Dell 1235cn - Manual

Safety information | 5 safety information IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS What the icons and signs in this user’s guide mean: These warning signs are here to prevent injury to you and others. Follow them explicitly. After reading this section, keep it in a safe place for future reference. W...

7 | Contents 2 Features of your new laser printer 5 Safety information INTRODUCTION 11 11 Printer overview 11 Front view 11 Rear view 12 Control panel overview 13 Understanding the Status LED 13 Acknowledging the status of the toner cartridge 14 Menu overview 15 Supplied software 15 Printer driver f...

8 | Contents contents 31 ID card copying 31 Using special copy features 31 2-up or 4-up copying 31 Poster copying 32 Clone copying 32 Erasing background images 32 Gray enhance copying 32 Setting copy timeout SCANNING 33 33 Scanning basics 33 Scanning from the control panel 33 Setting scan informatio...

Contents | 9 contents 44 Setting up Address Book USING USB MEMORY DEVICE 46 46 About USB memory 46 Plugging in a USB memory device 46 Scanning to a USB memory device 46 Scanning 47 Customizing Scan to USB 47 Printing from a USB memory device 47 To print a document from a USB memory device: 47 Backin...

10 | Contents contents 70 Common Macintosh problems ORDERING SUPPLIES 71 71 Supplies 71 How to purchase SPECIFICATIONS 72 72 General specifications 73 Printer specifications 73 Scanner specifications 73 Copier specifications 74 Facsimile specifications GLOSSARY 75 INDEX 79

11 | Introduction introduction These are the main components of your printer: This chapter includes: • Printer overview • Control panel overview • Understanding the Status LED • Acknowledging the status of the toner cartridge • Menu overview • Supplied software • Printer driver features PRINTER OVER...

Introduction | 12 CONTROL PANEL OVERVIEW Dell 1235cn 1 ID Copy You can copy both sides of an ID card (e.g., driver's license) to a single side of paper. See "ID card copying" on page 31. 2 Direct USB Allows you to directly print files stored on a USB Memory device when it is inserted into th...

Introduction | 13 UNDERSTANDING THE STATUS LED The color of the Status LED indicates the printer's current status. ACKNOWLEDGING THE STATUS OF THE TONER CARTRIDGE The status of toner cartridges is indicated by the Status LED and the LCD display. If the toner cartridge is low or needs to be replaced,...

14 | Introduction MENU OVERVIEW The control panel provides access to various menus to set up the printer or use the printer’s functions. These menus can be accessed by pressing Menu. Refer to the following diagram. Some menus may not appear in the display depending on options or models. If so, it is...

Introduction | 15 SUPPLIED SOFTWARE You must install the printer software using the supplied CD to use your printer as a printer and a scanner, after you have set up your printer and connected it to your computer. The CD provides you with the following software. PRINTER DRIVER FEATURES Your printer ...

16 | Getting started getting started This chapter gives you step-by-step instructions for setting up the printer. This chapter includes: • Setting up the hardware • System requirements • Setting up the network • Printer's basic settings SETTING UP THE HARDWARE This section shows the steps to set up ...

Getting started | 17 SYSTEM REQUIREMENTS Before you begin, ensure that your system meets the following requirements: Microsoft® Windows® Your printer supports the following Windows operating systems. Macintosh OPERATING SYSTEM REQUIREMENT (RECOMMENDED) CPU RAM FREE HDD SPACE Windows 2000 Intel® Pent...

18 | Getting started SETTING UP THE NETWORK You need to set up the network protocols on the printer to use it in the network environment. You can set up the basic network settings through the printer's control panel. Supported operation environments The following table shows the network environments...

20 | Getting started PRINTER'S BASIC SETTINGS After installation is complete, you may want to set the printer's default settings. Refer to the next section if you would like to set or change values. Altitude adjustment The print quality is affected by atmospheric pressure, which is determined by the...

Getting started | 21 • Alarm Sound: Turns the alarm sound on or off. With this option set to On , an alarm tone sounds when an error occurs or fax communication ends. • Speaker: Turns on or off the sounds from the telephone line through the speaker, such as a dial tone or a fax tone. With this optio...

Loading originals and print media | 23 loading originals and print media This chapter introduces you to loading originals and print media into your printer. This chapter includes: • Loading originals • Selecting print media • Changing the size of the paper in the paper tray • Printing on special pri...

