Casio PCR-T520- Manual

E- 6 To use the cash register’s basic function * Caution Only use the specifi ed batteries. - • Do not disassemble, modify or short-circuit them.• Do not put them in fi re or water or heat them. • Do not mix new and old batteries or different types of batteries.• Orient the terminals +- correctly.• ...

E-7 To use the cash register’s basic function  When the cash drawer does not open! In case of power failure or the machine is in malfunction, the cash drawer does not open automatically. Even in these cases, you can open the cash drawer by pulling drawer release lever (see below). Important: The dr...

E-9 Basic func tion To use the cash register’s basic function Getting started ........................................................................................................... E-10 Loading memory protection batteries ............................................................................

E-10 To use the cash register’s basic function Getting started This chapter shows how to setup the cash register and get it ready to operate. Loading memory protection batteries Important: These batteries protect information stored in your cash register’s memory when there is a power failure or when...

E-11 Basic func tion To use the cash register’s basic function Installing paper roll You can use the paper roll as receipts or journals (for business records). By default, your cash register is set as receipt printing. Please see page E-14 if you wish to use the paper roll for journals.The setting m...

E-12 To use the cash register’s basic function  To install journal paper 1 Repeat steps 1 through 5 of “To install receipt paper”. 2 Using f key, feed the paper about 20 cm 3 Remove the paper guide of the take-up reel. 4 Slide the leading end of the paper into the groove on the spindle of the take-...

E-14 To use the cash register’s basic function Setting paper roll as journal records By default, the printer of your cash register issues receipts. If you wish to use the printouts for sales jour-nals, please follow the procedures described below. 1 Turn the Mode switch to PGM position and select [P...

E-15 Basic func tion To use the cash register’s basic function Getting to know your cash register General guide 1 2 3 4 5 6 7 8 9 1 Drawer 6 Main display 2 SD card slot cover 7 Mode switch 3 Printer cover 8 Com port connector cover 4 Printer 9 Drawer lock 5 Customer display Mode switch Use the mode ...

E-16 To use the cash register’s basic function Mode keys There are two types of mode keys: the program key (marked “PGM”) and the operator key (marked “OP”). The program key can be used to set the mode switch to any position, while the operator key can select the REG and OFF position. PGM OP PGM RF ...

E-17 Basic func tion To use the cash register’s basic function Display  Main display During a registration CLERK001 REG 000011 1 PLU001 $1.00 3 DEPT001 $6.00 SUBTOTAL $7.00 QT 4 6.00 1 2 3 4 After fi nalization CLERK001 REG 000011 1 PLU001 $1.00 3 DEPT001 $6.00 TL $7.00 CASH $10.00 CG $3.00 CG $3.0...

E-18 To use the cash register’s basic function Keyboard 7 8 9 4 5 6 1 2 3 0 00 . OPEN T/S 1 PLU/S.DEPT RF #/NS C PRICE — % – RECEIPT ON/OFF POST RECEIPT Ļ HELP SUBTOTAL CA/AMT TEND RA PO CR ENTER CHK CH SIGN OFF TAX PGM DEPT SHIFT/ DEPT# ERR.CORR CANCEL X/FOR/ DATE/ TIME 30 35 40 45 50 5 10 15 20 25...

E-20 To use the cash register’s basic function How to read the printouts • The journal/receipts are records of all transactions and operations.• The contents printed on receipts and journal are almost identical.• You can choose the journal skip function. If the journal skip function is selected, the...

E-21 Basic func tion To use the cash register’s basic function How to use your cash register The following describes the general procedure you should use in order to get the most out of your cash register. Before opening your store • Plugged in? (page E-13)• Enough paper roll? (pages E-11 and E-12)•...

E-22 To use the cash register’s basic function Before opening your store Checking the time and date You can check the time or date on the display whenever there is no registration being made. Step Operation Display 1 Press x key to show the date and time on the display. x 2 Press C key to clear the ...

E-23 Basic func tion To use the cash register’s basic function Registering items in departments The following examples show how you can use the department keys in various types of registrations.Departments are used for categorizing items for example, department 01 for veg-etables, department 02 for ...

