Samsung 5400 - Manual

| Handbook 11 • Advanced memory transmission and reception features, including automatic reception into memory. • Reports to help you keep track of your fax machine’s operations and settings. • Advanced memory transmission and reception features, including automatic reception into memory. • High-spe...

Overview | Handbook 13 Installation • Your fax machine is intended to be grounded electrically and is equipped with a three-wire grounded power cord.For your safety, do not attempt to defeat your power cord’sgrounding plug. • The power outlet should be located near the equipment and should be easily...

14 Handbook | Unpacking What You Should Receive Before you begin, be sure that all the items listed below areincluded in your package. Getting Started To install your new fax machine, follow the instructions fromthe “Unpacking” to the “Programming RequiredInformation” sections of this handbook. You ...

| Handbook 15 1 OKIFAX 5400 2 Toner cartridge (wrapped) 3 Image drum cartridge (inside machine) 4 Power cord 5 Telephone line cord 6 Document stacker tray 7 Documentation (Not shown): Quick Reference Handbook Warranty, Regulatory Information, and Specifications Refer to the illustrations in the “Get...

16 Handbook | Removing the Protective Sheet 1 Lift up the document table. 2 Press in the cover release buttons on the side of the copy stacker until it clicks open. Lift up the stacker. 3 Take out the image drum cartridge. 4 Remove the protective sheet. Be careful not to touch the green surface of t...

| Handbook 17 5 Replace the image drum cartridge. Installing the Toner Cartridge 1 Remove the sponge and discard. ! Warning: Be careful when handling the toner cartridge.Do not let toner spill on your clothing or other porousmaterials. If you experience any problems with toner,refer to the “Safety, ...

18 Handbook | 3 With the ridged side facing up and the blue lever on your right, insert the toner cartridge into the image drum unit,left end first. 4 Push the lever forward to secure the cartridge. 5 Close the copy stacker—push down until you hear both sides click into place. 6 Close the document t...

| Handbook 19 Toner Cartridge and Image Drum UnitHandling • Leave unused toner cartridges and image drum units in their packages until needed. • When replacing a toner cartridge or image drum unit, re- use the packaging to dispose of the old toner cartridge orimage drum unit. • Do not expose these c...

20 Handbook | Loading Paper Your fax machine can hold up to 250 sheets ofstandardweight (20 lb.) paper. For best results, use paperspecially made for laser printers or photocopiers. It can useletter, legal, and A4 size paper. Your fax machine automatically reduces the vertical lengthof the page imag...

| Handbook 21 3 If necessary, lift and adjust for the length of your paper. 4 If you are using legal-size paper, pull out the extension at the back of the paper tray. 5 Remove the paper from its wrapper (up to 250 sheets). Note the “print side” notice printed on the label. Fan thepaper. 6 Load the p...

22 Handbook | Connecting the Telephone Line Insert one end of the telephone cord into the LINE jack in theback of the machine, and the other end into your walltelephone jack. ! Now, you can connect either an external telephone orthe external handset option for your fax machine. Referto the “Connecti...

| Handbook 23 ! You must have the TAD mode feature turned on for ananswering machine to work with your fax machine.Refer to the “Answering Mode, Setting the AnsweringMode” section of this handbook. Connecting The External Handset (Option) If you purchased the external handset option with your faxmac...

24 Handbook | 4 Insert the supplied telephone cord into the jack located on the back of the cradle. 5 Feed the telephone cord from the back of the cradle through the cable run (1) located on the back of the faxmachine. 6 Insert the end of the cord into the TEL 1 or TEL 2 jack on the back of the fax ...

| Handbook 25 2 Plug the power cord into the back of the unit. 3 Plug the other end into a grounded AC power outlet. 4 Turn on your fax machine. After the unit warms up, the time and current answering mode appear on the display.Your fax machine is now in standby mode, ready to sendor receive faxes. ...

26 Handbook | Date and Time Fax machines must accurately identify the date, time, senderand the telephone number of the sending fax machine oneach page of every fax they send. You are required by law toprogram this information into your fax machine. 1 Press the Select Function key. 2 Press the 9/Use...

| Handbook 27 use the voice request function (Refer to the “Basic FaxingOperations, Using Voice Request” section of this handbook)while communicating with another fax machine and no oneis there to answer, your fax machine automatically sends acover letter with a call back message. The message is pri...

28 Handbook | 8 Press the Start key to save your entry. The display shows NO=<CALL BACK NO.>. 9 After the display clears, use the numeric keypad to enter the telephone number for call back messages.Enter up to 20 characters. ! Use the 14/Space One Touch key to enter spaces. 10 Press the Start ...