24 | Loading originals and print media 2. Load the original face up into the ADF. Ensure that the bottom of the original stack matches the paper size marked on the document input tray. 3. Adjust the document width guides to the paper size. SELECTING PRINT MEDIA You can print on a variety of print me...

Loading originals and print media | 25 Specifications on print media TYPE SIZE DIMENSIONS WEIGHT A CAPACITY B Plain paper Letter 216 x 279 mm (8.5 x 11 inches) 60 to 105 g/m 2 (16 to 28 lb bond) • 150 sheets of 75 g/m 2 (20 lb bond) paper for the tray Legal 216 x 356 mm (8.5 x 14 inches) US Folio 21...

26 | Loading originals and print media Media sizes supported in each mode Guidelines for special print media MODE SIZE SOURCE Copy mode Letter, A4, Legal, Oficio, US Folio, Executive, JIS B5, A5, A6 tray 1 Print mode All sizes supported by the printer tray 1 Fax mode Letter, A4, Legal tray 1 MEDIA T...

Loading originals and print media | 29 PRINTING ON SPECIAL PRINT MATERIALS The printer can hold special sizes and types of print material, such as postcards, note cards, and envelopes. Especially, it is useful for single page printing on letterhead or colored paper. Feeding the print material manual...

30 | Copying copying This chapter gives you step-by-step instructions for copying documents. This chapter includes: • Copying • Changing the settings for each copy • Changing the default copy settings • Using special copy features • Setting copy timeout COPYING 1. Press Copy. Ready to Copy appears o...

Copying | 31 CHANGING THE DEFAULT COPY SETTINGS The copy options, including darkness, original type, copy size, and number of copies, can be set to those most frequently used. When you copy a document, the default settings are used unless they have been changed by using the corresponding buttons on ...

32 | Copying 5. Press Stop/Clear to return to ready mode. Your original is divided into 9 portions. Each portion is scanned and printed one by one in the following order: Clone copying Your printer can print multiple image copies from the original document on a single page. The number of images is a...

Scanning | 33 scanning Scanning with your printer lets you turn pictures and text into digital files that can be stored on your computer. This chapter includes: • Scanning basics • Scanning from the control panel • Scanning by a network connection • Changing the settings for each scan job • Changing...

34 | Scanning 5. Press the left/right arrow until Local PC appears on the bottom line of the display and press OK. If the printer connected to a network, select Network PC and press OK. 6. From Scan Destination, press the left/right arrow until the application program you want appears, then press OK...

Scanning | 35 10. Press the left/right arrow until the file format you want appears and press OK or Start.The printer begins scanning and then sends the email. 11. If the printer asks if you want to log off your account, press the left/right arrow to select Yes or No and press OK. 12. Press Stop/Cle...

36 | Scanning Searching with a particular first letter 1. If necessary, press Scan/Email.2. Press Address Book until Search & Send appears on the bottom line of the display and press OK. 3. Press the left/right arrow until the number category you want appears and press OK. 4. Press the left/righ...

Basic printing | 37 basic printing This chapter explains common printing tasks. This chapter includes: • Printing a document • Canceling a print job PRINTING A DOCUMENT Your printer allows you to print from various Windows, or Macintosh applications. The exact steps for printing a document may vary ...

38 | Faxing faxing This chapter gives you information about using your printer as a fax machine. This chapter includes: • Sending a fax • Receiving a fax • Fax setup SENDING A FAX Setting the fax header In some countries, you are required by law to indicate your fax number on any fax you send. The p...

40 | Faxing 9. When you have finished entering fax numbers, press the left/right arrow to select No at the Another No.? prompt and press OK.The original is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory. 10. If an original is...

Faxing | 41 RECEIVING A FAX Changing receiving modes 1. Press Fax.2. Press Menu until Fax Setup appears on the bottom line of the display and press OK. 3. Press the left/right arrow until Receiving appears and press OK.4. Press OK when Receive Mode appears.5. Press the left/right arrow until the fax...

42 | Faxing 6. When your printer begins to ring, do not answer the call. The printer requires several rings to learn the pattern. When the printer completes learning, the display shows Completed DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears. Press OK when DRPD Mode appears and start o...

