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Page 2 - GENERAL CONTENTS; Chapter 2 - Getting Started

Digital Congress Network Intercom Page i Software User Manual GENERAL CONTENTS 1 2 3 4 A Chapter 1 - Intercom 1.1 About Intercom Chapter 2 - Getting Started 2.1 Starting Intercom2.2 Using Help Chapter 3 - Preparing for a Conference 3.1 The main window3.2 Working with intercom files3.3 Setting up spe...

Page 3 - - containing a brief overview of the Digital Con-; Chapter 2; - containing details of how to start the Inter-; Chapter 3; - containing details of; EXPLANATORY NOTES

About this manual This user manual is divided into four chapters. Chapters 1 and 2 providebackground information and chapters 3 and 4 provide detailed user infor-mation as follows: • Chapter 1 - Intercom - containing a brief overview of the Digital Con- gress Network (DCN) and an overview of the fun...

Page 4 - Manual conventions; General notes are contained within rules and indicated with this; Typographical conventions; - information to be typed in using the keyboard is shown; Filename; - input via a combination of keys pressed together is; Screen text; - information that appears on screen is shown as:

Manual conventions For clarity this user manual uses consistent styles, symbols and typographical conventions. They are: NOTE: General notes are contained within rules and indicated with this symbol in the left margin. Notes are used to draw attention to special actionsor information. CAUTION: A cau...

Page 6 - CONTENTS; Title; INTERCOM

CONTENTS Title Page 1.1 ABOUT INTERCOM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2 What is Intercom? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2 Digital Congress Network Intercom Page 1-1 Software User Manual INTERCOM 1

Page 7 - selected in the System Installation module.; GENERAL INFORMATION

1.1 ABOUT INTERCOM What is Intercom? The Intercom module is one of the DCN software modules designed formonitoring and controlling conferences and discussions using the DCNcontribution equipment. Intercom provides a means of setting up and con-trolling intercom calls between delegates, chairmen and ...

Page 8 - GETTING STARTED

CONTENTS Title Page 2.1 STARTING INTERCOM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2 The DCN Startup screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2Selecting an installation- and a names file . . . . . . . . . . . . . . . . . . .2-3The Intercom icon ...

Page 9 - STARTING INTERCOM; The DCN Startup screen; Fig. 1 The DCN Startup screen

2.1 STARTING INTERCOM The DCN Startup screen The Microphone Management program is started from the DCN Startupscreen (shown below). Fig. 1 The DCN Startup screen NOTE: For starting the DCN Startup program from an icon in the Windows desktop, refer to the Startup user manual. NOTE: If there are no in...

Page 10 - Installation file; installation file

NOTE: It is not possible to start Intercom if 15 language channels have been selected in the System Installation module. NOTE: Windows 2000 and NT 4.0 or higher DO NOT support Network Card LBB 3510/00. Therefore, a serial port must be used to connect the CCUto the control PC. In this case, there is ...

Page 11 - Selecting an installation- and a names file; ‘Selecting an installation- and a names file’.; The Intercom icon; ‘Opening other modules from Startup’.

Selecting an installation- and a names file For details on selecting an installation- and a names file, please refer to section 3.2 of the Startup user’s manual, under the heading ‘Selecting an installation- and a names file’. The Intercom icon For details on the Intercom icon and how to start Inter...

Page 16 - PREPARING FOR A CONFERENCE

CONTENTS Title Page 3.1 THE MAIN WINDOW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 The menu bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4 3.2 WORKING WITH INTERCOM FILES . . . . . . . . . . . . . . . . . . . . .3-5 Intercom file op...

Page 17 - Fig. 1 The main window

3.1 THE MAIN WINDOW The Intercom main window is used to display incoming intercom callsfrom delegates, chairmen, interpreters or other PC operators, to select a destination for the calls, and to connect the caller with the appropriate destination. You can also initiate intercom calls yourself. From ...

Page 19 - The menu bar; Fig. 2 All available menu options on the menu bar

• ‘Other PC.’ In multi-PC configurations there can be more than one PC connected to the DCN system and running DCN software. If ‘Other PC.’ appears, this indicates that an intercom call has been made by the user of another PC in the DCN system. NOTE: When an intercom call is made to the operator by ...

Page 20 - WORKING WITH INTERCOM FILES; Intercom file options; The; Creating a new intercom file; • Select the

3.2 WORKING WITH INTERCOM FILES Intercom file options The ‘File’ menu has commands for: • Opening a new intercom file• Opening an existing intercom file• Saving an intercom file under its current name• Saving an intercom file under a different name• Deleting an intercom file• Printing intercom activ...

Page 22 - Opening an existing intercom file; Fig. 4 The ‘Open’ dialogue box

Opening an existing intercom file - to do so: • Select the ‘File’ menu and click on ‘Open...’ . The following dialogue box appears: This dialogue box contains a list box for selecting the intercom file name.The name of the current intercom file is also displayed. When the ‘Open’ dialogue box opens, ...

Page 23 - Fig. 5 The ‘Save As’ dialogue box

• Click on the ‘Yes’ push button to save the changed intercom file and open the new intercom file. • Click on the ‘No’ push button to open the new intercom file without saving the changed intercom file. • Click on the ‘Cancel’ push button to return to the ‘New’ dialogue box. Saving an intercom file ...

Page 24 - Deleting an intercom file; ‘File’; Fig. 6 The ‘Delete’ dialogue box

• Click on the ‘Ok’ push button. The intercom file is saved with the new name, which appears in the title barat the top of the window. The original file is unchanged. If you have typeda filename that already exists, a warning message with the following text isdisplayed: ‘A file already exists with t...

