Ricoh DSm627 - Manual

iv Paperless Fax Transmission and Reception Reception • You can store received fax messag- es on the machine's hard disk, in-stead of printing them onto paper.You can use DeskTo pBinder V2P r o f e s s i o n a l * / L i t e o r a W e bbrowser to check, print, delete, re-trieve, or download documents...

v Using the Scanner in a Network Environment • You can send scanned documents to other network computers usinge-mail (Sending stored scan file bye-mail). See Scanner Reference . • With ScanRouter V2 Profession- a l* / L i t e , y o u c a n sa v e s c an n e ddo cuments in specified destina-tions on ...

vii TABLE OF CONTENTS Manuals for This Machine ...................................................................................... iWhat You Can Do with This Machine .................................................................. iii Copier, Facsimile, Printer, and Scanner Functions .............

viii 3. Document Server Relationship between Document Server and Other Functions ....................... 31 Document Server Display ........................................................................................ 32 Using the Document Server .....................................................

ix Registering Destinations to a Group ................................................................. 93 Registering a New Group ......................................................................................... 93Registering Destinations to a Group ...........................................

1 Copyrights and Trademarks Trademarks Microsoft ® , Windows ® and Windows NT ® are registered trademarks of Micro- soft Corporation in the United States and/or other countries.Acrobat ® is a registered trademark of Adobe Systems Incorporated. Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Sp...

2 Information about Installed Software Expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version 1.95.2 (hereinafter "expat") under the con-ditions mentioned below. • The product manufacturer provides warranty and suppor...

3 Redistribution and use in source and binary forms, with or without modifica-tion, are permitted provided that the following conditions are met: A Redistributions of source code must retain the above copyright notice, this listof conditions and the following disclaimer. B Redistributions in binary ...

4 d) The source code of the modified code of the Sablotron 0.82 is available at: ht-tp://support-download.com/services/device/sablot/notice082.html e) The source code of the Sablotron software is available at: http://www.ginger-all.comf) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.ht...

5 • This product includes software developed for the NetBSD Project by Jason R. Thorpe. • The software was developed by the University of California, Berkeley.• This product includes software developed by Chris Provenzano, the Univer- sity of California, Berkeley, and contributors. JPEG LIBRARY • Th...

7 How to Read This Manual Symbols This manual uses the following symbols: R WARNING: This symbol indicates a potentially hazardous situation that might result indeath or serious injury if you misuse the machine by not following these instruc-tions under this symbol. Be sure to read these instruction...

8 Safety Information When using this machine, the following safety precautions should always be fol-lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, coul...

11 ENERGY STAR Program ❖ ❖ ❖ ❖ Low-Power mode and Off mode or Sleep mode This product automatically lowers its power consumption when it is not op-erated for a fixed time (standard setting time: 1 minute). This is called “Offmode” on a single function copying machine, and “Sleep mode” on a multiplef...

12 ❖ ❖ ❖ ❖ Duplex Priority The ENERGY STAR Program recommends the duplex function. By conserv-ing paper resources this function is less of a burden to the environment. Forapplicable machines, duplex function (one-sided originals → two-sided cop- ies) can be selected preferentially when the operation...

13 Machine Types This machine comes in three models which vary in copy speed. To ascertainwhich model you have, see the inside front cover. Type 1 Type 2 Type 3 Copy speed 22 copies/minute (A4 K , 8 1 / 2 " × 11" K ) 27 copies/minute (A4 K , 8 1 / 2 " × 11" K ) 32 copies/minute (A4 K...

15 1. Getting Started Guide to Components 1. Exposure glass cover (optional) or Auto Document Feeder (ADF) (op-tional) L o we r t he ex p o su r e g l a ss co v er o veroriginals placed on the exposure glass. Ifyou have the ADF, load a stack of origi-nals here. They will be fed automatically,one by ...

Guide to Components 17 1 External Options 1. 500-sheet finisher *1 Sorts, stacks and staples copies. 2. Bridge unit Relays copies to the finisher. 3. Exposure glass cover Lower this cover over originals. 4. ADF Load a stack of originals. They will feedin automatically. 5. Internal tray 2 (1 bin tray...

Getting Started 18 1 Internal Options A HDDAllows you to use the Document Server function. B Fax unitAllows you to use the facsimile function. C Printer/Scanner unit *2 Allows you to use the printer and scanner functions. D IEEE 1394 interface board *3 Connects to an IEEE 1394 cable. E Bluetooth *3 ...

Control Panel 19 1 Control Panel This illustration shows the control panel of a machine that has all options fullyinstalled. 1. Screen contrast knob Adjusts display panel brightness. 2. Indicators Show errors and machine status.• d : Add Staple indicator. See p.123 “ d Adding Staples”. • D : Add Ton...

Control Panel 21 1 Display Panel The display panel shows machine status, error messages, and function menus. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the displaypanel. The copying screen is displayed as default after power on.The following display shows a machine wit...

