Brother PC-2800- User Manual

Page 2 - If You Need to Call Customer Service; * The serial number is on the back of the unit. Retain; NOTICE

If You Need to Call Customer Service Please complete the following information for future reference: Model Number: FAX-2800, FAX-2900, FAX-3800, MFC-4800(Circle your model number) Serial Number*: Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this Owner’s...

Page 3 - Brother Numbers; Brother fax-back system; IMPORTANT; from within

i Brother Numbers Brother fax-back system Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the syst...

Page 4 - Ordering Accessories and Supplies; Pro Suite is NOT available on floppy disks.

ii Ordering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brothe...

Page 5 - Notice – Disclaimer of Warranties

iii Notice – Disclaimer of Warranties (For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PART...

Page 6 - BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE; What Brother will do:

iv BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) This warranty gives you certain rightsand you may also have other rights thatmay vary from state to state. This warranty is given only to the firstend-use purchaser of theaccompanying product (referred to inthis warranty as “th...

Page 7 - Product Support

v BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) (iii) the proper packaging instructionsare not followed and has causeddamage to the product; or (iv) thewarranty period on your originalProduct has expired or has not beensufficiently validated with a copy of theproof of purchas...

Page 9 - Quick Reference Guide; Sending Faxes; Automatic Transmission; Real Time Transmission; OR; Receiving Faxes; Select Receive Mode; or

vii Quick Reference Guide Sending Faxes Automatic Transmission 1 Place the original face down in the ADF. 2 Enter the fax number using One Touch (FAX models only), Speed Dial, Search or the dial pad. 3 Press Fax Start . Sending a Cover Page 1 Place the original face down in the ADF. 2 Press Menu/Set...

Page 10 - Storing Numbers; Storing Speed Dial Numbers; Telephone Operation; Making Copies; Making a Single Copy

viii Storing Numbers Storing One Touch Dial Numbers (For FAX models only) 1 Press Menu/Set , 2 , 3 , 1 . 2 Press the One Touch key where you want to store the number. 3 Enter a number (up to 20 digits), and then press Menu/Set . 4 Enter a name (or leave it blank), and then press Menu/Set . 5 Press S...

Page 11 - On-Line Documentation

ix How to Access the Complete Owner's Manual (For MFC-4800 Only) This Owner's Manual does not contain the information for the Printer, Scanner and PC Fax. When you are ready to learn detailed information about these operations, read the complete Owner's Manual that is included on the CD-ROM. To View...

Page 13 - Table of Contents; Test Sheet Procedure and Product Registration

xi Table of Contents 1 Introduction ..................................................................................... 1-1 Using This Manual ..................................................................... 1-1 Finding Information............................................................. 1...

Page 14 - If You Are Installing the FAX/MFC to

xii Converting Telephone Wall Outlets ............................. 2-12Installing FAX/MFC, External Two-Line TAD and Two-Line Telephone ................................................ 2-12 Multi-Line Connections (PBX) ......................................... 2-13 If You Are Installing the FAX/MFC...

Page 16 - What Does Your Telephone Company’s

xiv 7 Auto Dial Numbers and Dialing Options ..................................... 7-1 Storing Numbers for Easy Dialing ............................................. 7-1 Storing One Touch Dial Numbers (For FAX Models Only).. 7-1Storing Speed Dial Numbers .................................................

Page 20 - Introduction; Using This Manual; Finding Information; boldface; Reports

1 - 1 I N T R O D U C T I O N 1 1 Introduction Using This Manual Thank you for purchasing a Brother fax machine or multi-function center (FAX/MFC). This FAX/MFC has been designed to be simple to use, with LCD screen prompts to guide you through programming your MFC. However, you can use your FAX/MFC...

Page 21 - Click; In USA

I N T R O D U C T I O N 1 - 2 Test Sheet Procedure and Product Registration (For USA Only) After programming your Station ID, please fill out the TEST SHEET included with your FAX/MFC, and then fax it to Brother's Automated Fax Response System as your first transmission. This will verify that your M...

Page 22 - Shift; TONE

1 - 3 I N T R O D U C T I O N FAX-2800, FAX-2900 and FAX-3800 Control Panel Overview 1 Liquid Crystal Display (LCD) The LCD displays messages to help you set up and operate your FAX. 2 Shift Accesses the second number stored on each One Touch key (5-8). 3 One Touch Keys: These 4 keys give you instan...

Page 23 - Receive Mode; Fax Start; Volume

I N T R O D U C T I O N 1 - 4 0 Fax Keys: Receive Mode Use to select how the FAX will handle incoming calls. Fax Resolution Sets the resolution when you send a fax. Fax Start Starts an operation, such as sending a fax. A Navigation Keys: Menu/Set Lets you access the Menu and Programming mode and sto...

Page 24 - MFC-4800 Control Panel Overview

1 - 5 I N T R O D U C T I O N MFC-4800 Control Panel Overview 1 Liquid Crystal Display (LCD) The LCD displays messages to help you set up and operate your MFC. 2 Reports Accesses the Reports menu so you can select a report to print: Help List, Auto Dial, Fax Activity, Transmission Verification and U...

