Page 3 - User Guide
Page 5 - Table of contents; Digital-sender basics; iii
Table of contents 1 Digital-sender basics Quick access to digital-sender information ...............................................................................2 User-guide links ..................................................................................................................2Wh...
Page 6 - iv
Appendix A Support HP Customer support ..............................................................................................................43 Index iv ENWW
Page 7 - Digital-sender basics
1 Digital-sender basics This section provides information about the following topics: ● Quick access to digital-sender information ● HP 9200C Digital Sender features ● Digital-sender parts ● Media specifications ● Software ● Controlling digital-sending security ENWW 1
Page 8 - Quick access to digital-sender information; Where to look for more information; HP 9200C Digital Sender Getting Started Guide; HP 9200C Digital Sender Support Guide
Quick access to digital-sender information Use these resources to find information about the HP 9200C Digital Sender. User-guide links ● Control-panel features ● Digital-sending tasks ● Problem solving Where to look for more information Several references are available for use with this digital send...
Page 9 - HP 9200C Digital Sender features
HP 9200C Digital Sender features The HP 9200C Digital Sender helps you quickly and conveniently distribute paperdocuments in an electronic format. It scans all kinds of documents and then uses theincluded HP Digital Sending Software (HP DSS) to send them to e-mail addresses, faxdestinations, or netw...
Page 11 - Media specifications
Media specifications The HP 9200C Digital Sender supports the following standard paper sizes: ● Letter: 215.9 x 279 mm (8.5 x 11 inches) ● Executive: 190 x 254 mm (7.5 x 10 inches) ● A4: 210 x 297 mm (8.3 x 11.7 inches) ● A5: 148 x 210 mm (5.83 x 8.27 inches) ● B5: 176 x 250 mm (6.9 x 9.8 inches) ● ...
Page 12 - Software; Digital-sender software
Software Digital-sender software To take advantage of the full range of digital-sender features, you must install the HP DigitalSending Software Version 4.0 (HP DSS) that is provided on a CD-ROM with the product.This software runs as a service on a network server. It is not necessary to install anys...
Page 13 - Controlling digital-sending security; Network authentication
Controlling digital-sending security The digital sender has been designed with security in mind. It includes a variety of featuresthat work to protect the security of the digital-sending process. Network authentication The digital sender's most basic security feature is its ability to require a netw...
Page 15 - Control panel
2 Control panel The device comes with an interactive control panel that includes a touchscreen for easyaccess to digital-sending functions. This section provides information about the control-panelfeatures. ENWW 9
Page 16 - Using the control-panel buttons
Control-panel features The digital-sender control panel contains the following items. 6 5 4 3 8 7 11 10 9 12 2 1 1 Touch-screen graphical display 2 Numeric key pad 3 R ESET button 4 M ENU button 5 S LEEP button and LED 6 S TATUS button 7 S TOP button 8 S TART button and LED 9 Attention LED 10 Data L...
Page 17 - Understanding digital-sender status; Digital Sender status indications; Sleep mode; Configure Device
Understanding digital-sender status The digital sender has two buttons and three lights to indicate and control the digital-senderstatus. To interpret the control-panel lights, see the follow table. For information abouttroubleshooting digital-sender problems, see Problem solving . Digital Sender st...
Page 19 - Digital-sending tasks; Loading documents; Loading documents in the ADF; To load the ADF; NOTE
3 Digital-sending tasks This section provides instructions for how to carry out common digital-sending tasks. Loading documents You can use either the automatic document feeder (ADF) or the scanner glass to loaddocuments for digital sending. Use the following instructions to load documents. Loading ...
Page 20 - Avoiding ADF jams; Loading documents onto the glass; To use the scanner glass
Avoiding ADF jams Use the following information to avoid jams when using the ADF. ● When loading paper into the ADF, ensure that the paper stack is square and straightand the paper guides are adjusted to the width of the page to be scanned ● Do not overload the ADF. The ADF was designed to hold 50 s...
Page 21 - Sending documents; Logging in; Changing settings
Sending documents The digital sender uses the HP Digital Sending Software (HP DSS) to send scanneddocuments directly to several types of destinations. Logging in When you walk up to the digital sender, you will see the following "home" screen. Theoptions displayed are the digital-sending opt...
Page 22 - Changing the scan settings
Changing the Original Settings Use the Original Settings screen to describe the original document. Changing these settings is not required unless your original is different from the default, which is single-sidedletter or A4-size (depending on your country/region). The system administrator can chang...