Getting Started 22 1 Turning On the Power This machine has two power switches. ❖ ❖ ❖ ❖ Operation switch (right side of thecontrol panel) P r e s s t o a c t i v a t e t h e m a c h i n e .W he n t he m ach in e has fin ish edwarming up, you can make copies. ❖ ❖ ❖ ❖ Main power switch (left side of th...

Turning On the Power 23 1 Turning Off the Power AAAA Make sure the exposure glass cov-er or the ADF is in the right posi-tion. BBBB Press the operation switch. The On indicator goes out. Note ❒ Even if you press the operationswitch, the indicator does notgo out, the blinks in the follow-ing cases:• ...

Getting Started 24 1 Saving Energy - - - - Energy Saver Mode If you do not use the machine for acertain period after an operation, orwhen you press the {{{{ Energy Saver }}}} key, the display disappears and them a c h i n e g o e s i n t o E n e r g y S a v e rmode. When you press the {{{{ Energy Sa...

25 2. Combined Function Operations Changing Modes Note ❒ You cannot switch modes in any of the following situations:• When scanning in a fax message for transmission• During immediate transmission• When accessing User Tools• During interrupt copying• During On hook dialing for fax transmission• Whil...

Combined Function Operations 26 2 ❒ The copying screen is displayed as default after power on. You can changethis default setting. See p.49 “Function Priority”. - - - - System Reset The machine returns automatically to its initial condition when the job is fin-ished, after a certain period of time h...

Multi-Access 27 2 Multi-Access You can carry out another job using a different function while the current job isbeing performed. Performing multiple functions simultaneously like this iscalled "Multi-accessing".This allows you to handle jobs efficiently, regardless of how the machine is bein...

Document Server 32 3 Document Server Display ❖ ❖ ❖ ❖ Document Server Main Display 1. Operating status and messages. 2. The title of the currently selected screen. 3. The numbers of originals, copies, and printed pages. 4. The operation keys. 5. The functions under which the documents were stored. Th...

Using the Document Server 33 3 Using the Document Server Storing Data ❖ ❖ ❖ ❖ File name Stored documents are automaticallynamed "COPY0001", "COPY0002".You can change assigned file names. ❖ ❖ ❖ ❖ User name You can register a user name toidentify the user or user group thatstored the d...

Document Server 34 3 CCCC Enter a user name, file name, orpassword if necessary. Note ❒ If you do not enter a file name,one is automatically assigned. Reference p.34 “To register or change auser name”p.35 “To change a file name”p.35 “To set or change a pass-word” DDDD Place originals either on the e...

Using the Document Server 35 3 When using an unregistered user name in the Address Book A To enter an unregistered username, press [ Non-programm ed Name ] . B Enter a new user name, andthen press [ OK ] . Reference p.141 “Entering Text” When no user name has been registered in the Address Book A En...

Document Server 36 3 Changing a Stored Document's File Name, User Name, or Password AAAA Press the {{{{ Document Server }}}} key. BBBB Select the document with the username, file name, or password youwant to change. Note ❒ If a password is already set forthe document, enter that pass-word, and then ...

Using the Document Server 37 3 CCCC To print multiple documents, re-peat step BBBB in the order you want to print. Note ❒ You can select up to 30 docu-ments. ❒ If the sizes or resolution of se-le cted docume nts are not thesame, it may not be possible toprint them. ❒ If you want to change the print-...

Document Server 38 3 CCCC Enter the file name using the let-ter keys, and then press [ OK ] . O n l y f i l e s b e g i n n i n g w i t h t h ename entered appear in the SelectFiles to Print display. Reference p.141 “Entering Text”. Note ❒ To display all files stored in theDo cum en t Server, pres s...

Using the Document Server 39 3 Note ❒ Print settings made for printingin copier or printer function re-main after printing and appliedto the ne xt job. Print settin gsmade in facsimile mode, how-ever, do not remain. ❒ If you select multiple docu-ments, print settings remain ap-plied to the first doc...

Document Server 40 3 Changing the number of copies during printing Limitation ❒ The number of copies can only bechanged when the Sort function isselected in the print settings. AAAA Press the {{{{ Clear/Stop }}}} key. BBBB Press [ Change Quantity ] . CCCC Enter a new number of copies us-ing the numb...

Using the Document Server 41 3 BBBB Press [ Print 1st Page ] . CCCC Press the {{{{ Start }}}} key. Deleting Stored Documents Important ❒ You can store up to 3,000 docu-ments in the Document Server. Nom o r e d o c u m e n ts c a n b e s t o r e dwhen the total is 3,000. You shoulddelete unnecessary ...

Settings for the Document Server 43 3 Settings for the Document Server ❖ ❖ ❖ ❖ Copier/Document Server Features (See "General Features 4/4", Copy Refer- ence .) ❖ ❖ ❖ ❖ System Settings (See p.49 “General Features”, p.53 “Tray Paper Settings”, p.56“Timer Settings”, and p.57 “Key Operator Tools...

