Brother MFC-730- User Manual

ii T A B L E O F C O N T E N T S 5 InitialSetup Getting Started ..................................................................................... 35 Setting the Dialling Mode (Tone/Pulse) ............................................. 35Setting the Date and Time .....................................

iii T A B L E O F C O N T E N T S Polling ................................................................................................. 55 Secure Polling ................................................................................. 55Setup for Polling Receive ...................................

iv T A B L E O F C O N T E N T S 9 Telephone(Voice)Operation Making Voice Calls .............................................................................. 77 Manual Dialling .................................................................................. 77Full-Duplex Digital Speakerphone (Onl...

vii T A B L E O F C O N T E N T S If you are using Windows NT ® Workstation Version 4.0: ................ 138 If you are using Windows ® 3.1 or 3.11: ........................................... 140 If you are using Windows ® 95 or 98: ................................................ 140 Installing B...

viii T A B L E O F C O N T E N T S The Control/Maintenance Tab ....................................................... 162 Monitor Calibration ...................................................................... 163 Bi-Directional Printing .............................................................

1 Using This Manual Thank you for purchasing a Brother multifunction center (MFC). This MFC has been designed to be simple to use, with LCD screenprompts to guide you through functions. However, you can use yourMFC to its fullest potential by taking a few minutes to read this manual. Additionally, y...

2 C H A P T E R O N E Symbols Used In This Manual Note or additional information. The MFC may be damaged or may not workcorrectly if this is not observed. Warning. Damage can result if this is not observed. About Fax Machines If you are a first-time fax machine user, fax operation might seem a littl...

4 C H A P T E R O N E MFC-730 Control Panel Overview 1 Tel Use to shuttle the linebetween handset and monitorspeaker. 2 R (Recall) Use this key to gain accessto an outside line and/or torecall the operator or transfera call to another extensionwhen it is connected to aPABX. 3 Redial / Pause Redials ...

6 C H A P T E R O N E MFC-740 Control Panel Overview Volume Help / Broadcast MIC Start Stop Shift Record Erase Play On / Off Line Reset Ink Management Copy Quality Enlarge / Reduce Paper Type Brightness Mono Copy Colour Copy Resolution Mode Tel - Index R High Low Redial / Pause Speed Dial A B C D E ...

Brother Colour Suite 1 CD-ROM* Owner’s Manual Paper Tray Document Tray Telephone Handset Ink Cartridges DocumentWire Extension Paper Wire Extension TelephoneLine Cord Handset Curled Cord Dust cover Starter Coated Paper(Ink Jet Paper) Printer DriveFloppy Disks** 9 Packing List Make sure you have the ...

10 C H A P T E R T W O Choosing a Location Place your MFC on a flat, stable surface, such as a desk. Select a placethat is free of vibration and shocks. Locate the MFC near a telephonesocket and a standard, earthed electrical socket. Choose a location wherethe temperature remains between 10 ° C and ...

11 M F C S E T U P A N D C O N N E C T I O N S Assembly 1 Connect the handset.Connect the longer end of the curled handset cord to the MFC andthe shorter end to the handset. 2 Connect the power cord.When you connect the power, the screen alternately displays SET CARTRIDGESOFFLINE PLS OPEN COVEROFFLI...

16 C H A P T E R T W O 10 Attaching Dust Cover A Attach the dust cover to the multi-purpose sheet feeder cover, pressing the dust cover sides around the feeder until they snap intoplace. B Close the multi-purpose sheet feeder cover. WARNING It is essential to keep the dust cover on your MFC to preve...

17 M F C S E T U P A N D C O N N E C T I O N S Installing the Ink Cartridges 1 Be sure that the power is on. The screen alternately displays SET CARTRIDGESOFFLINE PLS OPEN COVEROFFLINE 2 Open the top cover by pulling it toward you. The print head willmove left to its replacement position after a few...

18 C H A P T E R T W O 4 Remove the yellow shipping cover by lifting it up and out. YellowShippingCover We recommend that you install the ink cartridges from left to right inthis order: Black, Yellow, Cyan, Magenta. Keep the yellow shipping cover in a safe place. You will need it in thefuture when y...

22 C H A P T E R T W O Using Extension Telephones It may be that your premises are already wired with parallel extensiontelephones, or you intend to add extension telephones to your line, inaddition to your machine. While the simplest arrangement isstraightforward parallel connection, there are some...

23 M F C S E T U P A N D C O N N E C T I O N S Connecting an External TelephoneAnswering Device (TAD) Sequence You might choose to connect an additional answering machine. Whenyou have an external TAD on the same telephone line as the machine,the TAD answers all calls. The MFC “listens” for fax call...

24 C H A P T E R T W O Outgoing Message (OGM) of External TAD Timing is important in recording this message. The message sets up theways to handle both manual and automatic fax reception. 1 Limit your speaking to 20 seconds. 2 Record 5 seconds of silence at the beginning of your message.(This allows...

25 The quality of your document can be affected by the kind of paper youuse in the MFC. You can use plain paper, coated paper, transparencies,glossy paper, organizer paper, and envelopes. We recommend testingvarious papers before purchasing large quantities. For best results, useBrother special coat...

27 P A P E R ■ Curled or damaged paper may cause paper jams and misfeeds. If thepaper is curled, straighten it as much as possible by rolling it in theopposite direction to the curl. ■ For optimum output quality, we recommend you use only genuineBrother paper. ■ If paper will not load from the feede...

