Page 2 - Definitions of warnings, cautions, and notes; Trademarks
i Definitions of warnings, cautions, and notes We use the following icon throughout this User’s Guide: Trademarks Brother and the Brother logo are registered trademarks and BRAdmin Light and BRAdmin Professional are trademarks of Brother Industries, Ltd.UNIX is a registered trademark of The Open Gro...
Page 3 - IMPORTANT NOTE
ii IMPORTANT NOTE This product is approved for use in the country of purchase only. Do not use this product outside the country of purchase as it may violate the wireless telecommunication and power regulations of that country. Windows ® XP in this document represents Windows ® XP Professional, ...
Page 4 - Brother numbers; For Customer Service
iii Brother numbers IMPORTANT For technical and operational assistance, you must call the country where you purchased the machine. Calls must be made from within that country. For Customer Service Service center locator (USA)For the location of a Brother authorized service center, call 1-877-BROTH...
Page 5 - Internet address
iv Internet address Brother Global Web Site: http://www.brother.comFor Frequently Asked Questions (FAQs), Product Support, Driver Updates and Utilities: http://solutions.brother.com Ordering accessories and supplies In USA: 1-877-552-MALL (1-877-552-6255)1-800-947-1445 (fax) http://www.brothermall.c...
Page 6 - Table of Contents; Internet fax
v Table of Contents 1 Internet fax 1 Overview ....................................................................................................................................................1 Getting connected .........................................................................................
Page 8 - Overview; Note; Getting connected
1 1 1 Overview 1 Internet faxing (IFAX) allows you to send and receive fax documents using the Internet as the transport mechanism. Documents are transmitted in E-mail messages as attached TIFF-F files. This means that computers are also able to receive and send documents, providing that the compute...
Page 9 - Control panel key functions
Internet fax 2 1 Control panel key functions 1 Shift + 1 1 Used to change input mode. You can use dial pad keys as Standard alphabet character keys. Dial Pad 1 Used to enter Standard Alpha characters (26 letters), as well as @. space ! “ # % & ’ () + / : ; < > = ? [ ] ^ - $ , l _ and Numbe...
Page 10 - Manually entering text; Receiving E-mail or Internet fax
Internet fax 3 1 Manually entering text 1 Press Shift and 1 simultaneously to change into the “alphabet” dialing mode. You can use the Dial Pad to enter the E-mail address. For more information, see Entering Text on page 58. Please note that also you can connect to the machine using a web browser an...
Page 11 - Receiving an Internet fax to your computer
Internet fax 4 1 Receiving an Internet fax to your computer 1 When a computer receives an Internet fax document, the document is attached to a mail message that informs the computer that it has received a document from an Internet fax. This is notified in the subject field of the received mail messa...
Page 12 - Relay broadcast from a machine; Fax Phone Number
Internet fax 5 1 Relay broadcast from a machine 1 In this example, your machine has an E-mail address of [email protected], you wish to send a document from this machine to another machine in England with an E-mail address of [email protected], this machine will then forward the document to a standa...
Page 13 - Sending to multiple phone numbers:; OK; Start; Relay broadcast from a computer
Internet fax 6 1 Sending to multiple phone numbers: 1 If you want to have the document relayed to more than one standard fax machine the address can be entered using the following method: a Enter the phone number of the first Fax machine [email protected](fax#123). b Press OK . c Enter the phone num...
Page 14 - TX Verification Mail; Receive Notification; Error mail
Internet fax 7 1 TX Verification Mail 1 Transmission Verification Mail supports two separate functions. Verification Mail for sending allows you to request notification from the receiving station that the Internet Fax or E-mail was received and processed. Verification Mail for receiving allows you t...
Page 15 - Important information on Internet fax
Internet fax 8 1 Important information on Internet fax 1 Internet fax communication on a LAN system is basically the same as communication via E-mail; however, it is different from fax communication using standard phone lines. The following is important information for using Internet fax: Factors ...
Page 16 - Storing numbers; Storing a pause; Shift; Fax operation
9 2 2 You can follow instructions in the User’s Guide we have provided with the machine for how to use your machine as a fax after installing the internet fax software. This chapter explains some operations which are unique for the internet fax capable machine. Storing numbers 2 You can set up your ...
Page 18 - Storing speed dial numbers
Fax operation 11 2 Storing speed dial numbers 2 You can store your frequently used numbers as Speed Dial numbers, so that when you dial you will only have to press a few keys ( Search/Speed Dial , the three-digit number and Start ). The machine can store 200 Speed Dial numbers (001-200). a Press Men...
Page 19 - Changing one touch and speed dial numbers
Fax operation 12 2 g Choose one of the options below:If you chose Color150dpi , Color300dpi , Color600dpi , Gray100dpi , Gray200dpi or Gray300dpi in f , choose the file format (PDF or JPEG) that will be used to send your PC. If you chose B&W200dpi ( B/W200dpi ) or B&W200x100 ( B/W200x100 ) i...
