Savin 1018 - Manual

iii Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should alwaysbe followed to reduce the risk of fire, electric shock and injury to persons, includ-ing the following:• Do not use this product near water, for example, near a bath tub, wash bowl, k...

iv How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result indeath or serious injury when you misuse the machine without following the in-structions under this symbol. Be sure to read the ins...

v TABLE OF CONTENTS Manuals for This Machine......................................................................... 1 Basic Features (this manual) ........................................................................ 1Advanced Features ..............................................................

vi Dialing....................................................................................................... 30 Number Keys .............................................................................................. 30Quick Dials .................................................................

1 Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual andthe Advanced Features manual. Please refer to the manual that suits your needs. Basic Features (this manual) The Basic Features manual explains the most frequently used fax functions andoperations. ...

3 1. Getting Started Guide to Components Front View 1. Document Feeder (ADF)/Platen Cover (Option) H o l d s a d o c u m e n t s t a c k o f u p t o 3 0sheets which are fed automatically one ata time.Place documents face up here. 2. Exposure Glass Place the original face down on the upperleft corner...

Getting Started 4 1 3. Handset (Option) This permits voice communication. 4. Main Power Switch If the ma chine dose not op erate afterturning on the operation switch, check ifthe main power switch is turned on. If itis off, turn it on. However, if the machineis installed with the fax option, do nott...

Guide to Components 5 1 Rear View 1. Bypass Tray Select this tray for non-standard size pa-per.See Chapter 2 “Copying from the BypassTray” in the Copy Reference. 2. G3 Line Connector 3. Optional Handset/External Tele- phone Connector

Getting Started 6 1 Operation Panel 1. Receive File Indicator Lights to tell you a message has been re-ceived into memory. 2. Communicating Indicator Lights during transmission or reception. 3. {{{{ Job Information }}}} key Press to search for information on a spe-cific job. 4. Transmission Option I...

Operation Panel 7 1 19. User Function keys Each of these can be pro grammed forrapid access to frequently used features. ❖ ❖ ❖ ❖ Features Programmed by Default 20. {{{{ Resolution }}}} key Press to switch between Standard , Detail and Fine . 21. {{{{ Image Density }}}} keys ( i i i i and j j j j ) U...

Getting Started 8 1 Starting the Machine To start the machine, turn on the op-eration switch. Note ❒ This machine automatically entersEnergy Saver mode or turns itselfoff if you do not use the machinefor a while. See Chapter 2 “SettingsYo u C an C h an ge wit h th e U se rTools” in the System Settin...

Starting the Machine 9 1 Turning Off the Power A Turn off the operation switch.The On indicator will go out. Important ❒ Before you unplug the powercord, confirm that the display inFacsimile mode indicates thatthe remaining memory space is100%. ❒ Fax files stored in memory willbe deleted an hou r af...

Getting Started 10 1 Switching Between Copy Mode and Facsimile Mode This machine is both a fax and a copier. When you turn on the power switch, thecopier screen is shown and the machine is ready to make copies. When you wishto use fax functions, press the { Facsimile } key. You can set this machine ...

Reading the Display 11 1 Reading the Display The display tells you the machine status and guides you through operations. Note ❒ All procedures in this manual assume you are in Facsimile mode. By default,when you turn the machine on it is in Copy mode. Press the { Facsimile } key to change to Facsimi...

Getting Started 12 1 Standby Display While the machine is in standby mode(immediately after it is turned on or af-ter the { Cancel } key is pressed), the fol- lowing display is shown. Note ❒ To return the machine to standbymode, do one of the following:• If you have set the original and have not pre...

13 2. Faxing Overview Changing Memory Transmission and Immediate Transmission Th e basic proced ure to sen d a faxmessage is: A Make sure the Facsimile indicatoris lit B Set your original C Dial the number D Press the { Start } key The rest of this section describes thesesteps and the various featur...

Faxing 14 2 Setting Originals In this manual an original can mean asingle or multiple page document.You can set your originals either inthe Document Feeder or on the expo-sure glass. Some types of originals areunsuitable for the Document Feederso they must be set on the exposureglass.Which way you p...

Setting Originals 15 2 - - - - How to set A4, B4, A3, 8 1 / 2 " ×××× 11", 8 1 / 2 " ×××× 14" and 11" ×××× 17" size originals - - - - How to set A5, 5 1 / 2 " ×××× 8 1 / 2 " and B5 size originals Limitation ❒ 5 1 / 2 " × 8 1 / 2 "/A5 size on the exposure glass ...

Faxing 16 2 Loading Originals in the Document Feeder Use the Document Feeder to scan in astack of originals in one operation. Limitation ❒ The maximum document length is17" (432mm). ❒ Place all the originals to be sent ina single stack. ❒ You cannot set originals in theDocument Feeder o ne page ...