29 User-Friendly Programming We have designed your Multi-Function Center with on-screenprogramming and a Help key. User-friendly programming helps you takefull advantage of all the functions your MFC has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen prom...

30 C H A P T E R F O U R Alternating Displays The LCD sometimes alternates between the currently selected option,and a help message giving brief instructions about how to proceed. Thedisplay you’ll probably see most often is shown below, showing you thatwhen you place a document in the feeder, you c...

34 C H A P T E R F O U R Function Description Factory Set Chapter 1. TEST PRINT Use these functions when you — 13 2. VERTICAL ALIGN need to adjust the print — 13 3. BI-DIR PRINT quality. ON 13 2. Printer Functions Function Description Factory Set Chapter 1. PAPER TYPE Identify the type of paper in P...

5 C H A P T E R F I V E InitialSetup 35 Getting Started Setting the Dialling Mode (Tone/Pulse) Your MFC is initially set to TONE. If you are using a PULSE dial line,you can change the setting to PULSE by following the steps below. 1 Press Menu , 1 , 1 , 1 . The screen prompts you to select TONE or P...

36 C H A P T E R F I V E 1 Press Menu , 1 , 1 , 2 . The screen prompts you to enter the year. ENTER YEAR:XX 2 Enter the last two digits of the year. (for example, enter 00 for theyear 2000) 3 Press Set . The screen prompts you to enter the month. ENTER MONTH:XX 4 Enter two digits for the month (for ...

38 C H A P T E R F I V E Entering Text When you are setting certain functions, such as the Station ID, you mayneed to enter text into the MFC. Most keys on the dial pad have three orfour letters printed above them. The keys for 0, # , and don’t have printed letters because they are used for special ...

39 I N I T I A L S E T U P Setting the Beeper Volume You can set the beeper to LOW, HIGH or OFF. The MFC comes set toLOW. When the beeper is set to LOW or HIGH, the MFC beeps everytime you press a key or make an error, and at the end of sending orreceiving a fax. 1 Press Menu , 1 , 1 , 4 . 2 Press o...

40 C H A P T E R F I V E Setting the Clock Change You can easily let the MFC’s clock gain or lose one hour by using thisfeature. 1 Press Menu , 1 , 1 , 6 . The screen displays TO SUMMER TIME ? SELECT { } & SET 2 Press or to select Summer Time to gain an hour or Winter time to lose an hour. 3 Pre...

41 I N I T I A L S E T U P Setting the Ring Volume You can adjust the ring volume when your MFC is idle. You can turn thering OFF. Press or to adjust the volume level. With each key press, the MFC rings so you can hear the current setting and the display shows the settingyou are choosing. Each key p...

43 Basic Receiving Operations Select Answer Mode Answer Mode For ( means light off. means light on.) 1. Manual You must answer all calls yourself. If youhear fax tones, press Start to begin receiving the fax, then hang up. 2. Fax The MFC automatically answers every callas a fax call. You cannot rece...

45 S E T U P R E C E I V E Setting the Ring Delay The Ring Delay setting determines the number of times the MFC ringsbefore it answers. 1 Press Menu , 1 , 2 , 1 . 2 Press Set . 3 Press or to select how many times the line rings before the MFC answers (01-04). 4 Press Set when the screen displays you...

46 C H A P T E R S I X IMPORTANT! This MFC does not re-generate ringing conditions to anyextension telephones. Any such extension telephones will only ringduring the period set on ring delay. Recording the Fax/Tel Outgoing Announcement(F/T MESSAGE) (Only for MFC-740) This is the announcement played ...

47 S E T U P R E C E I V E In case Fax Detect does not work, because of a poor phone lineconnection, just press Start or press the Activation Code 5 1 . 1 Press Menu , 1 , 2 , 3 . 2 Use or to select ON, SEMI or OFF. 3 Press Set when the screen displays your selection. 4 Press Stop to exit. If you’ve...

48 C H A P T E R S I X Reception into Memory As soon as the paper cassette becomes empty during fax reception, thescreen will display “CHECK PAPER”; please put some paper in thepaper cassette (see chap. 2). If the MEMORY RECEPTION function is ON at this time… The current fax reception will continue,...

49 S E T U P R E C E I V E Advanced Receiving Operations Operation from an External or ExtensionTelephone An external phone is a telephone that is plugged into your MFC (eitherinto the MFC’s EXT socket or into the back of the connector that plugsinto the telephone wall socket). An extension phone is...

50 C H A P T E R S I X If you’re at an extension phone, you’ll need to lift the handset during theF/T Ring Time and press # 5 1 between the F/T pseudo-rings. If no one is on the line, or if someone wants to send you a fax, send the call backto the MFC by pressing 5 1 . Changing Remote Codes Remote C...

51 S E T U P R E C E I V E Caller ID (Caller IDentification) (Only for the UK) Caller ID is a telephone service that allows the subscriber to see adisplay of the caller’s phone number as the telephone rings. It is a fastway to screen your calls. You can respond quickly to calls you missed,because Ca...

52 C H A P T E R S I X How Does the Caller ID Work? The Caller ID Appears on the Display When YourTelephone Rings As your telephone rings, the display shows you the caller’s phonenumber. Once you pick up the handset, the caller ’s ID disappears. Youwill see up to the first 16 characters of the numbe...