Page 25 - PULSE

I N T R O D U C T I O N 1 - 6 8 Dial Pad Use to dial phone and fax numbers and as a keyboard for entering information into the MFC. (For Canada Only): The # key lets you switch the dialing type during a telephone call from PULSE to TONE . 9 Hold Lets you place telephone calls on hold. 0 Search/Speed...

Page 26 - About Fax Machines; Custom Features; Do You Have Voice Mail on the Phone Line?; there is a strong possibility that Voice Mail and the FAX/MFC will; Why Should There Be Trouble?; to get; Fax Tones and Handshake; they continue for about 60 seconds after dialing.

1 - 7 I N T R O D U C T I O N About Fax Machines If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Custom Features Do You Have Voice Mail on the Phone L...

Page 27 - RECEIVING

I N T R O D U C T I O N 1 - 8 The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 60 seconds over the phone line, and the LCD shows RECEIVING . If your FAX/MFC is set to the FAX mode, it will answer every call automatically with fax receiving t...

Page 29 - Packing List; Make sure you have the following items:; in

A S S E M B L Y A N D C O N N E C T I O N S 2 - 1 2 2 Assembly and Connections Packing List Make sure you have the following items: Caution (For FAX-3800 Only) Do NOT throw away the filter cores and cable ties by accident. You will need them to meet FCC Emission Requirements when you connect the MFC...

Page 30 - Choosing a Location; WARNING

2 - 2 A S S E M B L Y A N D C O N N E C T I O N S Choosing a Location Place your FAX/MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the FAX/MFC near a telephone jack and a standard, grounded power outlet. Make sure nothing blocks the flow o...

Page 31 - Assembly

A S S E M B L Y A N D C O N N E C T I O N S 2 - 3 Assembly Installing the Drum Unit Assembly (with Toner Cartridge) 1 Unpack the drum unit assembly, including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge. To prevent d...

Page 32 - Holding the drum unit by its handles, insert it into the FAX/MFC.

2 - 4 A S S E M B L Y A N D C O N N E C T I O N S 2 Open the top cover of the FAX/MFC. 3 Holding the drum unit by its handles, insert it into the FAX/MFC. 4 Close the top cover.

Page 33 - Setting Up the FAX/MFC

A S S E M B L Y A N D C O N N E C T I O N S 2 - 5 Setting Up the FAX/MFC Follow the instructions below to connect the handset, power cord, and telephone line. 1 Connect the Handset.Connect the curled handset cord to the bottom of the handset and the left side of the FAX/MFC. 2 Connect the power cord...

Page 34 - Pull out the paper tray and the extension.

2 - 6 A S S E M B L Y A N D C O N N E C T I O N S 4 Attach the plastic document and paper supports to the multi-purpose sheet feeder. 5 Pull out the paper tray and the extension. 6 If your paper size is Letter or A4, unfold the paper stopper by pulling it toward you. (For legal paper) (For A4 or let...

Page 35 - Loading Paper; Paper Type; Cut sheet

A S S E M B L Y A N D C O N N E C T I O N S 2 - 7 Loading Paper 1 Adjust the guides to the position for the paper size you are using. 2 Fan the paper well. Push down the paper lever. Load the paper (with the lever down). Make sure the print side is toward the fax machine and the paper level is stack...

Page 36 - Paper Capacity of Multi-purpose Sheet Feeder; Cut Sheet; laser

2 - 8 A S S E M B L Y A N D C O N N E C T I O N S Paper Capacity of Multi-purpose Sheet Feeder Multi-purpose Sheet Feeder: Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of 20 lb. (75 g/m 2 ) or 50 sheets of 42 lb. (158 g/m 2 ) Letter/A4 paper, or 10 envelopes Output Tray: App...

Page 37 - Connecting an External Telephone; Hook; Sequence; external; TAD on the same telephone line as the FAX/MFC, the TAD answers; if you subscribe; MANUAL; You

A S S E M B L Y A N D C O N N E C T I O N S 2 - 9 Connecting an External Telephone Your FAX/MFC is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your FAX/MFC. Connect the modular plug on the...

Page 38 - Connections; The external TAD; must; be plugged into the left side of the FAX/MFC, into the; Do not connect a TAD elsewhere on the same phone line

2 - 10 A S S E M B L Y A N D C O N N E C T I O N S Connections The external TAD must be plugged into the left side of the FAX/MFC, into the jack labeled EXT. Your FAX/MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). 1 Plug the telephone line cord...

Page 39 - Timing is important in recording this message.; Special Line Considerations; Roll-Over Phone Lines; Your FAX/MFC will work best on a dedicated line.; Two-Line Phone System

A S S E M B L Y A N D C O N N E C T I O N S 2 - 11 Outgoing Message (OGM) on External TAD Timing is important in recording this message. 1 Record 5 seconds of silence at the beginning of your message. (This allows your FAX/MFC time to listen for the fax CNG tones of automatic transmissions before th...

