Brother MFC-440CW- User Manual

vii 11 Printing Reports 82 Fax reports........................................................................................................... 82 Transmission Verification Report................................................................... 82Fax Journal (activity report) ......................

viii Section IV Direct Photo Printing 14 Printing photos from a memory card 96 PhotoCapture Center™ Operations..................................................................... 96 Printing from a memory card without a PC .................................................... 96Scanning to a memory ...

ix Section VI Appendixes A Safety and Legal 114 Choosing a location ........................................................................................... 114To use the machine safely ................................................................................. 115 Important safety instruct...

Section I General I General Information 2 Loading documents and paper 10 General setup 22 Security features 30

General Information 3 1 Accessing the Software User’s Guide and Network User’s Guide 1 This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Fax, Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information ...

Chapter 1 4 How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Windows ® 98/98SE/Me/2000 Professional and Windows ® XP) „ ControlCenter3 (For Windows ® 98/98SE/Me/2000 Professional and Win...

Chapter 1 6 Control panel overview 1 MFC-440CN 1 MFC-660CN 1 MFC-845CW 1 Note Most of the illustrations in this User’s Guide show the MFC-440CN. 1 3 4 5 6 2 9 7 8 1 3 4 5 6 2 9 8 10 12 13 11 7 1 3 4 5 6 2 8 10 12 13 11 7

Chapter 1 8 9 Ink Management (MFC-440CN and MFC-660CN only)Lets you clean the print head, check the print quality, and check the available ink volume. 10 Fax Preview (MFC-660CN and MFC-845CW only)Lets you preview incoming faxes on the LCD. 11 TAD keys (MFC - 660CN and MFC-845CW only): „ On/Off Turns...

General Information 9 1 Basic Operations 1 The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds. a Press Menu . b Press a or b to choose General Setup . Press OK . c Press a or b to choose Mode Timer . Press O...

10 2 Loading documents 2 You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF 2 The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 80 g/m 2 (20 lb) paper and always fan the pages before putting them ...

Loading documents and paper 11 2 How to load documents 2 Note To use the scanner glass, the ADF must be empty. a Lift the document cover. b Using the document guidelines on the left, center the document face down on the scanner glass. c Close the document cover. CAUTION If you are scanning a book or...

Chapter 2 12 Acceptable paper and other media 2 The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated ...

Chapter 2 14 Choosing the right media 2 Paper type and size for each operation 2 Paper Type Paper Size Usage Fax Copy Photo Capture Printer Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Ye...

Loading documents and paper 15 2 Paper weight, thickness and capacity 2 1 Up to 50 sheets for Legal size paper 80 g/m 2 (20 lb). Up to 100 sheets of 80 g/m 2 (20 lb) paper. 2 For Photo 10 × 15 cm and Photo L paper, use the photo paper tray. (See Loading photo paper on page 19.) Paper Type Weight Thi...

Chapter 2 16 Loading paper, envelopes and other media 2 Loading paper and other media 2 Note To print on Photo L or 10 × 15 cm paper, please see Loading photo paper on page 19. a If the paper support flap is open, close it, and then pull the paper tray completely out of the machine.Lift the output p...

Chapter 2 18 Loading envelopes, post cards and photo paper 2 Loading envelopes 2 „ Use envelopes that weigh from 75 to 95 g/m 2 (20 to 25 lb). „ Some envelopes need margin settings to be set in the application. Make sure you do a test print first. CAUTION Do not use any of the following types of env...

Loading documents and paper 21 2 Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available ...

22 3 Power Save mode 3 When the machine is idle, you can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the power save condition, please see the table on On/Off setting on pa...

General setup 25 3 Paper Size 3 You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 × 15 cm (4 × 6 in.) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting a...

Chapter 3 26 Beeper Volume 3 When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of volume levels, from High to Off . a Press Menu . b Press a or b to choose General Setup . Press OK . c Press a or b to choose V...

General setup 27 3 Automatic Daylight Savings Time 3 You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date/Time setting. a Press ...

Chapter 3 28 Setting the backlight brightness 3 If you are having difficulty reading the LCD, try changing the brightness setting. a Press Menu . b Press a or b to choose General Setup . Press OK . c Press a or b to choose LCD Settings . Press OK . d Press a or b to choose Backlight . Press OK . e P...