Setting Originals 17 2 • Sticky originals, such as translucent paper• Thin and soft originals• Originals of inappropriate weight• Originals in bound form, such as books• Transparent originals, such as OHP transparencies or translucent paper If the Machine Cannot Detect the Size of Your Original If t...

Faxing 18 2 Original Sizes Difficult to Detect The following paper sizes are automatically detected in Facsimile mode. ❖ ❖ ❖ ❖ Metric Version Ο ...means that these functions can be used with this paper size. × ...means that these functions cannot be used with this paper size. The machine finds it di...

Memory Transmission 19 2 Memory Transmission In Memory Transmission mode, afteryou press the { Start } key, the machine does not dial the destination until allp a g e s o f y o u r f a x m e s s a g e h a v es c an n ed in t o m em o ry (in c o nt r astwith Immediate Transmission, wherethe number is...

Memory Transmission 21 2 E Press the {{{{ Start }}}} key. The machine starts scanning theoriginal. The machine calls the destination.The name or fax number which isprogrammed as the Own Name orOwn Fax Number at the other endis shown on the top of display. Reference P. 37 “ O w n N a m e / Fa x H e a...

Faxing 22 2 Canceling a Memory Transmission Canceling the Transmission Before the Original is Scanned A Press the {{{{ Clear Modes }}}} key. Note ❒ When you set the document inthe Document Feeder, you cancancel the transmission by justremoving it. Canceling a Transmission While the Original is Being...

Canceling a Memory Transmission 23 2 Canceling a Transmission While the Message is Being Sent Use this procedure to cancel a trans-mission after the original has beenscanned. Limitation ❒ If transmission finishes while youare carrying out this procedure, itwill not be canceled. Note ❒ If you cancel ...

Faxing 24 2 Immediate Transmission With Immediate Transmission, wheny o u pre ss th e { S ta r t } k ey , t he fax number is dialed immediately. Themessage is scanned and transmittedpage by page without being stored inmemory. This contrasts with MemoryTransmission which scans all pagesinto memory be...

Faxing 26 2 Canceling an Immediate Transmission Canceling a Transmission Before You Have Pressed the Start Key Use this procedure to cancel a trans-mission before you have pressed the { Start } key. A Press the {{{{ Clear Modes }}}} key. Note ❒ When you have already set theoriginal, you can also can...

Scan Settings 27 2 Scan Settings You may wish to send many differenttypes of fax messages. Some of thesemay be difficult to reproduce at theother end. However, your machinehas three settings that you can adjustto help you transmit your documentwith the best possible image quality. ❖ ❖ ❖ ❖ Resolution...

Faxing 28 2 A Press the {{{{ Resolution }}}} key to switch between resolutions. Theindicators above the key showsthe current selection. Original Type I f y o u r o r i g i n a l c o n t a i n s p h o t o -graphs, illustrations or diagrams withcomplex shading patterns or grays,select the appropriate ...

Scan Settings 29 2 Image Density (Contrast) The text and diagrams in your origi-nal should stand out clearly from thepape r they are written on. If youro ri g in a l h a s a d ar k e r b a c k g ro un dthan normal (for example, a newspa-per clipping), or if the writing is faint,adjust the image dens...

Faxing 30 2 Dialing There are three main ways to dial anumber: ❖ ❖ ❖ ❖ Number keys: Enter numbers directly using thenumber keys on the right side ofthe operation panel. ❖ ❖ ❖ ❖ Quick Dials: When you have stored a destina-tion's number in a Quick Dial key,you can dial the number by justpressing that ...

Dialing 31 2 - - - - Restrictions When Dialing with the Number Keys F a x n u m b e r s e n t e r e d w i t h t h enumber keys are stored in internalmemory (separate from memory forstoring original data). Therefore, youcannot program more than 99 num-bers with the number keys for the fol-lowing:• De...

Faxing 32 2 Tone This feature allows a machine con-nected to a pulse dialing line to sendtonal signals (for example if you wantto use a special service on a tone dial-ing line). When you press the { Tone } key, the machine dials the number us-ing tonal signals. Limitation ❒ You cannot place a tone b...

Dialing 33 2 C Press the Quick Dial key in whichthe destination's number is pro-grammed. If the destination's name has beenstored, the name is shown on thedisplay. If it is not, the fax numberis shown. Note ❒ If you make a mistake, press the { Clear/Stop } key and try again. ❒ If you wish to dial an...

Faxing 34 2 C Press the {{{{ Speed Dial }}}} key. D Enter the two digit code (00 to 99)f o r t h e d e s t i n a t i o n w i t h t h enumber keys. Note ❒ When a name is stored for thed e s t i n a t i o n , t h e n a m e i s d i s -played, and when no name isstored, the fax number is dis-played. ❒ I...

Faxing 36 2 Reception Selecting the Reception Mode There are two ways you can set upy o ur m ac hin e t o h an dle inc o m ingcalls:• Auto Reception mode• Manual Reception mode (external telephone or handset required) The default setting is Auto receptionmode. You can change this with theInitial Set...