Page 40 - Converting Telephone Wall Outlets; When you are installing an; two-line telephone answering device

2 - 12 A S S E M B L Y A N D C O N N E C T I O N S Converting Telephone Wall Outlets There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 w...

Page 41 - If You Are Installing the FAX/MFC to Work with a PBX:; . All incoming calls

A S S E M B L Y A N D C O N N E C T I O N S 2 - 13 4 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT.jack on the left side of the FAX/MFC. You can keep two-line telephones on other wall outlets as always. There are two...

Page 42 - Custom Features on Your Phone Line

2 - 14 A S S E M B L Y A N D C O N N E C T I O N S Custom Features on Your Phone Line If you have Voice Mail, Caller ID, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom features on one phone line, it may create a problem with the operation of y...

Page 43 - On-Screen Programming; User-Friendly Programming; and the menu number using the dial pad.; Menu Selection Table; followed by the menu; FAX RESOLUTION; FINE; Alternating Displays

O N - S C R E E N P R O G R A M M I N G 3 - 1 3 3 On-Screen Programming User-Friendly Programming We have designed your FAX/MFC with on-screen programming using navigation keys. User-friendly programming helps you take full advantage of all the menu selections your FAX/MFC has to offer.Since your pr...

Page 44 - Navigation Keys; . G E N E R A L S E T U P

3 - 2 O N - S C R E E N P R O G R A M M I N G Navigation Keys You can access the menu mode by pressing Menu/Set . When you enter the Menu, the LCD scrolls: Press 1 for General Setup Menu— OR — Press 2 for Fax Menu— OR — Press 3 for Copy Menu— OR — You can scroll more quickly through the each menu le...

Page 45 - To access the menu, press

O N - S C R E E N P R O G R A M M I N G 3 - 3 To access the menu, press Menu/Set . Main Menu Submenu Menu Selections Options Descriptions Page 1. GENERAL SETUP 1. PAPER SIZE — LETTER LEGAL A4 Selects size of paper for received faxes. 4-1 2. DATE/TIME — — Enter date and time for the LCD display and h...

Page 50 - Initial Setup; Getting Started; Setting the Paper Size; LETTER; Setting the Date and Time; . P A P E R S I Z E

4 - 1 I N I T I A L S E T U P 4 4 Initial Setup Getting Started Setting the Paper Size You can use three sizes of paper for printing your faxes and copies — letter, legal and A4. When you change the kind of paper you have loaded in the FAX/MFC, you will need to change the setting for paper size so y...

Page 51 - Setting the Station ID; Press; Press; Press Key; . S T A T I O N I D

I N I T I A L S E T U P 4 - 2 Setting the Station ID You can store your name, fax number, and telephone number to be printed on all fax pages that you send. (See Composing Electronic Cover Page , page 6-6.) 1 Press Menu/Set , 1 , 3 . 2 Enter your fax number (up to 20 digits), and then press Menu/Set...

Page 52 - Inserting Spaces; Making Corrections; N O T I C E

4 - 3 I N I T I A L S E T U P Inserting Spaces To enter a space, press once between numbers and twice between characters. Making Corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Stop/Exit ; all letters above and...

Page 53 - Setting the Ring Volume; Setting the Beeper Volume

I N I T I A L S E T U P 4 - 4 Setting the Ring Volume 1 Press Menu/Set , 1 , 4 , 1 . 2 Press to select OFF , LOW , MED or HIGH , and then press Menu/Set . 3 Press Stop/Exit . — OR — You can adjust the ring volume when your FAX/MFC is idle. You can turn the ring OFF or you can select a ring volume le...

Page 54 - Setting the Handset Volume; Choosing the Handset Volume (For Volume Amplify); none; LOW

4 - 5 I N I T I A L S E T U P Setting the Handset Volume 1 Press Menu/Set , 1 , 4 , 4 . 2 Press to select HIGH (or LOW ), and then press Menu/Set . 3 Press Stop/Exit . — OR — You can adjust the handset volume any time you are talking on the telephone. There are two handset volume levels, LOW and HIG...

Page 55 - It is important that you do NOT choose; Setting Volume Amplify; Choosing the Handset Volume; some; Memory Storage; . V O L U M E A M P L I F Y

I N I T I A L S E T U P 4 - 6 WARNING It is important that you do NOT choose PERMANENT unless ALL the users are hearing-impaired. Otherwise, the default setting of AMPLIFY may damage the hearing of some users. Setting Volume Amplify Please carefully read Choosing the Handset Volume on page 4-5 befor...

Page 56 - Turning On Automatic Daylight Savings Time; . A U T O D A Y L I G H T; . T O N E R S A V E; . S L E E P M O D E

4 - 7 I N I T I A L S E T U P Turning On Automatic Daylight Savings Time You can set the FAX/MFC to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. 1 Press Menu/Set , 1 , 5 . 2 Press to select ON (or OFF ), and th...

Page 57 - Setup Receive; Basic Receiving Operations; Choosing the Receive Mode; repeatedly until the; LCD

S E T U P R E C E I V E 5 - 1 5 5 Setup Receive Basic Receiving Operations Choosing the Receive Mode There are four different receive modes for your FAX/MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use. *In FA...