Overview | Handbook 29 Getting to Know Your Fax Machine 1 One Touch Keypad Use for preprogrammed one touch dialing or for settingfunctions. 2 Paper Path Icon Load documents here face down. 3 Document Table Covers the copy stacker and holds original documents tobe faces or copied. 4 Document Table Ex...

30 Handbook | 6 Paper Tray Holds up to 250 sheets of paper. 7 Power Switch Press I to turn on, 0 to turn off. 8 Document Guides Adjust these guides to the page width of the documentsthat are to be copied or faxed. 9 Numeric Keypad Use to enter phone numbers, auto dial numbers, orinformation programm...

| Handbook 31 Inside the Unit 1 Image Drum Cartridge The image drum cartridge contains the greenphotosensitive drum that receives images from the LEDprint head and transfers them to the printing paper. 2 Toner Cartridge This black cylinder, installed inside the image drumcartridge, contains the blac...

34 Handbook | programming or selecting other functions, pressing theSelect Function key a second time takes you directly backto your fax machine’s standby mode. 7 Auto Dial key Auto Dial numbers are abbreviated numbers for rapiddialing. Rather than dialing the entire telephone number,you can enter a...

| Handbook 37 The Speed Dial (One Touch) Keypad The One Touch keys are your fax machine’s most importanttool. Use them for quick, one-touch dialing, and to accessmost functions and programming options. Using the One Touch Keys for Dialing To use a One Touch key for dialing, just press the appropriat...

38 Handbook | 3/Confidential TX key Use this key to send a confidential document to a mailbox(a secure memory storage area) in the receiving faxmachine. Refer to the “Advanced Operations, ConfidentialFaxes (Security Feature)” section of this handbook. 4/Relay Initiate TX key Use this key to set up a...

| Handbook 39 10/Message Print From Memory key Your fax machine is set to receive messages into memoryand not print them when it runs low on toner. Using thiskey you can force messages to print, although printquality may be poor because toner is low. This key is alsoused to print confidential fax me...

40 Handbook | Dual Access Your fax machine’s dual access feature allows you to loadand prepare to transmit (send) a document while your faxmachine is receiving or sending another fax from memory.This feature increases your productivity and reduces the timeyou spend waiting for operations to finish. ...

Overview | Handbook 41 Using Your Fax with Your Computer Connect to Your Computer 1 Make sure that both the computer and the fax machine are turned off. 2 Connect the end of the interface cable to your computer. Tighten the screws to secure it. 3 Connect the other end of the cable to the fax machine...

Overview 42 Handbook | Setting Basic Features 1 Display Panel 2 Copy key 3 Hyphen key 4 Search key 5 Auto Rec key 6 Select Function key 7 Auto Dial key 8 Redial key 9 Hook/V. Request key 10 One Touch keypad 11 One Touch labels 12 Numeric keypad 13 */Tone key 14 0/Unique key Control Panel Keys and In...

| Handbook 43 15 Transmit Resolution/Yes § key 16 Type of Original/No © key 17 Alarm indicator 18 Stop key 19 Start key 20 Plus key 21 Space key 22 Pause key Navigating Programming Levels Many of your fax machine’s features and functions havesettings which can be changed to customize its operation.T...

44 Handbook | User Function Settings List 01 MCF(SINGLE-LOC.) This function automatically prints a MessageConfirmation Report after each single-locationtransmission or polling transmission. The report providesinformation about the transmission. Refer to the “Reports,Message Confirmation Report” sect...

| Handbook 45 06 MONITOR VOLUME This function sets the volume for telephone linemonitoring during dialing. Available settings are LOW (default), HIGH, and OFF. 07 BUZZER VOLUME This function sets the volume of the various tones yourfax machine emits during operation. Available settings areLOW, MIDDL...

48 Handbook | prevents faxes and reports from printing partially. WhenOTHER is selected, faxes are stored in the fax machine andonly print when you have loaded a standard paper sizeand changed the 1’ST PAPER SIZE setting to match thepaper loaded. ! Important: If you use the OTHER setting, be sure to...

| Handbook 49 This function lets you use an attached phone to tell yourfax machine to switch from telephone to fax mode so itcan receive an incoming fax. Use the keypad of anexternal telephone to enter the remote receive number youhave programmed into your fax machine. In addition, if your fax machi...

