Ricoh 3725e/F530/LF311/3310L - Manual

iv StellaF15_EN_Combine_F1_Pre_FM.book Page iv Friday, August 27, 2004 6:22 PM

1 NOTICE R CAUTION: Use of controls, adjustments or performance of procedures other than thosespecified herein may result in hazardous radiation exposure.Shielded interconnect cables must be employed with this equipment to ensurecompliance with the pertinent RF emission limits governing this device....

2 - - - - Notice about the Telephone Consumer Protection Act (Valid in USA only) The Telephone Consumer Protection Act of 1991 makes it unlawful for any per-son to use a computer or other electronic device, including FAX machines, tosend any message unless such message clearly contains in a margin a...

3 Safety Information When using this machine, the following safety precautions should always be fol-lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, coul...

5 Important Safety Instructions Grounding In order to prevent potentially hazardous electrical shock, provide means ofconnecting to the protective grounding conductor in the building, wiring thosegrounding conductors of power cable and 3 pins plug. Important Safety Instructions Caution When using yo...

7 ENERGY STAR Program • Low-power ModeAt the factory, this fax machine was set to enter the low power mode 5 minutesafter the last operation is completed. To exit the low power mode, press the {{{{ En- ergy Saver/Clear Modes }}}} key. The machine can start printing in about 40 seconds from the Energ...

8 Energy Saving Modes Energy Saving mode enables you to avoid using unnecessary power and econo-mize on electricity. Although we recommend you use this mode from the view-point of environmental consciousness, you can also turn it off.When you install this machines for the first time, Energy Saving m...

9 Note ❒ When you load paper in Energy Saving mode, an error message will not bedisplayed even if the cassette is not pushed in correctly. ❒ After loading paper, press the Energy Saver key and check that "READY” isshown on the display. The Manual Receive indicator goes out in Energy Saving mode ...

10 How to Read this Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result indeath or serious injury when you misuse the machine without following the in-structions under this symbol. Be sure to read th...

11 Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual andthe Advanced Features manual. Please refer to the manual that suits your needs. Basic Features (this manual) The Basic Features manual explains the most frequently used fax functions andoperations....

13 1. Getting Started Guide to Components Front View 1. ADF Cover Cover for the document feeder (ADF). 2. Release Button Push this button to open the documentfeeder. 3. Document Feeder (ADF) Originals will be fed automatically. 4. Output Tray Received fax messages and copies arestacked here. 5. Cont...

Getting Started 14 1 13. Original Tray Place originals here for sending a fax andcopying. 14. Original guide Adjust the original guide to match thesize of the originals. Side View 1. Output tray guide Pull out and raise the end fence to sup-port large papers. 2. Power Switch The power switch turns y...

Control Panel 15 1 Control Panel 1. User Function keys Each of these can be pro grammed forrapid access to frequently used functions. ❖ ❖ ❖ ❖ Functions Programmed by Default 2. {{{{ Trans. Option }}}} key Press to change the transmission optionsettings. The indicator lights when op-tion settings are...

Starting the Machine 17 1 Starting the Machine T o s ta rt th e m ac h in e , t ur n o n t h epower switch. Note ❒ This machine automatically entersEnergy Saver mode if you do notuse the machine for a while. Turning On the Power AAAA Confirm that the power cord isplugged into the outlet firmly. BBBB...

Getting Started 18 1 Reading the Display The machine status and instructions are shown on the display. Important ❒ Do not apply a strong shock or force of about 30N *1 (about 6.8 lbf *2 ) or more to the panel display. Otherwise, the display might be damaged. *1 N = Newton *2 lbf = weight pound Note ...

Reading the Display 19 1 Standby Display While the machine is in standby dis-play (immediately after it is turned onor after the {{{{ Cancel }}}} key is pressed), the following display is shown. Note ❒ To return the machine to standbydisplay, do one of the following:• If you have set the original an...

21 2. Faxing Transmission Modes There are two types of transmission. ❖ ❖ ❖ ❖ Memory Transmission When a fax document is stored inmemory, then transmission startsautomatically. Th is m a ke s it conv en ie n t w he nyou would like to take documentsback in a hurry. You can send the same message tomore...