Page 58 - To Select or Change Your Receive Mode; Setting the Ring Delay; F A X O N L Y; . R I N G D E L A Y

5 - 2 S E T U P R E C E I V E To Select or Change Your Receive Mode 1 Press Receive Mode . The LCD shows your active setting. 2 Continue to press Receive Mode until your new selection appears. After two seconds, the LCD returns to the date and time and shows the new Receive Mode. Setting the Ring De...

Page 59 - after; R I N G T I M E : 2 0 S E C

S E T U P R E C E I V E 5 - 3 Setting the F/T Ring Time (For FAX/TEL Mode Only) If you set the receive mode to FAX/TEL, you’ll need to determine how long the FAX/MFC will send you its special double-ring when you have a voice call. This ringing happens after the initial ringing from the phone compan...

Page 60 - Setting the Print Density; . E A S Y R E C E I V E; . A U T O R E D U C T I O N; . P R I N T D E N S I T Y

5 - 4 S E T U P R E C E I V E 1 Press Menu/Set , 2 , 1 , 3 . 2 Use to select ON , SEMI or OFF , and then press Menu/Set . 3 Press Stop/Exit . Printing a Reduced Incoming Fax (Auto Reduction) You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper ...

Page 61 - Advanced Receiving Operations; Setting F/T Ring Time; For FAX/TEL Mode Only; . R E M O T E C O D E; F A X R E C E I V E :

S E T U P R E C E I V E 5 - 5 Advanced Receiving Operations Operation from Extension Telephones If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your FAX/MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1 , the FA...

Page 62 - Printing a Fax in Memory; Setting Fax Storage,; Polling; Setting Up Polling Receive; Setting Up Sequential Polling Receive; . P R I N T F A X; . P O L L I N G R X; E N T E R F A X N O .

5 - 6 S E T U P R E C E I V E Printing a Fax in Memory If you have Fax Storage ON for remote retrieval, you can still print a fax from the memory when you are at your FAX/MFC. (See Setting Fax Storage, page 9-2.) 1 Press Menu/Set , 2 , 5 , 4 . 2 Press Fax Start . 3 After printing is finished, press ...

Page 63 - Canceling a Scheduled Job; NO JOB WAITING; . R E M A I N I N G J O B S

S E T U P R E C E I V E 5 - 7 4 Press Fax Start . The LCD shows DIALING . Your FAX/MFC will poll each number or group number in turn for a document. Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. (See Checking Job Status , page 6-4.) 1 Press...

Page 64 - Setup Send; Before You Begin; Using the ADF (Automatic Document Feeder); face down, top edge first

6 - 1 S E T U P S E N D 6 6 Setup Send Before You Begin Before you begin sending faxes, please be sure to read all the instructions and cautions listed below for placing originals in the automatic document feeder. Using the ADF (Automatic Document Feeder) ■ Documents must be between 5.8 and 8.5 inch...

Page 65 - Sending Faxes with Multiple Settings; Manual Transmission; A C C E P T E D

S E T U P S E N D 6 - 2 ■ Make sure documents written in ink are completely dry. ■ Before you send a fax, press Fax Resolution to select the resolution for the document you’re sending. (See Fax Resolution , page 6-5.) Sending Faxes with Multiple Settings When you send a fax you can choose any combin...

Page 66 - Manual and Automatic Fax Redial; If you’re sending a fax manually; Dual Access; up to; Real; Time Transmission; REAL TIME TX; OFF; OUT OF MEMORY; . R E A L T I M E T X

6 - 3 S E T U P S E N D Manual and Automatic Fax Redial If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you want to make a second call to the last number dialed, press Redial/Pause to save time. If you’re sending a fax automatically and the line is bus...

Page 67 - Canceling a Job in Memory; Canceling a Job While Scanning the Original

S E T U P S E N D 6 - 4 3 To change the default setting, press to select ON (or OFF ), and then press Menu/Set . Go to Step 5— OR —For the next fax transmission only, press to select NEXT FAX ONLY , and then press Menu/Set . 4 For the next fax only, press to select ON (or OFF ), and then press Menu/...

Page 68 - Basic Sending Operations; Contrast; . F A X R E S O L U T I O N

6 - 5 S E T U P S E N D Basic Sending Operations Contrast If your document is very light or very dark, you might want to set the contrast. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document. 1 Place the original face down in the ADF. 2 Press Menu/Set , 2 , 2 , 1 . 3 P...

Page 69 - SETUP SEND; Composing Your Own Comments; . C O M M E N T O F F

S E T U P S E N D 6 - 6 Composing Electronic Cover Page The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch (FAX models only) or Speed Dial memory. If you’re dialing manually, the name is left blank. The cover page indicates your St...

Page 70 - Cover Page for the Next Fax Only; Always Send a Cover Page; . C O V E R P G S E T U P

6 - 7 S E T U P S E N D Cover Page for the Next Fax Only Make sure the Station ID is set up (see page 4-2). This feature does not work without the Station ID. You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document. 1 Pla...