General setup 29 3 Setting the Wallpaper 3 You can change the image used for the LCD screen background. a Press Menu . b Press a or b to choose General Setup . Press OK . c Press a or b to choose LCD Settings . Press OK . d Press a or b to choose Wallpaper . Press OK . e Press a or b to choose a wal...

30 4 TX Lock (MFC-440CN only) 4 TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost. While TX Lock is On, t...

Security features 31 4 h When the LCD shows Verify: , re- enter the password.Press OK . i Press Stop/Exit . Turning the TX Lock on/off Turning TX Lock on 4 a Press Menu . b Press a or b to choose Fax . Press OK . c Press a or b to choose Miscellaneous . Press OK . d Press a or b to choose TX Lock . ...

Security features 33 4 Turning the memory security on/off 4 Turning on the memory security lock 4 a Press Menu . b Press a or b to choose Fax . Press OK . c Press a or b to choose Miscellaneous . Press OK . d Press a or b to choose Mem Security . Press OK . e Press a or b to choose Set Security . Pr...

Section II Fax II Sending a fax 36 Receiving a Fax 44 Telephone and External devices 50 Dialling and storing numbers 59 Digital TAD (MFC-660CN and MFC-845CW only) 67 Advanced fax operations (Monochrome only) 72 Printing Reports 82 Polling 84

36 5 Entering Fax mode 5 When you want to send a fax, or change fax send or receive settings, press the ( Fax ) key to illuminate it in green. The LCD shows: Press a or b to scroll through the Fax key options. Some functions are only available when sending monochrome faxes. „ Fax Resolution (See pag...

Sending a fax 37 5 Faxing from the scanner glass 5 You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size. You cannot send multiple pages for colour faxes. Note Since you can only scan one page at a time, it is easier to use the ADF if you ar...

Sending a fax 39 5 Additional sending operations 5 Sending faxes using multiple settings 5 When you send a fax, you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission and real time transmission. a Press ( Fax ). The LCD shows: b...

Chapter 5 40 Note You can choose four different resolution settings for monochrome faxes and two for colour. If you choose S.Fine or Photo and then use the Colour Start key to send a fax, the machine will send the fax using the Fine setting. Dual access(Monochrome only) 5 You can dial a number and s...

Sending a fax 41 5 Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. a Press ( Fax ). b Load your document. c ...

Chapter 5 42 f When you have finished, press Stop/Exit . Setting your changes as a new default 5 You can save the fax settings for Fax Resolution , Contrast , Real Time TX and Scan Size you use most often by setting them as default. These settings will stay until you change them again. a Press ( Fax...

Sending a fax 43 5 d Press Mono Start or Colour Start . „ If you are using the scanner glass, press 1 to send a fax. e Replace the handset. Out of Memory message 5 If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memo...

44 6 Receive modes 6 You must choose a receive mode depending on the external devices and telephone services you have on your line. Choosing the Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. ...

Receiving a Fax 45 6 To set a receive mode, follow the instructions below. a Press Menu . b Press a or b to choose Initial Setup . Press OK . c Press a or b to choose Receive Mode . Press OK . d Press a or b to choose Fax Only , Fax/Tel , External TAD (MFC-440CN only) or Manual . Press OK . e Press ...

Chapter 6 46 TAD (MFC-660CN and MFC-845CW only) 6 TAD helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways: „ Faxes will be automatically received. „ Voice callers can record a message. To set up the TAD ...

Receiving a Fax 47 6 F/T Ring Time (Fax/Tel mode only) 6 If you set the Receive Mode to Fax/Tel , you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If it's a fax call, the machine receives the fax. This pseudo/double-ring happens ...

Receiving a Fax 49 6 Receiving faxes into memory (Monochrome only) 6 As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed ; put some paper in the paper tray. (See Loading paper and other media on page 16.) If you are unable to put paper in the paper tray the follo...

50 7 Voice operations 7 Voice calls can be made either with the handset, the speaker phone, an extension or external telephone, by dialling manually, or by using Quick-Dial numbers. Note If you have a MFC-845CW, please also refer to the DECT™ Handset User’s Guide. Making a telephone call (MFC-660CN ...

