Brother P-touch PT-9400- User Manual

1 Ch.1 Before You Start B ef o re Y o u St ar t Chapter 1 B efore Y ou S tart

2 Ch. 1 Before You Start B ef o re Y o u Star t EXAMPLES OF WHAT YOU CAN Quickly create a label for a home video by using the Template function ( ➩ p. 41). If you wish, you can then change the overall style of the text ( ➩ p. 43). Use the NUMBER (numbering)function ( ➩ p. 50) to print several number...

3 Ch.1 Before You Start B ef o re Y o u St ar t MAKE WITH THIS P-TOUCH With the Area function ( ➩ p. 22), you can select certain parts of the text and change theirfont, size and style ( ➩ p. 25–31). Give your label a different look by adding one of the 13different background designs ( ➩ p. 40). The ...

4 Ch. 1 Before You Start B ef o re Y o u Star t GENERAL DESCRIPTION Features Cover release button Tape compartment cover LCD display Keyboard Tape exit slot Handle Lettering stick Power supply connector

5 Ch.1 Before You Start B ef o re Y o u St ar t LCD display Menus 1 Caps indicator ➩ p. 15 9 Tape length setting ➩ p. 36 2 Alt indicator ➩ p. 15 0 Margin setting ➩ p. 37 3 Template indicator ➩ p. 41 A Cursor ➩ p. 14 4 Zoom indicator ➩ p. 21 B Style setting indicator ➩ p. 28 5 Background indicator ➩ ...

6 Ch. 1 Before You Start B ef o re Y o u Star t Keyboard 1 (power supply) key ➩ p. 11 G Copy & Paste key ➩ p. 24 2 Print key ➩ p. 49 H Barcode key ➩ p. 18 3 Feed & Cut key ➩ p. 49 I Zoom key ➩ p. 21 4 File key ➩ p. 46 Image function ➩ p. 49 5 Templt (template) key ➩ p. 41 J Area key ➩ p. 22 ...

7 Ch. 2 Get tin g St ar te d Chapter 2 G etting S tarted

8 Ch. 2 Getting Started G ett in g S ta rte d PRECAUTIONS ● Use only Brother TZ tapes with this machine. Do not use tapes that do not have the mark. ● Before installing a tape cassette, be sure that the tape is correctly fed under the tape guides. ● Do not pull on the tape being fed from the P-touch...

9 Ch. 2 Getting Started Get tin g St ar te d ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● Connecting the power supply cord This P-touch can be used anywhere a standard electrical outlet is available. 1 Insert the plug on the end of the power supply cord into the power supply connector on theback of t...

10 Ch. 2 Getting Started G ett in g S ta rte d ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● Installing a TZ tape cassette A TZ tape cassette is supplied with this P-touch.TZ tape cassettes are available for this machinein a wide variety of colors and sizes, making itpossible to make distinctive color...

14 Ch. 3 Functions Functi o n s ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● Performing basic operations Although most functions can be used just bypressing their keys, the following keys may beneeded with certain functions. Code ( ) To use a function printed in yellow on a key, hold down while press...

15 Ch. 3 Functions Fu nc ti on s ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● Entering text Typing in the text for your labels is the same as typing on a typewriter or a computer. In addi-tion, the entered text is normally displayed in WYSIWYG (what-you-see-is-what-you-get) mode, which allows you to ...

16 Ch. 3 Functions Functi o n s 2 Press the key for the desired character. 3 Press or until the desired accented character or symbol is highlighted. 4 Press . The selected character is added to the text and Alt mode turns off. Enter ( ) To create a new line and move the cursor to the beginning of it...

17 Ch. 3 Functions Fu nc ti on s Symbol ( ) In addition to the letters, symbols and numeralson the key tops, there are 475 additional sym-bols and pictures available with the Symbolfunction. After these symbols or pictures areadded to the text, they can be deleted like anyother character and some ca...