37 3. Setup Own Name/Fax Header/Own Fax Number Make sure that all necessary settingsare made before connecting your ma-chine to the telephone line. ❖ ❖ ❖ ❖ Own Name This should be your name or com-pany name, in 20 characters or less.During communication, if the oth-er party's fax machine supportsOwn...

Setup 40 3 Quick Dial Registering Quick Dials To save time, you can program a faxn u m b e r th a t y o u u s e o f t e n i n t o aQuick Dial key. Then, whenever youare sending a message to that loca-tion, just press that Quick Dial key todial.Use the following steps to program anew Quick Dial or to...

Setup 42 3 L Press the {{{{ OK }}}} key. If you want to store another QuickDial, go to step D . M Press the {{{{ User Tools }}}} key to re- turn to standby display. Quick Dial list Printing the Quick Dial list allowsyou to check destinations registeredin Quick D ial k e ys. See Ch apter 5“Printing R...

Quick Dial 43 3 Non-transparent label paper 1. Quick Dial key number 2. Destination name 3. Group name (G) 4. P r o g r a m m e d c o n t e n t s o f U se r Function keys

Setup 44 3 Transparent label paper 1. Quick Dial key number 2. Destination name 3. Group name (G) 4. P r o g r a m m e d c o n t e n t s o f U se r Function keys

Quick Dial 45 3 Deleting Quick Dials This procedure describes how to finda programmed Quick Dial and deleteit. Limitation ❒ When a Quick Dial key is beingused for a standby Memory Trans-mission, the message " This Dial is in Use. Cannot Delete. " is shown and you cannot delete thedestination...

Setup 46 3 Speed Dial Registering Speed Dial I f y o u r e g i s t e r a d e s t i n a t i o n i n aSpeed Dial, you can dial that numberby just pressing the { Speed Dial } key followed by a two digit code.U se th ese ste ps to program a n ewSpeed Dial or overwrite an existingone. You can register th...

Setup 48 3 N Press the {{{{ OK }}}} key. If you want to store another SpeedDial number, go to step E . O Press the {{{{ User Tools }}}} key to re- turn to standby display. Speed Dial list Print this list to check which destina-tions are programmed. See Chapter 5“Printing Reports/Lists” in the Ad-van...

Setup 50 3 Groups Registering Groups If you send the same message to sev-eral destinations at the same time on aregular basis, program these destina-tion numbers as a Group. This allowsyou to dial these destinations with asingle key press.U se th ese ste ps to program a n ewGroup or to edit or overw...

Setup 52 3 N Press the {{{{ OK }}}} key to register the Group. O Press the {{{{ OK }}}} key. If you selected "No", go to step R . P Press the Quick Dial key youwant to register in the Group. Q Press the {{{{ OK }}}} key. R Press the {{{{ User Tools }}}} key to re- turn to standby display. Gr...

Groups 53 3 E Press 0 0 0 0 or 1 1 1 1 until "6. Del. Group Dial" is displayed. F Press the {{{{ OK }}}} key. G Display the number of the groupyou want to delete (1 to 9). Enter the group number with thenumber keys, or search using 0 or 1 . H Press the {{{{ OK }}}} key. The entire Group is d...

Setup 54 3 Entering Text This section describes how to entercharacters. When you enter a charac-ter, it is shown at the position of thecursor. If there is a character at thecursor position, the entered characteris shown before the character. Available Characters • Alphabetic characters AB CDEFGHIJKL...

Entering Text 55 3 ❖ ❖ ❖ ❖ Using a wild card Limitation ❒ You can register up to 30 wildcards. Note ❒ Compare identifications by ne-glecting spaces. ❒ You can use wild cards for the fol-lowing functions:• See Chapter 6 “Authorized Re- ception” in the Advanced Fea-tures manual. • See Chapter 6 “Forwa...

Setup 56 3 B Select the desired symbol bypressing 0 0 0 0 and 1 1 1 1 . C Press the 0 0 0 0 or 1 1 1 1 key to move the cursor to a character you want toenter, and press the {{{{ OK }}}} key. The symbol is entered and the cur-sor moves. Note ❒ If you wish to enter anothersymbol, repeat steps A to C ....

57 4. Troubleshooting Adjusting Volume You can change the volume of the fol-lowing sounds the machine makes. ❖ ❖ ❖ ❖ On Hook Sounds when you press the { On Hook Dial } key. ❖ ❖ ❖ ❖ Transmission Sounds when the machine send amessage. ❖ ❖ ❖ ❖ Reception Sounds when the machine receivea message. ❖ ❖ ❖ ❖...

Error Messages and Their Meanings 59 4 Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. Itmight just flash up briefly, so if you are watching for errors, stay by the machineand check the display. Message Problem and Solution Clear Misfe...

Troubleshooting 60 4 When the { Facsimile } key is Lit in Red If this key is lit, refer to the table below and take the appropriate action. Problem Solution Paper has run out. Add paper. See Chapter 3 “Loading Paper” in the Copy Reference. The machine is in RDS (Remote Diagnostic System) mode. Wait ...