50 Handbook | The Error Correction Mode (ECM) function may helpyour fax machine improve communication in areas wheretelephone line conditions are marginal. Refer to the“Problem Solving” section of this handbook for othersuggestions if you have communication problems. Available settings are ON (defau...

| Handbook 51 4 Using the numeric keypad, enter the 2-digit number of the function you want to change. The display shows the nameof the selected function. 5 Repeatedly press the No © key until the setting you want appears in the display. ! If you are changing the TX MODE DEFAULTsettings, the new set...

52 Handbook | 5 MF(TONE)/DP (PULSE) This function sets the dialing method. Use the MF settingfor Touch-Tone dialing, or the DP setting for pulse dialing.Default: MF (TONE). 6 PBX LINE Turn this function on if your fax machine is connected to aPBX (Private Branch Exchange—a phone system used toroute ...

| Handbook 53 Changing Your Dial Parameter Settings 1 Press the Select Function key. 2 Press the 9/User Program One Touch key. 3 On the numeric keypad, press 2. The display shows 2:DIAL PARAMETER . 4 Press the Yes § key until the display shows the dial parameter you want to change. 5 Repeatedly pres...

54 Handbook | Changing Your Service Function Settings To change any of these settings, contact your AuthorizedOKIFAX Dealer. Changing the Language Your fax machine comes with two languages installed:English and one other language. The other language will beSpanish, French or Portuguese, depending on...

| Handbook 55 Changing the Answering Mode 1 Press the Auto Rec key. A description of your current selection displays. 2 Press the Auto Rec key again. Your fax machine switches to the next setting. 3 Continue pressing the Auto Rec key until the selection you want appears on the display. After a short...

56 Handbook | Using Your Fax with an Answering Machine [TAD] TAD is Telephone Answering Device / Fax AutomaticSwitch Mode. Use this mode to connect an answering machine to yourfax machine. Like Telephone/Fax mode, the TelephoneAnswering Device mode detects whether an incoming callis a fax or voice c...

| Handbook 57 Incoming Call Parameters Ring Response: User Function 11 This function controls how long your fax machine waitsbefore answering an incoming telephone call. The availablesettings are 1 RING (default), 5 SECONDS, 10 SECONDS, 15SECONDS, or 20 SECONDS. ! At the default 1-ring setting, your...

58 Handbook | Setting Distinctive Ring To set up your fax machine to recognize another ring pattern: 1 Press the Select Function key. 2 Press the 9/User Program One Touch key. The display shows 1:FUNC. PROGRAMMING. 3 Press the Yes § key. The display shows FUNCTION NO. [ ]. 4 Using the numeric keypad...

| Handbook 59 Remote Receive: User Function 17 This function lets you use an attached phone to tell your faxmachine to switch from telephone to fax mode so it canreceive an incoming fax. Use the keypad of an externaltelephone to enter the remote receive number you haveprogrammed into your fax machin...

60 Handbook | Paper Size Settings First Paper Size: User Function 13 This function allows you to specify the size of paper you areusing in the paper tray. Available settings are letter (default),A4, legal 13, legal 14, and OTHER. Using the OTHER setting, with MFP Option Installed The MFP Option must...

| Handbook 61 beginning of phone numbers you dial or program, andautomatically waits for a dial tone before dialing the rest ofthe number. ! Some PBX installations may require additionaladjustments to your fax machine. If you continue tohave difficulty with fax communication after followingthese ste...

Overview 62 Handbook | Basic Faxing Operations machine can transmit documents that have been subject tonormal wear, such as documents with staple holes, letterfolds and minor corner folds. • If you are not sure how a document will fax, try making a copy first: load the document face down and press t...

| Handbook 63 Multiple Page Documents Your fax machine can scan paper with a basis weight between13 pounds (50 g/m 2 ) and 28 pounds (105 g/m 2 ). You can load up to 30 sheets of standard 20-pound (80 g/m 2 ) paper, such as photocopier paper. If you use lighter or heavier paper, youcan load up to 15...

64 Handbook | 3 Your fax machine will grip the documents and pull the bottom page into the machine. 4 To obtain the best possible quality for the type of document you are scanning or faxing, use the Yes § key to set the resolution of your document. For most normaldocuments, the default STD setting w...

| Handbook 65 To dial using an external telephone Pick up the handset of your external telephone and dialthe number of the machine you wish to transmit to. If thereceiving fax machine is in automatic reception mode,you will hear a high-pitched tone. If a person answers thephone, ask them to press th...