54 C H A P T E R S I X In certain circumstances, you may not be able to use this feature due tothe type of CALLER ID service or the type of telephone system you orthe other party is using. To Activate Certain Network Services When Using CallReply It may be desired (in order to activate certain netwo...

55 S E T U P R E C E I V E Clearing the Caller ID Stored in Memory For the effective use of the memory, it is recommended that you shouldclear the Caller ID stored into memory by pressing Clear when the display shows the number. Printing Caller ID List 1 Press Menu 1 , 0 , 2 . 2 Press or to select P...

56 C H A P T E R S I X 2 Press or to choose STANDARD. 3 Press Set . The screen prompts you to enter the fax number you want to poll,and then to press Start . ENTER FAX NO.ONLINE THEN PRESS STARTONLINE 4 Enter the fax number you are polling. 5 Press Start . The screen displays DIALLING. Setup for Pol...

57 S E T U P R E C E I V E Setup Delayed Polling Receive You can set your MFC to begin Polling Receive at a later time. 1 Press Menu , 1 , 2 , 7 . The screen displays POLLING:STANDARD SELECT { } & SET 2 Press or to choose TIMER. 3 Press Set . 4 The screen prompts you to enter the time you want t...

58 C H A P T E R S I X 4 If you selected STANDARD, the screen prompts you to enter the faxnumber you want to poll, and then to press Start . ENTER FAX NO.ONLINE THEN PRESS STARTONLINE • If you selected SECURE, enter a four-digit number and press Set . • If you selected TIMER, enter the time (in 24-h...

Before You Begin ■ Documents must be between 7.0 and 21.6 cm wide, and 12.7 and35.6 cm long. Your MFC can only scan an image 20.8 cm wide,regardless of how wide the paper is. ■ Make sure you insert documents face down, top edge first. ■ Adjust the paper guides to fit the width of your document. Pape...

60 C H A P T E R S E V E N ■ Make sure documents written with ink are completely dry. ■ To set different resolutions for each page of a multi page document,refer to “Multiple Resolution Transmission”. Resolution When you have a document in the feeder, you can use the Resolution key. Press Resolution...

61 S E T U P S E N D Automatic Transmission This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset ––OR–– press Speaker Phone (for MFC-740). 1 Insert the document face down in the feeder. 2 Enter the fax number using One Touch, Speed Dial, Tel-index or thedial pad. 3 Press Star...

62 C H A P T E R S E V E N If you try to scan in and store a 51st fax, the MFC will send itimmediately, without storing it in memory. If you get a MEMORY FULL message while scanning the first page ofa fax, press Stop to cancel a scan. If you get a MEMORY FULL message while scanning in a subsequent p...

63 S E T U P S E N D Basic Sending Operations Composing an Electronic Cover Page The cover page is sent to the receiving party’s machine. Your cover pageincludes the name stored in the One Touch or Speed Dial memory, if youhave used this feature to start the call. The cover page indicates the fax is...

64 C H A P T E R S E V E N 5 Press Set . 6 Press or to view the comment selections. 7 Press Set when the screen displays your selection. 8 Enter two digits to indicate the number of pages you are sending.(Enter 00 to leave the number of pages blank.) If you make amistake, press to back up and re-ent...

65 S E T U P S E N D Using a Printed Cover Page If you prefer using a printed cover page that you can write on, you canprint the sample page and attach it to your fax. 1 Press Menu , 1 , 3 , 1 . 2 Press or to select PRINT SAMPLE. 3 Press Set when the screen displays your selection. 4 Press Start . Y...

66 C H A P T E R S E V E N Advanced Sending Operations Overseas Mode Sometimes, when sending a fax to overseas numbers, problems can beexperienced. This mode makes the MFC work better for such calls. After you send a fax using this feature, the feature turns itself off. 1 Insert the document. 2 Pres...

67 S E T U P S E N D 4 If you set Call Reservation to ON, press Set when the screen displays your selection. The screen displays the current setting forCall Back Message. CALL MESSAGE:OFF CALL MESSAGE:ON 5 Press or to select ON (or OFF). 6 Press Set when the screen displays your selection. 7 Press 1...

68 C H A P T E R S E V E N 5 Press 1 to select DOC ––OR–– Press 2 to select MEMORY. If you select 1.DOC, the MFC will not start scanning the document untilthe time it is due to be sent, so the document must be left in thefeeder. 6 Press 1 if you want to select additional settings. The display return...

69 S E T U P S E N D 3 Press Help/Broadcast . You will be prompted to press the next number. 4 Enter the next number.Example: Speed Dial 5 Press Help/Broadcast . 6 Enter the next fax number.Example: Manual dialling, using the dial pad. 7 Press Start . Your MFC will read the documents into memory and...

70 C H A P T E R S E V E N Setup for Polling Transmit Polling Transmit is when you set up your MFC to wait with a documentso another fax machine can retrieve it. 1 Place document to be retrieved in feeder. 2 Press Menu , 1 , 3 , 8 . 3 The screen displays POLLING:STANDARD SELECT { } & SET 4 Press...

71 S E T U P S E N D 5 Enter a four-digit number, and press Set . 1.DOC 2.MEMORY 6 Press 1 to select DOC if you want your MFC to scan the printed document as it is polled ––OR–– Press 2 to select MEMORY. 7 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu ...

73 Storing Numbers for Easy Dialling You can set up your MFC to do three types of easy dialling: One Touch,Speed Dial and Groups for Broadcasting of faxes. Storing One Touch Dial Numbers You can store 24 fax/phone numbers that you can dial by pressing onekey. You can also store names with these numb...