E-24 To use the cash register’s basic function  Repeat registration Sample Operation Item Unit Price $1.50 Same priced multiple items are sold. Quantity 3 Dept. 1 Payment Cash $10.00 Step Operation Printout 1 Enter the unit price. 150 1 DEPT001 $1.50 1 DEPT001 $1.50 1 DEPT001 $1.50 TL $4.50 CASH $1...

E-25 Basic func tion To use the cash register’s basic function  Split sales of packaged items Sample Operation Item Unit Price 4 for $10.00 Three pieces of an item thats price is $10.00 for four pieces are sold. Quantity 3 Dept. 1 Payment Cash $10.00 Step Operation Printout 1 Enter purchased quanti...

E-26 To use the cash register’s basic function  Department number entry Without using Department key, you can register departments manually. Sample Operation Item Unit Price $13.00 Registering an item in Dept. 31 without using Department key. Quantity 1 Dept. 31 Payment Cash $13.00 Step Operation P...

E-27 Basic func tion To use the cash register’s basic function Basic setups and registrations To program basic settings You can program basic settings in the PGM mode of the Mode switch. Step Display 1 By turning the Mode switch to PGM position, the display indicates the programming top menu. 2 Use ...

E-29 Basic func tion To use the cash register’s basic function Programming departments This section explains how you can set unit prices, taxable statuses, and item groups. You can program each department linking to a certain group. For ex-ample, department 01 is for packed milk, department 02 is fo...

E-30 To use the cash register’s basic function The display returns to the previous screen by pressing o key. Registering departments’ preset data The following examples explain the operations using preset department data programmed in the previous section.  Using preset prices Sample Operation Item...

E-31 Basic func tion To use the cash register’s basic function Programming PLUs Like departments, you can program unit price, taxable status, and linking item group in a PLU (Price Look Up). Using PLUs allow you to register items quickly and accurately. You can use up to 3,000 PLUs. Sample Operation...

E-32 To use the cash register’s basic function The display returns to the previous screen by pressing o key. Registering PLUs’ preset data The following examples explain the operations using preset PLU data pro-grammed in the previous section.  Single item sales using PLU Sample Operation Item Unit...

E-33 Basic func tion To use the cash register’s basic function  PLU registration with multiplication key Sample Operation Item Unit Price $2.00 Ten pieces of PLU number 7 item (preset unit price $2.00) are sold. Quantity 10 PLU No. 7 Payment Cash $20.00 Step Operation Printout 1 Enter the quantity ...

E-34 To use the cash register’s basic function  Open PLU Although unit price is preset in a PLU, you can enter price manually if the PLU is programmed as “Open PLU”. To program open PLU, see page E-27. Sample Operation Item 1 Unit Price $32.80 PLU numbers 30 and 31 are programmed as open PLU so tha...

E-35 Basic func tion To use the cash register’s basic function Other registrations Discount The following example shows how you can use the p key for discount registra- tions.  Discounts on items and subtotals Sample Operation Item 1 Dept. 01 $5.00 Five percent (preset in p key) discount on PLU num...

E-36 To use the cash register’s basic function Reduction Using the reduction feature, you can subtract a certain amount from an item’s unit price or from a subtotal amount. Sample Operation Item 1 Dept. 01 $5.00 • Reducing $0.25 (manual input) from item 1 unit price. • Reducing $0.50 (preset amount)...

E-37 Basic func tion To use the cash register’s basic function Registering various payment methods Other than cash payments, you can register transactions made by checks, charges, credits, or even mixed tendering.  Check sale Sample Operation Item Unit Price $11.00 A $11.00 item is sold and custome...

E-38 To use the cash register’s basic function  Credit sale Sample Operation Item Dept. 03 $10.00 A purchased item is paid by a credit card. Quantity 1 Payment Credit $10.00 Step Operation Printout 1 Register the item purchased and press o key. 10 ' # o 1 DEPT003 $10.00 TL $10.00 CREDIT $10.00 2 Pr...