Faxing 22 2 Switching between Memory Transmission and Immediate Transmission P r e s s t h e {{{{ M e m o r y T r a n s . }}}} k e y t o switch between Memory Transmis-sion and Immediate Transmission.When the indicator of the {{{{ Memory T r a n s . }}}} k e y i s n o t l i t , I m m e d i a t e Tra...

Setting Originals 23 2 Setting Originals You can set your originals in the Doc-ument Feeder. ❖ ❖ ❖ ❖ How to set A4, B5 JIS (Japanese Industrial Standard), A5, 5 1 / 2 " ×××× 8 1 / 2 ", 8 1 / 2 " ×××× 11, 8 1 / 2 "x14" and 8"x13" size originals ❖ ❖ ❖ ❖ How to set A5 and 8 ...

Memory Transmission 25 2 Memory Transmission Memory Transmission is convenientbecause:• F a x d o c um e n t s c a n be s c an n e d much more quickly. Your scanneddocument is stored in the memory,a n d t h e n s e n t a u t o m a t i c a l l y ,meaning you do not have to waitfor your document to se...

Faxing 26 2 CCCC Select any scan settings you re-quire. See p.32 “Scan Settings”. DDDD Dial. If you wish to send the samemessage to more than one desti-nation, press the {{{{ OK }}}} key, and then dial another destination. Re-peat this step for all destinations. If you make a mistake, press the {{{{...

Canceling a Memory Transmission 27 2 Canceling a Memory Transmission Before the Start Key is Pressed AAAA Press the {{{{ Energy Saver / Clear Modes }}}} key. Note ❒ When you have already set theoriginal, you can also cancel thetransmission by removing theoriginal from the machine. While the Original...

Immediate Transmission 29 2 Immediate Transmission Im mediate Transm ission is conve-nient when:• You wish to send a document im- mediately as it is scanning. • You wish to quickly check whether you have successfully connectedwith the other party's fax machine. • Your machine's memory is getting ful...

Canceling an Immediate Transmission 31 2 Canceling an Immediate Transmission Before the Start key is Pressed AAAA Press the {{{{ Energy Saver / Clear Modes }}}} key. Note ❒ When you have already set theoriginal, you can also cancel thetransmission by removing theoriginal from the machine. After the ...

Faxing 32 2 Scan Settings You may wish to send many differenttypes of fax messages. Some of thesemay be difficult to reproduce at theother end. However, your machinehas three settings that you can adjustto help you transmit your documentwith the best possible image quality. ❖ ❖ ❖ ❖ Resolution: Stand...

Scan Settings 33 2 AAAA Press the {{{{ Resolution }}}} key to switch between resolutions. The indica-tors above the key show the cur-rent selection. When none of theindicators are lit, Standard is se-lected. Original Type If your original contains photographsor colored illustrations, select Half-ton...

Faxing 34 2 Dialing There are four main ways to dial anumber: ❖ ❖ ❖ ❖ Entering Numbers Directly See p.34 “Entering Numbers Di-rectly” ❖ ❖ ❖ ❖ Using Quick Dials: See p.35 “Using Quick Dials” ❖ ❖ ❖ ❖ Using Speed Dials: See p.36 “Using Speed Dials” ❖ ❖ ❖ ❖ Using Groups See p.37 “Using Groups” Entering ...

Dialing 35 2 Note ❒ If a memory file is awaiting trans-mission and the "Exceeded the Max.Cannot Add" message is dis- p l a y e d w h e n d i a l i n g w i t h t h enumber keys, you cannot dial anymore numbers. That is because thefax numbers have been dialed withthe number keys for some of th...

Faxing 36 2 BBBB Set your original and select anyscan settings you require. CCCC Press the Quick Dial key in whichthe destination's number is pro-grammed. If the destination's name has beenstored, the name is shown on thedisplay. If it is not, the fax numberis shown. Note ❒ If you make a mistake, pr...