74 C H A P T E R E I G H T 6 Press Set . The screen prompts you to select the type of number this is. Use or to select the type you want. FAX a fax number TEL a telephone (voice) number F/T both a fax and telephone (voice) number 7 Press Set . 8 Return to Step 2 to store another One Touch Dial numbe...

75 S E T U P Q U I C K - D I A L N U M B E R S 8 The screen prompts you to select the type of number this is. Use or to select the type you want. FAX a fax number TEL a telephone (voice) number F/T both a fax and telephone number 9 Press Set . 10 Return to Step 2 to store another Speed Dial number –...

Making Voice Calls You can use your MFC to make voice telephone calls, by diallingmanually or by using One Touch or Speed Dial memory. You can use thehandset, or if you have the MFC-740 you can use the Speaker Phone tomake and receive calls. The “Full-duplex” digital Speaker Phone allows you to oper...

78 C H A P T E R N I N E One Touch Dialling 1 Pick up the handset ––OR–– press Speaker Phone . 2 When you hear a dial tone, press the One Touch Dial key of thelocation you want to call. 3 To hang up, replace the handset ––OR–– press Speaker Phone . If you try to use a One Touch location with no numb...

79 T E L E P H O N E ( V O I C E ) O P E R A T I O N On Hook Dialling 1 Dial the number by using the dial pad or One Touch Dial key, or Speed Dial and then two-digit Speed Dial number. 2 The number you are dialling, or the name you have stored for OneTouch or Speed Dial is displayed on the LCD. 3 Pr...

10 C H A P T E R T E N Remote Fax Options (Only for MFC-730) 81 This chapter is for Model MFC-730. If you have model MFC-740 yourremote fax options are handled by the Message Manager. Please seechapter 12, “Message Manager”. Fax Forwarding You cannot use Fax Forwarding when “Fax Storage” is set to O...

82 C H A P T E R T E N You can also dial into your machine from a remote location to switch thisfeature on, or to change the number you want your faxes forwarding to. Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messagesfrom another location, using Fax Forwardin...

83 R E M O T E F A X O P T I O N S ( O N L Y F O R M F C - 7 3 0 ) 2 Enter a three-digit number from 000 to 998. The cannot bechanged. Do not use the same digits that appear in your RemoteActivation or Deactivation Code. 3 Press Set . 4 Press Stop to exit. Remote Retrieval Using Your Remote Access C...

85 R E M O T E F A X O P T I O N S ( O N L Y F O R M F C - 7 3 0 ) Retrieving the Memory Status List You can retrieve the Memory Status List from a remote fax machine tosee if you have any fax messages. 1 Dial your fax machine’s number. 2 When you hear the beep, immediately enter your Remote AccessC...

86 C H A P T E R T E N Changing the Fax Forwarding Number You can change the default setting of your fax forwarding number from aremote fax machine. 1 Dial your fax machine’s number. 2 When you hear the beep, immediately enter your Remote AccessCode (The factory setting is 1 5 9 ). 3 When you hear t...

11 C H A P T E R E L E V E N CopyOperations 87 Your Multi-Function Center allows you to make high-qualityphotocopies and transparencies. Copies can be in black and white, onecolor, or full color. Always make sure you have paper in the cassettebefore making copies. Do not pull on the paper while copy...

88 C H A P T E R E L E V E N Making Multiple Copies You can make multiple copies in black and white or (one colour for MFC-740) using your MFC. When you use Mono Copy , you can choose whether the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or SORTED (collated). The...

89 C O P Y O P E R A T I O N S Making Enlarged or Reduced Copies(Temporary Setting) 1 Insert the document face down in the feeder. 2 Press Enlarge/Reduce . The screen displays ELG/RDC:100%ONLINE SELECT { } & SETONLINE 3 Press or to choose an enlargement or reduction ratio. You can reduce to 93%,...

90 C H A P T E R E L E V E N Using the Copy Quality Key (This is a temporary setting) The Copy Quality key changes the settings for quality (NORMAL, HIGHor DRAFT) and type of original document (STANDARD or PHOTO).Select DRAFT when you want a colour copy at the fastest speed.NORMAL is a higher qualit...

91 C O P Y O P E R A T I O N S Using the Paper Type Key (This is a temporary setting) If you use premium paper, the copy quality is improved. You can choosePLAIN, INK JET, GLOSSY, and TRNSPRNCY. For best results, werecommend using Brother Special paper. 1 Insert the document face down in the feeder....

92 C H A P T E R E L E V E N Copy Quality – Default Settings Changing Default Settings Press Menu , 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu . Adjust the colours using the Colour Adjustment, Brightness, and Contrast settings....

93 C O P Y O P E R A T I O N S 1.PAPER TYPE Press Menu and 3 . PAPER:PLAIN PAPER:INK JET PAPER:GLOSSY PAPER:TRNSPRNCY INK JET:360DPI INK JET:720DPI INK JET:OTHER QUALITY:DRAFT COLOUR:RED COLOUR:GREEN COLOUR:BLUE R: ± + 2.QUALITY ORIGINAL:PHOTO ORIGINAL:STD 3.ORIGINAL TYPE 4.COLOUR ADJUST 5.BRIGHTNES...