When the Receive File Indicator is Lit 61 4 When the Receive File Indicator is Lit If the Receive File indicator is lit, a message has been received but could not be printed for some reasons. The message was stored in memory (Substitute Recep-tion). When you solve the problem, the message will be au...

Troubleshooting 62 4 Solving Problems This table lists some common problems and their solutions. Problem Solution Refer to Image background appears dirty when a fax is received at the other end. Adjust the scan density. P.29 “Image Density (Contrast)” Printed or sent image contains spots. The Docume...

63 INDEX A Adjusting Volume , 57 Advanced Features , 1 Auto Reception Mode , 36 B Basic Features (this manual) , 1 Broadcasting , 19 Bypass Tray , 5 C Canceling a Memory Transmission , 22 Canceling an Immediate Transmission , 26 Changing Memory Transmission and Immediate Transmission , 13 Clear Mode...

iv TABLE OF CONTENTS Manuals for This Machine......................................................................... 1 Advanced Features (this manual) ................................................................. 1Basic Features ....................................................................

vii 9. Appendix Connecting the Machine to a Telephone Line and Telephone ............ 93 Connecting the Telephone Line .................................................................. 93Connecting The Optional External Telephone ............................................ 94Selecting the Line Typ...

1 Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual andthe Advanced Features manual. Please refer to the manual that suits your needs. Advanced Features (this manual) The Advanced Features manual describes more advanced functions, and alsoexplains setti...

Sending at a Specific Time (Send Later) 5 1 J Enter the time that you want tosend the fax message. Note ❒ When entering numbers small-er than 10, add a leading zero. ❒ If you make a mistake, press the { Clear/Stop } key and try again. ❒ If the current time shown on thedisplay is not correct, change ...

Transmission Options 6 1 Personal Code Transmission Perso nal Codes allow you to keeptrack of machine usage (for example,for billing purposes). If everybodyuses a Personal Code when they uset h e f ax m a c h i n e , t h e c o d e s o r t h enames programmed for the codes willbe printed in the Journ...

Fax Header Print 9 1 Fax Header Print By default, the machine adds yourFax Header to each message you sendso it appears on the printed fax at theo t h e r e n d . S e e C h a p t e r 3 “ O w nN a m e / F a x H e a d e r / O w n F a xNumber” in the Basic Features manu-al. Important ❒ In the USA, this...

Transmission Options 10 1 Label Insertion With this feature you can have the re-ceiver's name printed on the messagewhen it is received at the other end.The name will be printed at the top oft h e p ag e an d w ill be p r e c e d e d by"To". Note ❒ If you select Label Insertion, the la-bel m...

Auto Reduction 11 1 Auto Reduction By default, if the receiver's paper issmaller than the paper you are send-ing on, the message is automaticallyreduced to fit onto the paper availableat the other end. Important ❒ If you turn this feature off, thescale of the original is maintainedand some parts of ...

Transmission Options 12 1 Polling Reception Use this function if you want to poll amessage from another terminal. Youcan also poll documents from manyterm in als with only on e operation(use Groups to fully exploit this fea-ture). Limitation ❒ Polling Reception requires that theother machine can per...

Transfer Request 13 1 Transfer Request Transfer Request allows fax machinesthat have this feature to automaticallydistribute incoming messages ontomultiple fax destinations. This featurehelps you save costs when you sendthe same message to more than oneplace in a distant area, and saves timesince ma...

Transmission Options 14 1 C Press 0 0 0 0 or 1 1 1 1 until "10. Transfer Report" is displayed. D Press the {{{{ OK }}}} key. E Press 0 0 0 0 or 1 1 1 1 to select "On" or "Off". F Press the {{{{ OK }}}} key. G Specify the Transfer Station. If you make a mistake, press the { Cl...

15 2. Job Information Canceling Transmission or Reception Transmission files are originals thathave been stored in memory and areawaiting transmission. The featuresthat produce transmission files areMemory Transmission, Transfer Re-quest, Polling Reception. For detailsabout these features, see Chapt...

Job Information 20 2 Printing a Stored Message If you wish to check the contents of afax that is stored in memory and hasnot been sent yet, use this procedureto print it out. A Make sure that the machine is inFacsimile mode and the standbydisplay is shown. B Press the {{{{ Job Information }}}} key. ...

Printing the Journal 21 2 Printing the Journal T h e Jo ur n a l c o n t a in s in f o r m a t io nabout the last 100 communicationsmade by your machine. When auto-matic communication report printingis turned on, the Journal is printed au-tomatically after every 50 communi-cations (receptions + tran...

Job Information 22 2 Displaying the Memory Status Use this function to display a summa-ry of current memory usage. Itemss h o w n a r e th e p e r c e n t a g e o f f r e ememory space, the number of files tobe sent, and the number of receivedmessages to be printed. A Make sure that the machine is i...