Telephone and External devices 51 7 For MFC-845CW 7 a If you answered by pressing Speaker Phone on the machine, press Mute/Intercom on the machine to put a call on Hold. b To release the call from Hold, press Speaker Phone on the machine. Note You can pick up an extension phone and continue speaking...

Chapter 7 52 Telephone services 7 Your machine supports the Caller ID subscriber telephone service that some telephone companies offer. Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, answering services, alarm systems or other custom features on one phone line may create problems wit...

Telephone and External devices 53 7 d Press a or b to choose Caller ID . Press OK . e Press a or b to choose Display ID . Press OK . The Caller ID list will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display. f Press a or b to scroll through ...

Telephone and External devices 55 7 Connecting an external TAD (telephone answering device) 7 You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling ...

Chapter 7 56 Recording outgoing message (OGM) on an external TAD 7 Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. a Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen f...

Chapter 7 58 Using a cordless external telephone (MFC-440CN and MFC-660CN only) 7 If your cordless telephone is connected to the telephone line cord (See External and extension phones on page 56.) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring De...

59 8 8 How to Dial 8 Manual dialling 8 Press all of the digits of the fax or telephone number. Speed-Dialling 8 a Press Search/Speed Dial . MFC- 440CN 8 MFC- 660CN and MFC-845CW 8 You can also choose Speed-Dial by pressing ( Fax ). b Press the two-digit Speed-Dial number. (See Storing Speed-Dial num...

Chapter 8 60 Fax Redial 8 If you are sending a fax manually and the line is busy, press Redial/Pause , and then press Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial/Pause and choose one of the last 30 numbers from the...

Dialling and storing numbers 61 8 Caller ID history (MFC-660CN and MFC-845CW only) (For U.K. and Ireland only) 8 This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID (MFC-660CN and MFC-845CW only) (For U.K. and Ireland only) on page 52.) Th...

Chapter 8 64 Setting up groups for broadcasting 8 Groups, which can be stored in a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only Search/Speed Dial , the two-digit location and Mono Start . First, you'll need to store each fax number in a Speed-Dial ...

Dialling and storing numbers 65 8 g Enter the new name (up to 16 characters) using the dial pad.Press OK . (See Entering Text on page 164. For example, type NEW CLIENTS.) h Press a or b to choose Complete . Press OK . i Press Stop/Exit . Deleting a Group 8 a Press Menu . b Press a or b to choose Fax...

67 9 9 TAD-Mode for internal TAD 9 The TAD feature will store up to 99 incoming messages. Messages are stored in the order in which they are received. Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access Code on page 78). The number of mes...

Chapter 9 68 Listening to your OGM 9 a Press Menu . b Press a or b to choose Fax . Press OK . c Press a or b to choose Setup TAD . Press OK . d Press a or b to choose OGM . Press OK . e Press a or b to choose TAD Message or F/T Message . Press OK . f Press a or b to choose Playing OGM . Press OK . A...

Digital TAD (MFC-660CN and MFC-845CW only) 69 9 Managing your messages 9 Message indicator 9 The light flashes if you have any new messages waiting for you. The LCD displays the total number of voice and fax messages stored in the TAD memory. Fax messages are only stored when Fax Storage or Fax Prev...

Chapter 9 70 Additional TAD operations 9 Setting maximum time for incoming messages 9 Your machine’s default setting will save incoming messages up to 30 seconds long. To change this setting, follow the steps below: a Press Menu . b Press a or b to choose Fax . Press OK . c Press a or b to choose Se...

Digital TAD (MFC-660CN and MFC-845CW only) 71 9 ICM Recording Monitor 9 This feature lets you turn the speaker volume for voice messages On or Off . When you turn the monitor Off , you will not hear messages as they come in. a Press Menu . b Press a or b to choose Fax . Press OK . c Press a or b to ...

72 10 You can only use one advanced fax operation at a time: „ Fax Forwarding „ Fax Storage „ Fax Preview (MFC-660CN and MFC-845CW only) „ PC Fax Receive „ Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operations, ...

Advanced fax operations (Monochrome only) 73 10 Fax Storage 1 0 If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you have set Fax Storage, a backup copy will automati...