User Tools (System Settings) 46 4 ❖ ❖ ❖ ❖ Tray Paper Settings (See p.53 “Tray Paper Settings”.) ❖ ❖ ❖ ❖ Timer Settings (See p.56 “Timer Settings”.) ❖ ❖ ❖ ❖ Interface Settings • For details about network settings, see “User Tools Menu (System Set- tings)”, Network Guide . • For details about parallel...

User Tools (System Settings) 48 4 Accessing User Tools (System Settings) This section is for key operators incharge of this machine.User Tools allow you to change or setdefaults. Note ❒ Operations for system settings dif-fer from no rm al operatio ns. Al-ways quit User Tools when youhave finished. S...

Settings You Can Change with User Tools 49 4 Settings You Can Change with User Tools Reference To access User Tools, see p.48 “Accessing User Tools (System Settings)”. General Features ❖ ❖ ❖ ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒ Default: ON ❖ ❖ ❖ ❖ Warm Up Notice (c...

User Tools (System Settings) 50 4 ❖ ❖ ❖ ❖ Print Priority Print Priority is given to the mode selected. Reference p.27 “Multi-Access” Note ❒ Default: Display mode ❒ When [ Interleave ] is selected, the current print job will be interrupted after a maximum of five sheets. ❒ When the Internal Tray 2 (1...

Settings You Can Change with User Tools 51 4 ❖ ❖ ❖ ❖ Output: Copier (copier) You can specify a tray to which documents are delivered. 1. Internal Tray 1 2. Internal Tray 2 3. Finisher Upper Tray 4. Finisher Shift Tray Note ❒ Default: Internal Tray 1 ❖ ❖ ❖ ❖ Output: Document Server (Document Server) ...

User Tools (System Settings) 52 4 ❖ ❖ ❖ ❖ <F/F4> Size Setting Currently three types of F size are available; 8 1 / 2 " × 13" L , 8 1 / 4 " × 13" L and 8" × 13" L . The ADF or exposure glass cover sensor cannot distinguish these three types of originals. This function se...

Settings You Can Change with User Tools 53 4 Tray Paper Settings ❖ ❖ ❖ ❖ Paper Tray Priority: Copier (copier/Document Server) You can specify the tray to supply paper for output. Note ❒ Default: Tray 1 ❖ ❖ ❖ ❖ Paper Tray Priority: Facsimile (facsimile) You can specify the tray to supply paper for ou...

User Tools (System Settings) 54 4 Note ❒ The paper guide for the optional LCT is fixed for A4 K , 8 1 / 2 " × 11" K size pa- per. Contact your service representative if you need to change the paper size. ❒ If the paper size set for the selector in paper tray is different to the papersize for...

Settings You Can Change with User Tools 55 4 ❒ When paper of the same type and size is loaded in two different papertrays and you want to specify tray for 2 Sided Copy and tray for 1 SidedCopy, specify the upper tray for 2 Sided Copy. If one of the trays is speci-fied as the default in Paper Tray Pr...

User Tools (System Settings) 56 4 Timer Settings ❖ ❖ ❖ ❖ Auto Off Timer After a specified period has passed, following job completion, the machineautomatically turns off, in order to conserve energy. This function is called"Auto Off". The machine status after the Auto Off operation is referr...

Settings You Can Change with User Tools 57 4 ❖ ❖ ❖ ❖ Facsimile Auto Reset Timer (facsimile) Specifies the time to elapse before the facsimile mode resets. Note ❒ Default: 30 seconds ❒ The time can be set from 30 to 999 seconds, using the number keys. ❖ ❖ ❖ ❖ Scanner Auto Reset Timer (scanner) Specif...

User Tools (System Settings) 58 4 ❖ ❖ ❖ ❖ Key Counter Management Use the key counter to specify whether users are restricted or not. Note ❒ Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF, Printer/OFF ❖ ❖ ❖ ❖ External Charge Unit Management Use the external charge unit to manage...

Settings You Can Change with User Tools 59 4 ❖ ❖ ❖ ❖ Display/Print Counter Allows you to view and print the number of prints.• Display/Print Counter Displays the number of prints for each function (Total, Copier, Facsimile,Printer, A3/DLT, Duplex, and Staple). • Print Counter List Prints out a list ...

User Tools (System Settings) 60 4 ❖ ❖ ❖ ❖ Print Address Book: Destination List You can print the destination list registered in the Address Book. • Print in Title 1 Order Prints the Address Book in Title 1 order. • Print in Title 2 Order Prints the Address Book in Title 2 order. • Print in Title 3 O...

User Tools (System Settings) 62 4 ❖ ❖ ❖ ❖ Address Book: Change Order Changes the order of registered users (destinations). Note ❒ You can rearrange the order of items on the same page, but you cannotmove items to another page. For example, you cannot move an item from“PLANNING” ( [ OPQ ] ) to “DAILY...

