Page 2 - Finding Information
Finding Information What are you looking for? Find it here Drivers for my printerMy User's Guide Drivers and Utilities CD If you purchased your Dell computer and printer at the same time,documentation and drivers for your printer are already installed on yourcomputer. You can use the CD to uninstall...
Page 4 - About Your Printer; Understanding the Printer Parts
About Your Printer Understanding the Printer Parts Setting Up Your Printer Understanding the Operator Panel You can use your printer to do a variety of things. A few important things to note: If your printer is connected to a computer, you can use either the printer operator panel or the printersoft...
Page 7 - Initial Setup Menu; Understanding the Operator Panel
Setting Up Your Printer NOTE: Your printer supports Microsoft ® Windows ® 2000, Windows XP, and Windows XP Professional X64 Edition. To set up your printer, follow the steps on your Setting Up Your Printer poster. If you encounter problems during setup, see Troubleshooting . NOTE: Your printer modem...
Page 10 - Operator Panel Menus; Copy Mode
Operator Panel Menus Copy Mode Scan Mode Fax Mode Setup Mode Maintenance Mode PictBridge Mode There are five modes available from the main menu on your printer: Copy , Scan , Fax , Setup , and Maintenance . A sixth mode, PictBridge mode, is also available on the printer. This mode is only available ...
Page 11 - Copy Mode Menu
From the main menu, use the left and right Arrow buttons to scroll to Copy . 1. Press the Select button . 2. Press the right Arrow button until the heading you want appears on the display, and then press the Select button . 3. Use the left and right Arrow buttons to scroll through the available menu...
Page 13 - Scan Mode
OriginalSize Specify the size of the original document you are copying. Automatic*8.5x11"2.25x3.25"3x5"3.5x5"4x6"5x7"8x10"L2LHagakiA6A5B5A460x80mm9x13 cm10x15 cm13x18 cm20x25 cm OriginalType Specify the type of the original document you are copying. Text/Graphics*Text onl...
Page 14 - Scan Mode Menu
press the Select button . 2. Press the right Arrow button until the heading you want appears on the display, and then press the Select button . 3. Use the left and right Arrow buttons to scroll through the available menu items. 4. When the setting you want appears on the display, press the Select bu...
Page 15 - Fax Mode
Fax Mode Mode Main menu Mode Main Menu Mode Submenu Mode Submenu Copy Scan Fax Phone Book View Add Remove Modify Print On Hook Dial Delay Fax Auto Answer Quality Dark Fax Setup Reports Activity Report Confirmation Print Reports Ringing and Answering Ringer Volume Answer Fax When Ring Pattern Fax For...
Page 16 - Fax Mode Main Menu
Scan Max Send Speed Error Correction Auto Fax Convert Fax Blocking Turn On/Off Add Remove Modify Print Block No-ID Setup Maintenance From the main menu, use the left and right Arrow buttons to scroll to Fax . 1. Press the Select button . 2. The display asks for a phone number. Press the Select butto...
Page 17 - Fax Setup Menu
From thismenu: You can: Phone Book Specify the action for which you want to perform in your Phone Book. ViewAddRemoveModifyPrint For more information about your Phone Book, see Speed Dial . On Hook Dial Press the Select button if you want the printer to go off hook. For more information, see Manuall...
Page 19 - Additional Fax Options; Additional Fax Options Menu
number used on the fax footer.Your Fax Name - use the keypad to enter your fax name. This is the name usedon the fax footer.Dial MethodRedial TimeRedial AttemptsDial PrefixDial VolumeScanMax Send SpeedError CorrectionAuto Fax Convert For more information on any of the options listed under the Dialin...
Page 23 - Setup Mode Main Menu
Main menu Mode MainMenu Mode Submenu Copy Scan Fax Setup Device Setup Language Country Date/Time Host Fax Settings Button Beep Power Save Clear TimeoutSettings Defaults Copy/Fax paper size Copy paper type Set Defaults Maintenance From the main menu, use the left and right Arrow buttons to scroll to ...
Page 24 - Additional Setup Options; Additional Setup Options Menu
From thismenu: You can: Device Setup Select the operator panel setting you want to reconfigure. LanguageCountryDate/TimeHost Fax SettingsButton BeepPower SaveClear Timeout Settings For more information about any of the Device Setup options, see Additional Setup Options . Defaults Change the default ...