23 3. Transmission Features Handy Dialing Functions Chain Dial This allows you to compose a tele-phone number from various parts,s o m e o f w h i c h m a y b e s t o r e d i nQuick Dials or Speed Dials and someo f w h i c h m a y b e i n p u t u s i n g t h enumber keys. Limitation ❒ Maximum length...

Transmission Features 24 3 C Enter the search letter by pressingone of the Quick Dial keys (A toZ). Note ❒ The names or fax numbers reg-i s t e r e d i n S p e e d D i a l s a r eshown in num erical ord er onthe display. D Press 0 0 0 0 or 1 1 1 1 until the destina- tion you are searching for is dis...

On Hook Dial 25 3 On Hook Dial This is just like using the external tel-ephone, except you do not have topick up the external telephone beforedialing. Just press the { On Hook Dial } key and dial the number. If you heara voice, you can pick up the externaltelephone and speak with the otherparty. Ref...

Transmission Features 26 3 Manual Dial The external telephone is required. Pick up the handset of the externaltelephone and dial. When the line isc o n n e c t e d a n d y o u h e a r a h i g h -pitched tone, press the { Start } key to send your fax message. If, on the oth-er hand, you hear a voice ...

Transmission Features 27 3 Transmission Features Stamp T h e o p ti o n a l D o c u me n t Fe e d er i s r e-quired. When sending a fax message usingthe Document Feeder (ADF), the ma-chine can stamp a circle mark at thebottom of the original. This stamp in-dicates that the original has been suc-c e ...

Transmission Features 28 3 SEP Code Normally you can only use PollingReception to receive faxes from ma-chines that have the Polling Recep-t i o n f e a t u r e o f t h e s a m e m a k e .However, if the other machine of an-other make supports a polling recep-tion, you can receive fax messagesfrom t...

Transmission Features 29 3 E Press the {{{{ Transmission Option }}}} key. F Press 0 0 0 0 or 1 1 1 1 until "8. Polling RX" is displayed. G Press the {{{{ OK }}}} key. H Press 0 0 0 0 or 1 1 1 1 to select "On" or "Off". I Press the {{{{ OK }}}} key. J Press the {{{{ Start }}}}...

More Transmission Functions 31 3 More Transmission Functions Auto Fax Reception Power-up This machine can be set to shut downautomatically if nobody has used itfor a while. In these situations, eventhough the operation switch is off, themachine can still receive incomingmessages as long as the Main ...

Transmission Features 32 3 Sending a Fax Message Immediately To send a fax message immediately,use Immediate Transmission. If youhave just set up an original for broad-casting, Immediate Transmission willinterrupt the current communication. Your original will not be sent until pre-viously queued fil...

More Transmission Functions 33 3 ECM (Error Correction Mode) This feature automatically sends datathat was not transmitted successfullyusing a system that complies with in-ternational standards.ECM re quire s th at th e destinationmachine has the same feature. Parallel Memory Transmission This funct...

Transmission Features 34 3 Printed Report File Reserve Report This report is printed after an originalis stored in memory. It helps you re-view the contents and the destina-tions of stored originals. Even if themachine is set up not to print this re-port, it is still printed if an originalcould not ...

37 4. Reception Features Reception Immediate Reception Each page of a received fax message isprinted as soon as it is received. Thismethod is used for standard fax mes-sages. - - - - Display During Reception The sender's name or fax number ap-pears on the upper line. - - - - Reception Resolution Thi...

Reception Features 38 4 Substitute Reception If any of the conditions listed beloware met, the machine automaticallyswitches to Memory Reception modeand stores messages in memory in-stead of printing them. This receptionmode, in which a received fax mes-sage is stored in memory unprinted,is called S...

Reception 39 4 - - - - When Own Name or Own Fax Number is Received The machine switches to SubstituteReception only when the sender hasp r o g r a m m e d t h e i r O w n N a m e o rO wn Fax Num be r. If th e power isswitched off for more than an hour,all the messages received into memo-ry are delet...

Reception Features 40 4 Printing Functions Print Completion Beep By default, the machine beeps to letyou know when a received messagehas been printed. Note ❒ You can alter the volume of thebeep or turn it off completely (setthe volume to the minimum level).See Chapter 4 “Adjusting Volume”in the Basi...

Printing Functions 41 4 Reception Time You can have the date and time whena message was received printed at thebottom of the received image. Thisfeature is turned off by default—turnit on with the Initial Setup RX set-tings. See P.56 “Changing the Initial Setup Reception” . Limitation ❒ When a recei...

Reception Features 42 4 Page Reduction If you turn this feature on and you re-ceive a message that is longer than thepaper in the cassette, usually the ma-chine prints it on two pages. The ma-chine reduces the width and length ofthe received image so that it will fit onone page. If A4 L paper size i...

