ...

4 - 11 USING CONTROLCENTER2.0 CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning. To configure a button, right-click on the button, and the configuration window will appear. You have four function choices of scan a...

USING CONTROLCENTER2.0 4 - 12 Customizing a user-defined button To configure a button, right-click on the button, and the configuration window will appear. Please read the following guide lines for the button configuration. Scan to Image: In the General tab You can enter up to 30 characters in the N...

4 - 17 USING CONTROLCENTER2.0 Before finishing the Copy button configuration, you must set the Printer Name . Then click the Print options button to display the printer driver settings. In the printer driver settings window you can choose advanced settings for printing. The Print options screen will...

USING CONTROLCENTER2.0 4 - 18 PC-FAX (For MFC-8440 and MFC-8840D only) This section allows you to easily open the software for sending or receiving a PC-FAX or edit the address book by clicking the appropriate button. Send The Send button allows you to scan a document and automatically send the imag...

4 - 19 USING CONTROLCENTER2.0 Receive / View Received The Receive button allows you to start receiving PC-FAXes to your computer. By clicking this button, the PC-FAX receiving software is activated and starts receiving fax data. (See Running PC-FAX Receiving on page 6-19.) . ) When the PC-FAX receiv...

USING CONTROLCENTER2.0 4 - 20 Address Book The Address Book button allows you to configure, add, amend or delete contacts from your address book. By clicking the button, the address book window will open for your editing. (See Brother Address Book on page 6-7.) Setup By clicking the Setup button, yo...

4 - 21 USING CONTROLCENTER2.0 DEVICE SETTING (For MFC-8440 and MFC-8840D only) In this section you can configure the machine setting by clicking the button. Remote Setup The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus....

USING MFC REMOTE SETUP 5 - 1 5 MFC Remote Setup The MFC Remote Setup application lets you quickly and easily set up your MFC directly from your PC screen. When you access this application, the settings on your MFC will be downloaded to your PC and displayed on your computer screen. If you change the...

USING BROTHER PC-FAX SOFTWARE 6 - 1 6 PC-FAX sending The Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note. All you have...

6 - 2 USING BROTHER PC-FAX SOFTWARE Setting up user information 1 From the Start menu, select Programs , Brother , MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select PC-FAX Setup . The Brother PC-FAX Setup dialog box will appear: 2 You must enter this information to create the F...

USING BROTHER PC-FAX SOFTWARE 6 - 3 Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. The user has the choice of two user interfaces: Simple style or Facsimile style. To change the user interface select the interface setting you want: Simple s...

6 - 4 USING BROTHER PC-FAX SOFTWARE User interface In the Sending tab, select the user interface you wish to use. You can choose the Simple Style or the Facsimile Style . Simple style Facsimile style

USING BROTHER PC-FAX SOFTWARE 6 - 7 Brother Address Book From the Start menu, select Programs , Brother , MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then click PC-FAX Address Book . The Brother Address Book dialog box will appear:

6 - 8 USING BROTHER PC-FAX SOFTWARE Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. 1 In the Address Book dialog box, click the icon to add a Member. The Brother Address Book Member Setup dialog box...

USING BROTHER PC-FAX SOFTWARE 6 - 9 Setting up a Group for Broadcasting If you often send the same PC-FAX to several recipients, you can combine them in to a Group. 1 In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: 2 ...

6 - 10 USING BROTHER PC-FAX SOFTWARE Editing Member information 1 Select the Member or Group you want to edit. 2 Click the edit icon. 3 Change the Member or Group information. 4 Click OK to save your changes. Deleting a Member or Group 1 Select the Member or Group you want to delete. 2 Click the del...

6 - 12 USING BROTHER PC-FAX SOFTWARE Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1 From the Address Book select File , point to Import , and then click Text . — OR — Click Vcard and ...

USING BROTHER PC-FAX SOFTWARE 6 - 13 5 Type the name of the file, and then select Open . If you selected a text file in Step 1, the Files of type : will be Text file (*.csv) .

6 - 14 USING BROTHER PC-FAX SOFTWARE Setting up a Cover Page From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen. The Brother PC-FAX Cover Page Setup dialog box will appear:

USING BROTHER PC-FAX SOFTWARE 6 - 15 Entering Cover Page Information To From Comment Type the comment you want to add to the cover page. Form Select the cover page format you want to use. Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Use the browse butto...

