Microsoft T5D-00295 - Manual

CFB 08/31/2010 Page 6 1.0 line spacing and no space between paragraphs 1.15 line spacing and a blank line between paragraphs Change the line spacing The easiest way to change the line spacing for an entire document is to apply a Quick Style set th at uses the spacing that you want. If you want to ch...

CFB 08/31/2010 Page 7 3. Do one of the following: Click the number of line spaces that you want. For example, click 1.0 to single-space with the spacing that is used in earlier versions of W ord. Click 2.0 to double-space the selected paragraph. Click 1.15 to single-space with the spacing that is us...

CFB 08/31/2010 Page 8 Change the spacing before or after paragraphs The easiest way to change the spacing between paragraphs for an entire document is to apply a Quick Style set that uses the spacing that you want. If you want to change the spacing between paragraphs for a port ion of the document, ...

CFB 08/31/2010 Page 9 Paragraph spacing options The spacing listed in this table is based on Calibri, 11 -point text. OPTION SPACE AFTER THE PARAGRAPH LINE SPACING IN THE PARAGRAPH No Paragraph Space 0 1 Compact 4 1 Tight 6 1.15 Open 10 1.15 Relaxed 6 1.5 Double 8 2 CHANGE THE SPACING BEFORE AND AFT...

CFB 08/31/2010 Page 10 Set the default to single-spacing for all new documents 1. On the Home tab, in the Styles group, click Change Styles . 2. Point to Style Set , and click Word 2003 . 3. In the Styles group, click Change Styles , and then click Set as Default . NOTE If you try using another styl...

CFB 08/31/2010 Page 11 2. Select the options that you want to apply to the d efault font, such as font style and font size. If you selected text in step 1, the properties of the selected text are set in the dialog box. 3. Click Set As Default , and then click OK . Create a document Getting started w...

CFB 08/31/2010 Page 12 Start a document from a template The Templates site on Office.com provides templates for many types of d ocum ents, including resum és, cover letters, business plans, business cards, and APA-style pap ers. 1. Click the File tab. 2. Click New . 3. Under Av ailable Templates , d...

CFB 08/31/2010 Page 13 3. In the Save As dialog box, click Templates . 4. In the Save as type list, select Word Template . 5. Typ e a nam e for the template in the File nam e box, and then click Save . Delete a document 1. Click the File tab. 2. Click Open . 3. Locate the file that you want to d ele...

CFB 08/31/2010 Page 14 Customize a heading style You can chang e the font and formatting of a heading style. 1. Select the heading text that you want to customize. 2. On the Home tab, in the Styles gr oup, click the heading style that you want to customize. 3. Make the changes that you want. For exa...

CFB 08/31/2010 Page 15 Insert a picture or clip art Pictures and clip art can be inserted or copied into a document fr om many different sources, including download ed from a clip art W eb site provider, copied fr om a W eb page, or inserted fr om a fold er wher e you save pictures. You can also cha...

CFB 08/31/2010 Page 16 4. Click Go . 5. In the list of r esults, click the clip art to insert it. To r esize clip ar t, select the clip art you've inserted in the d ocument. To increase or decrease the size in one or m ore directions, drag a sizing handle away from or toward the center , while you d...

CFB 08/31/2010 Page 18 A floating pictur e keeps its p osition relative to the p age, and floats in that position as text flows around it. For example, if you position the picture halfway d own on the left side of the pag e, and then you add two paragr aphs at the top of the page, the picture will s...

CFB 08/31/2010 Page 20 Add or delete a table Insert a table In Micr osoft W ord, you can insert a table by in three ways: choosing fr om a selection of preform atted tables — complete with sample data — or b y selecting the numb er of rows and columns that you want. You can insert a table into a d o...

CFB 08/31/2010 Page 21 USE THE INSERT TABLE COMMAND You can use the Insert Table comm and to choose the table dimensions and form at b efore you insert the table into a docum ent. 1. Click where you want to insert a table. 2. On the Insert tab, in the Tables group, click Table , and then click Inser...

CFB 08/31/2010 Page 22 The pointer changes to a p encil. 3. To define the outer table b oundaries, draw a r ectangle. Then draw the column lines and row lines inside the r ectangle. 4. To erase a line or block of lines, und er Table Tools , on the Design tab, in the Draw Borders group, click Eraser ...

CFB 08/31/2010 Page 23 4. In the Convert Text to Table dialog b ox, under Separat e text at , click the option for the separ ator character that you used in the text. Select any other options that you want. Add or delete rows or columns ADD A ROW ABOVE OR BELOW 1. Right-click in a cell ab ove or bel...