19 Ch. 3 Functions Fu nc ti on s To change the barcode parameters: 2 Press . All or some of the following parameters can be set. PROTO (protocol) WIDTH (bar width) UNDER#S (numbers printed below barcode) CH.DIG. (check digit) 3 Press or until moves beside the parameter that you want to change. 4 Pre...

21 Ch. 3 Functions Fu nc ti on s ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● Editing text Zoom ( ) To view text that is too small to be read on thedisplay, the Zoom mode must be turned on,making it easier to edit the text. Zoom mode can be turned on or off by pressing . When the Zoom mode is on, the...

22 Ch. 3 Functions Functi o n s 2 Since is already beside TEXT & FOR- MATS, press . All of the text is erased and all of the format functions arereset to their default settings. To erase only the text: 1 Hold down and press . 1 Press or until moves beside TEXT ONLY. . 2 Press . The text is erase...

23 Ch. 3 Functions Fu nc ti on s To select an area of the text: 1 Press , , , or until the cursor is beside the first character that you want toselect. 2 Press . The first character is highlighted. 3 Press , , , or until all of the characters that you want to select are high-lighted. 4 Format the te...

24 Ch. 3 Functions Functi o n s Copy & Paste ( ) The Copy & Paste function is useful for copyingalready entered characters and pasting theminto a different section of the text. To copy and paste text: 1 Select the text that you wish to copy andpaste using either the AREA function (seepage 22...

25 Ch. 3 Functions Fu nc ti on s To change the font before entering the text: 1 Press , , , or until the cursor is moved to the point where you want tobegin using a different font. 2 Press until the desired font is selected. The current setting is shown below FONT atthe top of the display and a samp...

26 Ch. 3 Functions Functi o n s To change the text size before entering thetext: 1 Press , , , or until the cursor is moved to the point where you want tobegin using a different text size. 2 Press until the desired text size is selected. The current setting is shownbelow SIZE at the top of the displ...

27 Ch. 3 Functions Fu nc ti on s Width ( ) The Width function can be used with any of thetext sizes to make the size of the characterswider or more narrow. Refer to page 81 forexamples of the Width settings. To change the width before entering the text: 1 Press , , , or until the cursor is moved to ...

28 Ch. 3 Functions Functi o n s Style ( ) You can choose from 7 different text styles tocreate more personalized labels. Refer to thestyle samples on page 82. The style of the text atthe cursor’s current position is shown by theStyle indicators at the bottom of the display. To change the text style ...

29 Ch. 3 Functions Fu nc ti on s Italic ( ) The Italic function can be combined with eachof the other text format settings to provide aneven larger variety of text styles. When the Italicfunction is turned on for the text at the cursor’scurrent position, the Italic indicator at the bot-tom of the di...

30 Ch. 3 Functions Functi o n s Line effects ( ) The Line effects function enables you to under-line or strike out certain parts of your text. To change the Line effects setting before enter-ing the text: 1 Press , , , or until the cursor is moved to the point where you want tobegin using a differen...

32 Ch. 3 Functions Functi o n s Frame/shading ( ) You can choose from a variety of frames andshadings for emphasizing certain parts or all ofthe text in your label. Refer to the samples of theframes and shadings on page 83. To apply a frame or shading to all of the text: 1 Press . 2 Press or until m...

33 Ch. 3 Functions Fu nc ti on s 3 Press . 4 Press or until moves beside BLOCK. 5 Press . 6 Press or until the first block that you wish to frame or shade is selected. 7 Press . 8 Press or until all of the blocks that you wish to frame or shade are selected. 9 Press . 0 Press or until moves beside t...

36 Ch. 3 Functions Functi o n s 7 Press . 8 Press , , , or until all of the characters that you wish to frame or apply ashading to are selected. 9 Press . 0 Press or until moves beside the desired frame or shading pattern. A Press . The desired frame or shading is applied to the selected characters....

37 Ch. 3 Functions Fu nc ti on s 2 Since is already beside LENGTH, press . 3 Press or until the desired setting is displayed (or type in the desired length). 4 Press once to confirm the setting and return to the FORMAT menu. 5 Press again to apply the setting. To change the MARGIN setting: This func...