USING BROTHER PC-FAX SOFTWARE 6 - 17 4 Enter the fax number using any of the following methods: ■ Using the dial pad enter the number. ■ Click any of the 10 Speed-Dial buttons. ■ Click the Address Book button, and then select a Member or Group from the Address Book. 5 To include a Cover Page, click ...

USING BROTHER PC-FAX SOFTWARE 6 - 19 Setting up PC-FAX receiving The PC-FAX Receive function will automatically upload incoming faxes received by your machine to your PC for viewing, printing or deleting. Running PC-FAX Receiving From the Start menu, select Programs , Brother , MFL-Pro Suite MFC-XXX...

6 - 20 USING BROTHER PC-FAX SOFTWARE 3 In Ring Delay , select the number of rings before you want your PC to answer incoming calls. 4 In Save file to , use the Browse button if you want to change the path where PC-FAX files will be saved. 5 In File Format , select .tif or .max for the format the rec...

USING YOUR MACHINE WITH A MACINTOSH ® 7 - 1 7 Setting up your USB-equipped Apple ® Macintosh ® The features supported by the machine will depend on the operating system you are using. The chart below shows which features are supported. *1 For the details of ControlCenter2.0, see Using ControlCenter2...

7 - 2 USING YOUR MACHINE WITH A MACINTOSH ® Using the Brother printer driver with your Apple ® Macintosh ® (Mac OS ® 8.6 - 9.2) To select a Printer: 1 Open the Chooser from the Apple menu. 2 Click the Brother Laser icon. On the right side of the Chooser window, click the printer you want to print to...

7 - 4 USING YOUR MACHINE WITH A MACINTOSH ® Using the Brother Printer Driver with Your Apple ® Macintosh ® (Mac OS ® X) Choosing page setup options 1 From application software such as Presto! ® PageManager ® , click the File menu and select Page Setup . Make sure your machine is selected in the Form...

USING YOUR MACHINE WITH A MACINTOSH ® 7 - 5 Specific settings Set the Media Type , Resolution , and other settings. Press Copies & Pages to select settings you want to change. Duplex Automatic Duplex is only available with the MFC-8840D and DCP-8045D.

7 - 6 USING YOUR MACHINE WITH A MACINTOSH ® Print settings Using the PS driver with your Apple ® Macintosh ® To use the PS driver on a Network, see the NC-9100h Network User’s Guide on CD-ROM. To use the PS driver with a USB cable, you need to set the Emulation to BR-Script 3 (For MFC-8440 and MFC-8...

USING YOUR MACHINE WITH A MACINTOSH ® 7 - 7 For Mac OS ® 8.6 to 9.2 Users 1 For Mac OS ® 8.6 to 9.04 Users: Open the Apple Extras folder. Open the Apple LaserWriter Software folder. For Mac OS ® 9.1 to 9.2 Users: Open the Applications (Mac OS ® 9) folder. Open the Utilities folder.* * The screens ar...

7 - 8 USING YOUR MACHINE WITH A MACINTOSH ® 3 Select Printer (USB) , and then click OK . 4 Click Change... in the PostScript ™ Printer Description (PPD) file. Select your machine, and then click Select .

USING YOUR MACHINE WITH A MACINTOSH ® 7 - 9 5 Click Change... in the USB Printer Selection . Select your machine, and then click OK . 6 Click Create... .

7 - 10 USING YOUR MACHINE WITH A MACINTOSH ® 7 Enter your machine name (MFC-8840D), and then click Save . 8 Select Quit from the File menu. 9 Click the MFC-8840D icon on the Desktop. 10 Select Set Default Printer from the Printing menu.

USING YOUR MACHINE WITH A MACINTOSH ® 7 - 11 For Mac OS ® X users You need to install the PS driver using the following instructions. ■ If a Brother Native Driver (MFC-8440/8840D) is already listed in Printer list, you will need to delete it and then install the PS driver. ■ To use the PS driver wit...

7 - 12 USING YOUR MACHINE WITH A MACINTOSH ® 3 Open the Print Center icon. 4 Click Add Printer… . 5 Select USB .

USING YOUR MACHINE WITH A MACINTOSH ® 7 - 13 6 Select your machine, and then click Add . 7 Select Quit Printer Center from the Print Center menu.