Settings You Can Change with User Tools 63 4 ❖ ❖ ❖ ❖ Address Book: Edit Title You can edit the title to easily find a user. A Press the {{{{ User Tools/Counter }}}} key. B Press [ System Settings ] . C Press [ Key Operator Tools ] , and then press [ T T T T Next ] . D Press [ Address Book: Edit Titl...

User Tools (System Settings) 64 4 ❖ ❖ ❖ ❖ Delete All Files Deletes all documents stored in the Document Server. Note ❒ Even if a password is already set, all documents are deleted. ❒ A confirmation message appears. To delete all documents, select [ Yes ] . ❖ ❖ ❖ ❖ Password Management for Stored File...

Address Book 65 4 Address Book Registering user information, such asfax number and e-mail address, in theAddress Book allows you to managethem together. Important ❒ Address Book data is stored on thehard disk. It can be lost if there issome kind of hard disk failure. Themanufacturer shall not be res...

User Tools (System Settings) 66 4 6. E-mail Reference p.66 “When using the fax func-tion”p.67 “When using the scannerfunction”p.67 “Registering Sender Infor-mation” 7. Folder Reference p.67 “When using the scannerfunction” • SMB • FTP Registering Destination Information ❖ ❖ ❖ ❖ Registering the desti...

Address Book 67 4 ❖ ❖ ❖ ❖ When using the scanner function • E-mail Register e-mail addresses in theAddress Book. To send a scanfile by e-mail, select the destina-tion key as it appears on the ini-tial scanner function display, soyou can specify the e-mail ad-dress. Reference p.80 “E-mail Destination...

User Tools (System Settings) 68 4 User Codes Register user codes to limit users tothe following fun ctio ns and ch ecktheir use of each function:• Copier• Document Server• Facsimile• Scanner• Printer Note ❒ The number of copies made of doc-uments stored in the DocumentsServer using the facsimile fun...

User Codes 69 4 To register the user name and key display A Press [ Change ] on the right of the user name or key display. The user name or key displayentry display appears. B Enter the user name or key dis-play, and then press [ OK ] . Note ❒ You can use the same username as that assigned to thedoc...

User Tools (System Settings) 70 4 Changing a User Code Note ❒ Even if you change a user code, thecounter value will not be cleared. AAAA Press the {{{{ User Tools/Counter }}}} key. BBBB Press [ System Settings ] . CCCC Press [ Key Operator Tools ] , and then press [ T T T T Next ] . DDDD Press [ Add...

User Codes 71 4 Deleting a User Code Important ❒ This operation also deletes usercodes registered to multiple func-tions. User control via the deleteduser code is disabled. AAAA Press the {{{{ User Tools/Counter }}}} key. BBBB Press [ System Settings ] . CCCC Press [ Key Operator Tools ] , and then ...

User Codes 73 4 Clearing the Number of Prints AAAA Press the {{{{ User Tools/Counter }}}} key. BBBB Press [ System Settings ] . CCCC Press [ Key Operator Tools ] . DDDD Press [ Display/Clear/Print Counter per User Code ] . EEEE Select the user code to clear. To clear the number of prints made under ...

User Tools (System Settings) 74 4 Fax Destination Register a fax destination so you donot need to enter fax numbers eacht i m e , a n d c a n s e n d d o c u m e n t sscanned in using the facsimile func-tion.• It is easy to select the fax destina- tion if you register a “User (Desti-nation) Name” an...

Fax Destination 75 4 Registering a Fax Destination AAAA Press the {{{{ User Tools/Counter }}}} key. BBBB Press [ System Settings ] . CCCC Press [ Key Operator Tools ] , and then press [ T T T T Next ] . DDDD Press [ Address Book Management ] . EEEE Press [ New Program ] . Note ❒ To register a fax de...

User Tools (System Settings) 76 4 GGGG Press [ Fax Dest. ] . HHHH Enter the fax number using thenumber keys, and then press [ OK ] . To select the line A Press [ Select Line ] . B Select the line, and then press [ OK ] . To program the SUB Code A Press [ Adv. Features ] , and then select [ SUB Code ...

Fax Destination 77 4 To set label insertion When Label Insertion is set to ON,the receiver's name and standardmessages are printed on the faxmessage when it is received at theother end. A Press [ Change ] under Label In- sertion. B Select [ ON ] . C Press [ Change ] under Line 2. D Select a standard...

User Tools (System Settings) 78 4 To change the line A Press [ Select Line ] . B Select the line type. C Press [ OK ] . To change the SUB Code A Press [ Adv. Features ] . B Press [ SUB Code ] . C Press [ Change ] under TX SUB Code. D Enter the new SUB Code, andthen press [ OK ] . E To change the pas...

Fax Destination 79 4 Deleting a Registered Fax Destination Note ❒ If you delete a destination that is as p e c i f i e d d e l i v e r y d e s t i n a t i o n ,messages to its registered PersonalBox, for example, cannot be deliv-ered. Be sure to check the settingsin the fax function before deletinga...

