Oki 1145 MFP - Manual

8 1.BEFORE USING FAX 1 1. Description of Each Component Main components OKI CX 1145 MFP 1. Front cover 10. Receiving tray 2. Drawers 11. Color toner (Cyan/Magenta/Yellow) 3. Operator’s Manual pocket (Back side) 12. Original glass 4. Power switch 13. Touch panel 5. Automatic duplexer 14. Control pane...

9 1 Configuration of options 1. FAX Unit (GD-1201) This unit enables you to transmit and receive FAX data. 2. 2nd Line Board (GD-1260) This board enables the use of 2 lines. 2 1

10 1.BEFORE USING FAX 1.Description of Each Component (Cont.) 1 Control panel Use the buttons on the control panel for various operations and settings. 1. [HELP] button Use this button to display a desired operation procedure. 2. [USER FUNCTIONS] button Use this button for paper size or media type s...

13 1 Clearing and canceling function selected When you press the selected button (highlighted or shaded) again, the function selected with this button is cleared. To quit (cancel) the setting, press the [CANCEL] button at the bottom of the touch panel (or the [ALL CLEAR] button on the address book m...

18 2.SENDING A FAX 2 2. Preparation for Transmission Switching to the Fax mode When the use of the equipment is managed under certain functions such as department management When the use of the equipment is managed under the department management or the user management, each user needs to enter the ...

21 2 Precautions for using the Reversing Automatic Document Feeder Do not use the following 1 to 8 type originals as they may misfeed or become damaged: Also, the following 9 to 10 type originals should be handled carefully: 1: Badly wrinkled or folded originals; in particular, originals whose leadi...

22 2.SENDING A FAX 3.About Originals (Cont.) 2 When using the Reversing Automatic Document Feeder (optional) When the originals are placed on the Reversing Automatic Document Feeder, the uppermost page is the first to be scanned and sent. 1 After aligning the edges of originals, place them with thei...

23 2 4. Setting the Transmission Conditions Variety of optional functions Originals can be sent using different transmission conditions (resolution, original mode, exposure, trans-mission mode, original size, ECM, quality TX, Line, SUB/SEP, SID/PWD, subject and body). Settings for the subject and bo...

25 2 Setting the transmission conditions 1 Place the original(s). • P.20 “Setting originals” 2 Press the [FAX] button on the control panel. 3 Press the [ADDRESS] button to enter the address menu, and then press the [OPTION] button. 4 Press the desired buttons to set the transmission conditions, and ...

27 2 Sending different width originals When you select the [DIFFERENT WIDTH] button in the “ORIGINAL” of the transmission condition, the originals with different width can be sent at a time using Reversing Automatic Document Feeder.Available combinations of the original size are as follows. (Not ava...

29 2 Setting the scanning conditions for each page When you want to send multi-page originals by placing them on the original glass, you can change the fol-lowing scanning conditions for each page: Resolution Exposure Original mode Original size This function is convenient for newspapers and books c...

31 2 5. Specifying the Remote Fax Direct entry with digital keys Direct entry is the method for specifying remote Fax numbers using the digital keys. 1 Place the original(s). • P.20 “Setting originals” 2 Press the [FAX] button on the control panel. 4 If you make a mistake, press the [CLEAR] button o...

32 2.SENDING A FAX 5.Specifying the Remote Fax (Cont.) 2 Address book entry Address book entry is the method for specifying remote Fax numbers by pressing the remote Fax buttons which have previously been registered. It is convenient if frequently used destinations are registered in the address book...

33 2 Group entry Group entry is the method of specifying remote Fax numbers by pressing the group button which has pre-viously been entered. It is convenient if frequently used multiple destinations are entered into a group.• Creating Groups, see the [User Functions Guide] or the [TopAccess Guide]. ...

34 2.SENDING A FAX 5.Specifying the Remote Fax (Cont.) 2 Searching by ID number When selecting the remote Faxes registered in the address and group by searching by the ID number immediately displays the screen including the searched-for ID number. 1 Place the original(s). • P.20 “Setting originals” ...

35 2 5 Press the button for the remote Fax that you want to send to. • Each screen displays 8 destinations. To view destinations not displayed on the screen, press the [Prev] or [Next] button to switch the screens. • To continue searching by ID number, press the [KNOWN ID] button.• To continue searc...

36 2.SENDING A FAX 5.Specifying the Remote Fax (Cont.) 2 Searching by address (Search address) When selecting the remote Faxes registered in the address book and group, pressing a letter button leads to display the remote Faxes whose names start with the letter and/or numbers, which makes it easy to...