E-39 Basic func tion To use the cash register’s basic function Tax shift By using t or T keys, you can change the taxable status. The t key switches on and off of programmed taxable status 1 and T key changes the taxable status 2. The following table explains how tax statuses change by t or T key. N...

E- 40 To use the cash register’s basic function Registering returned goods  Registering returned goods in the REG mode The following example shows how to operate for registering goods returned by customer in the REG mode. Sample Operation Item 1 Dept. 01 $2.35 Customer returned items 1 and 3 dur-in...

E- 41 Basic func tion To use the cash register’s basic function  Registering returned goods in the RF mode When a customer returns goods after the transaction has been completed, use RF mode for the refund operation. Sample Operation Refunded Item 1 Dept. 03 $4.00 A customer returned two items. Ite...

E- 42 To use the cash register’s basic function Registrations without transactions The followings are the operations other than normal sales transactions. Please do not perform these operations during a sales transaction.  Registering money received on account Use this operation when you put money ...

E- 43 Basic func tion To use the cash register’s basic function Corrections There are three ways to correct erroneous operations that are;• Correcting erroneous item not registered• Correcting erroneous item already registered• Cancelling all the items registered in a transaction  Correcting errone...

E- 44 To use the cash register’s basic function  Correcting items immediately after the registration Step Operation Printout 1 Registering an item. 1 ' ! 1 DEPT001 $1.00 1 DEPT002 $2.00 1 DEPT002 $2.00 &255 1 PLU0002 $2.00 &255 1 PLU0005 $1.50 1 PLU0015 $6.00 &255 1 PLU0015 $10.00 8 DEP...

E- 45 Basic func tion  Voiding an item which has been already registered Step Display 1 During a registration. 2 Using ? or > keys, select the item you have mis- registered. 3 Press F key. The selected item is voided.  Cancelling all items in a transaction Step Display 1 Press o key after items...

E- 46 Daily sales reports At the end of the business day, you can print categorized and summarized results of the day. Reset report (Z) clears all the sales data whereas the data remains in memory by Read report (X). Please do not perform the Reset report (Z) printing while your store is open. It cl...

E- 47 Basic func tion Print out of daily sales report = Z DAILY Z ='(37 '(37 '(37 '(37 7/ =),; *5266 1(71R &$,' &+,' &.,' &5,' &5,' &5,' &5,' 5)1R &867&7$95* '& 5() 5281' CANCEL No 2 5 4 3 2 1 6 7 9 8 10 1112131415161718 19 202122232425 1 Date/time 2 Machine N...

E- 49 Usef u l f e at ure s Advanced programmings and registrations Enabling clerk assignment ............................................................................................... E-50 Advanced registrations .....................................................................................

E-50 Advanced programmings and registrations Advanced registrations Enabling clerk assignment By assigning a clerk, clerk number or name will be printed on receipts. The fol-lowing operation enables the register to use the clerk assignment. Step Operation 1 Turn the Mode switch to PGM position. The ...

E-51 Usef u l f e at ure s Advanced programmings and registrations Registrations with clerk assignment By signing a clerk on, the clerk name will be printed on receipts and sales re-ports. Step Operation Printout 1 Enter the clerk number and press o key. 1o * commercial message * 5(*& '(377 1 2 ...

E-52 Advanced programmings and registrations Single item cash sales A department key or a PLU programmed as single item sale status fi nalizes the transaction as soon as it is registered. This feature can be used only in cash sales. To program single item sales status see pages E-75 and E-76. Sample...

E-53 Usef u l f e at ure s Advanced programmings and registrations Sample operation 3: Single item sale with another item Item 1 Dept. 03 $2.00 Dept. 03 is a normal department while dept. 01 is programmed as unit price $1.00 and single item sale status. Quantity 1 Preset Normal Item 2 Dept. 01 $1.00...

E-54 Advanced programmings and registrations Character settings This chapter explains how you can program department or PLU descriptions, store messages, key de-scriptions, report title, total descriptions (such as gross total, net total etc.) and clerk names.There are two ways to program characters...