User Tools (System Settings) 80 4 E-mail Destination Register e-mail destinations so youdo not need to enter an e-mail addressevery time, and can send scan filesfro m scanner or fax function by e-mail.• It is easy to select the e-mail desti- nation if you register “User (Desti-nation) Name” and “Key...

E-mail Destination 81 4 To register the user (destination) name and key display A Press [ Change ] under User (Des- tination) Name or Key Display. The user (destination) name orkey display entry display ap-pears. B Enter the user (destination)name or key display, and thenpress [ OK ] . Note ❒ You ca...

User Tools (System Settings) 82 4 Changing a Registered E-mail Destination AAAA Press the {{{{ User Tools/Counter }}}} key. BBBB Press [ System Settings ] . CCCC Press [ Key Operator Tools ] , and then press [ T T T T Next ] . DDDD Press [ Address Book Management ] . EEEE Select the registered e-mai...

Registering Folders 83 4 Registering Folders By registering a shared folder, youcan send scan files to it directly.There are two types of protocol youcan use: • SMB For sending files to shared Win-dows folders • FTP Use when sending files to an FTPserver. Note ❒ For details about protocols, serverna...

Registering Folders 85 4 To locate the folder manually A Press [ Change ] under Path. B Enter the path where the folderis located. Note ❒ Enter the path using this for-mat: “\\ServerName\Share-Name\PathName”. ❒ You can also enter an IP ad-dress. ❒ You can enter a path usingup to 128 characters. C Pr...

User Tools (System Settings) 86 4 E Enter the user's password, andthen press [ OK ] . The Bro wse N etwork d isplayreappears. Note ❒ If the entered user name orpa s s wo rd i s n o t co r re c t, amessage appears. Press [ Exit ] , and then enter the user nameand password again. F Press [ OK ] . IIII...

Registering Folders 87 4 HHHH Press [ Connection Test ] to check the path is set correctly. IIII Press [ Exit ] . Note ❒ If the connection test fails, checkthe settings, and then try again. JJJJ Press [ OK ] . Note ❒ To change the user (destination)n a m e , s e e p . 7 0 “ C h a n g i n g aUser Cod...

Registering Folders 89 4 Note ❒ You can enter an absolute path,u s i n g t h i s f o r m a t : “ / u s -er/home/username”; or a rela-ti v e p a t h , u s i n g th i s f o r m a t:“directory/sub-directory”. ❒ If you leave the path blank, thelogin directory is assumed to bethe current working director...

User Tools (System Settings) 90 4 Changing items under FTP A Press [ Change ] under Server Name. B Enter the new server name, andthen press [ OK ] . C Press [ Change ] under Path. D Enter the new path, and thenpress [ OK ] . E Press [ Change ] under User Name. F Enter the new user name, andthen pres...

Registering a Protection Code 91 4 Registering a Protection Code You can stop sender's names or fold-ers being accessed by setting a protec-tion code.You can use this function to protectthe following:• Folders You can prevent unauthorized ac-cess to folders. • Sender's names (when sending e- mails)Y...

Registering Destinations to a Group 93 4 Registering Destinations to a Group Register destinations to a group toeasily control registered fax, e-mailand folders for each group.To gro up d estinatio ns, the groupsmust be registered beforehand. Note ❒ You can register up to 500 groups. ❒ When using Sc...

Registering Destinations to a Group 95 4 Displaying Destinations Registered in Groups You can check the user (destination)of each group. AAAA Press the {{{{ User Tools/Counter }}}} key. BBBB Press [ System Settings ] . CCCC Press [ Key Operator Tools ] , and then press [ T T T T Next ] . DDDD Press ...

User Tools (System Settings) 96 4 Deleting a Group AAAA Press the {{{{ User Tools/Counter }}}} key. BBBB Press [ System Settings ] . CCCC Press [ Key Operator Tools ] , and then press [ T T T T Next ] . DDDD Press [ Address Book: Program/Change / Delete Group ] . EEEE Press [ Delete ] . FFFF Press a...

Registering the Transfer Request 97 4 Registering the Transfer Request This section describes how to registerthe Transfer Station and ReceivingS t a ti o n u s e d i n t h e f a x f u n ct i o n ' sTransfer Request. Note ❒ Before you can use Transfer Re-quest, you must program the Poll-ing ID and se...

User Tools (System Settings) 98 4 To register the Transfer Request name and key display A Press [ Change ] under Transfer Request Name or Key Display. The user (destination) name orkey display entry display ap-pears. B Enter the Transfer Requestname or key display, and thenpress [ OK ] . Reference p...

Registering the Transfer Request 99 4 Group Dial A Press [ q q q qp p p pp p p p Group Dial ] . B Enter the Group number usingthe number keys. For example, to select the desti-nations stored in Group 04 oft h e T r a n s f e r S t a t i o n , e n t e r {{{{ 0 }}}}{{{{ 4 }}}} . C To specify an additi...