39 2 Searching address using LDAP server Without using the address book in this equipment, you can select the remote Faxes registered in the address book of the LDAP (Lightweight Directory Access Protocol) server via network. In this case, it is required to register the directory search name using T...

41 2 Multi-address transmission The multi-address transmission function allows you to send the same document to 2 or more remote Faxes in a single operation, which can be done by combining direct, address book and group entry. Com-bining with the Internet Fax function is also available. This elimina...

42 2.SENDING A FAX 5.Specifying the Remote Fax (Cont.) 2 Confirming the destinations After specifying multiple destinations by using multi-address transmitting, you can confirm the addresses in the list by pressing the [DESTINATION] button. You can also delete the addresses by pressing the [DELETE] ...

43 2 6. Sending Originals Direct transmission In the direct transmission mode, the remote Fax is immediately dialed, and the originals are sent after a successful connection with the remote Fax that has been completed.• Users can check immediately if the original has been sent to the remote Fax. • O...

44 2.SENDING A FAX 6.Sending Originals (Cont.) 2 5 Specify the remote Fax. • Specifying by digital keys ( P.31 “Direct entry with digital keys”) • Specifying by address book ( P.32 “Address book entry”) 6 Press the [START] button. • The remote Fax is dialed immediately and communication is initiated...

45 2 Memory transmission In the memory transmission mode, originals are scanned at high speed and temporarily stored in memory before transmitting.• Up to 100 transmissions can be reserved. • Up to 1000 pages can be stored in 1 transmission. • You can specify two or more remote Faxes at one time. • ...

47 2 Other transmissions On-hook transmission In this mode, you can confirm the answering tone from the remote FAX without picking up the handset of the external telephone.When the other party receives the call as a telephone call, you can talk by picking up the handset of the external telephone.• T...

48 2.SENDING A FAX 6.Sending Originals (Cont.) 2 Off-hook transmission This mode is available by picking up the handset of the external telephone to dial. When the other party receives the call as a telephone call, you can talk with him/her.• This operation is available when the Line 1 lamp is OFF. ...

49 2 Sending a Tone Tone services can be used even on pulse dial lines. This function can be used when a user uses “Pulse Dial” line. 1 To receive a tone service, press the [#] button of the digital key to switch over to tone transmission. • For details of services and how to receive Fax information...

53 3 2. Reception Settings There are 2 reception modes: auto reception and manual reception.• AUTO reception Set this mode when the phone line is used exclusively for Faxing. The Fax automatically receives incoming originals. The reception mode of line 2 is "Auto reception". • MANUAL recepti...

57 3 3. Relationship between Original and Paper Acceptable size of paper Originals received by Fax can be printed on LD, LG, LT, ST, A3, B4, A4, B5 and A5 size paper, and are printed in the printing range of each size of paper. No printing will occur in the margins borders of the received originals ...

58 3.RECEIVING A FAX 3.Relationship between Original and Paper (Cont.) 3 Paper priority when there is no same size paper When RX reduction printing and discard printing are set to “ON”, paper is selected according to the follow-ing priority:1. Paper of the same size and same orientation as the recei...

62 4.CHECKING AND CANCELING THE COMMUNICATIONS 4 1. Checking Transmission Result Checking reserved transmissions You can check the following information of the transmission status (job) in the list on the touch panel. • File number • Receiver • Accepted date • Number of originals • Transmission stat...

66 4.CHECKING AND CANCELING THE COMMUNICATIONS 1.Checking Transmission Result (Cont.) 4 Address registration from send/receive log You can register the information such as the remote Fax numbers and E-mail addresses in the address book from the send/receive log screen.* The following information can...

68 4.CHECKING AND CANCELING THE COMMUNICATIONS 4 2. Canceling Transmissions Canceling transmissions (during scanning) When an original is being scanned on the original glass: 1 When scanning of the original is finished, press the [JOB CANCEL]. • If you press the [JOB FINISH] button or do nothing for...

70 4.CHECKING AND CANCELING THE COMMUNICATIONS 2.Canceling Transmissions (Cont.) 4 Canceling reserved memory transmissions This function allows you to cancel reserved memory transmissions that are currently stored in the memory and waiting to be sent (including Delayed Transmission Reservation and P...