E-55 Usef u l f e at ure s Advanced programmings and registrations Using ten key pad To set characters by using ten key, you need to press one of the ten key repeatedly until desired charac-ter appears on the display.  Multi typing keyboard 7 8 9 4 5 6 1 2 3 0 00 . C SUBTOTAL CA/AMT TEND DBL SIZE S...

E-57 Usef u l f e at ure s Advanced programmings and registrations Setting characters The following explanation shows how you can set a name in a PLU. You can also set names to departments, function keys ( p , m ), and clerks by the same method. Sample Operation To set “MILK” to PLU0001 by using ten...

E-58 Advanced programmings and registrations Setting pop messages on receipts You can set pop messages printed on receipts. New Year Sale 1st Anniversary 10% OFF 5 4 3 2 1 1 Pop message 1st. line 2 Pop message 2nd. line 3 Pop message 3rd. line 4 Pop message 4th. line 5 Pop illustration  To set pop ...

E-59 Usef u l f e at ure s Advanced programmings and registrations  To set pop illustration Step Display 1 Turn the Mode switch to PGM position and select [POP Set- ting] then press F key. 2 Select [All Graphic] and press F key. The printer prints preset pop illustrations. 3 From the printout, sele...

E- 60 Advanced programmings and registrations Setting symbol characters You can change the symbols or titles of sales reports for example, printing “CASH IN DRW” on the sales reports instead of “CAID” for cash amount in drawer. Step Operation 1 Turn the Mode switch to PGM position and select [System...

E- 61 Usef u l f e at ure s Advanced programmings and registrations Sales report symbols Memory No. Program code Contents Default character Memo for your settings 01 01 Gross total GROSS 02 Net total NET 03 Cash in drawer CAID 04 Charge in drawer CHID 05 Check in drawer CKID 06 Credit 1 in drawer CR...

E- 62 Advanced programmings and registrations Other symbols Numbers in ( ) are digits to be used. Memory No. Program code Contents Default character 01 23 main currency symbol (2), @ (2), No.(2), split pricing (2), not used (4), sub currency symbol (2) • @ N o / * * 02 No. of item sold (2), No. of c...

E- 63 Usef u l f e at ure s Advanced programmings and registrations Advanced programmings This section explains how you can program detail settings of the register such as setting register’s spe-ci fi c number, whether to reset consecutive number on the receipt after a Reset (Z) report or not, wheth...

E- 64 Advanced programmings and registrations Programming detail settings To program the detail settings of the register, please follow the operations shown below. Step Operation 1 Turn the Mode switch to PGM position and select [System Setting] then press F key. [System Setting] is the last column ...

E- 65 Usef u l f e at ure s Advanced programmings and registrations Set code 04 (Tax system) Description Selection Program code Default value Canadian rounding systemRoundings Last digit: 0 to 2 → 0, 3 to 7 → 5, 8 and 9 → 10 No = 0 Yes = 7 B D10 º D10 US tax system = 1, Canadian tax system = 2 (Defa...

E- 66 Advanced programmings and registrations Set code 06 (Calculation and operation methods) Description Selection Program code Default value Succeeds the taxable status and commission status of previ-ous item when +/ - operation is performed. a Yes = 0 No = 1 B (a+b) D10 º (a+b) D10 Force money de...

E- 67 Usef u l f e at ure s Advanced programmings and registrations Set code 08 ( Fixed total print control) Description Selection Program code Default value Print gross sales total (GROSS) on fi xed total report. a Yes = 0 No = 1 B (a+b+c) D10 º (a+b+c) D10 Print net sales total (NET) on fi xed tot...

E- 68 Advanced programmings and registrations Example: • On the fi xed total report, not printing gross sales total (a = 1), not printing net sales total (b = 2), not printing cash in drawer. (c = 4): D10 = 7 (1 + 2 +4 ). • Not printing amount in drawer on fi xed total report: D9 = 1. • On fi xed to...