Page 20 - Broadcasting
Fax operation 13 2 Broadcasting 2 Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast.You can broadcast up to 258 different numbers. This will depend on how many ...
Page 21 - Setting up groups for broadcasting
Fax operation 14 2 Setting up groups for broadcasting 2 If you often want to send the same fax message to many fax numbers you can set up a group.Groups are stored on a One Touch key or a Speed Dial number. Each group uses up a One Touch key or a Speed Dial location. You can then send the fax messag...
Page 23 - LAN menu; BOOT Method; Control panel setup
16 3 3 LAN menu 3 Before using your Brother product in a network environment, you need to configure the correct TCP/IP settings.In this chapter, you will learn how to configure the network settings using the control panel, located on the front of the machine.The LAN menu selections of the control pa...
Page 26 - IP Address
Control panel setup 19 3 IP Address 3 This field displays the current IP address of the machine. If you have chosen a BOOT Method of Static, enter the IP address that you wish to assign to the machine (check with your network administrator for the IP address to use). If you have chosen a method othe...
Page 27 - Gateway
Control panel setup 20 3 d Press a or b to choose TCP/IP . Press OK . e Press a or b to choose Subnet Mask . Press OK . f Press 1 to choose Change . g Enter the Subnet Mask address.Press OK . h Press Stop/Exit . Gateway 3 This field displays the current gateway or router address used by the machine....
Page 28 - Node Name
Control panel setup 21 3 Node Name 3 You can register the machine name on the Network. This name is often referred to as a NetBIOS name; it will be the name that is registered by the WINS server on your network. Brother recommends the name “BRNxxxxxxxxxxxx” for a wired network or “BRWxxxxxxxxxxxx” f...
Page 29 - WINS Server
Control panel setup 22 3 f Press a or b to choose Auto or Static . Press OK . g Press Stop/Exit . Auto 3 Automatically uses a DHCP request to determine the IP addresses for the primary and secondary WINS servers. You must set the BOOT Method to Auto for this feature to work. Static 3 Uses a specifie...
Page 30 - DNS Server
Control panel setup 23 3 g Press 1 to choose Change . h Enter the WINS Server address.Press OK . i Press Stop/Exit . DNS Server 3 Primary DNS Server IP Address 3 This field specifies the IP address of the primary DNS (Domain Name System) server. Secondary DNS Server IP Address 3 This field specifies...
Page 31 - APIPA
Control panel setup 24 3 APIPA 3 The setting of On will cause the print server to automatically allocate a Link-Local IP address in the range (169.254.1.0 - 169.254.254.255) when the print server cannot obtain an IP address through the BOOT Method you have set (see BOOT Method on page 16). Choosing ...
Page 33 - Status
Control panel setup 26 3 SES/WPS/AOSS (MFC-7840W wireless network only) 3 If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC 1 ) or AOSS™ (one-push method), you can configure the machine easily without a computer. Your Brother machine has the SES/WPS/AOSS men...
Page 34 - Signal
Control panel setup 27 3 Signal 3 This field displays the current wireless network signal strength; Strong , Medium , Weak or None . a Press Menu . b Press a or b to choose LAN . Press OK . c Press a or b to choose WLAN . Press OK . d Press a or b to choose WLAN Status . Press OK . e Press a or b to...
Page 37 - Mail Address
Control panel setup 30 3 Setup Internet (from the Setup IFAX menu) 3 This menu has nine selections: Mail Address , SMTP Server , SMTP Port , Auth. for SMTP , POP3 Server , POP3 Port , Mailbox Name , Mailbox Pwd and APOP . As this section requires you to enter a lot of text characters, you may find t...
Page 38 - SMTP Port
Control panel setup 31 3 f Press a or b to choose Name or IP Address . Press OK . g Enter the SMTP server address (up to 64 characters).Press OK . h Press Stop/Exit . SMTP Port 3 This field displays the SMTP port number (for outgoing E-mails) on your network. a Press Menu . b Press a or b to choose ...
Page 39 - POP3 Server
Control panel setup 32 3 g If you chose None or POP bef.SMTP in f , go to k . If you chose SMTP-AUTH in f , go to h . h Enter the account name for SMTP authentication.Press OK . i Enter the account password for SMTP authentication.Press OK . j Enter the account password again.Press OK . k Press Stop...
Page 40 - POP3 Port
Control panel setup 33 3 POP3 Port 3 This field displays the POP3 port number (for incoming E-mails) used by the Brother machine. a Press Menu . b Press a or b to choose LAN . Press OK . c Press a or b to choose Setup IFAX . Press OK . d Press a or b to choose Setup Internet . Press OK . e Press a o...
Page 41 - Mailbox Pwd
Control panel setup 34 3 Mailbox Pwd 3 You can specify the password for the POP3 server account where the internet print jobs are to be retrieved. a Press Menu . b Press a or b to choose LAN . Press OK . c Press a or b to choose Setup IFAX . Press OK . d Press a or b to choose Setup Internet . Press...