94 C H A P T E R E L E V E N Select Paper Type (This is a permanent setting) 1 Press Menu , 3 , 1 . The screen displays 1.PAPER TYPE 2 Press Set . 3 Press or to select your paper setting. PAPER:PLAIN PAPER:INK JET PAPER:GLOSSY PAPER:TRNSPRNCY 4 Press Set when the screen displays your selection. If y...

95 C O P Y O P E R A T I O N S Select Copy Quality (This is a permanent setting) 1 Press Menu , 3 , 2 . 2 Press or to select copy quality. QUALITY:NORMAL QUALITY:HIGH QUALITY:DRAFT 3 Press Set when the screen displays your selection. 4 Press Stop to exit. This feature is available only for colour co...

96 C H A P T E R E L E V E N Colour Adjustment 1 Press Menu , 3 , 4 . 2 Press or to select RED, GREEN, or BLUE. 3 Press Set . R: – + Light Dark B: – + G: – + 4 Press or to adjust the degree of colour. 5 Press Set . 6 Return to Step 2 to select the next colour —OR— Press Stop to exit. Copy Brightness...

98 C H A P T E R E L E V E N Legal Limitations Colour reproductions of certain documents are illegal and may result ineither criminal or civil liability. This Notice is intended to be a guiderather than a complete listing of every possible prohibition. In case ofdoubt we suggest that you consult wit...

12 C H A P T E R T W E L V E Message Manager (Only for MFC-740) 99 Introduction This section provides you with information about how to operate theMessage Manager features of your MFC-740. Your MFC has been designed to be user friendly. You will find afunction chart in chap. 4 that shows you the eas...

100 C H A P T E R T W E L V E Flexible Memory Settings (Message Store) Message Manager Mode offers you six flexible memory settings, so thatyou can decide which kinds of messages you want to receive. 1. DOC:ON, VOICE:ON Both voice and fax messages are stored.You can use the Fax Forwarding or Pagingf...

101 M E S S A G E M A N A G E R ( O N L Y F O R M F C - 7 4 0 ) Setting the Message Store Select the setting from the descriptions of “Flexible Memory Settings”. 1 Press Menu , 1 , 8 , 1 . The screen prompts you to choose a DOC: (Document) setting. DOC:OFF SELECT { } & SET 2 Press or to select O...

102 C H A P T E R T W E L V E 3 Press Set . 4 Press Record , then pick up the handset to record a message. For example: Hello. We are unable to take your call at this time.Please leave a message after the signal. If you wish to send a fax,please press 51, wait for the fax tones, then press the start...

103 M E S S A G E M A N A G E R ( O N L Y F O R M F C - 7 4 0 ) Message Indicator Once you return home or to the office you can easily and quickly see ifany voice or fax messages have been stored in the Message Manager.There are two ways to determine if messages are stored. If the Voice and / or Fax...

104 C H A P T E R T W E L V E Playing Voice Messages and Memos Follow the steps below to listen to voice messages and memos. 1 Press Play . Adjust volume by pressing or . All new messages and memos are played in the order they wererecorded. The display shows the number of the current message, andthe...

105 M E S S A G E M A N A G E R ( O N L Y F O R M F C - 7 4 0 ) Backup Printing Option When you choose DOC:ON in the Message Manager mode, allincoming fax messages are stored in the available memory for retrieval.To print a backup copy automatically, turn this option ON. 1 Press Menu , 1 , 8 , 2 . T...

106 C H A P T E R T W E L V E To erase messages all at once 1 Press Erase . The screen prompts you to choose what kind of messages you want to erase. ERASE ALL VOICE? SELECT { } & SET 2 Press or to select erasing all voice messages (ERASE ALL VOICE?), all document messages (ERASE ALL DOC?), or a...

107 M E S S A G E M A N A G E R ( O N L Y F O R M F C - 7 4 0 ) When Toll Saver is ON, it overrides your Ring Delay setting. Toll Savermust be OFF for the MFC to operate using your Ring Delay setting. 1 Press Menu , 1 , 2 , 1 . 2 Press or to select TOLL SAVER (or RING DELAY). 3 Press Set when the sc...

108 C H A P T E R T W E L V E Fax Forwarding/Paging When Paging is set to ON, your MFC dials the phone number you haveprogrammed and, when connected, plays the Paging OGM message youhave recorded. This lets you know you have a fax or voice message inthe Message Manager memory. When Fax Forwarding is...

109 M E S S A G E M A N A G E R ( O N L Y F O R M F C - 7 4 0 ) 2 Press or to reach PAGING MSG. 3 Press Set . 4 Press Record , then pick up the handset to record a message. 5 Press Stop . The Message Manager plays your OGM. 6 Press Stop . Programming the Paging Number 1 Press Menu , 1 , 8 , 6 . 2 Pr...

110 C H A P T E R T W E L V E Using the Remote Access Code 1 Dial your MFC phone number from a touch tone phone. 2 When your MFC answers and beeps, immediately enter your RemoteAccess Code. 3 The MFC signals the kinds of messages received: 1 long beep—Fax message(s) 2 long beeps—Voice message(s) 3 l...

111 M E S S A G E M A N A G E R ( O N L Y F O R M F C - 7 4 0 ) Remote control commands 91 Playing voice messages 1 { (Skip back) 2 } (Skip next) 9 STOP Playing 92 Record Memo 93 Erase all ICM & Memo 94 Play and Record OGM inmemory 1 Play 1 TAD MSG 2 F/T MSG 3 PAGING MSG 2 Record 1 TAD MSG 2 F/T...