Page 26 - SETTING UP SPECIAL INTERCOM LINKS; direction; ‘Special Intercom Links’

3.3 SETTING UP SPECIAL INTERCOM LINKS The Intercom software allows you to set up special intercom links betweenconference participants, or between participants and interpreters, orbetween interpreters. These special links mean that the selected peoplecan call each other directly. Normally, intercom ...

Page 27 - Determining where the special link begins

This dialogue box contains the following elements:• ‘From:’ list box, with - ‘Delegates’ and ‘Others’ radio buttons - ‘Search’ radio buttons, push button and edit box • ‘Link’ push button • ‘To:’ list box, with - ‘Delegates’ and ‘Others’ radio buttons - ‘Search’ radio buttons, push button and edit b...

Page 28 - Search; ‘Search’

NOTE: What is displayed for interpreters is based on information contained within an interpreter configuration file in the Simultaneous Interpretation soft-ware module (LBB 3572). If no file is open, or no booth/desk numbers havebeen defined, or the Simultaneous Interpretation program is not open, t...

Page 29 - Determining who the special link goes to

To choose the mode not currently selected: • Click on the radio button without the black circle. NOTE: Specifying the ‘Search’ mode also determines the way information is displayed in the ‘Connect To’ list box. If ‘Names’ is selected, then the list is arranged alphabetically by screen line, with the...

Page 31 - SPECIFYING INTERCOM SETTINGS; Ring Tone

3.4 SPECIFYING INTERCOM SETTINGS You can specify intercom-related parameters using the ‘Settings’ menu. The ‘Settings’ menu is accessed from the main window, and has two options: • Ring Tone• Intercom Activity Ring Tone This option allows you to enable or disable an audible tone that soundsevery tim...

Page 34 - INTERCOM ACTIVITY DURING A CONFERENCE

CONTENTS Title Page 4.1 HANDLING INCOMING INTERCOM CALLS . . . . . . . . . . . . . .4-2 Routing incoming intercom calls . . . . . . . . . . . . . . . . . . . . . . . . . .4-3 Selecting a delegate, chairman or interpreter for connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...

Page 35 - HANDLING INCOMING INTERCOM CALLS; Fig. 1 The ‘Connect Request’ dialogue box

4.1 HANDLING INCOMING INTERCOM CALLS When an intercom call is made to the operator by a user (i.e. a chairman,delegate, interpreter or other PC-user), this is registered by the appearanceof the following window on-screen: Fig. 1 The ‘Connect Request’ dialogue box NOTE: This dialogue box appears even...

Page 36 - Routing incoming intercom calls; • Click on the

Routing incoming intercom calls If the call is a request from a user to speak to another user, you must call upthe main window in order to route and connect the call. To do so: • Click on the ‘Connect To...’ push button. The ‘Connect Request’ dialogue box disappears and the following dialogue box ap...

Page 37 - Selecting a delegate, chairman or interpreter for connection

If you wish to connect the caller with another delegate/chairman: • Click on the ‘Delegate’ radio button (if this option is not already enabled). If you wish to connect the caller to an interpreter: • Click on the ‘Other’ radio button (if this option is not already enabled). NOTE: It is not possible...

Page 38 - Fig. 3 The ‘Search’ facility

To do so: • Click on the name in the list. If you wish to change your selection, simply repeat the procedure. Search - this option allows you to conduct a search for a particular delegate or chairman. The ‘Search’ facility is located beneath the ‘Connect To’ list box. There are two ‘Search’ radio bu...

Page 39 - Connecting an incoming call

You can specify a particular delegate or chairman you wish to search for.This is done by entering the details of the required delegate/chairman in thetext box situated under the ‘Search’ push button. If ‘Numbers’ has been specified for the search, you may only enter up to four alphanumeric char-acte...

Page 40 - GENERATING INTERCOM CALLS; Fig. 4 The ‘Intercom’ dialogue box

4.2 GENERATING INTERCOM CALLS As the operator, you can also initiate intercom calls to chairmen, delegatesor interpreters. To do so: • Pick up the handset connected to the PC. This causes the following dialogue box to appear: Fig. 4 The ‘Intercom’ dialogue box The field below the ‘Call From’ text wi...

Page 44 - Temporarily exiting Intercom; After an intercom connection has been made, the Intercom; Permanently exiting Intercom

4.4 EXITING INTERCOM Temporarily exiting Intercom It is possible to temporarily leave Intercom without closing it down completely. To do so: • Click on the ‘minimise’ button situated at the top-right of the application window. The Intercom program will become iconised in the Windows desktop. NOTE: A...

Page 46 - APPENDIX A - REFERENCE GUIDE

CONTENTS Title Page A.1 CONTROL MENUS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-2 File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-2Edit menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

Page 47 - File menu; Edit menu; ‘Edit’

A.1 CONTROL MENUS File menu The ‘File’ menu covers opening, saving, closing, deleting and printing of intercom files, and terminating the application. The menu consists of thefollowing items:• New ... allows the user to create a new intercom file (refer to page 3-5). • Open ... allows the user to op...

Page 48 - Settings menu; ‘Settings’; Help menu; ‘Help’

Settings menu The ‘Settings’ menu covers system options available to the user. The menu consists of the following items:• Ring Tone allows the user to set a tone that rings when an incoming intercom call is present (refer to page 3-16). • Intercom Activity allows the user to disable or enable the lo...

Page 49 - A.2 ACCELERATOR KEYS; Menu

A.2 ACCELERATOR KEYS Intercom accelerator (short-cut) keys Menu Item Short-cut File <ALT> + <F> New... <N> Open... <O> Save <S> Save as... <A> Delete... <D> Print Activity... <P> Exit <x> Edit <ALT> + <E> Links... <L> Settings &...

Page 51 - Intercom special links; KLMN

Saving under a new name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8Intercom settings Logging intercom activity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-16Ring Tone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3...