Programming/Changing LDAP Server 101 4 Programming/Changing LDAP Server Programming an LDAP server allowsyou to look up e-mail destinationsfrom the LDAP server Address Bookdirectly. This function is availablewhen you send scan files by e-mailusing scanner function. Note ❒ Select [ ON ] in the Use LD...

User Tools (System Settings) 102 4 To enter a port number A Press [ Change ] under Port No.. B Enter the port number usingt h e n u m b e r k e y s , a n d t h e npress [ # ] . To set authentication A Press [ Next ] . B Press [ ON ] or [ High Security ] un- der Authentication. Note ❒ [ High Security...

Programming/Changing LDAP Server 103 4 To set search options Note ❒ You can search the LDAP serverd a t a u s i n g k e y w o r d s b e l o w :N a m e , E - m a i l A d d r e s s , F a xDestination, Company Name,D e p a r t m e n t N a m e . Y o u c a nspecify an additional keyword.This must be pred...

User Tools (System Settings) 104 4 To change a port number A Press [ Change ] under Port No.. B Enter the new port number us-ing the number keys, and thenpress [ # ] . To change authentication A Press [ Next ] . B Select [ ON ] or [ High Security ] if you want to activate authenti-cation. Select [ O...

105 5. Troubleshooting If Your Machine Does Not Operate As You Want The following chart gives explanations of common problems and messages. Ifother messages appear, follow the instructions displayed. Note ❒ If you cannot make copies as you want because of the paper type, paper sizeor paper capacity ...

Troubleshooting 108 5 B B B B Loading Paper Reference F o r p a p e r t y p e s a n d s i z e s , s e ep.161 “Copy Paper”. Loading Paper into Paper Trays Note ❒ You can change the paper size, seep.120 “Changing the Paper Size”. AAAA Pull out the paper tray until itstops. BBBB Square the paper and lo...

Troubleshooting 110 5 Orientation-Fixed Paper or Two-Sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterheadpaper, punched paper, or copied paper) might not print correctly, depending onhow the originals and paper are placed. Select [ Yes ] in Letterhead Setting und...

D Adding Toner 111 5 D D D D Adding Toner When D appears, it is time to add toner. R WARNING: R CAUTION: Important ❒ Fault may occur if you use toner other than the recommended type. ❒ When adding toner, do not turn off the operation switch. If you do, settingswill be lost. ❒ Always add toner when t...

Troubleshooting 112 5 Removing Toner • 1: Open the front cover of the machine. • 2: Lift the green lever. • 3: Push the green lever, and then gently pull out the holder. • 4: Push the toner bottle back to raise its top, and then gently pull out the bottle. SLOW RussianC3_AEgsg-F_FM.book Page 112 Mon...

Inserting Toner 113 5 Inserting Toner • 1: Hold the new bottle horizontally and shake it from side to side five or six times. Note ❒ Do not remove the black cap before shaking. • 2: Remove the black cap. Note ❒ Do not remove the inner cap. • 3: Put the toner bottle on the holder, and then pull its t...

Troubleshooting 114 5 x x x x Clearing Misfeeds R CAUTION: Important ❒ When clearing misfeeds, do not turn off the operation switch. If you do, yourcopy settings will be lost. ❒ To prevent misfeeds, do not leave any torn scraps of paper inside the ma-chine. ❒ If paper misfeeds occur frequently, cont...

Troubleshooting 120 5 Changing the Paper Size Preparation B e s ure to s ele ct the pa per siz ewith User Tools and the paper sizeselector. If you do not, misfeedsmight occur. See p.53 “Tray PaperSize: Tray 1–4”. Important ❒ If you want to change the papersize set in the LCT, contact yourservice rep...

Troubleshooting 122 5 G Press [ Exit ] or the {{{{ User Tools/ Counter }}}} key to exit User Tools. Reference p.53 “Tray Paper Size: Tray1–4” KKKK Gently push the paper tray in un-til it stops. LLLL Check the paper size shown onthe display panel. RussianC3_AEgsg-F_FM.book Page 122 Monday, June 16, 2...

d Adding Staples 123 5 d d d d Adding Staples Important ❒ Stapling failures or jams may occur if you use a staple cartridge other thanthat recommended. Reference For details about the type of finisher, see p.17 “External Options”. 500-Sheet Finisher • 1: Open the side cover. • 2: Remove the cartridg...

Troubleshooting 126 5 Removing Jammed Staples Note ❒ Curled paper may cause staples to jam. To avoid this, turn copy paper overin the tray. If there is no improvement, change to a stiffer copy paper. ❒ When the 500-sheet finisher is installed, after removing jammed staples, sta-ples will not be ejec...

Remarks 130 6 Toner Handling Toner R WARNING: R CAUTION: Important ❒ Fault may occur if you use toner other than the recommended type. Reference To add toner, see p.111 “ D Adding Toner”. Toner Storage When storing toner, the following precautions should always be followed:• Store toner containers i...