Chapter 10 74 How to preview a fax 10 When you receive a fax, you will see the pop-up message on the LCD. (For example: New Fax(es):02 ) a Press Fax Preview . You can see the new fax list. Note You can also see your old fax list by pressing l . Press # to go back to your new fax list. b Press a or b...

Advanced fax operations (Monochrome only) 75 10 PC Fax Receive 1 0 If you turn on the PC-Fax Receive feature, your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night...

Chapter 10 76 Changing the destination PC 10 a Press Menu . b Press a or b to choose Fax . Press OK . c Press a or b to choose Advanced Fax Operation . Press OK . d Press a or b to choose Forward/Store . Press OK . e Press a or b to choose PC Fax Receive . Press OK . f Press a or b to choose Change ...

Advanced fax operations (Monochrome only) 77 10 Changing Advanced Fax Operations 1 0 If received faxes are left in your machine's memory when you change the Advanced Fax Operations, the LCD will ask you one of the following questions: „ Erase All Doc? Yes i Press 1 No i Press 2 „ Print All Fax? Yes ...

Advanced fax operations (Monochrome only) 79 10 Remote Fax commands 10 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l ), the system will give two short beeps and you must enter a rem...

Advanced fax operations (Monochrome only) 81 10 Retrieving fax messages 1 0 You can call your machine from any touch tone phone and have your fax messages sent to a machine. a Dial your fax number. b When your machine answers, enter your remote access code (3 digits followed by l ) at once. If you h...

82 11 Fax reports 11 You need to set up the Transmission Verification Report and Journal Period using the Menu keys. Transmission Verification Report 11 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the ...

Printing Reports 83 11 f Enter the time to start printing in 24-hour format.Press OK . (For example: enter 19:45 for 7:45 PM.) g Press Stop/Exit . Reports 11 The following reports are available: „ XMIT Verify Prints a Transmission Verification Report for your last transmission. „ Help List A help li...

84 12 Polling overview 12 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this...

Chapter 12 86 Polled transmit (Monochrome only) 12 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and ca...

88 13 How to copy 13 Entering Copy mode 13 When you want to make a copy, press ( Copy ) to illuminate it in green. The LCD shows: 1 No of Copies You can enter the number of copies you want by using the dial pad. Press a or b to scroll through the Copy key options. „ Quality (See page 89.) „ Enlarge/...

Making copies 89 13 Copy settings 1 3 You can change the copy settings temporarily for the next copy. The machine returns to its default settings after 60 seconds, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 24.) If you have finished choosing settings, press Mono St...

Making copies 91 13 Place your document face down in the direction shown below. „ 2 in 1 (P) „ 2 in 1 (L) „ 4 in 1 (P) „ 4 in 1 (L) „ Poster (3 x 3) You can make a poster size copy of a photograph. Sorting copies using the ADF 1 3 You can sort multiple copies. Pages will be stacked in the order 123,...

Chapter 13 92 f If you do not want to change additional settings, press Mono Start or Colour Start . Colour Saturation 13 a Press ( Copy ). b Load your document. c Enter the number of copies you want. d Press a or b to choose Color Adjust . Press OK . e Press a or b to choose Red , Green or Blue . P...

Section IV Direct Photo Printing I V Printing photos from a memory card 96 Printing photos from a camera with PictBridge 107

96 14 PhotoCapture Center™ Operations 14 Printing from a memory card without a PC 14 Even if your machine is not connected to your computer, you can print photos directly from digital camera media. (See Print Images on page 98.) Scanning to a memory card without a PC 14 You can scan documents and sa...

Printing photos from a memory card 97 14 „ The image file extension must be .JPG (Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized). „ PhotoCapture Center™ printing without using a PC must be performed separately from PhotoCapture Center™ operations using the PC. (...

Chapter 14 98 CAUTION DO NOT unplug the power cord or remove the media card from the media drive (slot) while the machine is reading or writing to the card (the PhotoCapture key is blinking). You will lose your data or damage the card. The machine can only read one media card at a time so do not put...

Printing photos from a memory card 99 14 Print Index (Thumbnails) 1 4 The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). The PhotoCapture Center™ does not recognize any other numbers or file names that your digital camera or PC has used to identify the picture...