Dialing 37 2 CCCC Press the {{{{ Speed Dial }}}} key. DDDD Enter the two digit code (00 to 99)for the destination with the num-ber keys. Note ❒ When a name is stored for thed e s t i n a ti o n , t h e n a m e i s d i s -played, and when no name isstored, the fax number is dis-played. ❒ If you wish ...

Faxing 38 2 When Specifying a Group with a Quick Dial Make sure that the Memory Trans-mission indicator is lit, if not, pressthe {{{{ Memory Trans. }}}} key to light it. Note ❒ You must register Groups to QuickD i a l s b e f o r e h a n d . S e e p . 5 7“Groups” AAAA Make sure that the machine is i...

Reception Modes 39 2 Reception Modes The machine can treat incoming faxmessages and telephone calls in threeways. ❖ ❖ ❖ ❖ Manual Receive Use this mode if your line is sharedby a fax machine and a telephonebut you wish to answer all callsyourself and decide whether theyare fax do cuments or telephone...

Registering 42 3 Registering The following procedure describeshow to make initial settings. AAAA Press the {{{{ User Tools }}}} key. BBBB Press 0 0 0 0 or 1 1 1 1 until "2. Fax Fea- tures" is displayed. CCCC Press the {{{{ OK }}}} key. DDDD Press 0 0 0 0 or 1 1 1 1 until " 3. Setup "...

Own Name/Fax Header/Own Fax Number 43 3 LLLL Press the {{{{ OK }}}} key. The programmed Own Name isdisplayed. MMMM Press 0 0 0 0 or 1 1 1 1 to move the cursor, and then enter your fax numbera f t e r t h e p r o g r a m m e d O w nName. Note ❒ You need to add your fax num-b e r t o t h e p r o r a m...

Registering 44 3 BBBB Press 0 0 0 0 or 1 1 1 1 until " 2. Fax Fea- tures " is displayed. CCCC Press the {{{{ OK }}}} key. DDDD Press 0 0 0 0 or 1 1 1 1 until " 3. Setup " is displayed. EEEE Press the {{{{ OK }}}} key. FFFF Press 0 0 0 0 or 1 1 1 1 until "6. Fax Infor- mation"...

Registering 46 3 Quick Dial To save time, you can program a faxn u m b e r th a t y o u u s e o f t e n i n t o aQuick Dial key. Then, whenever youare sending a message to that loca-tion, just press that Quick Dial key todial. Registering The following procedure describeshow to register fax numbers ...

Registering 50 3 EEEE Press 0 0 0 0 or 1 1 1 1 until " 2. Del. Quick Dial " is displayed. FFFF Press the {{{{ OK }}}} key. GGGG Display the Quick Dial key thatyou want to delete. Press a Quick Dial key or search bypressing 0 or 1 . The number of the Quick Dial keyand the fax number or name a...

Quick Dial 51 3 Label paper AUG. 21. 2002 11:22AM StellaF15_EN_Combine_F1_Pre_FM.book Page 51 Friday, August 27, 2004 6:22 PM

Groups 57 3 Groups If you regularly broadcast documentsto the same set of destinations, youcan com bine these numbers into agroup. Then just select the group ande a c h n u m b e r w il l b e d ia le d in s e -quence automatically. There are two ways of programmingGroups: ❖ ❖ ❖ ❖ Registering groups ...

Registering 60 3 Editing You can edit the group name or adddestinations for programmed groups.To edit a destination: • For destinations programmed in Quick Dial or Speed Dial, edit thecontents of the programmed QuickDial or Speed Dial. • For destinations programmed with the number keys, delete the d...

Groups 61 3 LLLL Press the {{{{ OK }}}} key. The name is changed. MMMM Press 0 0 0 0 or 1 1 1 1 to select "Yes" if the g r o u p w a s p r o g r a m m e d i n aQuick Dial, or select "No" if it wasnot. NNNN Press the {{{{ OK }}}} key. If you selected "No", go to step P . Note ...

Groups 63 3 RRRR Press the {{{{ OK }}}} key. SSSS Press 0 0 0 0 or 1 1 1 1 to select "Yes" if the g r o u p w a s p r o g r a m m e d i n aQuick Dial, or select "No" if it wasnot. TTTT Press the {{{{ OK }}}} key. If you selected "No", go to step V . Note ❒ If you want to edit...