Faxing | 43 Forwarding received faxes to email address You can set your printer to forward incoming faxes to the email address you entered.1. Press Fax.2. Press Menu until Fax Feature appears on the bottom line of the display and press OK. 3. Press the left/right arrow until Forward appears and pres...

44 | Faxing Changing the default document settings The fax options, including resolution and darkness, can be set to the most frequently used modes. When you send a fax, the default settings are used if they are not changed by using the corresponding button and menu. 1. Press Fax.2. Press Menu until...

Faxing | 45 6. Enter a speed dial number and press OK.7. Press OK when speed dial information appears correctly.8. Press OK when Yes appears.9. Repeat steps 5 and 6 to include other speed dial numbers into the group. 10. When you have finished, press the left/right arrow to select No at the Another ...

46 | Using USB memory device using USB memory device This chapter explains how to use a USB memory device with your printer. This chapter includes: • About USB memory • Plugging in a USB memory device • Scanning to a USB memory device • Printing from a USB memory device • Backing up data • Managing ...

Using USB memory device | 47 6. Press OK when Yes appears to scan more pages. Load an original and press Color Start or Black Start. Regardless of the button you press, the color mode is decided as customized. See “Customizing Scan to USB” on page 47.Otherwise, press the left/right arrow to select N...

48 | Using USB memory device MANAGING USB MEMORY You can delete image files stored on a USB memory device one by one or all at once by reformatting the device. Deleting an image file 1. Insert the USB memory device into the USB connector on your printer.2. Press Direct USB.3. Press the left/right ar...

Maintenance | 49 maintenance This chapter provides information for maintaining your printer and the toner cartridge. This chapter includes: • Printing reports • Clearing memory • Cleaning your printer • Maintaining the cartridge • Replacing the toner cartridge • Replacing the imaging unit • Replacin...

50 | Maintenance CLEARING MEMORY You can selectively clear information stored in your printer’s memory. 1. Press Menu until System Setup appears on the bottom line of the display and press OK. 2. Press the left/right arrow until Clear Setting appears and press OK.3. Press the left/right arrow until ...

52 | Maintenance Cleaning the scan unit Keeping the scan unit clean helps ensure the best possible copies. It is recommended that you clean the scan unit at the start of each day and during the day, as needed. 1. Slightly dampen a soft lint-free cloth or paper towel with water.2. Open the scanner li...

Maintenance | 53 MAINTAINING THE CARTRIDGE Toner cartridge storage To get the most from the toner cartridge, keep the following guidelines in mind:• Do not remove the toner cartridge from its package until it is ready for use. • Do not refill the toner cartridge. The printer warranty does not cover ...

Maintenance | 55 REPLACING THE IMAGING UNIT When the life span of the imaging unit has expired, the Dell TonerManagement System™ program window appears on the computer, indicating the imaging unit needs to be replaced. If the imaging unit is not replaced, your printer fails to print. 1. Turn the pri...

56 | Maintenance 8. Insert the waste toner container into position and then push it to ensure that it is firmly seated in place. 9. Slide the four toner cartridges back into the printer. 10. Close the front cover firmly. 11. Turn the printer on. REPLACING THE WASTE TONER CONTAINER When the life span...

Maintenance | 57 6. Insert the new container into position and then push it to ensure that it is firmly seated in place. 7. Close the front cover firmly. 8. Turn the printer on. MAINTENANCE PARTS To avoid print quality and paper feed problems resulting from worn parts, and to maintain your printer i...

58 | Troubleshooting troubleshooting This chapter gives helpful information about what to do if you encounter an error. This chapter includes: • Tips for avoiding paper jams • Clearing document jams • Clearing paper jams • Understanding display messages • Solving other problems TIPS FOR AVOIDING PAP...

Troubleshooting | 59 Roller misfeed 1. Open the scanner lid.2. Seize the misfeed paper, and remove the paper from the feed area by carefully pulling it to the right using both hands. 3. Close the scanner lid. Then load the removed pages back into the ADF. CLEARING PAPER JAMS When a paper jam occurs,...

60 | Troubleshooting 2. Open the inner cover. 3. Carefully take the jammed paper out of the printer. 4. Close the inner cover.5. Lower down the scan unit gently and slowly until it is completely closed. Ensure that it is securely latched.Be careful not to pinch your fingers! In the paper exit area 1...