Page 26 - Maintenance Mode; Maintenance Mode Menu
Maintenance Mode Main menu Mode MainMenu Copy Scan Fax Setup Maintenance Ink Levels Clean Cartridges Align Cartridges Print Test Page From the main menu, use the left and right Arrow buttons to scroll to Maintenance . 1. Press the Select button . 2. Press the right Arrow button until the heading you...
Page 27 - PictBridge Mode; PictBridge Mode Menu
PictBridge Mode When you plug your PictBridge-enabled camera into your printer, the printer automatically switches to PictBridge mode. Mode Mode Main Menu Pictbridge Paper Size Photo Size Layout Quality Paper Type When your printer changes to PictBridge mode, press the right Arrow button until the h...
Page 29 - Loading Paper
Understanding Paper and Specialty MediaGuidelines Loading Paper Understanding the Automatic Paper Type Sensor Loading Original Documents Loading Paper Fan the paper. 1. Lift the paper exit tray, and extend the paper support. 2. Insert paper into the paper input tray. 3.
Page 31 - Print Media Guidelines for the Paper Input Tray
Print Media Guidelines for the Paper Input Tray Load up to: Make sure: 100 sheets of plain paper The paper guides rest against the edges of the paper.You load letterhead paper with the print side facing down andthe top of the letterhead going into the printer first.You select Automatic , Draft , Nor...
Page 32 - Understanding the Automatic Paper Type Sensor
size if the exact envelope size is not listed, and set the left andright margins so your envelope text is correctly positioned. 35 greeting cards, index cards,postcards, or photo cards The print side of the cards faces down.The cards are centered on the paper exit tray.You select Automatic , Normal ...
Page 34 - Loading Original Documents; Into the ADF; Paper Guidelines for the ADF
4. To turn off the automatic paper type sensor for all print jobs: In Windows XP, click Start Control Panel Printers and Other Hardware Printers and Faxes. 1. In Windows 2000, click Start Settings Printers. Right-click the Dell AIO Printer 946 icon. 2. Click Printing Preferences . 3. The Printing Pr...
Page 35 - Onto the Scanner Glass
Load up to: Make sure: 50 sheets of letter size paper The document is loaded text side up.The paper guides rest against the edges of the paper. 50 sheets of A4 size paper The document is loaded text side up.The paper guides rest against the edges of the paper. 50 sheets of legal size paper The docum...
Page 37 - Printing; Printing a Document
Printing Printing a Document Printing Photos Printing Envelopes Printing Photos From a PictBridge-Enabled Camera Printing a Document Turn on your computer and printer, and make sure they are connected. 1. Load the paper. For more information, see Loading Paper . 2. With your document open, click Fil...
Page 38 - Printing Envelopes
3. The Print dialog box opens. Click Preferences , Properties , Options , or Setup (depending on the program or operating system). 4. The Printing Preferences dialog box opens. On the Print Setup tab, select Photo , then select the dpi settings for the photo from the drop-down menu. 5. NOTE: To prin...
Page 39 - Printing Photos From a PictBridge-Enabled Camera
With your document open, click File Print . 3. The Print dialog box opens. Click Preferences , Properties , Options , or Setup (depending on the program or operating system). 4. The Printing Preferences dialog box opens. On the Print Setup tab, select Landscape orientation. 5. NOTE: For Japanese cus...
Page 41 - Copying; Copying Documents; Using Your Computer
Copying Copying Documents Copying Photos Collating Copies Changing Copy Settings Copying Documents Using the Operator Panel Turn on your printer. 1. Load the paper. For more information, see Loading Paper . 2. Load your original document. For more information, see Loading Original Documents . 3. Fro...
Page 42 - Copying Photos
6. Click See More Copy Settings to customize your copy. 7. When you finish customizing your settings, click Copy Now. 8. Copying Photos Using the Operator Panel Turn on the printer. 1. Load photo paper. For more information, see Loading Paper . 2. Load your original document. For more information, s...
Page 44 - Changing Copy Settings
Using Your Computer Turn on your computer and printer, and make sure they are connected. 1. Load the paper. For more information, see Loading Paper . 2. Load your original document. For more information, see Loading Original Documents . 3. Click Start Programs or All Programs Dell Printers Dell AIO ...
Page 46 - Scanning; Scanning Single-Page Documents and Single Photos
Scanning Scanning Single-Page Documents and Single Photos Scanning Multiple-Page Documents Using the ADF Scanning Multiple-Page Documents or Multiple Images Using Your Computer Editing Scanned Text Using Optical Character Recognition (OCR) Editing Scanned Images Saving an Image on Your Computer E-ma...