66 Handbook | Search Key Dialing If you are not sure which One Touch key or Auto Dial numbercontains the location you want to call, use the Search key tolook through an alphabetical list of all of the Location IDsprogrammed into your fax machine. 1 When selecting locations, press the Search key. The...

| Handbook 67 Stopping a Transmission To stop a transmission in progress, follow the instructionsbelow. 1 Press the Stop key twice. The display shows STOPPED . 2 If documents are stuck partway through the document feeder, you may see a RELOAD DOCUMENT message on the display. Press the Stop key again...

68 Handbook | Press Start, then enter the location ID. This is a descriptivetitle up to 15 characters long. Refer to the instructionsbelow. • To enter numbers, use the numeric keypad (press once) • To enter spaces, use the Space One Touch key • To enter hyphens (-), use the Hyphen key • To enter alp...

| Handbook 69 2 If a remote fax machine is on the line, or if a person wishes to fax you a document after a conversation, press the Startkey. 3 When the RECEIVING message appears on the display, hang up the handset. 4 After you receive the fax, a long beep tells you that the transmission was success...

70 Handbook | Canceling Messages Stored in Memory It is possible to erase messages received in memory withoutprinting them. 1 After you have followed the instructions to print out messages stored in memory, the display shows MSG. IN MEMORY, PRINTING. 2 To erase the message instead of printing it, pr...

| Handbook 71 4 Using the numeric keypad, enter 08. The display shows 08:CLOSED NETWORK nnn Where nnn is the current setting of this function. The settings are: RX, T/R, or OFF 5 Press the No © key until the setting you want appears in the display. RX: limits reception only. T/R: limits both transmi...

72 Handbook | Using Voice Request The voice request feature allows you to have a conversationwith a person at a remote fax machine after a faxcommunication is finished. Either the person sending orreceiving the fax can initiate a voice request. If you are sending a fax, you can answer a voice reques...

Overview | Handbook 73 Programming Your Speed Dial Directory One Touch Faxing Programming One Touch Keys The fax unit has 30 One Touch key locations available: keys1–15 are on the main One Touch panel; keys 16–30 arebeneath the main One Touch panel. You can store up to twofax numbers with 32 digits ...

74 Handbook | 2 Press the 8/Location Program One Touch key. The display shows LOCATION PROGRAMMINGENTER (SRCH, OT, A/D, #). Where SRCH represents Search (press the Search key) OT represents One Touch A/D represents Auto Dial # represents Group 3 Press a One Touch key to program. ! To program or use ...

76 Handbook | 11 To continue programming One Touch keys, go back to Step 3. If you are finished programming, press the SelectFunction key. 12 Lift off the plastic cover above the One Touch label. Using a pencil, write in the location name for your OneTouch key(s). Then replace the cover. Using the O...

78 Handbook | 10/Message Print From Memory key Your fax machine is set to receive messages into memoryand not print them when it runs low on toner. Using thiskey, you can force messages to print, although printquality may be poor because toner is low. This key is alsoused to print confidential fax m...

| Handbook 79 Using a Chain Dial Number 1 Select the One Touch key or Auto Dial number programmed with the first part of the chain dial number. 2 The display will show PRESS OT/AD/SRCH KEY. 3 Select the One Touch key or Auto Dial number programmed with the second part of the chain dialnumber. If the...

80 Handbook | 6 After the display clears, enter the fax number. Refer to the instructions below. • To enter numbers, use the numeric keypad (press once) • To enter spaces, press the 14/Space One Touch key • To enter hyphens (-), press the Hyphen key • To enter pauses (i.e., to wait for long distance...

Overview | Handbook 81 Copying Making Copies To make copies: 1 Adjust the document guides to the width of the paper you are using. Quantity and Resolution You can use your fax machine as a stand-alone copier tomake up to 99 copies of a document at one time. FINE is the default resolution for copies....

82 Handbook | 2 Neatly stack your documents, then insert them face down into the document feeder. Readjust the document guidesfor a snug fit. Your fax machine will grip the documents,and pull the bottom page into the machine. 3 Press the Copy key. The display shows PRG. NO. OF COPIES, [1SETS]. If yo...

| Handbook 83 2 Press in on the lower half of your fax machine’s front panel indents, just above the paper tray. 3 Pull the manual paper feeder down until it is horizontal. 4 Adjust the paper guides on the feeder. 5 Insert a sheet of paper face up. Adjust the guides again to ensure that the paper is...

84 Handbook | 6 Press the Copy key (refer to the instructions above). If you are making more than one copy, or copying a multi-pagedocument, insert additional sheets when the previoussheet is all the way through the machine.