62 | Troubleshooting UNDERSTANDING DISPLAY MESSAGES Messages appear on the control panel display to indicate the printer’s status or errors. Refer to the tables below to understand the messages’ meaning and correct the problem if necessary. Messages and their meanings are listed in alphabetical orde...

Troubleshooting | 65 SOLVING OTHER PROBLEMS The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is resolved. If the problem persists, call for service Paper feeding Printing problems CONDITION SUGGESTED SOLUTIONS Pa...

66 | Troubleshooting Printing quality problems If the inside of the printer is dirty or paper has been loaded improperly, you may notice a reduction in print quality. See the table below to clear the problem. The printer selects print materials from the wrong paper source The paper source selection ...

Troubleshooting | 67 Dropouts If faded areas, generally rounded, occur randomly on the page:• A single sheet of paper may be defective. Try reprinting the job. • The moisture content of the paper is uneven or the paper has moist spots on its surface. Try a different brand of paper. See "Selectin...

68 | Troubleshooting Copying problems Curl or wave • Ensure that the paper is loaded properly. • Check the paper type and quality. Both high temperature and humidity can cause paper curl. See "Selecting print media" on page 24. • Turn over the stack of paper in the tray. Also try rotating th...

Troubleshooting | 69 Scanning problems Dell Scan Manager problems Blank copies print out Ensure that the original is face down on the scanner glass or face up in the ADF. Image rubs off the copy easily • Replace the paper in the tray with paper from a new package. • In high humidity areas, do not le...

Ordering supplies | 71 ordering supplies This chapter provides information on purchasing cartridges and accessories available for your printer. This chapter includes: • Supplies • How to purchase SUPPLIES When the toner runs out, you can order the following type of toner cartridge for your printer: ...

72 | Specifications specifications This chapter guides you about this printer’s specifications such as various features. This chapter include: • General specifications • Printer specifications • Scanner specifications • Copier specifications • Facsimile specifications GENERAL SPECIFICATIONS The symb...

74 | Specifications FACSIMILE SPECIFICATIONS The fax feature may not be supported depending on printers. ITEM DESCRIPTION Compatibility ITU-T G3 Applicable line Public Switched Telephone Network (PSTN) or behind PABX Data coding MH/MR/MMR/JBIG/JPEG Modem speed 33.6 Kbps Transmission speed Up to 3 se...

Glossary | 75 glossary ADF An Automatic Document Feeder (ADF) is a mechanism that will automatically feed an original sheet of paper so that the printer can scan some amount of the paper at once. AppleTalk AppleTalk is a proprietary suite of protocols developed by Apple, Inc for computer networking....

Index | 79 index A Address Book group dial numbers 44speed dial numbers 44 Address Book, use 35 ADF 11 ADF, load 23 adjustment altitude 20 alarm sound 21 Ans/Fax mode, receiving mode 41 B background image, adjust 32 C characters, enter 21 cleaning inside 50outside 50scan unit 52 clock mode 20 contro...

1 S OFTWARE SECTION C ONTENTS Chapter 1: I NSTALLING P RINTER S OFTWARE IN W INDOWS Installing Printer Software ........................................................................................................ 4 Installing Software for Local Printing .............................................

Installing Printer Software in Windows 4 1 Installing Printer Software in Windows This chapter includes: • Installing Printer Software• Reinstalling Printer Software• Removing Printer Software N OTE : The following procedure is based on Microsoft ® Windows ® XP, for other operating systems, refer to...

Installing Printer Software in Windows 9 T IP : If you want to set a specific IP address on a specific network printer, click the Set IP Address button. The Set IP Address window appears. Do as follows: a. Select a printer to be set with a specific IP address from the list. b. Configure an IP addres...

Installing Printer Software in Windows 10 N OTE : If your printer is not already connected to the computer, the following window will appear. • After connecting the printer, click Next . • If you do not want to connect the printer at this time, click Next , and No on the following screen. Then the i...

Basic Printing 11 2 Basic Printing this chapter explains the printing options and common printing tasks in windows. This chapter includes: • Printing a Document• Printing to a file (PRN)• Printer Settings - Layout Tab- Paper Tab- Graphic Tab- Other Options Tab- About Tab- Using a Favorite Setting- U...

