Konica Minolta 7222 - Manual

iii Introduction Thank you for your purchase of the Konica Minolta digital electronic photo-copying machine. This User’s Guide describes operating procedures and precautions for use of the DocumentFolder functions. Please read this User’s Guide before starting operation of the machine. To operate th...

iv Getting Started Features of the Document Folder Printing the document Documents in the Document Folder can be printed by opening the Document Folder fromthe Copy, Print or Fax screen. For details, see p. 3-4. Transmitting Documents via E-Mail Documents in the Document Folder can be transmitted vi...

Getting Started (continued) vi How to Use This User’s Guide Reminder! Enter nothing in the password input area if no password has been established. Title Describes princi-ples of functions, and highlights the functions that can-not be used together. Shows the view of the touch screen at the opera-ti...

Getting Started (continued) vii Manual Structure The following manuals are included with machine. User’s Guide (Copy Operations) Describes the basic operation and the copy operation. Refer to this User’s Guide to see: • Precautions for installation and handling • How to turn the power on/off • How t...

Getting Started (continued) viii User Software CD Two manuals as follows are contained in this CD: • Web Utilities User’s Guide • Address Book User’s Guide

1-2 What is Document Folder? The Document Folder can be used only when the hard disk (HD-103 Type-A) is installed. Copydocuments, print document, scanned documents and received faxes can be stored in the Docu-ment Folder. Documents stored can be printed, transmitted via E-mail, transferred using FTP...

What is Document Folder? (continued) 1-3 Output Method and Documents which can be output Documents which can be output and their output method are as follows. • To print a copy, print, scanner or Fax document, open the Document Folder from theCopy, Print, or Fax screen. • To transmit a copy, print o...

1-4 System Box and User Box Document Folder is classified into System Box and User Box. See p. 4-11 for details of the User Box Registration. System Box When you purchase the copier, the System Box has been set. Its Box No. is 0. The System Box cannot be deleted. User Box User Boxes are established ...

1-5 Confidentiality In the Document Folder, confidentiality of each box is secured by using a User ID and password.Each document is also kept in confidence by providing a document password for each document. • Refer to p. 4-11 to establish of User ID. • Refer to p. 4-11 to establish of box password....

2-2 Storing Documents in Document Folder Copied, faxed, printed and scanned documents can be stored in the Document Folder. • Documents received via the Fax are automatically stored in the Docum ent Folder. Referto p. 4-8 and "User’s Guide (Internet Fax/Fax Operations)" to set the method of ...

Storing Documents in Document Folder (continued) 2-3 Store c - Proof Copy ± - Application (Sheet/Cover Insertion) ± - • Setting is automatically reset so that allpages are printed without a cover, etc. fromthe same paper feed tray. Chapter ± - • Setting is automatically reset to be printedin the dou...

2-4 Storing Copy Documents Copy documents can be stored in the Document Folder by three methods as follows: • Copy & Box Store .................. Document is scanned, copied and stored in the Document Folder of a specified No. • Box Store only ........................ Document is scanned and sto...

Storing Copy Documents (continued) 2-5 4. To open a box for which the User ID has been set, press the User ID , enter the User ID (8 digits or less) on the screen dis- played with the key pad and press OK . To open a box for which no User ID has been set, go to the step 5. • If a User ID has been en...

Storing Copy Documents (continued) 2-6 5. Press File Name and enter the document file name on the Data Input screen displayed. For detail, see "Entering Names" (p. Appendix-4). Copy0001 has been set as the default value. The numeral value increases by 1 with each document’s storage. (e.g.) F...

Storing Copy Documents (continued) 2-7 6. To set a password for the document, press Document Pass- word Setting and enter the password in the following proce- dure. (1) Press Password . (2) Enter the password (8 digits or less) and press OK . • Enter the password in 8 digits or less. • Use a passwor...

Storing Copy Documents (continued) 2-8 7. To select a box, press Character to search and the key with the letter or number ( No.etc ) representing the first letter of the box that you are searching for. Or enter the Box No. (1 to9 digits) with the key pad in "Box No.", select the DocumentFol...

Storing Copy Documents (continued) 2-9 8. When a box for which a password has been set is selected,the Password Input screen is indicated. Enter the password in the following procedure. (1) Press Password . (2) Enter the password (8 digits or less) and press OK . • Enter the password in 8 digits or ...

Storing Copy Documents (continued) 2-10 For Copy & Re-Print 1. Press [ COPY ] on the control panel to display the Copy screen. 2. Press Document Folder . 3. Press Copy & Re-Print . Copy screen is displayed. Up to ten docum ents can be stored in the Re-Print Box. DETAILS

2-12 Storing Scanned Document Scanned documents are stored in the Document Folder using the following procedure. 1. Press [ SCANNER ] on the control panel to display the Scan- ner screen. 2. Press BOX . 3. To open the box for which a User ID has been set, press the User ID , enter the User ID (8 dig...