E- 69 Usef u l f e at ure s Advanced programmings and registrations Set code 15 (Printing methods of sales reports) Description Selection Program code Default value Department zero skip (Departments of sales amount zero are not printed on sales reports.) a Yes = 0 No = 1 B (a+b) D10 º (a+b) D10 Cler...

E-70 Advanced programmings and registrations Set code 17 (Date/time printing on journals/receipts) Description Selection Program code Default value Print date on journal. a Yes = 0 No = 2 B (a+b) D4 º (a+b) D4 Print consecutive number on receipt/journal. b Yes = 0 No = 4 Print time on receipt. a Yes...

E-72 Advanced programmings and registrations Programming functions of departments and PLUs in a lump There are two methods to set functions of departments or PLUs which are programming at once and programming individual functions. Programming department functions in a lump This method programs funct...

E-73 Usef u l f e at ure s Advanced programmings and registrations Department and PLU lump set code Description Selection Program code Default value Single item sales:Normal item = 0, Single item = 3 0 or 3 B D12 º D12 Must be “0000” 0000 ºººº D11 D10 D9 D8 ºººº D11 D10 D9 D8 Taxable status Taxable ...

E-74 Programming PLU functions in a lump This method programs functions of a PLU at one time. Step Operation 1 Turn the Mode switch to PGM position and select [System Setting] then press F key. > ▪▪▪▪▪ >F 2 Enter 3 and press o key to set the register in the programming mode. 3 o 3 Enter four-d...

E-75 Usef u l f e at ure s Advanced programmings and registrations Programming functions of departments and PLUs individually Programming functions of departments individually This part explains programming methods of each function of departments indi-vidually. Step Operation 1 Turn the Mode switch ...

E-76 Advanced programmings and registrations Set code table Set code Description Selection Program code 03 Taxable status Taxable status for USA Always “0” 0 º D2 Taxable status 1 a No = 0 Yes = 1 B (a+b+c) D1 Taxable status 2 b No = 0 Yes = 2 Taxable status 3 c No = 0 Yes = 4 Taxable status for Can...

E-77 Usef u l f e at ure s Advanced programmings and registrations Programming functions of PLUs individually This part explains programming methods of each function of PLUs individually. Step Operation 1 Turn the Mode switch to PGM position and select [System Setting] then press F key. > ▪▪▪▪▪ &...

E-78 Advanced programmings and registrations Programming functions of transaction keys This section explains how you can program functions in each transaction keys such as F , h or m keys. For example, programming F key to force entry of tendered amount. Step Operation 1 Turn the Mode switch to PGM ...

E-79 Usef u l f e at ure s Advanced programmings and registrations Program code for RA and ] keys Description Selection Program code Maximum amount.e.g.) $10,000; D4 = 1, D3 = 4. Maximum value (0 ~ 9) BB D4 D3 Number of zeros (0 ~ 9) Must be “00” 00 ºº D2 D1 Example: To set ] key not allowing to ent...

E- 82 Advanced programmings and registrations Programming further clerk functions This section explains how you can set further programming for clerks such as setting the register in training mode or setting commission rates given to clerks. In the training mode, the register operates normally but t...

E- 83 Usef u l f e at ure s Advanced programmings and registrations Printing programmed data After programs have been set, you can print the programmed data. To print programmed unit price or percentage (other than PLU) Step 1 Turn the Mode switch to PGM position and select [System Setting] then pre...

E- 84 Advanced programmings and registrations To print programmed characters (except PLUs) Step 1 Turn the Mode switch to PGM position and select [System Setting] then press F key. 2 Enter 2 and press o key. 3 Press o key again. The printer starts to print preset data. Printout P02 ....................

E- 85 Usef u l f e at ure s Advanced programmings and registrations To print general programming (except PLUs) Step 1 Turn the Mode switch to PGM position and select [System Setting] then press F key. 2 Enter 3 and press o key. 3 Press o key again. The printer starts to print preset data. Printout P...