Groups 65 3 SSSS Press the {{{{ OK }}}} key. If you selected "No", go to step U . Note ❒ If you want to edit a programmedQuick Dial key, press the QuickDial key and then the {{{{ OK }}}} key. TTTT Press the {{{{ OK }}}} key. If you want to delete another desti-nation from the group, go to st...

Entering Characters 67 3 Entering Characters This section describes how to enter characters. Available Characters • Letters: ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz • Symbols: – _ (space) . , ( ) / @ & $ ! ' # p % + : ; < = > ? ^ [ ] ` { | } ∼ • Numbers: 0123456789 Keys 1. Qui...

Registering 68 3 7. {{{{ Clear/Stop }}}} key Deletes the character at the cursor posi-tion. If the cursor is placed to the right ofthe last character at the right end of a line,that character will be deleted. How to Enter Characters The following procedure describeshow to enter characters. Note ❒ Wh...

69 4. Troubleshooting Loading Paper in the Main Paper Tray If there is no paper in the main papertray, the B indicator on the control panel lights.Use the following procedure to loadthe paper. Important ❒ When loading paper, be careful notto pinch your fingers inside themachine. ❒ Before loading pap...

Troubleshooting 70 4 Adjusting Volume You can change the volume of the fol-lowing sounds the machine makes. ❖ ❖ ❖ ❖ On Hook Sounds when you press the {{{{ On Hook Dial }}}} key. ❖ ❖ ❖ ❖ Transmission Sounds when the machine send amessage. ❖ ❖ ❖ ❖ Reception Sounds when the machine receivesa message. ❖...

Adjusting Volume 71 4 IIII Press the {{{{ OK }}}} key. The volume is adjusted. If you want to adjust another item,repeat steps G to I . JJJJ Press the {{{{ User Tools }}}} key to re- turn to standby display. StellaF15_EN_Combine_F1_Pre_FM.book Page 71 Friday, August 27, 2004 6:22 PM

Troubleshooting 72 4 Clearing Original Jams If an original is jammed, the h indica- tor on the Control Panel blinks and “C lea r M isfe d O rigin al ( S) “ is dis-played.Perform the following procedure toclear the jammed original. AAAA Open the ADF cover. BBBB While pushing the release button,lift t...

Clearing a Copy, Fax, or Print Jam 73 4 Clearing a Copy, Fax, or Print Jam If a copy, f ax , or pr in te d pap er i sjammed, the h indicator on the Con- trol Panel blinks and “ Clear MisfedPaper “ is displayed.Perform the following procedure toclear the jammed paper.The inside of the machine could b...

Troubleshooting 74 4 Error Messages The following messages may appear while you are operating or programmingthe machine. Message Problem/Solution No Files Exist No polling reception operations have been programmed. There are no documents in memory waiting for transmis-sion.Incorrect file number. Che...

Troubleshooting 76 4 When the Receive File Indicator is Lit If the Receive File indicator is lit, a message has been received but could not be printed for some reason. The message was stored in memory (Substitute Recep-tion). When you solve the problem, the message will be automatically printedout. ...

Solving Problems 77 4 Solving Problems This table lists some common problems and their solutions. Problem Required Action Printed or sent image contains spots. The Document Feeder (ADF) or scanner is dirty. Clean them. Make sure that ink or correction fluid is dry before set-ting the original. Refer...

79 INDEX A Add Toner indicator , 15 ADF Cover , 13 Adjusting Volume Alarm , 70 Dialing , 70 Key Tone , 70 On Hook , 70 Reception , 70 Transmission , 70 Advanced Features , 11 Auto Receive , 39 Auto Select , 39 B Basic Features (this manual) , 11 Bypass Tray , 13 C Cancel key , 15 Characters Availabl...

82 MEMO StellaF15_EN_Combine_F1_Pre_FM.book Page 82 Friday, August 27, 2004 6:22 PM

USA ❖ ❖ ❖ ❖ FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalencenumber (REN) for this equipment. If requested, this information must be provided ...