Storing Scanned Document (continued) 2-14 5. Press File Name , enter the file name of the document on the Data Input screen displayed and press OK . For detail, see "Entering Names" (p. Appendix-4). • Scan0001 has been set as the default value. • The num eral value increases by 1 with each d...

Chapter How to See the Document List Screen ....................................... 3-2 Printing the Documents in Box .................................................... 3-3 Operating the Re-Print Function ............................................... 3-22 Transmit or Transfer a Document in the B...

3-2 How to See the Document List Screen • " P " is indicated on the right side of No. of a document for which a password has been set. • The printing of scanner documents is available only for those saved in the TIFF form at.Scanner docum ents saved in the PDF form at cannot be printed. 1 Ch...

3-3 Printing the Documents in Box Documents in the Document Folder can be printed by opening the Document Folder from theCopy, Fax, or Printer screen. It is also possible to check the contents of a document, print the document list, delete documents,change the document name or password, etc., by pri...

Printing the Documents in Box (continued) 3-4 Printing documents Documents in the Document Folder are printed in the following procedure. 1. Press Document Folder on the Copy, Fax or Printer screen. 2. On the Copy screen, press PRINT on the screen displayed.

Printing the Documents in Box (continued) 3-8 8. Press PRINT . 9. Change the printing function as required. Setting can be changed for the following functions: • Copy, Print and Scanner documents:No. of copies, output setting (output tray, sort, staple, punch), paper size, one/two-sided selection • ...

Printing the Documents in Box (continued) 3-9 Printing the First Page only To print only the first page of the document in the Document Folder to check the contentsof the document, follow the procedure below. 1. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu-ments") to display the ...

Printing the Documents in Box (continued) 3-10 3. When a password has been set for the document, enter thepassword using the following procedure. (1) Press Password . (2) Enter the password (8 digits or less) and press OK . • Enter the password in 8 digits or less. • Use a password of 8 digits when ...

Printing the Documents in Box (continued) 3-11 Deleting Documents Documents in the Document Folder are deleted in the following procedure. 1. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu-ments") to display the Document List screen. 2. Select a document to be deleted. • To display...

Printing the Documents in Box (continued) 3-12 • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used. 4. Press DELETE . 5. Press YES . The document selected is deleted. DETAILS

Printing the Documents in Box (continued) 3-13 Printing the Document List Document list in the Document Folder is printed in the following procedure. 1. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu-ments") to display the Document List screen. 2. Press Document List Print . Docume...

Printing the Documents in Box (continued) 3-14 Checking the Setting of Documents Check the function settings established when the document was stored using the followingprocedure. 1. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu-ments") to display the Document List screen. 2. Sele...

Printing the Documents in Box (continued) 3-15 • Enter the password in 8 digits or less. • Use a password of 8 digits when the "Enhanced Security function" is being used. 4. Press Check . Setting condition of the document selected is displayed. 5. After checking the setting condition, press ...

Printing the Documents in Box (continued) 3-16 Changing the Document Name Document names of documents in the Document Folder are changed using the followingprocedure. 1. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu-ments") to display the Document List screen. 2. Select a document...

Printing the Documents in Box (continued) 3-17 3. When a password has been set for the document, enter thepassword using the following procedure. (1) Press Password . (2) Enter the password (8 digits or less) and press OK . • Enter the password in 8 digits or less. • Use a password of 8 digits when ...

Printing the Documents in Box (continued) 3-18 5. Press Change File Name . Data input screen is displayed. 6. Enter the new file name and press OK . For detail, see "Entering Names" (p. Appendix-4). 7. Check the file name and press OK . \ HINT

Printing the Documents in Box (continued) 3-19 Setting/Changing the Password Establish or change passwords for documents in the Document Folder using the followingprocedure. 1. Refer to the steps 1 through 5 on p. 3-4 ("Printing docu-ments") to display the Document List screen. 2. Select the...

Printing the Documents in Box (continued) 3-21 5. Press Password setting . Data Entry screen is displayed. 6. Enter the password and press OK . 7. Press OK . How to See the Document List Sc reen Printing the Doc uments in Box Operating the Re-Print Function Trans mit or Transfer a Document in the Bo...

3-22 Operating the Re-Print Function When "Copy & Re-Print" method was selected at the time of copy operation, documents havebeen stored in the Re-Print Box of the Document Folder. The documents stored in the Re-PrintBox can be printed when required, only the first page of a document can...