7 - 14 USING YOUR MACHINE WITH A MACINTOSH ® Sending a fax from your Macintosh ® application(For MFC-8440 and MFC-8840D only) For Mac OS ® 8.6 - 9.2 users You can send a fax directly from a Macintosh ® application by doing the following: 1 Create a document in a Macintosh application. 2 To send a fa...

USING YOUR MACHINE WITH A MACINTOSH ® 7 - 17 4 Select Facsimile from the Output pull-down menu. 5 To address the fax, type a fax number in the Input Fax Number box, and then click Print . If you want to send a fax to more than one number, click Add after entering the first fax number. The destinatio...

7 - 18 USING YOUR MACHINE WITH A MACINTOSH ® Drag a vCard from the Mac OS ® X Address Book application 1 Click Address Book button. 2 Drag a vCard from the Mac OS ® X Address Book application to the Destination Fax Numbers field. When you are finished addressing your fax, click Print .

7 - 20 USING YOUR MACHINE WITH A MACINTOSH ® Using the Brother TWAIN scanner driver with your Macintosh ® The Brother software includes a TWAIN Scanner driver for Macintosh ® . You can use this Macintosh ® TWAIN Scanner driver with any applications that support the TWAIN specifications. Accessing th...

USING YOUR MACHINE WITH A MACINTOSH ® 7 - 21 Scanning an image into your Macintosh ® You can scan a whole page— OR — scan a portion after pre-scanning the document. Scanning a whole page 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Adjust the following settings, if n...

7 - 22 USING YOUR MACHINE WITH A MACINTOSH ® Pre-Scanning an image Pre-Scanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area . This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to c...

USING YOUR MACHINE WITH A MACINTOSH ® 7 - 23 Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image.

7 - 24 USING YOUR MACHINE WITH A MACINTOSH ® Color Type Black & White —Set the image type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion) —is used for documents with photographic images or graphic...

USING YOUR MACHINE WITH A MACINTOSH ® 7 - 25 Scanning Area Set the Size to one of the following: ■ Letter 8.5 x 11 in ■ A4 210 x 297 mm ■ Legal 8.5 x 14 in ■ A5 148 x 210 mm ■ B5 182 x 257 mm ■ Executive 7.25 x 10.5 in ■ Business Card 90 x 60 mm ■ Custom (User adjustable from 0.35 x 0.35 in. to 8.5 ...

7 - 26 USING YOUR MACHINE WITH A MACINTOSH ® Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by d...

USING YOUR MACHINE WITH A MACINTOSH ® 7 - 27 Using Presto! ® PageManager ® Presto! ® PageManager ® is application software for managing the documents in your computer. Since it is compatible with most image editors and word processing programs, Presto! ® PageManager ® gives you unmatched control ove...

7 - 28 USING YOUR MACHINE WITH A MACINTOSH ® System requirements ■ PowerPC processor ■ System 8.6, 9X, 10.1/10.2.1, or greater ■ CD-ROM drive ■ Hard disk drive with at least 120 MB of free disk space Recommended: ■ 8-bit Color or higher video adapter. ■ Eudora Mail, or Outlook Express electronic mai...

7 - 30 USING YOUR MACHINE WITH A MACINTOSH ® Using ControlCenter2.0(For Mac OS ® X 10.2.1 or greater) ControlCenter2.0 is a software utility that allows you to quickly and easily access the most frequently used applications. Using ControlCenter2.0 eliminates the need to manually launch the specific ...

USING YOUR MACHINE WITH A MACINTOSH ® 7 - 31 How to turn off the AutoLoad feature in ControlCenter2.0 The icon will appear on the menu bar. To open ControlCenter2.0 window, click on the icon and select Open . If you do not want ControlCenter2.0 to run automatically each time the computer is started;...

7 - 32 USING YOUR MACHINE WITH A MACINTOSH ® SCAN This section contains four buttons for Scan to Image , Scan to OCR , Scan to E-mail and Scan to File applications. ■ Image (Default: Apple PreView) — enables you to scan a page directly into any graphic viewer/editor application. You can select the d...

7 - 38 USING YOUR MACHINE WITH A MACINTOSH ® File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File type — Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) J...

USING YOUR MACHINE WITH A MACINTOSH ® 7 - 39 File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory, click on the button whil...