38 Ch. 3 Functions Functi o n s 2 Press or until moves beside MARGIN. 3 Press . 4 Press or until moves beside the desired setting. 5 Press once to confirm the setting and return to the FORMAT menu. 6 Press again to apply the setting. To change the H.ALI (horizontal alignment)setting: You can choose ...

39 Ch. 3 Functions Fu nc ti on s 3 Press . 4 Press or until moves beside the desired setting. 5 Press once to confirm the setting and return to the FORMAT menu. 6 Press again to apply the setting. To change the PITCH setting: With this function, you can select whether ornot each character is given a...

40 Ch. 3 Functions Functi o n s 3 Press . 4 Press or until moves beside the desired setting. 5 Press once to confirm the setting and return to the FORMAT menu. 6 Press again to apply the setting. To change the BACK (background) setting: From the many designs available, choose abackground for your la...

42 Ch. 3 Functions Functi o n s 2 Select the desired template. If TEMPLATE NO. was selected: Type in a template number (or press or ) until the desired template is displayed. The name of the selectedtemplate is shown in the second line atthe top of the display. If a category was selected: Press or u...

43 Ch. 3 Functions Fu nc ti on s 6 Repeat steps 4 and 5 until all of the text that you wish to use is entered. The MENUappears after the last line of text in the tem plate is edited and is pressed. To change the style of a label or stamp createdfrom a template: 7 Press or until moves beside CHANGE S...

45 Ch. 3 Functions Fu nc ti on s K Press or until moves beside the desired setting, and then press . Refer to pages 46 and 46 for more detailson saving files.If the file has not been saved before, selectSAVE AS. If the file has been saved before, selectSAVE. L Type in the desired file name. M Press ...

46 Ch. 3 Functions Functi o n s ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● Storing and recalling files You can store frequently used text in the mem-ory. These text files remain in the memory, evenafter all characters are erased from the displaywith the Clear function (see page 21).When each file i...

47 Ch. 3 Functions Fu nc ti on s 3 Press . 4 Edit the file name if you wish. 5 Press . The text is saved under the selected number with the entered file name. To recall a file that has been saved: 1 Press . 2 Press or until moves beside OPEN. 3 Press . 4 Select the file that you want to open. To sca...

48 Ch. 3 Functions Functi o n s 5 Press . The selected file appears in the display. To delete a file that has been saved: 1 Press . 2 Press or until moves beside DELETE. 3 Press . 4 Select the file that you want to delete. To scan through the saved files, press or . To search for a specific file, ty...

49 Ch. 3 Functions Fu nc ti on s ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● Printing Image ( + ) To preview an image of the entire text before it is printed, hold down and press . All of the text slowly scrolls across the display to the left. Press (space bar) to stop or con- tinue scrolling the te...

51 Ch. 3 Functions Fu nc ti on s 2 Press or to move beside OPTION. 3 Press . 4 Press or to move beside NUM- BER. 5 Press . 6 Press , , , or until the first character that you wish to select for thenumbering field is selected. 7 Press . 8 Press or until all of the characters that you wish to select f...

57 Ch. 3 Functions Fu nc ti on s 7 Press to apply the setting and return to the OPTION menu. ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● Setting display features Setup ( ) Pressing displays four functions which let you change the general appearance of textshown on the display. To change the LINE NO....

61 Ch. 4 U si n g L abe ls a n d S ta m ps Chapter 4 U sing L abels and S tamps

62 Ch. 4 Using Labels and Stamps Usin g Lab els a n d Sta m ps ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● Laminated tape The backing from labels printed on laminatedtapes can easily be removed if a half cut settingwas used (refer to page 55). However, if a halfcut setting was not used, the backin...