Operating the Re-Print Function (continued) 3-23 3. Select a document to be printed. • To display the next or previous screen, press or . • If a document has a long file name, the screen can be changed to display only the Docu-ment No. and File Name by pressing File Name . Press File Name again to r...

Operating the Re-Print Function (continued) 3-25 Printing the First Page Only Only the first page of a document stored in the Re-Print Box can be printed using the followingprocedure to check the contents of the document. 1. Press Document Folder on the Copy screen. 2. Press Re-Print . 3. Select a d...

3-29 Transmit or Transfer a Document in the Box Documents in the Document Folder can be transmitted via E-mail, transferred with FTP, or sent tothe computer by opening the Document folder from the Scanner screen. When opening the Document Folder from the Copy/Fax/Printer screen, the document is out-...

Transmit or Transfer a Document in the Box (continued) 3-30 • Up to 8 digits can be entered for a user ID. • Use a user ID of 4 to 8 digits when the "Enhanced Security function" is being used. • When a user ID has been already entered while in the authorization of a user account, alist of re...

Transmit or Transfer a Document in the Box (continued) 3-31 5. When a box for which a password has been set is selected,the Password Input screen is indicated. Enter the password in the following procedure. (1) Press Password . (2) Enter the password (8 digits or less) and press OK . • Enter the pas...

Transmit or Transfer a Document in the Box (continued) 3-34 Transmitting with FTP Documents in the Document Folder are transmitted with FTP in the following procedure. 1. Press [ SCANNER ] on the control panel to display the Scan- ner screen. 2. Press Document Folder . 3. When opening a box for whic...

Transmit or Transfer a Document in the Box (continued) 3-38 Transmission is made to the computer Documents in the Document Folder are transmitted to the shared folder on the computer inthe following procedure. 1. Press [ SCANNER ] on the control panel to display the Scan- ner screen. 2. Press Docume...

3-42 Importing Scanned Documents to Computer Importing Scanned Documents to Computer In order to import the scanned documents stored in the Document Folder to a computer,an application software compatible with the network/scanner driver, "KONICA MINOLTAScanner Driver", and TWAIN scanner driv...

Importing Scanned Documents to Computer (continued) 3-43 Installing the network scanner driver To use the network/scanner driver [KONICA MINOLTA Scanner Driver], install, first of all, thenetwork/scanner driver into the computer. Note that the installation of the network/scannerdriver is restricted ...

Importing Scanned Documents to Computer (continued) 3-47 Connecting the computer and the hard disk The scan data stored on the print controller box is imported into the computer using the appli-cation software supporting the TWAIN scanner driver. There is a variety of application software that suppo...

Importing Scanned Documents to Computer (continued) 3-50 Importing scanned data into the computer The scanned data stored on the print controller box is imported to the computer using theapplication software supporting the TWAIN scanner driver. If [PDF] is selected as the file form at, the scan data...

Importing Scanned Documents to Computer (continued) 3-51 2. Set the processing for the scanned data importing. In the default settings, document data is deleted after it has been imported in. To delete scanned data from the hard disk 1. Click the [Option] button. The [Variable Option] screen is disp...

Importing Scanned Documents to Computer (continued) 3-53 8. Click the [Reading] button. The scan data in the box is imported into the computer. Scanner driver screen This section explains the main screen for the network scanner driver. • Box No. Currently selected box number • Scanner Name Currently...

Chapter Key Operator Operation Menu List .............................................4-2 Displaying/Completing Document Folder Setting........................ 4-4 System Box Setting .....................................................................4-8 User Box Registration/Edit ....................

4-2 Key Operator Operation Menu List The menu as listed below can be used for setting the Key Operator Mode box. The * mark indicates the default values set when you purchase the machine. System Box setting Sets the items for the System Box as shown below. (See p. 4-8.) User Box registration/edit Se...

Key Operator Operation Menu List (continued) 4-3 User Box list User Box list can be displayed. (See p. 4-15.) Re-Print setting Sets items for the re-print function.(See p. 4-21) Item Description Document List Print List of documents stored in the User Box can be printed. EDIT Setting of User Box (Na...

4-4 Displaying/Completing Document Folder Setting Displaying the Document Folder setting Key operator operation Document Folder setting screen is displayed in the following proce-dure. 1. Press [ COPY ]. 2. Press [ HELP ]. 3. Press Key Ope mode .

Displaying/Completing Document Folder Setting (continued) 4-5 4. When a password has been set, the Key Operator passwordscreen appears. Press Password , enter the password (within 8 digits) on the Data Input screen or with the key pad andpress OK . • The service representative determ ines the Key Op...