Page 47 - Scanning Multiple-Page Documents Using the ADF
a. When the computer you want to scan to appears on the display, press the Select button . b. If the computer has a PIN number associated with it, use the keypad to enter the four-digit PIN. c. NOTE: This can be found in the upper-right corner of the Dell All-In-One Center main page. For more inform...
Page 51 - Editing Scanned Images
From the Send scanned images to: drop-down menu, select a word-processing or text-editing program. 5. NOTE: If the program you want to use is not listed, select Search for more... in the drop-down menu. On the next screen, click Add to locate and add the program to the list. Click See More Scan Sett...
Page 52 - Saving an Image on Your Computer; E-mailing a Scanned Image or Document
Edit the image using the tools available in your program. You may be able to: Remove red eye Crop your image Add text to your image Adjust the brightness and contrast of your image 8. For help, see the documentation that came with your graphics program. Saving an Image on Your Computer Turn on your ...
Page 53 - Enlarging or Reducing Images or Documents
4. NOTE: You can also open the Dell All-In-One Center from the operator panel on your printer. When your printer is in Scan mode, press the Start button . The Dell All-In-One Center opens on your computer. From the Productivity Tools section, click E-mail an image or document . 5. From the What is b...
Page 54 - Faxing
Faxing Setting Up the Printer With Equipment Faxing Using the Printer Operator Panel Sending a Fax From the Computer Changing the Fax Setup Speed Dial Manually Dialing a Fax While Listening to a Telephone Line (On Hook Dial) Send a Delayed Fax Blocking Faxes You do not need to connect your printer t...
Page 55 - Setting Up the Printer With Equipment; Connecting directly to a telephone wall jack; Connecting to a telephone
Setting Up the Printer With Equipment Connecting directly to a telephone wall jack Connect one end of the phone cord to the FAX connector ( - left side connector). 1. Connect the other end of the phone cord to an active telephone wall jack. 2. Connecting to a telephone Connect a phone cord from the ...
Page 56 - Connecting to an answering machine; Connecting to a computer modem
2. 3. NOTE: If the phone communication is serial in your country (such as Germany, Sweden, Denmark, Austria, Belgium, Italy, France, and Switzerland), you must remove the blue plug from the PHONE jack connector ( - right side connector), and insert the supplied yellow terminator for your fax to work...
Page 58 - Faxing Using the Printer Operator Panel; Sending a Fax; Sending a Broadcast Fax
2. NOTE: Do not install any splitters between the DSL filter and the printer. Contact your DSL service provider if you need more help. Faxing Using the Printer Operator Panel Sending a Fax Make sure your printer is on and connected to an active telephone line. 1. Load your original document. 2. From...
Page 59 - Receiving a Fax Automatically
2. Select button . 3. Use the keypad to enter the fax number. 4. If you want to enter another fax number, press the Select button . 5. Use the keypad to enter the fax number. 6. Repeat this process until you have entered all numbers to which the fax needs to be sent. 7. NOTE: You can also use the Ph...
Page 60 - Receiving a Fax Manually
d. NOTE: If you have your printer connected to an answering machine and Auto Answer is turned on, the answering machine answers the call. If a fax tone is detected, the answering machine isdisconnected and the printer receives the fax. If a fax tone is not detected, the answering machinecompletes th...
Page 61 - Sending a Fax From the Computer; Connecting Cables
3. Press the Start button , or enter DELL# (3355#) on the keypad. Sending a Fax From the Computer Send faxes from computer files through the printer modem or the computer modem. Any file that can beprinted can be faxed. Connecting Cables If you want to fax through the printer modem , connect an acti...
Page 62 - Faxing Through the Printer Modem; Sending a Fax Using the Dell All-In-One Center; Faxing Through the Computer Modem
Faxing Through the Printer Modem Sending a Fax Using the Dell All-In-One Center Turn on your printer and computer, and make sure they are connected. 1. Load your original document. 2. Click Start Programs or All Programs Dell Printers Dell AIO Printer 946 . 3. Select Dell All-In-One Center . 4. The ...
Page 63 - Installing Fax Console in Windows XP
Installing Fax Console in Windows XP Click Start Settings Control Panel . 1. Double-click Add or Remove Programs . 2. The Add or Remove Programs dialog box opens. Click Add/Remove Windows Components . 3. In the Components list, click to select the Fax Services box. 4. Click Next . 5. NOTE: You may b...
Page 64 - Sending a Hardcopy Fax Using the Dell All-In-One Center
the person who receives your faxes. NOTE: The TSID is mandatory in some areas. Click Next . 10. NOTE: If you enabled your machine to receive faxes in step 6, continue with step 11 – step 15. On the Called Subscriber Identification (CSID) screen, type the CSID (appears to confirm the fax is being sen...