72 4.CHECKING AND CANCELING THE COMMUNICATIONS 2.Canceling Transmissions (Cont.) 4 Canceling direct transmission (during scanning) 1 Press the [STOP] button during transmis-sion (scanning). • The transmission (scanning) operation is stopped. Even if you cancel transmission in the direct TX mode, the...

73 5 5. ADVANCED FUNCTIONS 1. Transmitting 2-Sided Originals ............................................................................................. 742. Priority Transmission............................................................................................................ 763. Polli...

75 5 4 Press the [ADVANCED] button to enter the advanced menu, and then press the [2-SIDED SCAN] button. 5 Press the [BOOK] or [TABLET] button depending on the bound posi-tion of the original(s), and then press the [ENTER] button. 6 Specify the remote Fax • Entering the Fax number ( P.31 “Direct ent...

76 5.ADVANCED FUNCTIONS 5 2. Priority Transmission Priority Transmission allows you to perform a transmission prior to other reserved transmissions (including redial standby).• For this function, only a direct dialing method (with digital keys) and an address book entry method are available. • Only ...

77 5 3. Polling Communication This function is used when you want to receive a Fax from a sender upon your request.The receiver can receive the Fax whenever he or she wants. This function is set at the sender's side by storing the data of an original into memory. This operation is called polling tra...

79 5 Polling reception There are 2 types of polling reception as follows:• Individual polling reception: Receiving a Fax from one sender • Multi-polling reception: Receiving a Fax from 2 or more senders in a single operation. This function can be used in combination with the direct dialing, address ...

80 5.ADVANCED FUNCTIONS 5 4. Mailbox Communication This function is used to communicate between Fax machines compatible with a mailbox function (ITU-T compatible). The owners of these Fax machines can input or retrieve the data of originals in the mailbox. There are 3 types of mailbox; confidential ...

83 5 Setting up relay mailbox How to create a relay mailbox on sender's side is explained here. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] button to enter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [RELAY] button, and then press the [BOX SETUP]...

87 5 Deleting mailbox How to delete a mailbox no longer needed is explained here. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] button to enter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [CONFIDENTIAL] (or [BULLETIN BD.] or [RELAY]) button, and th...

89 5 Modifying relay mailbox How to modify the content of a relay mailbox is explained here. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] button to enter the advanced menu, and then press the [ITU MAILBOX] button. 3 Press the [RELAY] button, and then press the [MODIFY] butto...

92 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 Printing Fax out of mailbox How to print a Fax out of a confidential mailbox or a bulletin board mailbox on the sender's side is explained here. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] button to enter the advance...

93 5 5 Press the [BOX NUMBER] button to enter the next menu, key in the box number(s) (maximum 20 digits), and then press the [ENTER] but-ton. • If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (max- imum 20 digits) and then press the [ENTER] button...

95 5 Canceling data in mailbox How to delete Fax data in a confidential mailbox or a bulletin board mailbox on the sender's side is explained here. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] button to enter the advanced menu, and then press the [ITU MAILBOX] button. 3 Pres...

96 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 7 Press the [YES] button. • The data has been deleted from the mailbox.• If the box number keyed in is not correct, "No entry" appears. If the password keyed in is not correct, "Invalid number" appears. Key in the correct box ...

98 5.ADVANCED FUNCTIONS 4.Mailbox Communication (Cont.) 5 Polling data out of mailbox How to poll (retrieve) Fax data out of a confidential mailbox or a bulletin board mailbox on receiver's side (remote Fax) is explained here. 1 Press the [FAX] button on the control panel. 2 Press the [ADVANCED] but...

100 5.ADVANCED FUNCTIONS 5 5. Chain Dial Communication This function is used when you want to combine several numbers to select remote Fax machines using long distance carriers and specialized access lines. You can combine sets of numbers (address book entry and direct entry) by first pressing the [...

102 5.ADVANCED FUNCTIONS 5 6. Delayed Transmission Reservation This function is used when you want to transmit a Fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to transmit a Fax to a country which has a time difference.• Th...

103 5 6 Press the [ENTER] button. 7 Specify the remote Fax • Entering the Fax number ( P.31 “Direct entry with digital keys”) • Selecting from address book ( P.32 “Address book entry”) • Selecting by group registration ( P.33 “Group entry”) • Selecting using multi-address transmission ( P.41 “Multi-...

105 5 7. Recovery Transmission This function is used to transmit a Fax without placing an original again when the Fax was not transmitted after the specified number of redial. The Fax data of the failed transmission will be retained in a memory, and you can select and retrieve the data to transmit a...