65 ERROR MESSAGE LIST ERROR MESSAGE LIST ERROR MESSAGE CAUSE SOLUTION ALL FILES AREUSED ● This message appears if there are no empty files available when NEW or SAVE AS (FILE menu) is selected. ● Delete unneeded files to make space for new ones. BARCODE MUSTSTART & END WITHA, B, C OR D ● This me...

70 TROUBLESHOOTING TROUBLESHOOTING Problem Solution (1) The display stays blank after you have turned on the machine, or abnormal char-acters are displayed. ● Check that the power supply cord is con-nected. ● Reset the machine by turning it off, and while holding down and , turn- ing the machine bac...

73 MACHINE SPECIFICATIONS MACHINE SPECIFICATIONS HARDWARE SOFTWARE Power supply: Input AC 120 V 60Hz(Auto power off if no key is pressed within 30 minutes) Input device: Keyboard (77 keys) LCD: 118 × 64 dots 21 indicators (with back light) Print tape: 6 widths available: 1/4” (6 mm) 3/8” (9 mm) 1/2”...

76 Appendix Appen d ix Symbols ➩ p. 17 The following symbols are available. Category PUNCTUATION Symbol • + × ÷ ± = \ § ¶    ¿ ¡ Number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Symbol @ # & Number 15 16 17 BRACKETS Symbol [ ] { } < > « » Number 18 19 20 21 22 23 24 25 ARROWS Symbol → ← ↑ ↓ ↔ Nu...

80 Appendix Appen d ix Special barcode characters ➩ p. 18 The following special characters can only be added to barcodes created using protocols EAN128and CODE128. The following special characters can only be added to barcodes created using protocols CODE39 orCODABAR. Fonts ➩ p. 24 The following fon...

81 Appendix Ap pen d ix Sizes and widths ➩ pp. 25–27 Samples of the available text sizes and widths are shown below. Width Size Wide Medium Narrow 72pt 60pt 48pt 36pt 24pt 18pt 12pt 9pt 6pt

82 Appendix Appen d ix Type styles ➩ p. 28 Normal Bold Outline Solid Shadow Outline + Shadow Stripe Helsinki Brussels US San Diego Florida Calgary Brunei Bold Los Angeles Bermuda Script Istanbul

83 Appendix Ap pen d ix Framing and shading patterns ➩ p. 32 The following frame and shading patterns are available. Frame Shading

84 Appendix Appen d ix Background designs ➩ p. 40 Samples of the available background designs are shown below. OFF ARABIC [SMALL] TARTAN [LARGE] ETHNIC FLOORING FLOWER PLATE GEOMETRI TILE GRADATION 1 MARBLES GRADATION 2

89 Appendix Ap pen d ix Template text styles ➩ p. 43 Samples of the available template text styles are shown below. CHAR. style Sample Font Style Italic ORIGINAL Template default ITALIC Template default ON DYNAMIC ISTANBUL SOLID OFF CUTE FLORIDA OUTLINE OFF FORMAL BRUSSELS NORMAL ON ELEGANT US NORMA...

90 Appendix Appen d ix Text transformation styles ➩ p. 54 Samples of the text transformation shapes are shown below. [OFF] ABC A B C ABC A B C A B C A B C

91 A Accented characters 15All function 23Alt key 15Area key 22 B BACK (background) function 40Back Space key 21Barcode key 18Barcode special characters 20, 80Blocks 16 C Cancel key 14Capital letters 15Caps key 15CH.DIG. parameter 19Cleaning Print head 71Rollers 71 Clear key 21CODABAR special charac...

93 ACCESSORIES Obtain tape cassettes from your nearest authorized dealer.Use only Brother TZ tapes with this machine. Brother cannot be held responsible for trouble caused by the use of unauthorized supplies. Do not use tapes that do not have the mark. Stock No. Description QTY/PACKAGE PRICE 36 mm (...

ACCESSORY ORDER FORM This order form is provided for your convenience should your retailer not stock the item(s) neededor if you prefer to order by telephone. To order by phone, please call Brother International at 1-800-668-2768 and have your Visa or MasterCard available. Prices subject to change w...