Where to Put Your Machine 131 6 Where to Put Your Machine Machine Environment Choose your machine's location care-f u l l y . E n v i r o n m e n t a l c o n d i t i o n sgreatly affect its performance. Optimum environmental conditions R CAUTION: R CAUTION: • Temperature: 10-32 ° C (50-89.6 ° F) (hu...

Remarks 132 6 Moving R CAUTION: Important ❒ Be careful when moving the ma-chine. Take the following precau-tions:• Turn off the main power. See p . 2 3 “ T u r n i n g O f f t h e M a i nPower”. • Unplug the power cord from the wall outlet. When you pullout the plug fro m the socket,grip the plug to...

Where to Put Your Machine 133 6 Access to the Machine Place the m ac hine n ear the po w ersource, providing the clearance areasshown. 1. Rear: more than 1 cm (4") 2. Right: more than 1 cm (4") 3. Front: more than 75 cm (29.6") 4. Left: more than 1 cm (4") Note ❒ For the required spa...

Remarks 134 6 Maintaining Your Machine If the exposure glass, exposure glasscover, or ADF belt is dirty, copy clari-ty may be reduced. Clean these partsif they are dirty. ❖ ❖ ❖ ❖ Cleaning the machine W i p e t h e m a c h i n e w i t h a s o f t ,damp cloth, and then wipe it witha dry cloth to remov...

Replacing the Photo Conductor Unit (PCU) 135 6 Replacing the Photo Conductor Unit (PCU) When the “Replace photoconductorunit” message appears on the displaypanel, it is time to replace the PCUpanel. R WARNING: Important ❒ Do not tilt the used PCU after tak-ing it out of the machine. If you do,toner ...

Remarks 136 6 DDDD While pressing the button, slideout the PCU, until it stops. EEEE Raise the green handle and slideout the PCU toward you. Important ❒ Do not tilt or drop the removedPCU. Moving it suddenly cancause toner leakage. ❒ Do not change the toner whenthere is no PCU installed. FFFF Take t...

Replacing the Photo Conductor Unit (PCU) 137 6 JJJJ Push the unit into the machineuntil it clicks into place. KKKK Remove the red sheet from theP CU, an d then remove the twostrips of tape. LLLL Close the machine's right cover. Note ❒ If you cannot close the ma-chine's right cover, the PCU isnot ins...

Remarks 138 6 Other Functions Inquiry The inquiry function lets you checkthe telephone numbers to contact forrepairs or ordering toner. Be sure tocontact your service engineer to veri-fy the following: ❖ ❖ ❖ ❖ Consumables • Telephone No. to order• Toner• Staple• TX Stamp Name ❖ ❖ ❖ ❖ Machine Mainten...

Counter 139 6 Counter Displaying the Total Counter You can display the total counter val-ue used for all functions. AAAA Press the {{{{ User Tools/Counter }}}} key. BBBB Press [ Counter ] . CCCC To print a counter list, press [ Print Counter List ] . DDDD Press the {{{{ Start }}}} key. A counter lis...

141 7. Entering Text Entering Text This section describes how to enter characters. When you enter a character, it ap-pears at the position of the cursor. If there is a character already at the cursor po-sition, the entered character appears before that. Available Characters • Alphabetic characters A...

Entering Text 142 7 How to Enter Text Entering letters AAAA Press [ Shift ] to switch between uppercase and lowercase. BBBB Press the letters you want to enter. Deleting characters AAAA Press [ Backspace ] or [ Delete All ] to delete characters. RussianC3_AEgsg-F_FM.book Page 142 Monday, June 16, 20...

143 8. Security Security Confidential information is always at risk of being copied without permission orsubject to unauthorized access through the network. To protect documents fromsuch intrusion, not only can passwords be set, but also the Extended Securityfunction can be used to strengthen securi...

Security 144 8 ❖ ❖ ❖ ❖ Documents stored in the Document Server by the following functions • Document Server • Copier function• Fax transmission• Scanner function• Printer driver ❖ ❖ ❖ ❖ Documents stored from the printer driver using the Locked Print function Reference For information about Document ...

Security 145 8 Unlocking a locked document Unlock a document that was locked because a wrong password was enteredmultiple times, making it available for authorized users to access again. AAAA Press the {{{{ User Tools/Counter }}}} key. BBBB On the display panel, press [ System Settings ] , [ Key Ope...

Security 146 8 Operating Environment and Notes Security for this machine is assured on the premises that the machine is used un-der the following conditions: Operating Environment • The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.) • When the ...

Operating Environment and Notes 147 8 For User • Be careful not to let anyone know your password, especially when entering a password or recording it. Keep any record of your password in a safe place. • Avoid using a single number or consecutive numbers for a password such as “0000” or “1234”, since...