7 - 46 USING YOUR MACHINE WITH A MACINTOSH ® Before finishing the Copy button configuration, you must set the Printer Name . Then select your print settings from the Presets pull-down list, then click OK to close the window. By clicking the configured copy button, the print dialog window will open. ...

7 - 48 USING YOUR MACHINE WITH A MACINTOSH ® MFC Remote Setup (Mac OS ® X) (For MFC-8440 and MFC-8840D only) The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your Macintosh ® . When you access this application, the set...

USING YOUR MACHINE WITH A MACINTOSH ® 7 - 49 Print This command prints the selected items on the MFC. You can not print the data until it is uploaded to the MFC. Click Apply to upload the new data to the MFC and click Print . Export This command saves the current configuration settings to a file. Im...

8 - 1 NETWORK SCANNING 8 To use the machine as a Network Scanner, the NC-9100h Network board should be installed into the machine and configured with TCP/IP and mail server settings if you use Scan to E-mail (E-mail server). You can set or change NC-9100h settings from your machine’s control panel, ...

NETWORK SCANNING 8 - 2 Right-click Scanner Device icon and select properties to view the Network Scanner Properties dialog box. 2 Click the Network Setting tab in the dialog box and select a method to specify your machine as a Network scanner for your PC. <

NETWORK SCANNING 8 - 4 3 Click the Scan To Button tab in the dialog box and enter your PC Name in the Display Name field. The machine's LCD displays the name you enter. Default setting is your PC Name. You can enter a name if you like. 4 You can avoid receiving unwanted documents by setting a 4-digi...

8 - 5 NETWORK SCANNING Using the Scan key Scan to E-mail (PC) When you select Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. ControlCenter2.0 will activate the default E-mail application on the designated PC for addressing to the recipie...

NETWORK SCANNING 8 - 6 Scan to E-mail (E-mail server)(For MFC-8440 and MFC-8840D only) When you select Scan to E-mail (E-mail server) you can scan a black and white or color document and send it directly to an E-mail address from the MFC. You can choose PDF or TIFF for Black and White and PDF or JPE...

8 - 7 NETWORK SCANNING 7 Press or to select PDF or JPEG . Press Set . 8 Press or to select PDF or TIFF . Press Set . 9 The LCD prompts you to enter an address. Enter the destination E-mail address from the dial pad or use the One-Touch key or Speed-Dial key. 10 Press Start . The MFC will start the s...

9 - 1 BROTHER NETWORK PC-FAX SOFTWARE 9 Enable Network PC-FAX To use the MFC as a Network PC-FAX, the NC-9100h Network board should be installed into the MFC and configured with TCP/IP and mail server settings if you use Scan to E-mail (E-mail server). (See Using Brother PC-FAX software on page 6-1....

BROTHER NETWORK PC-FAX SOFTWARE 9 - 2 Sending setup In order to use the full functionality of Network PC-FAX it is strongly recommended that you enable the Network PC-FAX Setup option on the Sending tab Brother PC-FAX Setup. 1 Access the Sending Tab from the PC-FAX dialog box by clicking — OR — From...

9 - 3 BROTHER NETWORK PC-FAX SOFTWARE Extra options in Address Book When the Enable Network PC-FAX option is selected, three additional options appear in the address book contact window. 1 In the Address Book dialog box, click the icon to add a member. The Brother Address Book Member Setup dialog bo...

BROTHER NETWORK PC-FAX SOFTWARE 9 - 4 Using the Brother Network PC-FAX software The Brother Network PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a Network PC-FAX. You can ...

BROTHER NETWORK PC-FAX SOFTWARE 9 - 6 Sending a Network PC-FAX from your Macintosh ® application You can send a fax directly from your Macintosh ® application using the following steps: For Mac OS ® 8.6 - 9.2 users 1 Follow the steps For Network Interface Cable Users in the Quick Setup Guide. 2 Foll...

I - 1 INDEX Index C ControlCenter2.0 ................ 4-1ControlCenter2.0 for Macintosh ......................................... 7-30 D Drivers printer .............................. 2-1TWAIN Compliant ............ 3-8Windows ® printer ............................ 1-1 F Fax sending a fax from Macin...

This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries. UK/IRE/SAF/PAN NORDIC Visit us on the World Wide Web http://www.brother.com