Page 65 - Receiving a Fax Using Fax Console or Fax Service Management
8. In the printer list, select Fax . 9. Click OK or Print , and then follow the instructions on the screen. 10. Sending an Electronic Copy Fax Using Fax Console or Fax ServiceManagement With the file open, click File Print . 1. The Print dialog box opens. In the printer list, select Fax . 2. Click O...
Page 66 - Changing the Fax Setup; Using the Printer Setup Utility
Select Inbox to view received faxes, or select Sent Items to view sent faxes. 3. Viewing the Status of a Fax Using Fax Console or Fax ServiceManagement Click Start Programs or All Programs Accessories Communications Fax. 1. Click Fax Console or Fax Service Management . 2. The following folders appea...
Page 67 - Printer Setup Utility Tabs; Speed Dial; Creating a Speed Dial List From the Operator Panel
1. 2. NOTE: In order for settings specified from the Printer Setup Utility to take effect on your printer, ensure Allow is selected from Host Fax Settings submenu in Setup mode on your operator panel. For more information, see Setup Mode . Printer Setup Utility Tabs On this tab: You can: Send Enter ...
Page 68 - Creating a Group Dial List From the Operator Panel
3. A quick dial number is automatically assigned by the printer. If you want to change the quick dial number, use the left and right Arrow buttons or the keypad to scroll to the quick dial number for which you want to specify a contact. 4. NOTE: Number 01 through 89 are available for individual spee...
Page 69 - Creating a Speed or Group Dial List From the Computer
4. NOTE: Numbers 90 through 99 are reserved for group contact lists. When the quick dial number you want to use is shown on the display, use the keypad to enter the first fax number, and then press the Select button . 5. You are asked if you want to enter another number to this group. 6. If you want...
Page 70 - Using a Speed or Group Dial List; Send a Delayed Fax
1. Select Printer Setup Utility . 2. The Printer Setup Utility opens. Click the Speed Dial tab. 3. Follow the instructions on the Speed Dial tab to add a new number to your speed dial list. Using a Speed or Group Dial List From the main menu, use the left and right Arrow buttons to scroll to Fax , a...
Page 72 - Blocking Faxes; Creating a Blocked Fax List
Blocking Faxes You can specify up to 50 numbers from which you want to block faxes. If the printer detects an incoming faxfrom one of these numbers, the call is disconnected and Blocked Number Call Stopped appears on the display. Creating a Blocked Fax List From the main menu, use the left and right...
Page 73 - Turning Fax Blocking On; Blocking Faxes Without Caller ID
a. Using the keypad, enter the fax number from which you want to block faxes, and then press the Select button . b. Using the keypad, enter the name of the blocked fax contact. c. Press the Select button . d. If you do not want to add another number: Press the right Arrow button until No appears on ...
Page 75 - Understanding the Software
Understanding the Software Using the Dell All-In-One Center Using Printing Preferences Using Dell Picture Studio Dell Ink Management System Removing and Reinstalling Software The printer software includes: Dell All-In-One Center - Allows you to perform various scan, copy, fax, and print operations w...
Page 77 - Printing Preferences Tabs
Using Printing Preferences Printing Preferences allows you to change the various printer settings. You can change your printer settings in Printing Preferences depending on the type of project you want to create. To access Printing Preferences : With your document open, click File Print . 1. The Pri...
Page 78 - Using Dell Picture Studio
Tab Options Print Setup Quality/Speed - Select Automatic , Draft , Normal , or Photo depending on your desired output quality. Draft is the fastest option but should not be selected if you have a photo cartridge installed. Media Type - Allows you to set the paper type manually, or have the printer s...
Page 79 - Dell Ink Management System
Paint Shop Pro Studio Click Start Programs or All Programs Dell Picture Studio 3 Paint Shop Pro Studio Jasc Paint Shop Pro Studio . Dell Ink Management System Each time you print a job, a printing progress screen appears, which shows the progress of the print job aswell as the amount of ink remainin...
Page 80 - Removing and Reinstalling Software
Reserve Tank dialog box does not display again until after the low ink cartridge has been replaced. The Complete-A-Print check box is automatically reset when a new or different cartridge is installed. Removing and Reinstalling Software If your printer does not function properly, or communication er...