Page 23 - Using e-mail to send a document
File formats Documents can be scanned and sent in any of these file formats: ● .PDF : The .PDF file format is the default setting, and it offers the best overall text and graphics quality. However, the recipient must have an Adobe® Acrobat® viewer installedto read .PDF files. This file format produc...
Page 24 - Sending a basic e-mail message
When you touch E-MAIL on the device control-panel display, the following screen appears. 1 To: button 2 E-Mail Settings button 3 Start button 4 Message: button (if enabled) 5 Subject: button 6 CC: button Sending a basic e-mail message Use the following instructions to scan and send letter or A4-size...
Page 26 - Describe Original; File size; File Size
In addition to these settings, you can also specify the settings of your original document bytouching the Describe Original button on the control-panel display. See Changing the Original Settings for details about these settings. Controlling file size When sending files with e-mail, it is especially...
Page 27 - Using the address book; Creating a recipient list
Using the address book You can send to a list of recipients by using the address book feature of the digital sender.Touch the button on the keyboard screen to open the address book. 1 All button (shows all address books) 2 Personal button (shows the user's personal address book) 3 Details button (sh...
Page 28 - Editing the address book; Using Secondary E-mail; Faxing a document
4. Highlight the name to select a recipient, and then touch the Add button. You can change the address book that appears by selecting the All button to view all available address books, or the Personal button to see only the addresses from your Outlook address book. You can remove a recipient from t...
Page 30 - Fax success or failure notifications
Changing the settings Touch the Settings button on the Fax screen, and then touch Fax Settings to see the Settings screen. 1 1 Sharpness and Background Removal settings Before you send a fax, you can change the Image enhancement settings to control the sharpness or background removal settings of the...
Page 31 - Using the phone book; Sending to a folder
Assigning a speed dial number to a one-touch button Follow these instructions to assign a speed-dial number to a one-touch button. 1. Touch the Configure button on the control-panel Fax screen. 2. Touch the button to which you want to assign a speed dial number. 3. Select a speed-dial entry by touch...
Page 33 - Sending to workflow; WORKFLOW
● Scanning resolution: 75, 150, 200, 300, 400, or 600 dpi ● File size: Small, standard, or large file size ● Image enhancement: Change the sharpness or background removal settings of the scanned image. Sending to workflow If the system administrator enables workflow functionality, you can scan a doc...
Page 36 - Jams; Hint; Clearing jams
Jams Follow the instructions in this section to clear and avoid paper jams. Hint To avoid paper jams, be sure to follow the instructions found in Avoiding ADF jams . Clearing jams Follow these instructions to clear paper jams in the digital-sender ADF. 1. Press the release button to open the ADF cov...
Page 37 - CAUTION
CAUTION Cleaning the rollers too frequently could introduce dust into the device. 1. Open the ADF. 2. Locate the rollers near the vinyl calibration strips. 3. Wipe the rollers gently with a clean, water-dampened, lint-free cloth. CAUTION Do not pour water directly onto the rollers. Doing so might da...
Page 39 - Replacing the mylar sheet
Replacing the mylar sheet If you start to see vertical streaks on the scanned images, as shown in the figure below, youmight need to replace the mylar sheet at the base of the ADF. The device ships with anenvelope containing three extra mylar sheets and installation instructions. The envelope is ina...
Page 40 - Troubleshooting
Troubleshooting Use the following instructions to troubleshoot specific digital-sending problems. Problem Action to take The digital sender is not working. ● Make sure that the power cord is securelyconnected to the device and that it isplugged into the power outlet. ● Make sure that the device is t...
Page 44 - Understanding control-panel error messages
Understanding control-panel error messages These error messages can appear on the digital-sender control-panel display. Use theinstructions to clear the error message, if necessary. Error message Explanation or action needed Address book is full. To add an address, youmust first delete an address. Y...
Page 49 - Support; HP Customer support
A Support Refer to one of the following resources for HP 9200C Digital Sender support. HP Customer support For additional information about the product, see the HP 9200C Digital Sender Getting Started Guide , or the HP 9200C Digital Sender Support Guide on the CD-ROM. For HP Customer Care informatio...
Page 51 - Index
Index A access denied 38address books troubleshooting 38using 21 ADF cleaning 30jams, clearing 30loading 13locating 4media specifications 5mylar sheet, replacing 33Replace Document Feeder Kit 40troubleshooting 35, 38 attachments, e-mail file size 20 attachments, e-mail file formats 17sending 17 auth...