13 C H A P T E R T H I R T E E N Using MFCas Printer 115 Features The Multi-Function Center offers you many features you will find in ahigh quality ink jet printer. Fast Printing Speed —Using Draft mode, you can print 4 pages per minute in full colour. Brilliant 4-Colour Output at 360 dpi —Printing ...

116 C H A P T E R T H I R T E E N Straight Paper Path —The MFC can use various types of paper: plain paper, coated paper, glossy paper, transparencies, and envelopes. Usingthe appropriate paper reduces the occurrence of paper jams. For completeinformation about what kinds of paper to use with the MF...

117 U S I N G M F C A S P R I N T E R 2 Your PC sends a print command and data to the MFC. The screendisplays the date and time, and RECEIVING DATA. 3 If there are more pages, the MFC begins to print the next pageautomatically. 4 When the MFC finishes printing all data, it returns to online status. ...

118 C H A P T E R T H I R T E E N 4 Close the feeder cover. Manual Feed Slot You can use only one sheet at a time in the Manual Feed Slot. Paperloaded in the Manual Feed Slot is printed first, even when there is somepaper left in the Feeder. If you want to print more than one page using the Manual F...

119 U S I N G M F C A S P R I N T E R 6 From your PC application, tell the MFC to begin printing. Oncompletion, you can place another envelope in the manual feed slot. Simultaneous Printing/Fax Your MFC can print data from your computer while sending or receivinga fax, or while scanning information ...

120 C H A P T E R T H I R T E E N Reset Key If the screen displays REMAINED DATA, you can clear data remainingin the printer memory by pressing On/Off Line , then pressing Reset . Priority Key When you press Priority , the MFC enters printer mode, and will not print faxes on paper. Instead, faxes ar...

14 C H A P T E R F O U R T E E N Walk-UpVideo Printing 121 Walk-Up Video Printing lets you use your MFC, connected to yourcamcorder, digital camera, video game, or VCR, to view a video on theattached equipment. The video signal and the output you create fromyour MFC are PAL compliant. This is not co...

122 C H A P T E R F O U R T E E N Auto Switch Whenever you connect video equipment to the MFC and turn the videosignal on, the MFC Paper Type and Copy Quality keys automatically switch to video printing mode Copy Quality Enlarge/Reduce Paper Type Brightness Mono Copy Colour Copy and the screen displ...

123 W A L K - U P V I D E O P R I N T I N G Black & White Video Printing For Black and white video printing, follow the steps for Colour Video Printing, using Mono Copy instead of Colour Copy . Video Print Quality – TemporarySettings You can quickly improve the copy quality of video printouts by...

125 W A L K - U P V I D E O P R I N T I N G 5 Press Mono Copy or Colour Copy . The screen shows PRINTINGONLINE Using the Brightness Key You can choose brightness setting before making a video copy. 1 With no documents in the feeder, plug the cable from your videocamera’s Out jack into the MFC’s RCA ...

126 C H A P T E R F O U R T E E N 1.PAPER TYPE Press Menu and 4 . PAPER:PLAIN QUALITY:HIGH QUALITY:NORMAL PAPER:INK JET PAPER:GLOSSY PAPER:TRNSPRNCY INK JET:360DPI INK JET:720DPI INK JET:OTHER SIZE:(14.6X10.8) SIZE:(10X7.6) SIZE:6X(10X7.6) 2.QUALITY VIDEO:STILL VIDEO:MOVING 3.VIDEO TYPE 4.PRINT SIZE...

127 W A L K - U P V I D E O P R I N T I N G 3 Press or to select a paper type. If you are using Brother coated paper for 360 dpi (BP36CA) or 720dpi (BP72CA), select INK JET, then select 360DPI or 720DPI (inStep 4).If you are using non-Brother ink jet paper, select OTHER (in Step4). 4 When the screen...

128 C H A P T E R F O U R T E E N If you don’t have enough memory to process the selected video image,the print quality may be poor even for a still frame. Setting Print Size 1 Press Menu , 4 , 4 . 2 Press or to select print size: SIZE: (14.6 X 10.8) SIZE: (10 X 7.6) SIZE: 6 X (10 X 7.6) 3 Press Set...

129 W A L K - U P V I D E O P R I N T I N G Video Printing Brightness You can choose brightness setting before making a copy. 1 Press Menu , 4 , 6 . 2 Press to make a darker copy. —OR— Press to make a lighter copy. 3 Press Set when the screen displays your setting. 4 Press Stop to exit.

15 C H A P T E R F I F T E E N PrintingReports 131 MFC Settings and Journal You can print the following lists and reports: 1.XMIT REPORT Choose if Transmission VerificationReport is printed after all Faxes aresent. 2.JOURNAL Journal lists information about thelast 50 incoming and outgoingfaxes. TX m...

132 C H A P T E R F I F T E E N To Print a Report 1 Press Menu , 1 , 7 . 2 Enter the number (see list above) of the report you want to print. Forexample, press 4 to print the TEL. INDEX. 3 Press Start . 4 Press Stop to exit. Transmission Verification (Xmit) Report You can use the Xmit Report as conf...

16 C H A P T E R S I X T E E N Setting Up the MFC andComputer toWork Together 135 Before You Begin 1 Make sure you have an IEEE 1284 compliant, bi-directional parallelinterface cable. 2 Disconnect the telephone line cord, then unplug the MFC power cordfrom the electrical outlet before connecting the...