Overview | Handbook 85 Sending a Fax to Multiple Locations(Broadcasting) 3 Press the 2/BROADCAST ↔ FEEDER TX One Touch key. The display shows FEEDER TX . 4 Press the No © key. 5 Select a location. Refer to the instructions below. • To select using a One Touch key, press the One Touchkey (to access O...

86 Handbook | 6 Press the Yes § key to confirm your selection. 7 Repeat Steps 4 and 5 as often as necessary to continue selecting locations. 8 When you are finished selecting locations, press the No © key at the SELECT LOCATION(S) message. 9 If you have selected multiple locations, your fax machine ...

Overview | Handbook 87 Sending A Fax to a Group When would you use a group? Let’s imagine that you mustsend a weekly status report to all of your co-workers on theteam. Using the group feature allows you to send the onereport to all of the co-workers’ locations. ! Faxing to a group is different from...

88 Handbook | Programming Groups 1 Press the Select Function key. 2 Press the 8/Location Program One Touch key. The display shows LOCATION PROGRAMMING . 3 On the numeric keypad, press the # key. The display shows GROUP SETTING. 4 Using the numeric keypad, enter the two-digit group number (01 to 20) ...

| Handbook 89 Delete Refer to Steps 1 through 6, above. To delete a previously added One Touch location, • Press the One Touch key. • Press No © to delete it from the group. To delete a previously added Auto Dial location, • Press the Auto Dial key. • Enter the 2-digit location Auto Dial number. • P...

Overview 90 Handbook | Relay Faxing ! Relay Faxing is different from group faxing. In GroupFaxing, a fax is sent to a preprogrammed group oflocations directly from the fax machine.At this writing, the OKIFAX 2600 is the only Oki faxmachine that can function as a relay key station. What is Relay Faxi...

| Handbook 91 Relay Initiating Station Your fax machine can act as the relay initiating station,which starts the relay broadcast by sending the originaldocuments. Before you can program your fax machine to initiate a relaybroadcast, you will need to obtain the following informationfrom the operator ...

92 Handbook | Initiating a Relay Broadcast 1 Load your documents. 2 Press the Select Function key. 3 Press the 4/Relay Initiate TX One Touch key. a. The first time you use this feature, the display shows: RELAY PASSWORDENTER [ ] Using the numeric keypad, enter the 4-digit relaypassword. b. If you ha...

| Handbook 93 5 Press the Yes § key. The display shows SELECT LOCATION. 6 Select the location of the relay key station. Refer to the instructions below.To select a One Touch key, press the One Touch key (liftthe main One Touch keypad to access One Touch keys16–30).To select an Auto Dial number, pres...

Overview 94 Handbook | Advanced Operations Features and Limitations Sending a Delayed Fax from the Document Feeder • You can send the fax to one location. • You may have one delayed fax loaded into your faxmachine. • The fax machine cannot be used for other transmissionswhile a delayed fax is waitin...

96 Handbook | 9 Press the No © key. The display shows FEEDER TX. Press the Yes § key. 10 Select a location. Refer to the following instructions. • To select a One Touch key, press the One Touch key(lift the main One Touch keypad to access One Touchkeys 16–30). • To select an Auto Dial number, press ...

98 Handbook | 15 When all of your selections are correct, press the Start key. The fax machine scans the documents into memory andwaits until the time and date you have set before sendingthe fax. When scanning is completed, the unit is availablefor other transmission operations. Canceling a Delayed ...

| Handbook 99 3 Press 5 on the numeric keypad. The display shows 5:PERSONAL BOX PRG. 4 Press the Yes § key. The display shows PERSONAL BOX NO. [ ]. 5 Using the numeric keypad, enter the number of the mailbox (01–16) you want to use. The mailbox must beentered as a 2-digit number, e.g., 01. 6 The dis...

102 Handbook | Sending Confidential Faxes ! To send a confidential fax, you must know in advancethe mailbox the message should be sent to. Ask theperson who will receive the fax to tell you their mailboxnumber. 1 Load your documents. 2 Press the Select Function key. 3 Press the 3/Confidential TX One...

| Handbook 103 Printing Confidential Messages Each time your fax machine receives a confidential message,it automatically prints a confidential reception report thattells you which mailbox number received the message. To print a received confidential fax: 1 Press the Select Function key. 2 Press the...