Printing Functions 43 4 ❖ ❖ ❖ ❖ Priority Table • KK and LL indicate that the message is split over two pages of paper with the orientation and size shown. Page Reduction Disabled Reduction in Sub-scan Direction Enabled Page Separation Threshold 0.79" (20mm) Width or Length Priority Width

Reception Features 44 4 Limitation ❒ The paper size used to print a received message may be different from the sizeof the sent original. Note ❒ Widths that this machine can receive are A4, B4, LT, LG, and A3. Any mes-sages narrower than A4 or LT are sent as A4 or LT width with the length un-changed....

45 5. Facsimile User Tools Accessing the User Tools The User Tools allow you to programthe machine with your identification,store frequently used numbers andsettings, and customize the defaultsettings to match your needs.So you can find the User Tool youw a n t q ui ck l y a n d e a s il y , t h e y...

Facsimile User Tools 46 5 F Follow the instructions appearingon the display. F o r m o r e d e t a i l s o n e a c h U s e rTool, see the relevant pages of thismanual. G When you have made your chang-es, press the {{{{ OK }}}} key. The machine automatically returnsto the User Tools main menu. Exitin...

Assigning User Function Keys 47 5 Assigning User Function Keys You can program each of the UserFunction keys ( { F1 } - { F3 } ) with a f u n c ti o n t h a t y o u u s e f r e qu e n t l y .When you wish to use that function,instead of having to search throughseveral menus to find it, just press th...

Facsimile User Tools 48 5 G Press 0 0 0 0 or 1 1 1 1 until the function you want to register into the UserFunction key and press the {{{{ OK }}}} key. Note ❒ If you wish to store more func-tions, repeat steps E to G for oth- er keys. ❒ If you press the { Cancel } key, the function is not stored andt...

Printing Reports/Lists 49 5 Printing Reports/Lists This function allows you to print thefollowing reports and lists manually.Select a report or list as needed.• Journal See P.21 “Printing the Journal” . • TX File List See P.19 “Printing a List of Files in Memory (Print TX File List)” . • Quick Dial ...

Facsimile User Tools 50 5 Printing the Quick Dial List A Press 0 0 0 0 or 1 1 1 1 until "3. Dial List" is displayed and press the {{{{ OK }}}} key. B Confirm that "1. Quick DialList" is displayed and press the {{{{ OK }}}} key. Note ❒ If you make a mistake, presst h e { C a n c e l }...

Setting the Date and Time 51 5 Setting the Date and Time U s e t h i s f u n c t i o n t o s e t y o u r m a -chine's internal clock to the currenttime and date. I f t h e c u r r e n t d a t e a n d t i m e a r ewrong, use this procedure to correctthem. A Press the {{{{ User Tools }}}} key. B Press...

Summer Time / Daylight Saving Time 53 5 Summer Time / Daylight Saving Time Whenever local custom requires ad-vancing the clock or setting the clockback, use this feature. You can easilymove the clock forwards when day-light saving time begins, and backwhen it ends. Note ❒ Before you set this functio...

Facsimile User Tools 54 5 Changing the Initial Setup Transmission When you turn on the machine or re-turn to Copy mode, the machine re-turns to the home settings. You canchange these home settings so thatthe machine starts with your most fre-quently used features selected. This procedure can be used...

Changing the Initial Setup Transmission 55 5 ❖ ❖ ❖ ❖ Resolution You can select the setting that meetsyour needs based upon this trade offbetween speed and image clarity. ❖ ❖ ❖ ❖ Photo Original Y o u c a n s e l e c t t h e s e t t i n g t h a tmeets your needs based upon theappropriate Original Type...

Facsimile User Tools 56 5 Changing the Initial Setup Reception The Initial Setup Reception functionallows you to change settings for thefollowing reception functions. • Reception Mode See Chapter 2 “Selecting the Re-ception Mode” in the Basic Fea-tures manual. • Checkered Mark See P.40 “Checkered Ma...

Changing the Initial Setup Reception 57 5 ❖ ❖ ❖ ❖ Print RX Time ❖ ❖ ❖ ❖ Forwarding Note ❒ If you wish to change otherfunctions, repeat steps E and F . ❒ Select on or off for CheckeredMark, Center M ark, Print RXTime and Forwarding. G Press the {{{{ User Tools }}}} key to re- turn to standby display.

59 6. Key Operator Settings Changing Key Operator Settings This chapter explains about functionsthe key operator handles. ❖ ❖ ❖ ❖ Key Operator Code When the Key Operator Code isr e g i s t e r e d a n d t u r n e d o n , u s e rhave to enter registered the KeyOperator Code (maximum 8 digit)t o o p e...

Key Operator Settings 60 6 E Press the {{{{ OK }}}} key. Note ❒ If the key operator code is regis-tered and turned on, enter thekey operator code and press the { OK } key. F Confirm that "1. Counter" is dis-played. G Press the {{{{ OK }}}} key. The number of pages transmittedis displayed. Yo...