Displaying/Completing Document Folder Setting (continued) 4-6 6. Press 6. Document Folder . 4.FAX and 5.Printer may not be displayed depending on the optional settings. 7. Set the required items. When the "Enhanced Security function" has been set up, 4. Re-Print setting is not indi- cated. D...

Displaying/Completing Document Folder Setting (continued) 4-7 Exiting the Document Folder setting Key Operator Document Folder setting is completed using the following procedure. 1. Press RETURN on the Box setting screen. 2. Press RETURN on the Key operator mode screen. The Copy screen returns. Key ...

4-8 System Box Setting Set the items for the System Box. • Password setting Set the password for the System Box in 8 digits or less. • Option setting Document auto delete It can be set so that the documents stored in the System Box areautomatically deleted. Select time until the deletion from the fo...

4-11 User Box Registration/Edit In this mode you can register new boxes or make changes to user boxes that have already beenregistered. By pressing the User Box list button, settings of the User Box can be changed. For details,see p. 4-17. • Box No. Sets the Box No. of the User Box in the range of 1...

User Box Registration/Edit (continued) 4-13 5. When a box for which a password has been set is selected,the Password Entry screen is displayed. Enter the password in the following procedure. (1) Press Password . (2) Enter the password (8 digits or less) and press OK . (3) Press OK . • Enter the pass...

4-15 User Box List User Box list can be displayed. In the User Box list, list of the documents stored in the User Boxcan be printed, contents of registration of the User Box can be changed, or User Box can bedeleted. Printing the document list 1. Open the Box setting screen (See "Displaying the ...

User Box List (continued) 4-17 6. Select Document List and press PRINT . List is printed and the List print screen returns. Changing the Setting of User Box 1. Open the Box setting screen (See "Displaying the DocumentFolder setting"(p.4-4)). 2. Press User Box list . 3. Select a User Box to b...

User Box List (continued) 4-18 • Press or to display the next or previous screen. • By pressing RETURN , the Box Setting screen returns. 4. Press EDIT . User Box Registration/Edition screen is displayed. 5. When a box for which a password has been set is selected,the Password Entry screen is display...

User Box List (continued) 4-19 Deleting the User Box User Box storing docum ents cannot be deleted. In order to delete the User Box, all of thedocuments stored in it should be deleted first. 1. Open the Box setting screen (See "Displaying the DocumentFolder setting"(p.4-4)). 2. Press User Bo...

4-21 Re-Print Setting Set the items for the Re-Print function. • Re-Print ............................ Set whether to use the Re-Print function. ON/OFF* • Document auto delete ...... It can be set so that the documents stored in the Re-Print Box are automatically deleted. Select time until the delet...

Re-Print Setting (continued) 4-22 4. Press [Document auto delete] - EDIT and select whether the documents in the Re-Print Box are automatically deleted ornot. 5. Press OK . To discontinue the setting, press CANCEL . DETAILS

Appendix-2 Specifications No. of Document Folders: 1000 max. • No. of documents which can be stored in one box: 200 • Max. No. of pages of 1 document: 1000 • Document types and storage/output operation by mode Copy document Printer document Fax document Scanner document Storage to Doc-ument Folder M...

Appendix-4 Entering Names A screen displays to allow you to enter a name. The procedures for entering characters from thescreen are described below. @ • Press DEL. to delete the current character. • To delete all entered characters, press [ CLEAR ] or [ STOP ]. Keyboard Press Shift Press Normal Pres...

Entering Names (continued) Appendix-5 Appendix Appendix Entering Letters and symbols 1. Press . Upper-case letters of alphabet, lower-case letters of alphabet, and symbols will appearin this order. For Details about Keyboard, see "Entering with the keyboard". 2. When the desired character is...

Appendix-6 Scan Direct Overview of Scan Direct Scan Direct is a tool to take out the data scanned with the Konica Minolta copier compatiblewith a scanner from multiple boxes. Data taken out cannot be referred to or processed with the Scan Direct. Contact your service representative for details of Sc...

Scan Direct (continued) Appendix-7 Appendix Appendix Help Function Operating method and other conditions of this tool are described in the help file. Refer to thehelp functions for detailed operating requirements, etc. How to open the Help File 1. Click the Help menu in the main window and click the...

Index-1 Index Index Index A Add ............................................................ 3-55 B Box No. .................................... 3-53 , 4-2 , 4-11 Box No. Selection ...................................... 3-54 Box Store only ............................................. 2-4 C Changing...

2004 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Printed in Germany 27LN97990-00 2004.2 http://konicaminolta.com/ Recycled paper is used for the inside pages of this manual.