136 C H A P T E R S I X T E E N Notice to PC User A small filter core and cable tie are enclosed in the vinyl bag with yourMFC. PLEASE SAVE THESE PARTS. You will need them in the futureif you connect MFC with a Personal Computer. And for optimalperformance, use the Double Shielded Parallel Interface...

137 S E T T I N G U P T H E M F C A N D C O M P U T E R T O W O R K T O G E T H E R Computer Requirements Recommended system requirements for the communication softwaresuite provided are: • Windows ® 3.1, 3.11, 95, 98, NT ® Workstation Version 4.0 • IBM PC Pentium 75 or higher • 16 MB Ram [32 MB Hig...

138 C H A P T E R S I X T E E N Installing MFC-730 Printer Driver If you are using Windows NT ® Workstation Version 4.0: 1 Click the Start button in the Taskbar. 2 Select Settings, then Printers. 3 Double-click on the Add Printer wizard. The Add Printer Wizard window appears: 4 Select My Computer an...

141 S E T T I N G U P T H E M F C A N D C O M P U T E R T O W O R K T O G E T H E R Installing Brother Drivers for yourMFC-740 in Windows ® Brother Drivers The following software is provided to optimize the use of your MFC.The software can run in Windows ® 3.1, 3.11, 95, 98 and NT ® Workstation Vers...

17 C H A P T E R S E V E N T E E N Optional Accessories (Only for MFC-740) Memory Board The memory board is installed on the main controller board inside theMFC. When you add the optional memory board, it increases theperformance for fax operations. Optional Memory for the Fax Operations The MFC can...

148 C H A P T E R S E V E N T E E N Installing the Optional Memory Board 1 Disconnect the telephone line cord, then unplug the power cord fromthe AC socket and disconnect the interface cable. 2 Remove the two screws securing the paper output slot in the front ofthe MFC. Paper Output Slot 3 Pull out ...

18 C H A P T E R E I G H T E E N PC Printing 151 Printer Emulation If you are printing from the Windows environment, it is best to choosethe GDI Brother MFC-730 or MFC-740 Series printer driver. Otheremulations may reduce performance. If you need to print from DOS, theMFC will emulate EPSON LQ-510, ...

153 P C P R I N T I N G The Paper Tab The paper tab screen allows you to set up the Paper Size, Paper Source,Orientation, Scaling, and Copies. To access the Brother printer driver, select Print from the File menu. Inthe Print dialog box, select Brother MFC-730 or Brother MFC-740from the Name drop do...

154 C H A P T E R E I G H T E E N Paper Size You can select the size of paper and envelopes and also define other sizes ofpaper. A4 (International) 210 x 297 mm (8.3 x 11.7 inches) Letter (US) 215 x 279.4 mm (8 1/2 x 11 inches) Legal (US) 215 x 355.6 mm (8 1/2 x 14 inches) Executive (US) 184.2 x 266...

155 P C P R I N T I N G Paper Source For the MFC, you can choose Feeder or Manual. Feeder The multi-purpose sheet feeder is primarily used for printing onstandard-size paper and envelopes. Manual Feed If your paper has difficulty feeding from the sheet feeder, we recommendusing the Manual paper feed...

156 C H A P T E R E I G H T E E N If your application software contains a similar function to this,both settings will be effective. Do not use the two selectionssimultaneously. Copies The Copies selection tells Windows how many copies you want to printfrom a software application. This setting is ind...

157 P C P R I N T I N G The Quality/Colour Tab The Quality/Colour tab enables you to select the print quality, media,colours (matched to PC monitor, custom colours, or mono), anddocument type. Click the Quality/Colour tab to display this screen: (MFC-740) Select the Apply button to apply your select...

158 C H A P T E R E I G H T E E N Quality Select the print quality. The print quality and speed are related. Higherquality takes a longer time to print. Draft : 360 x 180 dpi. The fastest print mode (approximately twoto four times faster than normal mode) and gives lower inkconsumption. Use this mod...

159 P C P R I N T I N G Colour/Mono Colour When your document contains colour and you want to print it in colour,select this mode. Only generic colours will appear on the printout.(Unless you also select colour matching.) Mono Select this mode if your document has only black and gray scale textand/o...

160 C H A P T E R E I G H T E E N Document The printer driver will select the most suitable colour matching methoddepending on your document type. Generally, text and business graphicsare printed vividly and photographic images are printed softly. ■ AutoThe printer driver automatically selects the d...

161 P C P R I N T I N G ■ Match Monitor (Available only when ICM is turned Off.)Suitable for photographic images. Colour is adjusted to get theclosest colour match to the PC monitor. ■ Vivid Colour (Available only when ICM is turned Off.)Suitable for business graphics such as charts, graphs, and tex...

162 C H A P T E R E I G H T E E N The Control/Maintenance Tab Select the Control/Maintenance tab from the Brother MFC-730/740printer driver dialog box: (MFC-740) Select the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click theApply ...

163 P C P R I N T I N G Monitor Calibration If you want to get the closest colour to your PC monitor on the printouts,calibrate your monitor by clicking this button. The method used to express colour is different between monitors and theMFC. The PC monitor uses the three primary colours—Red, Green,B...

164 C H A P T E R E I G H T E E N Cleaning If you see some dots missing on the printout, clean the print head. Printthe test page and find out which colour has problems. 1 Select the colour to be cleaned. 2 Press the “Clean” button. The MFC starts cleaning. Wait until ONLINE shows again on the MFC d...