Changing Key Operator Settings 61 6 Switching Authorized Reception On/Off A Press the {{{{ User Tools }}}} key. B Press 0 0 0 0 or 1 1 1 1 until "4. Fax Fea- tures" is displayed. C Press the {{{{ OK }}}} key. D Press 0 0 0 0 or 1 1 1 1 until "6. Key Op. Tools" is displayed. E Press t...

Key Operator Settings 62 6 Programming specified senders A Press the {{{{ User Tools }}}} key. B Press 0 0 0 0 or 1 1 1 1 until "4. Fax Fea- tures" is displayed. C Press the {{{{ OK }}}} key. D Press 0 0 0 0 or 1 1 1 1 until "6. Key Op. Tools" is displayed. E Press the {{{{ OK }}}} k...

Changing Key Operator Settings 65 6 Forwarding U sin g t h is fe a t ure , y o u c an s e le c tmessages from Specified Senders tobe printed on your machine and thensent on to another fax machine. This is useful if, for example, you arevisiting another office and would likea copy of your messages se...

Key Operator Settings 66 6 D Press 0 0 0 0 or 1 1 1 1 until "6. Key Op. Tools" is displayed. E Press the {{{{ OK }}}} key. Note ❒ If the key operator code is regis-tered and turned on, enter thekey operator code and press the { OK } key. F Press 0 0 0 0 or 1 1 1 1 until "3. Forward- ing&...

Changing Key Operator Settings 67 6 N Press the {{{{ Cancel }}}} key on each display until you reach the stand-by display. Editing a Forwarding Station A Press the {{{{ User Tools }}}} key. B Press 0 0 0 0 or 1 1 1 1 until "4. Fax Fea- tures" is displayed. C Press the {{{{ OK }}}} key. D Pre...

Key Operator Settings 68 6 Deleting a Forwarding Station A Press the {{{{ User Tools }}}} key. B Press 0 0 0 0 or 1 1 1 1 until "4. Fax Fea- tures" is displayed. C Press the {{{{ OK }}}} key. D Press 0 0 0 0 or 1 1 1 1 until "6. Key Op. Tools" is displayed. E Press the {{{{ OK }}}} k...

Key Operator Settings 70 6 Specified Sender/Forwarding Station list Print this list to find out which Speci-fied Senders are assigned to whichForwarding Stations. A Press the {{{{ User Tools }}}} key. B Press 0 0 0 0 or 1 1 1 1 until "4. Fax Fea- tures" is displayed. C Press the {{{{ OK }}}}...

Changing Key Operator Settings 71 6 Sender Setting For Forwarding, select the messagesto forward either from all senders,from specified senders. A Press the {{{{ User Tools }}}} key. B Press 0 0 0 0 or 1 1 1 1 until "4. Fax Fea- tures" is displayed. C Press the {{{{ OK }}}} key. D Press 0 0 ...

Key Operator Settings 72 6 User Parameters The User Parameters allow you to customize various settings to match yourneeds.To change the function settings, set the user parameter switches. Preparation Access to some User Parameter Settings requires installation of optionalequipment or that other sett...

Changing Key Operator Settings 75 6 Changing the User Parameters • We recommend that you print the U se r Para mete r lis t an d ke ep itwhen you register or change a userparameter. See P.76 “Printing the User Parameter List” . • Do not change any bit switches other than those shown on the pre-vious...

Key Operator Settings 76 6 Printing the User Parameter List Print this list to see the current UserParameter settings. A Press the {{{{ User Tools }}}} key. B Press 0 0 0 0 or 1 1 1 1 until "4. Fax Fea- tures" is displayed. C Press the {{{{ OK }}}} key. D Press 0 0 0 0 or 1 1 1 1 until "...

Changing Key Operator Settings 77 6 Personal Codes T h i s f u n c t i o n a l lo w s y o u t o k e e ptrack of machine usage. When Per-sonal Codes are programmed, usershave to enter their Personal Code be-fore they send a fax. Important ❒ We recommend that you print theP e r s o n a l C o d e L i s...

Key Operator Settings 78 6 Editing a Personal Code A Press the {{{{ User Tools }}}} key. B Press 0 0 0 0 or 1 1 1 1 until "4. Fax Fea- tures" is displayed. C Press the {{{{ OK }}}} key. D Press 0 0 0 0 or 1 1 1 1 until "6. Key Op. Tools" is displayed. E Press the {{{{ OK }}}} key. No...

Changing Key Operator Settings 79 6 Deleting a Personal Code A Press the {{{{ User Tools }}}} key. B Press 0 0 0 0 or 1 1 1 1 until "4. Fax Fea- tures" is displayed. C Press the {{{{ OK }}}} key. D Press 0 0 0 0 or 1 1 1 1 until "6. Key Op. Tools" is displayed. E Press the {{{{ OK }}...