Printing photos from a memory card 101 14 PhotoCapture Center™ print settings 14 You can change the print settings temporarily for the next print. The machine returns to its default settings after 180 seconds, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 24.) Note Yo...

Printing photos from a memory card 103 14 c If you do not want to change additional settings, press Colour Start to print. Colour Enhancement 1 4 The colour enhancement feature will produce more vivid images. Your photographs will take slightly longer to print. a Press a or b to choose Color Enhance...

Chapter 14 104 Borderless printing 14 This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. a Press a or b to choose Borderless . Press OK . b Press a or b to choose Off (or On ). Press OK . c If you do not want to change additional settings, press...

Printing photos from a memory card 105 14 Scan to Card 1 4 Entering Scan mode 1 4 When you want to scan to card, press ( Scan ) to illuminate it in green. The LCD shows: Press a or b to choose Scan to Card . Press OK . If you are not connected to your computer, only the Scan to Card selection will a...

107 15 15 Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera. Before Using PictBridge 1 5 PictBridge requirements 1 5 To avoid errors, remember the following points: „ The machine and the digital c...

Chapter 15 108 Printing Images 15 Note Remove any memory cards from the machine before connecting the digital camera. a Make sure that your camera is turned off. Connect your camera to the PictBridge port on the machine using the USB cable. 1 PictBridge port b Turn on the camera.When the machine has...

Section V Software V Software and Network features 112

Section VI Appendixes V I Safety and Legal 114 Troubleshooting and Routine Maintenance 123 Menu and Features 148 Specifications 165 Glossary 180

114 A Choosing a location A Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10 ° and 35 ° C (50 ° F and 95 ° F)....

Safety and Legal 115 To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. Note (MFC-660CN and MFC-845CW only) If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from ...

118 WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a...

Safety and Legal 119 9 Use only the power cord supplied with this machine. 10 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin. This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outl...

120 Warning - This machine must be earthed. A The wires in the mains lead are coloured in line with the following code: „ Green and Yellow: Earth „ Blue: Neutral „ Brown: Live If in any doubt, call a qualified electrician. LAN connection A CAUTION DO NOT connect this product to a LAN connection that...

Safety and Legal 121 Legal limitations for copying A It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list.We suggest you check with relevant legal authorities if in doubt about a pa...

122 Trademarks A The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2006 Brother Industries, Ltd. All rights reserved. Windows and M...

123 B Troubleshooting B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us ...

Troubleshooting and Routine Maintenance 125 Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off. You probably had a bad connection, with static or interference on the telephone line. Ask the other party to se...

126 Sending Faxes Difficulty Suggestions Cannot send a fax. Check all line cord connections. Make sure that the Fax key is illuminated. (See Entering Fax mode on page 36.) Ask the other party to check that the receiving machine has paper. Print the Transmission Verification Report and check for an e...

Troubleshooting and Routine Maintenance 127 Copying Difficulties Difficulty Suggestions Cannot make a copy. Make sure that the Copy key is illuminated. (See Entering Copy mode on page 88.) Vertical streaks appear on copies. If you see vertical streaks on copies, clean the scanner. (See Cleaning the ...

128 Network Difficulties Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 83.) and check the current Network settings printed in this list. Reconnect the LAN cable ...

Troubleshooting and Routine Maintenance 129 Error messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need...

Troubleshooting and Routine Maintenance 133 Transferring Fax Journal report to another fax machine B If you have not set up your Station ID, you cannot enter fax transfer mode. a Press Stop/Exit to interrupt the error temporarily. b Press Menu . c Press a or b to choose Service . Press OK . d Press ...

134 Printer jam or paper jam B Take out the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error. a Pull the paper tray (1) out of the machine. b Pull out the jammed paper (1). „ If you cannot remove the jammed paper from the front side, or...

Troubleshooting and Routine Maintenance 135 e Lift the scanner cover (1) from the front of the machine until it locks securely into the open position.Make sure that there is no jammed paper left inside the machine. Check both ends of the print carriage. Note If the paper is jammed under the print he...

136 Phone line interference B If you are having problems sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. a Press Menu . b Press a or b to choose Fax . Press OK . c...