Page 81 - Ink Cartridge Maintenance
Ink Cartridge Maintenance Replacing Ink Cartridges Aligning Ink Cartridges Cleaning the Ink Cartridge Nozzles CAUTION: Before performing any of the procedures listed in this section, read and follow the "CAUTION: SAFETY INSTRUCTIONS" in your Owner's Manual . Dell ink cartridges are available...
Page 84 - Aligning Ink Cartridges
8. Close the printer unit. 9. An alignment page automatically prints. Aligning Ink Cartridges Your printer automatically aligns the ink cartridges when they are installed or replaced. After you close theprinter unit, the alignment page prints. If you want to verify your ink cartridges are aligned, y...
Page 85 - Cleaning the Ink Cartridge Nozzles
2. Press the Select button . 3. Use the left and right Arrow buttons to scroll to Align Cartridges . 4. Press the Select button . 5. A blue and black alignment page prints. The ink cartridges align as the page prints. You may discard the alignment page when the alignment is complete. To align the in...
Page 87 - Troubleshooting; Setup Problems; Computer Problems
Troubleshooting Setup Problems General Problems Error Messages Improving Print Quality Follow these tips when you troubleshoot your printer: If the printer does not work, ensure that the printer is properly connected to the electrical outlet andcomputer, if using a computer. If an error message appe...
Page 88 - Printer Problems
Correct communication problems between the printer and the computer. Remove the USB cable from your printer and your computer. Reconnect the USB cable toyour printer and your computer.Turn off the printer. Unplug the printer power cable from the electrical outlet. Reconnectthe printer power cable to...
Page 89 - General Problems; Fax Problems
Make sure you loaded the paper correctly. For more information, see Loading Paper . Ensure the printer is not connected to a PictBridge-enabled camera. For more information, see Printing Photos From a PictBridge-Enabled Camera . General Problems Fax Problems Make sure an active telephone line is con...
Page 92 - Network Problems
1. Firmly grasp the paper, and gently pull it from the printer. 2. Close the rear access door. 3. Press the Select button . 4. Resend your print job to print any missing pages. 5. To prevent jams and misfeeds, make sure: You place the printer on a flat, level surface.You use paper recommended for in...
Page 93 - Improving Print Quality
Error Message: What it indicates: Solution: Paper Jam A paper jam exists in theprinter. Clear the paper jam, and then press the Select button . For more information, see Paper Problems . Paper Out The paper input tray is empty. Load paper, and then press the Select button . For more information, see...
Page 95 - Printer Specifications; Overview; Temperature/Relative Humidity; Power Consumption and Requirements
Printer Specifications Overview Environmental Specifications Power Consumption and Requirements Fax Mode Capabilities Print and Scan Mode Capabilities Operating System Support Memory Specifications and Requirements Print Media Guidelines for the Paper Input Tray Cables Overview Memory 32 MB SDRAM4 M...
Page 96 - Fax Mode Capabilities; Print and Scan Mode Capabilities
Rated AC Input 110 V Rated Frequency 60 Hz Minimum AC input 90 VAC Maximum AC input 255 VAC Maximum input current 0.39 A Average power consumption Standby modeOperational mode 7W14W Fax Mode Capabilities When you scan to fax, your document will scan in at 100 dpi (dots per inch). You can fax black a...
Page 98 - Cables
B5 Envelopes: 176x250 mmC5 Envelopes: 162x229 mmC6 Envelopes: 114x162 mmDL Envelopes: 110x220 mmChokei 3 Envelopes: 120x235 mmChokei 4 Envelopes: 90x205 mmChokei 40 Envelopes: 90x225 mmKakugata 3 Envelopes: 216x277 mmKakugata 4 Envelopes: 197x267 mmKakugata 5 Envelopes: 190x240 mmKakugata 6 Envelope...
Page 99 - Appendix; Dell Technical Support Policy
Appendix Dell Technical Support Policy Contacting Dell Warranty and Return Policy Dell Technical Support Policy Technician-assisted technical support requires the cooperation and participation of the customer in thetroubleshooting process and provides for restoration of the Operating System, applica...
Page 100 - Warranty and Return Policy
[email protected] (for Asian/Pacific countries only) Warranty and Return Policy Dell Inc. ("Dell") manufactures its hardware products from parts and components that are new or equivalentto new in accordance with industry-standard practices. For information about the Dell warranty for your...
Page 101 - Licensing Notice
Licensing Notice The printer resident software contains: Software developed and copyrighted by Dell and/or third parties Dell modified software licensed under the provisions of the GNU General Public License version 2 andthe GNU Lesser General Public License version 2.1 Software licensed under the B...