Page 71 - Using a Printed Cover Page; Advanced Sending Operations; Overseas Mode; . O V E R S E A S M O D E

S E T U P S E N D 6 - 8 Using a Printed Cover Page If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax. 1 Press Menu/Set , 2 , 2 , 8 . 2 Press to select PRINT SAMPLE? , and then press Menu/Set . 3 Press Fax Start . Your FAX/MFC prin...

Page 72 - Delayed Timer; Delayed; Delayed FAX; . D E L A Y E D T I M E R

6 - 9 S E T U P S E N D Delayed Timer You can set up the time of day that delayed faxes will be sent. This time will be displayed for acceptance or you can override it in Delayed Fax. (See Delayed FAX , page 6-9.) 1 Press Menu/Set , 2 , 2 , 3 . 2 Enter the time that you want delayed faxes to be sent...

Page 73 - Delayed Batch Transmission; . P O L L E D T X

S E T U P S E N D 6 - 10 Delayed Batch Transmission Before sending the delayed faxes, your FAX/MFC will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission. 1 Press Me...

Page 74 - Auto Dial Numbers; Storing Numbers for Easy Dialing; Storing One Touch Dial Numbers (For FAX Models Only); while you press the; not

7 - 1 A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S 7 7 Auto Dial Numbers and Dialing Options Storing Numbers for Easy Dialing You can set up your FAX/MFC for easy dialing: One Touch (FAX models only), Speed Dial and Groups for Broadcasting faxes. Storing One Touch Dial Numbers (Fo...

Page 75 - Storing One Touch Numbers

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S 7 - 2 Storing Speed Dial Numbers For FAX-2800 and MFC-4800, you can store Speed Dial numbers, so when you dial you will have to press only five keys. ( Search/Speed Dial , # , the two- digit location, and Fax Start ). For FAX-2900 and F...

Page 76 - Setting Up Groups for Broadcasting; models; P R E S S S P E E D D I A L

7 - 3 A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers. You can store the Groups on your One Touch keys (FAX models only) or Speed dial locations, and then broadcast by pressing only t...

Page 77 - Dialing Options; Manual Dialing; Search

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S 7 - 4 Dialing Options You can use your FAX/MFC to make telephone calls by dialing manually or by using Search, One Touch (FAX models only) or Speed Dial memory. When you dial an auto dial number, the LCD shows the name you’ve stored, or...

Page 78 - NOT REGISTERED

7 - 5 A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S Speed Dialing 1 Pick up the handset— OR — Press Hook . 2 When you hear a dial tone.For FAX-2800 and MFC-4800, press Search/Speed Dial , press # , and then press the two-digit Speed Dial location.For FAX-2900 and FAX-3800, press Se...

Page 79 - Access Codes and Credit Card Numbers

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S 7 - 6 Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can ...

Page 80 - Broadcasting

7 - 7 A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Menu/Set key, you can include Groups, One Touch locations (FAX models only), Speed Dial locations plus up to 50 manually di...

Page 81 - Pause; Hold; Fax Redial; you’re sending a fax manually

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S 7 - 8 Pause Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Hold 1 Press Hold to place a call on Hold....

Page 82 - Telephone Services; many names, depending on the telephone company you are; What Does Your Telephone Company’s “Distinctive Ring” Do?; If you need more than one phone number, it; What Does Brother’s “Distinctive Ring” Do?; before

8 - 1 T E L E P H O N E S E R V I C E S 8 8 Telephone Services Custom Features Your FAX/MFC supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies. Distinctive Ring The term “Distinctive Ring” is used by Brother to identify a phone company service that is ...

Page 83 - Do You Have Voice Mail?; Before You Choose the Ring Pattern to Register; The FAX/MFC will answer only calls to its registered number.; Ring

T E L E P H O N E S E R V I C E S 8 - 2 Do You Have Voice Mail? If you have Voice Mail on the phone line on which you will install your new FAX/MFC, there is a strong possibility that Voice Mail and the FAX/MFC will conflict with each other while receiving incoming calls . However, this Distinctive ...

Page 84 - VERY IMPORTANT; all; Registering the Distinctive Ring Pattern; Caller ID; . D I S T I N C T I V E

8 - 3 T E L E P H O N E S E R V I C E S VERY IMPORTANT If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the FAX/MFC in MANUAL mode at all times while using the Distinctive Ring Feature. Here’s why: MAN...

Page 85 - Viewing Caller ID List; Call Waiting Caller ID; . C A L L E R I D

T E L E P H O N E S E R V I C E S 8 - 4 Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your FAX/MFC. 1 Press...

Page 86 - This CallManage long distance; After service provisioning, pressing

8 - 5 T E L E P H O N E S E R V I C E S CallManage (For USA Only) This Brother FAX/MFC contains a One-Touch (FAX models only) or a Speed Dial feature that allows for low-cost long distance communications worldwide. Once registered, fax and telephone calls made using this CallManage feature access a ...