107 5 8. Onramp Gateway Onramp gateway overview This function is used to transmit a Fax from a Fax machine with a mailbox function to an E-mail address registered in the mailbox of a relay station through the relay station. Relay Box OKI CX1145 MFP Mail Server ITU-T compatible G3 FAX Internet FAX ma...

108 5.ADVANCED FUNCTIONS 8.Onramp Gateway (Cont.) 5 Setting relay mailbox To use this equipment as a relay station for an onramp gateway transmission, set up a relay mailbox on this equipment and then register an E-mail address as a relay destination. When the onramp gateway function is used, all Fa...

109 5 9. Offramp Gateway Offramp gateway overview This function is used to convert an E-mail, received at this equipment as a relay station, into a Fax data and forward it to another Fax machine through a public telephone line.It is useful when you want to reduce communication cost by using both the...

110 5.ADVANCED FUNCTIONS 9.Offramp Gateway (Cont.) 5 To receive an E-mail using SMTP This equipment receives E-mails using a Simple Mail Transfer Protocol (SMTP) to enable the offramp gateway transmission. SMTP is a server protocol for sending E-mails from a client PC to a mail server or between ser...

112 5.ADVANCED FUNCTIONS 10.Save as File (Cont.) 5 4 Press the [FILE NAME] button to enter the file name (maximum 45 let-ters) of the original to be saved, and then press the [ENTER] button. • To enter letters, see the Operator's Manual for Basic Function. 5 Select the location where the data is sav...

115 6 6. PRINTING LISTS AND REPORTS 1. Manually Printing Lists & Reports ...................................................................................... 1162. Automatically Printing Lists & Reports ............................................................................... 120 • A...

116 6.PRINTING LISTS AND REPORTS 6 1. Manually Printing Lists & Reports You can print the following lists and reports.* Lists and reports are printed on LT/A4-size paper.If the equipment has run out of LT/A4-size paper, lists and reports will be printed on larger sized paper. • Transmission jour...

118 6.PRINTING LISTS AND REPORTS 1.Manually Printing Lists & Reports (Cont.) 6 Error code table If an error occurs during communications, an error code is indicated in the transmission journal, reception journal or memory transmission journal.See the following table for the remedy. If you encoun...

119 6 Printing ITU mailbox list 2 Press the [ADVANCED] button to enter the advanced menu, and then press the [ITU MAILBOX LIST] button. • The ITU mailbox list is output. 1 Press the [FAX] button on the control panel.

120 6.PRINTING LISTS AND REPORTS 6 2. Automatically Printing Lists & Reports Automatically printing lists & reports Reports are automatically output if the conditions in the setting of the lists & reports output ( P.121 “Set- ting the lists and reports output”) are satisfied.* Lists and ...

121 6 Setting the lists and reports output Setting the (transmission/reception) journal output and its number • AUTO: ON, OFFSetting whether the transmission/reception journal should be output automatically. • Transmission journal: 40,120Setting the number of communications on the transmission journ...

123 6 7 Press the [ON] or [OFF] button. • The default setting is ON. 8 Select the desired number (either 40 or 120 communications). • The default setting is 40. 9 Press the [ENTER] button. Setting the communication report output The following conditions of the communication report output can be set....

125 6 5 Press the [REPORT SETTING] button. 6 Press the [COMM. REPORT] button. 7 Press the desired buttons for each item. • If the button for the desired function is not shown, press the [Next] button to switch screens.• The icons highlighted in the screen below are the default settings. However, the...

126 6.PRINTING LISTS AND REPORTS 2.Automatically Printing Lists & Reports (Cont.) 6 8 Press the [ENTER] button. Setting the reception list output • LOCAL: ON, OFFSetting whether the mailbox reception report should be printed when the original is stored in the local mailbox. • REMOTE: ON, OFFSett...

129 6 3. Lists/Reports Samples Transmission journal (Manually and automatically output) This is the list of the transmission-related information such as communication results and remote Fax numbers.• Output information for the last 40 or 120 communications can be confirmed. Switching the number of c...

131 6 Reception journal (Manually and automatically output) This is the list of the reception-related information such as communication results and remote Fax num-bers.• Output information for the last 40 or 120 communications can be confirmed. Switching the number of communications output. ( P.121 ...

134 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Memory transmission report (Automatically output) After memory transmission has ended, this report is output. A reduced image of the first page of the docu-ment transmitted is appended on the report.• This will be output "ON ERRO...