104 Handbook | Polling There are two types of polling: standard and bulletin. What is Standard Polling? Normally, when you send faxes, you load documents, select alocation, and then press the Start key to begin transmission. Sometimes it is more useful to load your documents on yourfax unit and set ...

| Handbook 105 To Cancel Polling 1 Press Stop. The display reads: COMMUNICATION CANCEL 2 Press the Yes § key. The display reads: CANCEL then MSG CONFIRMATION PRINTING When the message confirmation report prints, the displayreads SELECT LOCATION. Press Stop to remove documents. Dialing Another Fax Ma...

106 Handbook | Fax on Demand (Bulletin Polling) This feature is similar to standard polling. The maindifference is that the document is stored in a personalmailbox instead of loaded into the document stacker. Thismeans that the document can be polled by more than oneremote fax machine—it is not dele...

| Handbook 107 Loading a Document for Polling 1 Load the document into the stacker. 2 Press the Select Function key. 3 Press the 5/Polling One Touch key. The display shows BULLTIN POLL. 4 Press the Yes § key. The display shows PERSONAL BOX NO. [ ]. 5 Enter the number of the personal box where you wa...

Overview | Handbook 109 Working with Dual Access What You Can Do While Receiving aFax While your unit is receiving a fax, you can: • Load another document and prepare it for transmission. You can continue to load documents as long as memory isavailable in your unit. When the fax has been received,th...

Overview | Handbook 111 Reports Activity Report What is it? The activity report provides a record of your fax machine’scommunications. What information does it provide? • The total amount of time spent sending faxes (“Calling”) and the total amount of time spent receiving faxes(“Called”). • The date...

112 Handbook | • The communication mode used for each transmission or reception (Communication Codes). • The number of pages sent or received.• The result of each communication (Results Codes).• Service codes. Be sure to report these diagnostic codes if you contact your Authorized OKIFAX Dealer abou...

| Handbook 113 How to Print 1 Press the Select Function key. 2 Press the 6/Report Print One Touch key. The display shows 1:ACTIVITY REPORT. 3 Using the numeric keypad, press 2. The display shows 2:BROADCAST MCF. or Press the No © key repeatedly until the report you want to print appears on the displ...

114 Handbook | Confidential Reception Report What is it? This report is an automatically printed notice that your faxmachine has received a confidential message into a mailbox. What information does it provide? • The date the message was received.• The total amount of time spent Sending or Receiving...

| Handbook 115 What Information Does it Provide? • The current settings of all user functions (except for One Touch Parameter settings, which appear in the telephonedirectory). • The Sender ID (ID=), TSI/CSI (TEL NO.), and call back number currently programmed into your fax machine. • Current dial p...

| Handbook 117 How to Print You can set your fax machine to print a message confirmationreport after every transmission (automatic) or you can print areport only when you want to (manual). Automatic Follow this procedure to set your fax machine to print amessage confirmation report after every trans...

118 Handbook | On Demand (Manual) After transmission, press the Copy key once (with nodocuments loaded) to see a report confirming yourtransmission on the display. To print the report, press the Copy key a second time. How to Interpret Refer to “What information does it provide?” for this report. Fo...

| Handbook 119 Power Outage Report What is it? This report automatically prints if power is interrupted. It listsall messages lost because of the power outage. Certain information stored in your fax machine is lost ifpower is interrupted under these circumstances: • If there is no optional memory ex...

120 Handbook | Printing Reports Activity Report Refer to the “Using 6/Report Print One Touch Key”section, below. Broadcast Confirmation Report (MCF) Refer to the “Using 6/Report Print One Touch Key”section, below. Broadcast Entry Report Each time you program a multiple-location transmission(broadcas...

| Handbook 121 Using 6/Report Print One Touch key Using this key allows you to print four reports: ActivityReport, Broadcast Confirmation Report, ConfigurationReport, and Phone Directory. 1 Press the Select Function key. 2 Press the 6/Report Print One Touch key. The display shows 1:ACTIVITY REPORT. ...

122 Handbook | Result Codes Result codes indicate the results of communications. BUSY The other machine’s line was busy or there was no answer. CANCL A message was erased after being held in memory for 10days. COMP A multiple-location transmission was completed. COVER The cover was opened during the...

Overview | Handbook 123 Problem Solving 2 Pull out the jammed document. 3 Push the control panel back down until it locks. Clearing a Document Jam When a document jams while being faxed or scanned, yourfax machine beeps, the red Alarm indicator lights, and DOCUMENT JAM appears in the display. If the...