Key Operator Settings 80 6 B Press 0 0 0 0 or 1 1 1 1 until "4. Fax Fea- tures" is displayed. C Press the {{{{ OK }}}} key. D Press 0 0 0 0 or 1 1 1 1 until "6. Key Op. Tools" is displayed. E Press the {{{{ OK }}}} key. Note ❒ If the key operator code is regis-tered and turned on, en...

Changing Key Operator Settings 81 6 Note ❒ When Restricted Access isturned on and you enter a per-sonal code to use the machine,Personal Code Transmission isselected by default. Polling ID U se th is procedure to reg ister th ePolling ID code.T h i s I D i s r e q u i r e d f o r u s i n g t h eTran...

Key Operator Settings 82 6 Line Type You must register the Line Type beforeyou connect the machine to the line. Note ❒ By default, Line Type is set to“Tone”. ❒ This function is not available insome areas. ❒ If you do not know the type of lineyou are connected to, select "Tone"and dial a tria...

Changing Key Operator Settings 83 6 Select Line W h e n y o ur m a c h in e i s c o n n e c t e dthrough a PABX, change the SelectLine setting to Extension. If it is con-nected directly to the telephone net-work, leave it set to Outside. Note ❒ After you have registered an out-side line access numbe...

Key Operator Settings 84 6 PSTN Access Number Use this setting to save having to en-ter a pause after the outside line ac-cess number when dialing. When youprogram an access number, a pause isautomatically added as soon as thatnumber is pressed. For example, ifyou register "0" as the PSTN Ac...

Changing Key Operator Settings 85 6 Transfer Report For the requesting party to be able toreceive Transfer Result Reports fromthe Transfer Station, the requestingparty must store the number of thetelephone line their machine is con-nected to in their own machine.Be sure to insert a pause after the a...

87 7. Troubleshooting When Toner Runs Out When the machine has run out of ton-er the symbol appears on the display.Note that even if there is no toner leftyou can still send fax messages. How-ever, it is advisable to replace the ton-e r e a r l y t o a v o i d p o o r p r i n t i n gquality. Limitat...

Troubleshooting 88 7 When an Error Report is Printed An error report is printed when a message could not be successfully sent or re-ceived.Possible causes include a problem with your machine or the receiver's noise onthe telephone line etc. If an error occurs during transmission, re-send the origi-n...

When Power is Turned off or Fails 89 7 When Power is Turned off or Fails Even if the Main Power switch is turned off, the contents of the machine's mem- ory (programmed numbers etc.) will not be lost. However, if power is lost forabout 1 hour through the Main Power switch being turned off, a power c...

91 8. Maintaining Your Machine Replacing the Stamp Cartridge The optional Document Feeder is required. When the stamp is getting to becomelighter, replace the cartridge. Note ❒ Use the cartridge specified for thismachine. A Lift the Document Feeder andopen the stamp cover. B Pull out the cartridge. ...

93 9. Appendix Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec-tor. Important ❒ Make sure the connector is the correct type before you start. ❖ ❖ ❖ ❖ Where to connect the machine 1. G...

Appendix 94 9 Connecting The Optional External Telephone You can connect the handset and an external telephone to the machine. You canuse them for telephone calls. Note ❒ Some telephone may not be connected or may suffer reduced functionality. Limitation ❒ When you use the handset or an optional ext...

Connecting the Machine to a Telephone Line and Telephone 95 9 Selecting the Line Type Select the line type to which the machine is connected. There are two types: toneand pulse dial.Select the Line Type using "Line Type" in "Key Operator Settings". The defaultsettings is "Tone...

Appendix 96 9 Specifications ❖ ❖ ❖ ❖ Power Consumption Standard G3 Resolution 8 × 3.85/mm•200 × 100dpi (Standard), 8 × 7.7/ mm•200 × 200dpi (Detail), 8 × 15.4/ mm•200 × 400dpi (Fine) Transmission Time 3 seconds at 28,800bps, Standard resolution Data Compression Method MH, MR, MMR Maximum Original Si...

Specifications 97 9 Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine.Originals containing wet ink or correcting fluid will mark the exposure glass andresulting image will be affected. Acceptable Original Sizes Paper Size and Scanned Area ❖ ...

Appendix 98 9 Limitation ❒ There may be a difference in the size of the image when it is printed at the des-tination. ❒ If you set an original larger than DLT/A3 on the exposure glass, only an areaof DLT/A3 is scanned. Note ❒ Even if an original is correctly placed on the exposure glass or in the Do...

Function List 99 9 Function List Advanced Transmission Features Feature name Description Reference Send Later Sets the machine to automati-cally start transmission or polling reception at an ap-pointed time. P.4 “Sending at a Specific Time (Send Later)” Personal Code TX This will help you to check u...

Appendix 100 9 Communication Information Feature name Description Reference Canceling Transmission or Reception This feature cancels a file (res-ervation) for Memory Trans-mission, Transfer Request, Polling Reception. P.15 “Canceling Transmission or Reception” Displaying the Transmission Result Part...