135 6 Transmission report (Automatically output) After direct transmission has ended, this report is output.• This will be output "ON ERROR" or "ALWAYS". ( P.123 “Setting the communication report output”) • If an error occurs during direct transmission, the error code will be indicat...

136 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Multi transmission report (Automatically output) After multi-address transmission has ended, this report is output. A reduced image of the first page of the document transmitted is appended on the report.• This will be output "ON...

138 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Mailbox reception report (Automatically output) This report is output when an original is received in a confidential or bulletin board. Relay station report (Automatically output) This report is output when an original is received in...

140 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Relay transmission relay station report (Automatically output) When this equipment is setup as a relay station, the report of the transmission to the relay destinations is output. A reduced image of the first page of the document tra...

141 6 Relay transmission end terminal report (Automatically output) When this equipment is setup as a relay station, the report of the transmission to the relay destinations is transferred to the destination registered. A reduced image of the first page of the document transmitted is appended on the...

142 6.PRINTING LISTS AND REPORTS 3.Lists/Reports Samples (Cont.) 6 Power failure list (Automatically output) A list of the jobs which were erased will be output if there is something wrong with the contents of the image memory when the main power switch is turned ON after a power failure during Fax ...

143 7 7. REGISTERING AND SETTING ITEMS 1. Setting the Initial Transmission Mode ................................................................................ 1442. Registering the Terminal ID................................................................................................ 1463. Set...

144 7.REGISTERING AND SETTING ITEMS 7 1. Setting the Initial Transmission Mode Set the initial settings for the original transmission conditions and transmission type. When you send an original without changing the original conditions and transmission mode settings, the original is sent with the ini...

146 7.REGISTERING AND SETTING ITEMS 7 2. Registering the Terminal ID If you register the ID name in advance, you can print sender information on the leading edge of originals that are transmitted and receiver information on the trailing edge of originals that are received.• Details to register:ID na...

151 7 3. Setting the Reception Mode Set reception mode such as the volume settings and line-related items.• Reception mode AUTO, MANUAL • Monitor tone volume Adjustable 0-7 steps (0: tone OFF)The “monitor tone” refers to the line monitor tone when the [MONITOR/PAUSE] button is pressed. • Reception c...

154 7.REGISTERING AND SETTING ITEMS 7 4. 2nd Line Board (optional) Installation Installing the 2nd line board (option) allows simultaneous dual communications of transmission/reception like transmission during reception and reception during transmission. When the 2nd line is used, the fol-lowing fun...

156 7.REGISTERING AND SETTING ITEMS 4.2nd Line Board (optional) Installation (Cont.) 7 2nd line setting When the optional 2nd line board is installed, its operation can be selected using the following procedure:• Transmission/ReceptionBoth transmission and reception are available all the time. • Rec...

160 7.REGISTERING AND SETTING ITEMS 7 5. Setting RX Printing Setting RX printing Set print settings for originals received on the Fax that are to be printed. 2 print installations are available: discard printing and RX reduction printing.• Discard Printing ON (default setting): When originals are up...

163 7 Setting duplex printing This printer setting determines whether or not to print received Faxes on both sides of the paper available for Fax reception.• Duplex printing is available only if the received original sizes and resolution are the same. • When the paper has run out during duplex print...

168 7.REGISTERING AND SETTING ITEMS 7 6. Setting Recovery Transmission Setting the document-holding-time for retaining a document in memory using the Recovery Transmission function. 1 Press the [USER FUNCTIONS] button on the control panel. 2 Press the [ADMIN] button and then the [PASSWORD] button. 3...

169 7 5 Press the [RECOVERY TX] button. 6 Change the document-stored time with the [ 1H] or [24H ] button, and press the [ENTER] button. • The document-holding time can be changed in 1 hour increments.

172 8.TROUBLESHOOTING 8 1. When The Following Messages Appear When the following messages appear on the touch panel, press the [FUNCTION CLEAR] button to clear the error message and perform the appropriate remedy for the error.For details of messages not listed below, see the [Operator’s Manual for ...

173 8 2. Transmission Trouble Check the following points if you are having trouble sending documents.If you cannot rectify the problem with the points below, or the problem is not listed below, call service for assistance. Trouble Check Point “TRANSMIT” is not displayed even if the [START] button is...

176 9.SPECIFICATIONS 9 1. Main Specifications *1 For hard drives, MB means 1 million bytes. (Total hard drive accessible capacity may vary depending on operating environment.) When the total time that the power is turned off for 12 hours a day becomes about 5 years, the battery will be dead. If the ...