124 Handbook | Clearing a Paper Jam If the Alarm indicator lights and your fax machine displays PAPER JAM or NO PAPER when the paper tray still contains paper, there may be one or more sheets of paper jammed inthe machine. If you are out of paper, refer to the “Installation, LoadingPaper” section of...

| Handbook 125 3 Lift the image drum cartridge out and set it aside. ! Warning: Never expose the image drum unit to light formore than five (5) minutes. Never expose the imagedrum unit to direct sunlight. Never touch the surface ofthe green drum inside the image drum unit. 4 Pull out any paper you s...

| Handbook 127 ! If you cannot remove jammed paper using theprocedure above and most of the jammed sheet hasemerged from the machine, use the following method.You will probably need someone to help you.Open the document stacker and copy stacker (steps 1and 2 above).Reach between the two stackers and...

128 Handbook | Replacing the Toner Cartridge The number of pages you can print with one toner cartridgevaries depending on the type of documents you usuallyreceive or copy. A toner cartridge will print about 2,000letter-size pages at a typical print coverage of 4% (equivalentof CCITT No. 1 test char...

| Handbook 129 2 Push in the cover release buttons on the side of the copy stacker until you hear a click. Lift the copy stacker. 3 Pull the blue lever on the old toner cartridge all the way toward you. Carefully pull the old toner cartridge out ofthe image drum unit. Dispose of it in the plastic ba...

130 Handbook | 6 Once the toner cartridge is in place, push the lever all the way toward the back of the fax machine to secure it andrelease the toner. 7 Using the cleaning wipe provided with your new toner cartridge, gently wipe back and forth across the full lengthof the LED array. Let the array d...

132 Handbook | For Your Safety: Handling the Image Drum • Leave unused image drum units in their packages until needed. • When replacing an image drum unit, re-use the packaging to dispose of the old image drum unit. • Do not expose these components to light for more than five minutes. • Never expos...

| Handbook 133 When to Replace the Image Drum Cartridge You need a new image drum if the faxes you receive are lightor have vertical streaks in them and you are not out of toner,or if your fax machine displays a CHANGE DRUM message. Contact your Authorized OKIFAX Dealer to order one. ! You must repl...

134 Handbook | 4 Remove the protective sheet from the new image drum unit. 5 Insert the new image drum unit into your fax machine. To ensure that the image drum is positioned correctly, pressdown firmly on both of the locations on the image drummarked “PUSH.” 6 Install a new toner cartridge. Remove ...

| Handbook 135 8 Once the toner cartridge is in place, push the lever all the way toward the back of the fax machine to secure it andrelease the toner. 9 Using the cleaning wipe provided with your new toner cartridge, gently wipe back and forth across the full lengthof the LED array. Let the array d...

136 Handbook | 12 Follow the instructions in the “Resetting the Drum Counter” section of this handbook to reset the drumcounter. Resetting the Drum Counter ! Important: Reset the drum counter only when you havefinished installing a new image drum. You can onlyreset the counter when the Change Drum S...

| Handbook 137 Display Panel Messages This section lists the status and error messages that mayappear on the fax machine’s display panel, and explains whatthey mean and how to correct any problem they indicate. ! The red Alarm indicator lights when there is an errorcondition. Normal Display 02:13 [n...

140 Handbook | Reading the Print Counters The print counters count the number of pages your faxmachine has printed or scanned in its lifetime. If you areexperiencing a problem, a service person may ask you tocheck these counters. ! If your fax machine’s image drum unit has reached theend of its life...

| Handbook 141 The display tells you to replace paper even thoughthere is paper in the paper tray. • Make sure that the paper is properly stacked in the tray, then check for a paper jam in the paper feed path. Your documents jam in the scanner. • Check the document for wrinkles, tears or other damag...

142 Handbook | The display shows a communication error. • A COMMUN. ERROR message indicates any of a number of problems. • You may be trying to communicate with an incompatible fax machine (your fax machine can only communicatewith ITU-T Group 3 fax machines). • The remote machine may not be able to...

| Handbook 143 You keep getting reports you do not want. • Message Confirmation Reports can be set to print automatically after each single or multiple-locationtransmission; Error Reports can be set to print after eachfailed transmission or reception. Check your user functionsettings and turn off th...

| Handbook 145 Your fax machine will not poll a remote fax machine. • Call the person at the remote fax machine and make sure that they have loaded documents and set their faxmachine in polling transmission mode. Someone tried to send you a confidential fax butnothing happened . • You must set up a ...

| Handbook 147 Firmware Firmware is a category of memory chips that hold theircontent without electrical power and include ROM, PROM,EPROM and EEPROM technologies. Firmware becomes“hard software” when holding program code. This “hard software” is kept in semi-permanent memory. Itwill not be forgotte...