19 C H A P T E R N I N E T E E N ImportantInformation 165 Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not useliquid or aer...

166 C H A P T E R N I N E T E E N 12 Never push objects of any kind into this product through cabinetslots, since they may touch dangerous voltage points or short outparts resulting in a risk of fire or electric shock. Never spill liquid ofany kind on the product. 13 Do not attempt to service this p...

168 C H A P T E R N I N E T E E N IMPORTANT-For Your Safety To ensure safe operation the three-pin plug supplied must be insertedonly into a standard three-pin power point which is effectively groundedthrough the normal household wiring. Extension cords used with the equipment must be three-conducto...

20 C H A P T E R T W E N T Y Troubleshooting and Maintenance Troubleshooting Error Messages As with any sophisticated office product, errors may sometimes occur. Ifthis happens, your MFC often identifies the problem and displays anerror message. The table below explains the most common errormessages...

170 C H A P T E R T W E N T Y ERROR MESSAGE CAUSE ACTION MACHINE ERROR XX MFC has a mechanical problem Cut the power off. Then contact yourBrother dealer for service. MEMORY FULL You can’t store data in the memory. See Memory Full Mesaage in chap. 10. NEAR EMPTY XXXX One or more of the ink cartridge...

171 T R O U B L E S H O O T I N G A N D M A I N T E N A N C E Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in theMFC. Paper is jammed in the multi-purpose sheet feeder. 1 Open the cassette cover and pull the jammed paper upwards and removeit. 2 If the paper cannot...

174 C H A P T E R T W E N T Y Replace the multi-purpose sheet feeder. Paper is jammed inside the back of the MFC. Release Lever (Blue) 1 Pull the paper out of the back of the MFC while holding up therelease lever at the rear of the MFC. 2 Close the Top Cover. 3 Replace the multi-purpose sheet feeder...

176 C H A P T E R T W E N T Y DIFFICULTY SUGGESTIONS Printer Difficulties Horizontal lines appear in Text or Clean the print head (see Cleaning the Print Head in this chapter). Graphics. You see the “New Hardware Found” Click on the ‘Do not install a driver. (Windows ® will not prompt you again)’ me...

177 T R O U B L E S H O O T I N G A N D M A I N T E N A N C E 3 Press Start . The MFC begins printing. 4 Press Stop to exit. Cleaning the Print Head Clean the print head if you get a horizontal line in the text or graphics onyour printed documents. You can clean the four colour (black, cyan,yellow, ...

180 C H A P T E R T W E N T Y Packing and Shipping the MFC Whenever you transport the MFC, use the packing materials that came withyour MFC. If you do not pack the MFC correctly, you could void yourwarranty. 1 Unplug the MFC from telephone wall socket. 2 Unplug the MFC from the AC outlet. NOTE: Do n...

183 T R O U B L E S H O O T I N G A N D M A I N T E N A N C E Regular Maintenance Cleaning the Scanner Unplug the MFC and open the control panel cover. Clean the flat whitepressure bar and the glass strip under the bar with isopropyl alcohol on alint-free cloth. If the screen still displays a scanne...

184 C H A P T E R T W E N T Y Cleaning the Pick-up Roller 1 Remove the Feeder from the printer platen. 2 Wipe the pick-up rollers with a cloth moistened with isopropylalcohol. Pick-up Rollers Multi-PurposeSheet Feeder 3 Refit the Feeder to the printer platen. WARNING ■ Be sure to unplug the MFC from...

21 C H A P T E R T W E N T Y - O N E Specifications 189 Fax Specifications Compatibility ITU-T Group 3 Coding system MH/MR/MMR Modem speed 14400/12000/9600/7200/4800/2400; Automatic Fallback Document input width 70 mm to 216 mm Document input length 127 mm to 356 mm Scanning/Printing width 208 mm Pa...

190 C H A P T E R T W E N T Y - O N E Speaker type Full Duplex (Only for MFC-740) Auto answer 1, 2, 3 or 4 rings Communication source Public switched telephone network Operating environment 10-35 ° C (50-95 ° F) Best Print Quality 20-33 ° C (68-91 ° F) Power source 220 ~ 240V AC 50/60 Hz Power consu...

191 S P E C I F I C A T I O N S Controller Emulations GDI/EPSON ESC/P (LQ-510, LQ-850, LQ- 2550) Interface A shielded cable to IEEE 1284 (bi-directional) specification less than 2 m (6.5 feet) longshould be used. Print Media Paper input Automatic loading from the Feeder or manualloading from the Man...

192 C H A P T E R T W E N T Y - O N E Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has beencomplied and published, covering the latest product’s descriptions andspecifications. The contents of this manual and the specifications of this product ares...

193 ADF (Automatic Document Feeder Capacity) Refers to the number of pages that can be placed in the document feeder and fed one at a timeautomatically. Automatic Fax Transmission Sending a fax without picking up the handset or pressing Speaker Phone. Automatic Redial A feature that enables your fax...

199 Index A Activation Code ........................................ 49Alternating Displays ................................. 30Answer Mode ........................................... 43Answering Machine ............................ 23, 99Assembly .................................................. 1...

Declaration of Conformity We Brother International Europe Ltd.Brother House,1, Tame Street,Audenshaw,Manchester, M34 5JEUnited Kingdom declare that this product is in conformity with the following normativedocuments: Safety: EN 60950 : 1993EMC: EN55022 1987 Class BEN50082-1:1992 following the provis...