Page 87 - Sending a; Fax; Placing a Long Distance; Telephone Call; Using CallManage; Customer Support; Disclaimer

T E L E P H O N E S E R V I C E S 8 - 6 Sending a Fax Using CallManage (For Domestic and International Long Distance Calls Only!) 1 Place the original face down in the ADF. 2 Press One Touch key 2 (FAX models only) or Speed Dial #02 (MFC-4800). 3 Dial the complete long distance or international fax ...

Page 88 - Remote Fax Options; Fax Forwarding/Paging; Programming a Fax Forwarding Number; For example

9 - 1 R E M O T E F A X O P T I O N S 9 9 Remote Fax Options Fax Forwarding/Paging Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your FAX/MFC stores the received fax in memory. Then it dials the fax number you’ve programmed and forwards the fax message. 1 Press Menu/Set , 2 ,...

Page 89 - Setting Fax Storage; Backup Print; FAX STORAGE; automatically; . F A X S T O R A G E

R E M O T E F A X O P T I O N S 9 - 2 4 If your pager requires a PIN, enter the PIN, press # , press Redial/Pause , enter your FAX/MFC telephone number followed by # # , and then press Menu/Set . For example , 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # # — OR — If you do not need a PIN, press ...

Page 90 - Changing the Remote Retrieval Access Code; Remote Retrieval; Cut out the Remote Retrieval Access Card on the last page and keep; Using the Remote Retrieval Access Code; . R E M O T E A C C E S S

9 - 3 R E M O T E F A X O P T I O N S Changing the Remote Retrieval Access Code Enter your Remote Access Code when the FAX/MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. (See Operation from Extension Telephones , page 5-5.) ...

Page 91 - Remote Commands

R E M O T E F A X O P T I O N S 9 - 4 Remote Commands Follow the commands below to access features remotely. When you call the FAX/MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command. Remote Commands Operation Details 95...

Page 92 - Retrieving Fax Messages

9 - 5 R E M O T E F A X O P T I O N S Retrieving Fax Messages 1 Dial your fax number. 2 When you hear the beep, immediately enter your Remote Retrieval Access Code ( 1 5 9 ). 3 As soon as you hear two short beeps, use the dial pad to press 9 6 2 . 4 Using the dial pad, enter the number of the remote...

Page 93 - Printing Reports; FAX/MFC Settings and Activity; Customizing the Transmission Verification Report; error; . T R A N S M I S S I O N

P R I N T I N G R E P O R T S 10 - 1 10 10 Printing Reports FAX/MFC Settings and Activity Two reports require initial setup in the Menu table: Transmission Verification Report and Fax Activity Report Interval. For initial setup: Press Menu/Set , 2 , 4 , 1 . — OR — Press Menu/Set , 2 , 4 , 2 . Custom...

Page 94 - Setting the Fax Activity Report Interval

10 - 2 P R I N T I N G R E P O R T S Setting the Fax Activity Report Interval You can set the machine to print activity reports at specific intervals (6, 12, 24 hours, 2, 4, or 7 days). If you set the interval to OFF , you can print the report by following the steps in the next page. 1 Press Menu/Se...

Page 95 - To Print a Report; Enter the number of the report you want to print. For example, press

P R I N T I N G R E P O R T S 10 - 3 To Print a Report 1 Press Reports . 2 Press to select the report you want, and then press Menu/Set . — OR — Enter the number of the report you want to print. For example, press 1 to print the Help List. or

Page 96 - Using the FAX/MFC as a Copier; Making Multiple Copies; Copy

11 - 1 M A K I N G C O P I E S 11 11 Making Copies Using the FAX/MFC as a Copier You can use the FAX/MFC as a copy machine, making up to 99 copies at a time. The scannable area of your FAX/MFC begins at approximately one-sixth inch (4mm) from the edge of the paper. Making a Single Copy 1 Place the o...

Page 97 - Out of Memory Message; Temporary Copy Settings; temporary; Copying with Multiple Settings; Options; O U T O F M E M O R Y

M A K I N G C O P I E S 11 - 2 Out of Memory Message If the memory becomes full while you are making copies, the LCD shows a message: If the OUT OF MEMORY message appears while you are scanning your originals, press Stop/Exit to cancel. You will need to clear some faxes from memory before you can co...

Page 98 - Using the Enlarge/Reduce Key; ZOOM; AUTO; Selecting a Fixed Ratio:

11 - 3 M A K I N G C O P I E S Using the Enlarge/Reduce Key AUTO sets the FAX/MFC to calculate automatically the reduction ratio that fits the size of your paper. ZOOM allows you to enter a ratio from 50% to 200% in 1% increments. 1 Place the original face down in the ADF. 2 Use the dial pad to ente...

Page 99 - Using the Options Key; Copy Contrast

M A K I N G C O P I E S 11 - 4 Using the Options Key Use the Options key to set the copy mode (resolution), contrast and special copy options. See the explanations below the table. Copy Mode (Type of Original) You can select the Copy resolution for your type of original. The default setting is AUTO ...

Page 100 - Special Copy Options

11 - 5 M A K I N G C O P I E S Special Copy Options You can save paper by copying either two or four pages onto one page. 1 Place the original face down in the ADF. 2 Use the dial pad to enter the number of copies you want. 3 Press Options and to select OPT: SPECIAL , and then press Menu/Set . 4 Pre...