Basic Printing 12 Printing to a file (PRN) You will sometimes need to save the print data as a file for your purpose. To create a file: 1 Check the Print to file box in the Print window. 2 Click Print . 3 Enter the folder name and assign a name of the file and then click OK. Printer Settings You can...

Basic Printing 13 Layout Tab The Layout tab provides options to adjust how the document appears on the printed page. The Layout Options includes Multiple Pages per Side , Poster Printing , and Booklet Printing . See “Printing a Document” on page 11 for more information on accessing printer propertie...

Basic Printing 14 Color Paper : 20 lb to 24 lb (75~90 g/m 2 ) color-backgrounded paper. Archive Paper : If you need to keep print-out for a long period time such as archives, select this option. Scaling Printing Scaling Printing allows you to automatically or manually scale your print job on a page....

Basic Printing 15 Other Options Tab You can select output options for your document. See “Printing a Document” on page 11 for more information about accessing the printer properties.Click the Other Options tab to access the following feature: Watermark You can create a background text image to be pr...

Advanced Printing 16 3 Advanced Printing This chapter explains printing options and advanced printing tasks. N OTE : • Your printer driver Properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is simil...

Advanced Printing 17 Printing Posters This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document. 1 To change the print settings from your software application, access printer properties. S...

Advanced Printing 18 Printing on Both Sides of Paper You can print on both sides of a sheet of paper. Before printing, decide how you want your document oriented.The options are: • None • Long Edge , which is the conventional layout used in book binding. • Short Edge , which is the type often used w...

Advanced Printing 19 Using Watermarks The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document. There are several predefined wate...

Advanced Printing 20 Using Overlays What is an Overlay? An overlay is text and/or images stored in the computer’s hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. Rather than using ...

Sharing the Printer Locally 21 4 Sharing the Printer Locally You can connect the printer directly to a selected computer, which is called “host computer,” on the network. The following procedure is for Microsoft ® Windows ® XP. For other Windows operating systems, see the corresponding Windows User'...

Scanning 22 5 Scanning Scanning with your machine lets you turn pictures and text into digital files on your computer. Then you can fax or e-mail the files, display them on your web site or use them to create projects that you can print using SmarThru software or the WIA driver.This chapter includes...

Scanning 24 Scanning Process with TWAIN-enabled Software If you want to scan documents using other software, you will need to use TWAIN-compliant software, such as Adobe ® Photoshop ® . The first time you scan with your machine, select it as your TWAIN source in the application you use. The basic sc...

Using other software 25 6 Using other software This chapter includes: • Printer Status Monitor• Printer Settings Utility• Dell Toner Re-order application• Firmware Update Utility Printer Status Monitor The printer status monitor screen launches when you send a print job to the printer. This only app...

Using other software 26 Dell Toner Re-order application To order replacement toner cartridges or supplies from Dell : 1 Double-click the Dell Toner Reorder Program icon on your desktop. orClick Start → Programs or All Programs → Dell → Dell Printers → Dell 1235cn Color Laser MFP → Dell 1235cn MFP To...

27 7 Using Your Printer with a Macintosh Your printer supports Macintosh systems with a built-in USB interface or 10/100 Base-TX network interface card. When you print a file from a Macintosh computer, you can use the CUPS driver by installing the PPD file. N OTE : Some printers do not support a net...

28 Setting Up the Printer Set up for your printer will be different depending on which cable you use to connect the printer to your computer—the network cable or the USB cable. For a Network-connected N OTE : Some printers do not support a network interface. Before connecting your printer, ensure th...

Using Your Printer with a Macintosh 29 Printing N OTES : • The Macintosh printer’s properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar. • You can check your printer name in the supplied Dr...

Using Your Printer with a Macintosh 31 Scanning You can scan docoments using Image Capture program. Macintosh OS offers Image Capture program. Scanning with USB 1 Ensure that your machine and computer are turned on and properly connected to each other. 2 Place a single document face down on the docu...

32 S OFTWARE SECTION I NDEX A advanced printing, use 16 B booklet printing 17 C canceling scan 24 D document, print Macintosh 29 Windows 11 double-sided printing 18 F favorites settings, use 15 G Graphics properties, set 14 H help, use 15 I install printer driver Macintosh 27 Windows 4 L Layout prop...