Troubleshooting and Routine Maintenance 139 Clean the outside of the machine as follows: B a Pull the paper tray (1) completely out of the machine. b Wipe the outside of the machine with a soft cloth to remove dust. c Lift the output paper tray cover and remove anything that is stuck inside the pape...

Troubleshooting and Routine Maintenance 141 Cleaning the print head B To ensure good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on ...

Troubleshooting and Routine Maintenance 143 Checking the ink volume B Although an ink volume icon appears on the LCD, you can use the Menu , a or b keys to see a large graph showing the ink that is left in each cartridge. a Do one of the following: „ (MFC-440CN and MFC-660CN)Press Ink Management and...

144 Installing the handset and handset cradle B a Remove the side cover. Note If you cannot open the cover with your hand, use a coin to open. b Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place. c ...

148 C On-screen programming C Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-b...

Menu and Features 149 Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( ) C Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off 0 Sec...

164 Entering Text C When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pads have three or four letters printed on keys. The keys for 0 , # and l do not have printed letters because they are used for special characters. By pres...

165 D General D Specifications D Memory Capacity 32 MB ADF (automatic document feeder) Up to 10 pages Temperature: 20 ° C - 30 ° C (68 ° F - 86 ° F) Humidity: 50% - 70% Paper: [80 g/m 2 (20 lb)] A4 or Letter size Paper Tray 100 Sheets [80 g/m 2 (20 lb)] Printer Type Ink Jet Print Method Mono: Colour...

Specifications 167 Print media D 1 Use only transparencies recommended for inkjet printing. 2 For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging. 3 See Paper type and size for each operation on ...

Specifications 169 1 ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. 2 ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard re...

170 Digital Cordless Handset (MFC-845CW only) D Cordless handset (BCL-D20) D Battery D Frequency 1.9 GHz Standard DECT™ Multi Handset Capability Up to 4 handsets Dimensions Weight (including battery) 149 g (5.26 oz) LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange) C...

Specifications 171 Battery cradle D AC adapter D Dimensions Weight 71.6 g (2.53 oz) Power Consumption (during charge) Charging: Average 2 W Type BCL-ADB (For U.K.)BCL-ADC (For others) Input AC 220 to 240 V 50/60 Hz Output DC 11.0 V 67 mm (2.64 in.) 85 mm (3.35 in.) 69 mm (2.72 in.)

Specifications 173 PhotoCapture Center™ D 1 xD-Picture Card™ Conventional Card from 16MB to 512MBxD-Picture Card™ Type M from 256MB to 1GBxD-Picture Card™ Type H from 256MB to 1GB 2 Progressive JPEG format is not supported. 3 See Paper type and size for each operation on page 14. PictBridge D Availa...

174 Scanner D 1 Windows ® XP in this User’s Guide includes Windows ® XP Home Edition, Windows ® XP Professional, and Windows ® XP Professional x64 Edition. 2 Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows ® XP (resolution up to 19200 × 19200 dpi can be selected by using the B...

Specifications 175 Printer D 1 Output image quality varies based on many factors including, but not limited to input image resolution and quality and print media. 2 Based on Brother standard pattern.A4 size in draft mode. 3 When you set the Borderless feature to On. 4 See Paper type and size for eac...

176 Interfaces D 1 Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface. 2 Third party U ports are not supported fo...

Specifications 177 Computer requirements D Minimum System Requirements and Supported PC Software Functions Computer Platform & Operating System Version Supported PC Software Functions Interfaces Minimum Processor Speed Minimum RAM Recommended RAM Available Hard Disk Space for Drivers for Applica...

178 Consumable items D Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge Replacement Ink Cartridges Black - Approximately 500 pages at 5% coverage Yellow, Cyan and Magenta - Approximately 400 p...

180 E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. Glossary E ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Re...

Index 184 F A Access codes, storing and dialling ...........66 ADF (automatic document feeder) .... 10 , 36 ADF cover .............................................. 133 Answering machine (TAD) .......................55 connecting ............................................. 55 Apple ® Macintosh ® S...

Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or theirdealers will only support machines purchased in their own countries. LP5833004UK/IRE/GENPrinted in China