Page 42 - Auto Polling
Control panel setup 35 3 Setup Mail RX (from the Setup IFAX menu) 3 This menu has five selections: Auto Polling , Poll Frequency , Header , Del Error Mail and Notification . Auto Polling 3 When set to On, the machine automatically checks the POP3 server for new messages. a Press Menu . b Press a or ...
Page 43 - Header
Control panel setup 36 3 Header 3 This selection allows the contents of the mail header to be printed when the received message is printed. a Press Menu . b Press a or b to choose LAN . Press OK . c Press a or b to choose Setup IFAX . Press OK . d Press a or b to choose Setup Mail RX . Press OK . e ...
Page 44 - Notification
Control panel setup 37 3 Notification 3 The notification feature allows a confirmation of receipt message to be transmitted to the sending station when the Internet Fax has been received.This feature only works on Internet Fax machines that support the “MDN” specification. a Press Menu . b Press a o...
Page 45 - Size Limit
Control panel setup 38 3 g Enter the subject information (up to 40 characters).Press OK . h Press Stop/Exit . Size Limit 3 Some E-mail servers do not allow you to send large E-mail documents (the System Administrator will often place a limit on the maximum E-mail size). With this function enabled, t...
Page 46 - Rly Broadcast
Control panel setup 39 3 f Press a or b to choose On or Off . Press OK . g Press Stop/Exit . Setup Relay (from the Setup IFAX menu) 3 This menu has three selections Rly Broadcast , Relay Domain and Relay Report . For more information on Relay Broadcast, see Relay broadcasting on page 4 of this User’...
Page 47 - Relay Domain
Control panel setup 40 3 Relay Domain 3 You can register the Domain Names (Max. 10) that are allowed to request a Relay Broadcast. a Press Menu . b Press a or b to choose LAN . Press OK . c Press a or b to choose Setup IFAX . Press OK . d Press a or b to choose Setup Relay . Press OK . e Press a or ...
Page 49 - Using One Touch or Speed Dial number
Control panel setup 42 3 f Press a or b to choose Change Setting . Press OK . If you don’t have to change the quality, press a or b to choose Enter Address . Press OK and then go to j . g Press a or b to choose Color 150 dpi , Color 300 dpi , Color 600 dpi , Gray 100 dpi , Gray 200 dpi , Gray 300 dp...
Page 50 - Scan to FTP
Control panel setup 43 3 Scan to FTP 3 You can choose the default color file type for the Scan to FTP function. a Press Menu . b Press a or b to choose LAN . Press OK . c Press a or b to choose Scan to FTP . Press OK . d Press a or b to choose Color 150 dpi , Color 300 dpi , Color 600 dpi , Gray 100...
Page 51 - Fax to Server; Setting Fax to Server to On
Control panel setup 44 3 Fax to Server 3 The Fax to Server feature allows the machine to scan a document and send it over the network to a separate fax server. The document will then be sent from the server as fax data to the destination fax number over standard phone lines. When the Fax to Server f...
Page 52 - How to operate Fax to Server
Control panel setup 45 3 h Press a or b to choose Suffix . Press OK . i Enter the suffix using dial pad. j Press OK . k Press Stop/Exit . Note You can enter the prefix and suffix address using up to a total of 40 characters. How to operate Fax to Server 3 a Place the document in the ADF or on the sc...
Page 53 - Time Zone; Windows
Control panel setup 46 3 Time Zone 3 This field displays your country time zone. The time shown is the time difference between your country and Greenwich Mean Time. For example, the Time Zone for Eastern Time in the USA and Canada is UTC-05:00. a Press Menu . b Press a or b to choose LAN . Press OK ...
Page 54 - Printing the Network Configuration List
Control panel setup 47 3 Restoring the network settings to factory default 3 If you wish to reset the print server back to its default factory settings (resetting all information such as the password and IP address information), please follow these steps: Note This function restores all wired and wi...
Page 55 - Appendix
48 A A Function table and default factory settings A MFC-7440N and MFC-7840N A The factory settings are shown in Bold with an asterisk. Appendix A Main menu Submenu Menu selections Options 4.LAN 1.TCP/IP 1.BOOT Method Auto * Static RARP BOOTP DHCP (If you choose Auto , RARP , BOOTP or DHCP , you wil...
Page 65 - Inserting spaces
Appendix 58 A Entering Text A When setting certain menu selections, such as the E-mail address, you will need to type text characters. The dial pad keys have letters printed on them. The keys: 0 , # and l do not have printed letters because they are used for special characters.Press the appropriate ...
Page 66 - Repeating letters
Appendix 59 A Repeating letters A To enter a character on the same key as the previous character, press c to move the cursor right before pressing the key again. Special characters and symbols A Press l , # or 0 , and then press d or c to move the cursor to the symbol or character you want. Press OK...
Page 67 - Index
Index 60 B B A AOSS ........................................................................ 26 APIPA ....................................................................... 24 B BOOTP ..................................................................... 17 Broadcasting ................................