CFB 08/31/2010 Page 24 2. Select the row that you want to delete b y clicking to the left of the row. 3. Right-click, and then click Delete Rows on the shor tcut m enu. DELETE A COLUMN 1. On the Home tab, in the P aragraph group, click Show/Hide . 2. Select the colum n that you want to delete b y cl...

CFB 08/31/2010 Page 25 DELETE THE ENTIRE TABLE 1. In Print Layout View, r est the pointer on the table until the table m ove handle appears, and then click the table m ove handle. NOTE If you ar en't sur e whether you are in Print Layout view, click the Print Layout icon at the bottom of the window....

CFB 08/31/2010 Page 26 Add or remove headers, footers, and page numbers Add page numbers and headers and footers b y using the g aller y, or create a custom p age number, header, or footer. For best r esults, d ecide first whether you want only a p age number or whether you want inform ation plus a ...

CFB 08/31/2010 Page 27 NOTE The Page Numb er galler y includes pag e X of Y p ages form ats, in which Y is the total numb er of pag es in your docum ent. ADD A CUSTOM PAGE NUMBER 1. Double-click in the header ar ea or the footer area ( near the top of the page or near the bottom of the page). This o...

CFB 08/31/2010 Page 28 Add a custom page number that includes the total number of pages The galler y includes som e pag e numb ers that includ e the total p age numbers (pag e X of Y p ages). However, if you want to cr eate a custom p age number, d o the following: 1. Double-click in the header ar e...

CFB 08/31/2010 Page 29 7. On the Insert tab, in the Text group, click Quick Part s , and then click Field . 8. In the Field names list, click NumPages , and then click OK . 9. After the total number of p ages, typ e a sp ace, and then type pages . 10. To chang e the numb ering format, click Page Num...

CFB 08/31/2010 Page 30 2. Click the header or footer that you want to add to your document. 3. To r eturn to the bod y of your d ocum ent, click Close Header and Footer on the Design tab ( und er Header & Footer Tools ) . ADD A CUSTOM HEADER OR FOOTER 1. Double-click in the header ar ea or the f...

CFB 08/31/2010 Page 31 Examples of information that you can add b y using fields include Page (for pag e numb er), NumPages (for the total numb er of pag es in your docum ent), and FileName ( you can include the file path) . 4. If you add a Pag e field, you can chang e the numb ering format b y clic...

CFB 08/31/2010 Page 32 3. To start numbering with 1, click Page Number in the Header & Footer group, then click Format Page Numbers , and then click Start at and enter 1 . 4. To r eturn to the bod y of your d ocum ent, click Close Header and Footer on the Design tab ( und er Header & Footer ...

CFB 08/31/2010 Page 35 ADD DIFFERENT HEADERS AND FOOTERS OR PAGE NUMBERS ON ODD AND EVEN PAGES 1. Double-click in the header ar ea or the fo oter area ( near the top of the page or near the bottom of the page). This opens the Header & Footer Tools tab. 2. On the Header & Foot er Tools tab, i...

CFB 08/31/2010 Page 36 Create a table of contents You cr eate a table of contents b y applying heading styles — for example, Heading 1, Heading 2, and Heading 3 — to the text that you want to include in the table of contents. Microsoft Office Word searches for tho se headings and then inserts the ta...

CFB 08/31/2010 Page 37 If you don't see the style that you want, click the arrow to expand the Quick Style galler y. If the style that you want does not appear in the Quick Style galler y, press CTRL+SHIFT+S t o op en the Apply Styles task p ane. Under Style Name , click the style that you want. Cre...

CFB 08/31/2010 Page 38  To chang e the overall look of your table of contents, click a different form at in the Formats list. You can see what your choice looks like in the Print Preview and Web Preview areas.  To chang e the typ e of line that appears between the entr y text and the p age number,...

CFB 08/31/2010 Page 39 1. On the Ref erences tab, in the Table of Cont ents gr oup, click Updat e Table . 2. Click Updat e page numbers only or Updat e entire t able . Delete a table of contents 1. On the Ref erences tab, in the Table of Cont ents gr oup, click Table of Contents . 2. Click Remove Ta...

CFB 08/31/2010 Page 40 2. Click the document them e that you want to use. NOTES If a docum ent them e that you want to use is not listed, click Browse for Themes to find it on your computer or network. To autom atically d ownload new them es, click Enable Cont ent Updat es from Office.com . Create a...