Page 101 - Changing the Default Copy Settings; is default; . C O P Y M O D E

M A K I N G C O P I E S 11 - 6 Changing the Default Copy Settings Press Menu/Set , 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu/Set . Adjust the Contrast and Quality settings. By pressing a number, you can adjust copy settings as...

Page 102 - Important Information; Standard Telephone and FCC Notices; This equipment is hearing aid compatible.

12 - 1 I M P O R T A N T I N F O R M A T I O N 12 12 Important Information Standard Telephone and FCC Notices These notices are in effect on models sold and used in the United States only This equipment is hearing aid compatible. When programming emergency numbers and making test calls to emergency ...

Page 104 - declares, that the products; which the receiver is connected.; Important

12 - 3 I M P O R T A N T I N F O R M A T I O N WARNING Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous invisible radiation exposure. Caution Changes or modifications not expressly approved by Brother Industries, Ltd. may voi...

Page 105 - Industry Canada Compliance Statement; This Class B digital apparatus complies with Canadian ICES-003.; International E; Compliance; As an E; guidelines for energy efficiency.

I M P O R T A N T I N F O R M A T I O N 12 - 4 Industry Canada Compliance Statement This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Important—About the Interface Cable (For FAX-2900, FAX-3800, MFC-4800 O...

Page 106 - Important Safety Instructions; Read all of these instructions.

12 - 5 I M P O R T A N T I N F O R M A T I O N Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol clean...

Page 107 - When the power cord is damaged or frayed.

I M P O R T A N T I N F O R M A T I O N 12 - 6 13 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: A When the power cord is damaged or frayed. B If liquid has been spilled into the product. C If the product has been exposed ...

Page 108 - Trademarks; Brother is a registered trademark of Brother Industries, Ltd.

12 - 7 I M P O R T A N T I N F O R M A T I O N Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is registered trademarks of Brother Industries, Ltd. © Copyright 2000 Brother Industries,...

Page 109 - Troubleshooting and; Troubleshooting; Error Messages; in Montreal; ERROR MESSAGE

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E 13 - 1 13 13 Troubleshooting and Routine Maintenance Troubleshooting Error Messages You may occasionally encounter a difficulty with your FAX/MFC or telephone line. If this happens, your FAX/MFC often identifies the problem and ...

Page 110 - WAIT FOR A WHILE

13 - 2 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E ERROR MESSAGE CAUSE ACTION COOLING DOWN WAIT FOR A WHILE The temperature of the drum unit or toner cartridge is too hot. The FAX/MFC will pause its current print job and go into cooling down mode. During the cooling down ...

Page 111 - Reset; • If you have installed the

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E 13 - 3 ERROR MESSAGE CAUSE ACTION OUT OF MEMORY (When the MFC is used as a printer.) Machine memory capacity has been exceeded. Press Reset key. Data remaining in the memory of the MFC will be deleted. • If you have installed th...

Page 112 - Reinstall the drum unit.

13 - 4 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E ERROR MESSAGE CAUSE ACTION PLS OPEN COVER A page, piece of paper or paper clip, etc. may be jammed inside the FAX/MFC. Open the top cover. If you see any jammed paper or other item, gently pull it out, then close the top ...

Page 113 - Document Jam; OK

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E 13 - 5 Document Jam The original was not inserted or fed properly, or were too long. 1 Lift the control panel. 2 Carefully pull the original toward the front of the FAX/MFC. 3 Close the control panel. 4 Press Stop/Exit . Paper J...

Page 114 - Paper is Jammed in the Multi-purpose Sheet Feeder; Remove the drum unit.

13 - 6 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Paper is Jammed in the Multi-purpose Sheet Feeder 1 Push down the paper lever to pull the jammed paper upward and out of the feeder. 2 Open the top cover and check that a torn piece of paper does not remain inside the FAX...

Page 115 - If You Are Having Difficulty with Your FAX/MFC; If you think there is a problem with your FAX/MFC,; DIFFICULTY; If your FAX/MFC is set to Easy Receive; if you are at an extension phone or press

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E 13 - 7 If You Are Having Difficulty with Your FAX/MFC If you think there is a problem with your FAX/MFC, make a copy first . If the copy looks good, the problem is probably not your FAX/MFC. Check the table below and follow the ...

Page 120 - corona wire is at the home position (; replace the drum unit with a new one.; replace the drum unit with a new one.; CHANGE DRUM SOON; , replace the drum unit

13 - 12 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E DIFFICULTY SUGGESTIONS Copy Quality Difficulties Vertical streaks appear in copies. Sometimes you may see vertical streaks on your copies. Either the scanner or the primary corona wire for printing is dirty. Clean them b...

Page 121 - CHANGE; , replace the drum unit with a new

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E 13 - 13 DIFFICULTY SUGGESTIONS Print Quality Difficulties ( CONTINUED ) The whole page is printed black. Black Page Wipe the electric terminals referring to page 13-17. Also, do not use heat-sensitive paper as it will cause this...