E- 86 Advanced programmings and registrations Printout 30 NET 0001 01 0020 01 0001 38 000001 REG1 204 000 1 001 000 2 002 000 DEPT001 026 051 CASH 013 001 0002 38 0001 62 000000 00000000000000 0000000000 MC#01 0001 91 00000000 0001 98 00000000000000 0002 98 00000000000000 19 18 17 20 21 17: Clerk de...

E- 87 Usef u l f e at ure s Advanced programmings and registrations To print preset characters of PLU Step Printout 1 Turn the Mode switch to PGM position and select [System Setting] then press F key. P02 .................... #0001 #0010 PLU0001 0001 04 PLU0002 0002 04 PLU0003 0003 04 1 23 2 Enter 6...

E- 88 Advanced programmings and registrations Printing various sales reports You can print categorized sales reports such as PLU sales report, item group sales report, hourly sales report etc. • Please do not perform the reset (Z) report during the business hour as it clears stored sales data from t...

E- 89 Usef u l f e at ure s Advanced programmings and registrations  PLU sales report X PLU 0000014 PLU0001 17 0.53% $17.00 #0001PLU0100 42 4.03% $69.00 #0100 TL 188.61 $516.10 1 2 345 67 1 Read symbol/report title 2 Report code 3 PLU name/Quantity 4 Sales ratio/PLU amount 5 PLU code 6 Total Quanti...

E-90 Advanced programmings and registrations  Monthly sales report X MONTHLY 0000020 1......GROSS 1236.76 $12,202.57 NET No 214 $12,202.57 31......GROSS 2132 $14,187.57 NET No 205 $13,398.76 TLGROSS 9746.63 $161,022.49 $16.52 NET No 2351 $161,022.49 $68.49 1 2 3456 7 891011121314 1 Read symbol/repo...

E-91 Usef u l f e at ure s Advanced programmings and registrations  Electronic journal ;(-2851$/ 0000058 5(* C '(377 $ '(377 $ '(37 $ 1R7$ $ 7; $ 7; $ 7/ $ &$6+ $ &* $ 5(*& 1 2 3 1 Report header/title 2 Report code 3 Journal image About electronic journal Instead of printing days’ sales...

E-92 Advanced programmings and registrations Periodic sales report Apart from daily report, you can obtain periodic sales report. The register prints total sales data from the last periodic report. Namely, if you do this operation monthly, you can obtain monthly sales reports. The cash register allo...

E-95 Usef u l f e at ure s Advanced programmings and registrations Using an SD card You can store sales data or program data to an SD card or you can restore the data from SD card to your cash register.The following table explains what you can do with an SD card. [Backup → SD] Stores sales data and ...

E-96 Advanced programmings and registrations Step Display 4 Select [YES] and press F key. The register starts to format the SD card. 5 Now the SD card is formatted and you can use it for storing cash register data in it. To store program data in an SD card The following operation explains how you ca...

E-97 Usef u l f e at ure s Advanced programmings and registrations Step Display 4 Select [YES] and press F key. 5 After for a while, the display indicates “Backup complete”. SES800̲INC-e.indb   E-97 SES800̲INC-e.indb   E-97 2013/10/01   13:05:38 2013/10/01   13:05:38

E-98 Advanced programmings and registrations Before you consider it as a problem Error code table Error code Message Meaning Action E001 Wrong mode Mode switch position changed before fi nalization. Return the mode switch to its original setting and fi nalize the operation. E003 Wrong operator The s...

E-100 Advanced programmings and registrations When “EJ FULL” sign appears on the display When the register shows this sign, issue electronic journal read report (if necessary) and reset the memory immediately. In case of power failure If the power supply to the cash register is cut by a power failur...

E-101 Usef u l f e at ure s Advanced programmings and registrations About the low battery indicator If this indicator appears when you switch the cash register on, it can mean one of three things:• No memory backup batteries are loaded in the cash regis- ter. • The power of the batteries loaded in t...

E-102 Advanced programmings and registrations Specifi cations Entry 10-key system, buffer memory 8 keys (2-key roll over) Department Full key system Main display 26 characters x 10 lines, Dept. name, PLU name, Total, Transaction names, Change Customer display 20 characters x 1 line. Amount 10 digits...