CFB 08/31/2010 Page 41 To delete a cover p age inserted with W ord, click the Insert tab, click Cov er pages in the Pages group, and then click Remove Current Cover Page . Save a document in Word You can use the Sav e and Save As comm ands to stor e your work, and you can adjust the settings that Mi...

CFB 08/31/2010 Page 42 To save the d ocum ent in a differ ent location, click another folder in the Sav e in list in the Sav e As dialog box. If you want to chang e the default location wher e W ord saves docum ents, ad just the settings for saving docum ents . TIP To make it easy to use one documen...

CFB 08/31/2010 Page 43 NOTES Do not tr y to cop y m ore files to the CD than it will hold. Check the CD packaging to see the capacity of each CD. For files that ar e too large to fit on a CD, you can copy files to a r e cordable DVD (DVD-R or DVD+R) or r ewritable DVD (DVD-RW or DVD+RW ). However, W...

CFB 08/31/2010 Page 44 SAVE A DOCUMENT IN A NETWORK FOLDER 1. Click the File tab. 2. Click Save As . 3. Locate the network folder .  If a network folder is m apped to your computer, in the list of locations, click Computer if your computer is running W indows Vista, or click M y Computer if your co...

CFB 08/31/2010 Page 45 NOTE FTP is a way of opening and saving files on W eb servers. If you know the nam e and log-on cred entials for a server, you can add the server to your FTP locations b y clicking Add/M odify FTP Locations in the Sav e As dialog box. 4. Typ e a nam e for the d ocument, and th...

CFB 08/31/2010 Page 46 Web pages W eb pages ar e displayed in a W eb browser. This form at d oes not preserve the pag e layout of your docum ent. As som eone r esizes the browser window, the layout of the docum ent changes. You can save the docum ent as a conventional W eb page (HTML form at) or as ...

CFB 08/31/2010 Page 47 3. If you are p ublishing the d ocument to a W eb server, browse to the server nam e, and click it (do not double-click it). 4. In the File name b ox, type a nam e for the file. 5. In the Save as type box, click W eb P age or Singe File Web Page . NOTE If you save the docum en...

CFB 08/31/2010 Page 48 NOTE These options control the default behavior the first time that you use the Open , Save , or Sav e As comm and when you start W ord. W henever you save a d ocument, you can override these settings b y specifying a different location or format in the Open , Sav e , or Sav e...

CFB 08/31/2010 Page 49 exactly the form at that you intended, and the data in the file cannot b e easily changed. XPS embeds all fonts in the file so they appear as intend ed, r egardless of whether the sp ecified font is available on the recipient's computer , and has m ore precise im age and color...

CFB 08/31/2010 Page 50  If you want the file to open in the selected format after saving, select the Open file after publishing check box.  If the docum ent r equires high print quality, click Standard (publishing online and printing) .  If the file size is mor e important than print quality, cli...

CFB 08/31/2010 Page 51 To change the PDF or XPS file: Open the original Office file in your Office progr am, m ake your changes, and then save the file in PDF or XPS format again. Use a third-party application, such as Adob e Acrob at for PDF, or visit Micr osoft Office Marketplace to find other con...

CFB 08/31/2010 Page 53 3. Under Settings , click Print One Sided . If Print on Both Sides is available, your printer is set up for duplex printing. NOTES If you are printing to a combination cop y m achine and printer, and the cop y m achine supports two - sided cop ying, it probably supports autom ...

CFB 08/31/2010 Page 54 W hen you print, W ord will prompt you to tur n over the stack to feed the pages into the printer again. PRINT ODD AND EVEN PAGES You can also use the following procedur e to print on both sid es: 1. Click the File tab. 2. Click Print . 3. Under Settings , click Print All Page...

CFB 08/31/2010 Page 55 Illustrate your ideas W ord 2010 brings many gr aphic enhancements to your work, so you can easily make the impact you want. New SmartArt graphic picture layouts In W ord 2010, you can use the new Sm artArt graphics picture layouts to tell your stor y with p hotograp hs or oth...

CFB 08/31/2010 Page 56 New artistic effects W ith W ord 2010, you can now apply sophisticated "artistic" effects to your pictur e to m ake the picture look more like a sketch, drawing, or painting. It's an easy way to enhance your im ages without using additional photo-editing programs. Som ...

CFB 08/31/2010 Page 57 Recover unsaved work It is now easier to recover a W ord document if you close your file without saving, or if you want to r eview or retur n to an earlier version of the file you'r e alread y working in. As with earlier versions of W ord, enabling AutoRecover will save versio...