Page 122 - Packing and Shipping the FAX/MFC; Caution

13 - 14 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Packing and Shipping the FAX/MFC Whenever you transport the FAX/MFC, use the packing materials that came with your machine. Follow the steps below to pack the FAX/MFC or it may be damaged, which will void the FAX/MFC’s w...

Page 123 - Close the carton and tape it shut.

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E 13 - 15 7 Wrap the FAX/MFC in the plastic bag and place it in the original carton with the original packing material. 8 Pack the drum unit, toner cartridge assembly and printed materials into the original carton as shown below: ...

Page 124 - Routine Maintenance; Cleaning the Document Scanner; Open the document tray, and then the Control Panel.

13 - 16 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Routine Maintenance You can keep your FAX/MFC in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean ...

Page 125 - Cleaning the Printer; Do not touch the scanner window with your finger.; When you open the top cover of the FAX/MFC, never touch

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E 13 - 17 Cleaning the Printer Caution ■ Do not use isopropyl alcohol to remove dirt from the control panel. It may cause a crack on the panel. ■ Do not use isopropyl alcohol to clean the scanner window or the toner sensor. ■ Do n...

Page 126 - Cleaning the Drum Unit; reinstalling the drum unit.; If you do not position the tab at the Home position (; Plug in the power cord.

13 - 18 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner. 1 Carefully turn the drum unit upside down. 2 Clean the primary coron...

Page 127 - Replacing the Toner Cartridge; MFC is supplied with a; TONER LOW; So, never touch the shaded parts shown in the

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E 13 - 19 Replacing the Toner Cartridge The FAX/MFC can print approximately 2,200 pages with one toner cartridge. When the toner cartridge is running low, the LCD shows TONER LOW . The MFC is supplied with a starter toner cartridg...

Page 131 - Replacing the Drum Unit; , the drum unit is near the end of its life.; , you may be able to continue; So please be careful.

T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E 13 - 23 Replacing the Drum Unit The FAX/MFC uses a drum unit to create the print images on paper. If the LCD shows CHANGE DRUM SOON , the drum unit is near the end of its life. Purchase a new drum unit to replace the used one. E...

Page 132 - Follow these steps to replace the drum unit:

13 - 24 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Follow these steps to replace the drum unit: 1 Make sure you close the document tray and the extension. 2 Open the top cover. 3 Remove the used drum unit. Place the drum unit on a drop cloth or large piece of disposable ...

Page 135 - Glossary

G L O S S A R Y G - 1 G Glossary ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List A listing of names and numbers stored in One Touch (FAX models only) and Speed Dial memory, in numerical order....

Page 139 - Specifications; Product Description; Standard or Sequential

S P E C I F I C A T I O N S S - 1 S Specifications Product Description Five performance modes are available for the 5 in1 model MFC-4800: Fax, Printer, Copier, Scanner and PC Fax. The FAX-2800 is a plain paper fax model.The FAX-2900 and FAX-3800 are plain paper fax models with PC interface. Fax Codi...

Page 140 - new

S - 2 S P E C I F I C A T I O N S * “Pages” refers to the “Brother Standard Chart No. 1” with MMR cording and standard resolution. Specifications and printed materials are subject to change without prior notice. Printer (For FAX-2900, FAX-3800, MFC-4800 Only) Speed Dial 100 stations (FAX-2800, MFC-4...

Page 141 - Electrical and Environment; TrueType compatible soft-fonts for Windows

S P E C I F I C A T I O N S S - 3 Computer Requirements (For FAX-2900, FAX-3800, MFC-4800 Only) Electrical and Environment Print Speed Up to 10 pages/minute (Using letter or A4 size paper in cassette.) True Type Fonts on CD-ROM TrueType compatible soft-fonts for Windows ® on the on bundled CD-ROM Te...

Page 142 - Parallel Interface

S - 4 S P E C I F I C A T I O N S Parallel Interface Interface Connector Printer Side: Amphenol FCN-685J036-L/X or equivalent A shielded cable should be used. USB (Universal Serial Bus) Interface Pin Assignment Pin No. Signal Direction Pin No. Signal Direction 1 DATA STROBE Input 19 0V(S.G.) - 2 DAT...

Page 143 - Index

I N D E X I - 1 Index A access codes, storing and dialing 7-6accessories and supplies iiADF (Automatic Document Feeder) 6-1alternating displays 3-1assembly drum unit 2-3grounded 3-prong plug 2-5handset 2-5loading paper 2-7power code 2-5telephone line cord 2-5 automatic dialing 7-4fax receive 5-1tran...

Page 147 - Remote Retrieval Access Card; EMOTE

R E M O T E R E T R I E V A L A C C E S S C A R D R - 1 Remote Retrieval Access Card If you plan to receive fax messages while away from your FAX/MFC, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and ...

Page 150 - Visit us on the World Wide Web

® O WNER’S M ANU AL LE1933001 2 Printed in China These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your fax machine or multi-function center may n...

Brother PC-2800- User Manual

Table of Contents:

Other Manuals for Brother PC-2800

Summary

Other Brother Models