149 9. Specifications Main Unit ❖ ❖ ❖ ❖ Configuration: Desktop ❖ ❖ ❖ ❖ Photosensitivity type: OPC drum ( 30) ❖ ❖ ❖ ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ ❖ ❖ ❖ Copy process: Dry electrostatic transfer system ❖ ❖ ❖ ❖ Development: Dry two-component magnetic brush deve...

Main Unit 151 9 ❖ ❖ ❖ ❖ Copying speed: (Type 3) • 18 copies/minute (A3 L , 11" × 17" L ) • 21 copies/minute (B4 JIS L ) • 32 copies/minute (A4 K , 8 1 / 2 " × 11" K ) ❖ ❖ ❖ ❖ Reproduction ratio: Preset reproduction ratios: Zoom: From 25 to 400% in 1% steps (from 25 to 200% in 1% step...

Specifications 152 9 ❖ ❖ ❖ ❖ Power consumption: • Main unit only • Complete system *1 *1 The Complete system consists of the main unit, ADF, 1000-sheet finisher, du-plex unit, internal tray 2, paper tray unit, fax unit, ISDN, extra G3 interface unit, expansion memory, JBIG function upgrade unit, pri...

Specifications 154 9 Options Exposure Glass Cover Lower this over originals for copying. Auto Document Feeder ❖ ❖ ❖ ❖ Mode: ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size origi-nals mode ❖ ❖ ❖ ❖ Original size: • A3 L – A5 KL • 11" × 17" L – 5 1 / 2 " × 8 1 / 2 " KL ❖ ❖...

Options 157 9 ❖ ❖ ❖ ❖ Power consumption: Less than 50 W (power is supplied from the main unit) ❖ ❖ ❖ ❖ Dimensions (W ×××× D ×××× H): 527 × 520 × 790 mm, 20.8" × 20.5" × 31.1" ❖ ❖ ❖ ❖ Weight: Approx. 25 kg, 55.2 lb. Shift Sort Tray ❖ ❖ ❖ ❖ Paper capacity: 250 sheets (A4 K , 8 1 / 2 " ...

Specifications 158 9 Bypass Tray ❖ ❖ ❖ ❖ Paper size: • Standard size: A3 L – A6 L , 11" × 17" L – 5 1 / 2 " × 8 1 / 2 " L • Custom size: Vertical (100 – 297 mm, 4.0" – 11.7"), Horizontal (148 – 432 mm, 5.9" – 17.0") ❖ ❖ ❖ ❖ Paper weight: 52 – 157 g/m 2 , 14 – 42 lb. ❖...

Options 159 9 ❖ ❖ ❖ ❖ Maximum power consumption: Less than 15 W (power is supplied from the main unit) ❖ ❖ ❖ ❖ Dimensions (W ×××× D ×××× H): 530 × 410 × 120 mm, 20.9" × 16.2" × 4.7" ❖ ❖ ❖ ❖ Weight: Approx. 1.1 kg, 2.5 lb. Note ❒ Specifications are subject to change without notice. Large ...

Copy Paper 161 9 Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Tray Type Paper Type and Weight Metric Version Inch Version Paper Capacity Tray 1 *10 60-90 g/m 2 (16-24 lb.) A3 L , B4 JIS L , A4 KL , B5 JIS KL , A5 L 500 sheets Paper Tray Unit *10 (optiona...

Specifications 164 9 Envelopes Note ❒ Postcards and envelopes should be fed from paper tray 2 or the bypass tray. ❒ Some kinds of envelopes might cause misfeeds or wrinkle. If this happens,push down the green lever of the fusing unit. See p.164 “When copying ontoenvelopes”. ❒ Envelopes with large fl...

Copy Paper 165 9 BBBB Open the right cover by lifting the catch. CCCC Push down the green fusing unit's lever, as shown. Important ❒ Be sure to return the lever to its original position after you have finishedcopying onto envelopes. ❒ If you copy onto plain paper without returning the lever to its o...

Specifications 166 9 EEEE If the duplex unit is installed, close it. FFFF Press the {{{{ # }}}} key. GGGG Select the paper size, and then select [ Thick Paper ] for the paper type. HHHH Press [ OK ] . IIII Place your originals, and then press the {{{{ Start }}}} key. Note ❒ When copying onto OHP tra...

Copy Paper 167 9 Unusable Paper R CAUTION: Important ❒ To prevent faults, do not use any of the following kinds of paper:• Thermal fax paper• Art paper• Aluminum foil• Carbon paper• Conductive paper• OHP transparencies for colour copying• Paper with perforated lines• Hemmed paper ❒ Do not use copy p...

168 INDEX 1000-Sheet Finisher , 156 1000-sheet finisher , 17 500-Sheet Finisher , 17 A Adding staples , 123 Adding toner , 111 Address book , 65 change order , 62 edit title , 63 program/change/delete group , 61 program/change/delete transfer request , 61 select title , 63 Address Book Management , ...

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µ m // Pages in book=180 // Print scale=81% Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 7.200000 mm Operating Instructions General Settings Guide For safe and correct use of this machine, please be sure to read the ...