Overview 148 Handbook | Security Rejecting Unsolicited (Junk) FaxMessages Closed Network Option The closed network option lets you set your fax machine toonly transmit faxes to or receive faxes from locationsprogrammed into One Touch keys or Auto Dial numbers. Youcan also set it to receive faxes onl...

Overview 150 Handbook | Safety • Your fax machine is designed to be grounded electrically and is equipped with a three-wire grounded power cord.For your safety, do not attempt to defeat your power cord’sgrounding plug. • The power outlet should be located near the equipment and should be easily acce...

| Handbook 151 Operation and Maintenance • Use a dry cloth to clean the control panel and the main body of the unit. • Aside from replacing the toner and image drum cartridge, do not disassemble or attempt to service this unit yourself.Refer to a qualified technician for service. • Pull out the AC p...

152 Handbook | Image Drum Cartridge • Leave unused image drum units in their packages until needed. • When replacing an image drum unit, re-use the packaging to dispose of the old image drum unit. • Do not expose these components to light for more than five minutes. • Never expose the green drum (in...

Overview | Handbook 153 Service and Support Okidata on the Internet For the latest product information answers to commonquestions, and other support, visit Okidata’s Web site: http://www.okidata.com Contacting Okidata CustomerSupport For quick answers to commonly asked questions, call 1-800-654-3282...

154 Handbook | Okidata Customer Support is available 24 hours a day, 7 daysa week (United States and Canada only). The system canprovide immediate assistance with: • Basic Operating Procedures• Sales and Service Referrals• Parts and Consumable Referrals• Product Information ! Customer Service Repres...

156 Handbook | 04 IMAGE IN MCF When a message confirmation of a memory transmission isprinted, this function adds a portion of the first page of thedocument that was sent. This feature makes it easier toidentify a fax, but it may present security problems if youare sending sensitive documents.Availa...

| Handbook 157 09 TX MODE DEFAULT Your fax machine is set for the STD (standard) resolutionsetting and the NORMAL contrast setting. If youconsistently send faxes that require some othercombination of transmission modes, use this functionsetting to change the default modes. While you areprogramming, ...

158 Handbook | 12 DISTINCTIVE RING Some telephone carriers offer a service called DistinctiveRing. Distinctive Ring lets you have different numbers onone line, each with its own distinctive ring. You can thenuse one number exclusively as a fax number without theexpense of a second line. (Your local ...

| Handbook 159 16 INCOMING RING This function controls the telephone ringing sound yourfax machine makes when a call comes in. When set to off,it does not ring during incoming calls. The availablesettings are:ON (default): Only rings when set to Manual Receive[TEL] mode or when the RING RESPONSE fun...

160 Handbook | 22 PC/FAX SWITCH This function is active only when the optional PCinterface is installed and your fax machine is set to the PCFax answering mode. In that case, incoming faxes aresaved directly to the PC’s disk without being printed. Ifthe PC is turned off or not functioning, the fax m...

Overview | Handbook 161 Dial Parameter Settings 2 REDIAL INTERVAL This function controls how long your fax machine waitsbetween each automatic redial attempt.Available settings are from 1 to 6 minutes.Default: 3 minutes. 3 DIAL TONE DETECT This function allows your fax machine to wait for anddetect ...

Overview 164 Handbook | Service Function Settings 3 TIME/DATE PRINT This function specifies how the time and date are printedon the fax messages you transmit. Available settings are:do not print date and time, print date and time at the top ofthe first page only, and print date and time at the top o...

Overview | Handbook 165 Glossary Automatic reduction. Many fax machines will automatically reduce documents being transmitted to accommodate theeffective printing width of the receiving unit. This allows, forexample, a fax machine with a 10" scanning width to send animage 10" wide to a unit ...

174 Handbook | Transmission Speed. How fast a fax machine is sending a fax document. This speed depends upon the modem speed ofeach unit, the resolution setting, the content of the document,the encoding technique and the condition of the phone line(clean, noisy, etc.) Any change in any one of these ...

Overview | Handbook 175 Index Symbols 1'st paper size setting, 472'nd paper size setting, 48 A Activity report, 111–112Add to a group, 88Alarm indicator, 36Answering machine, use with, 56Answering mode, 54–56 changing, 54options, 55–57setting, 54 Auto dial faxing, 79–80Auto dial key, 34Auto rec key,...