Brother INTELLIFAX 3550- User Manual

Brother INTELLIFAX 3550

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Table of Contents:

  • Page 2 – Place the drum unit in the zip lock; Shipment of the Fax Machine; If for any reason you must ship your Fax Machine, carefully package; Warning; When shipping the Fax Machine, the DRUM UNIT assembly including
  • Page 3 – • ································· FOR YOUR INFORMATION; SETUP & PREPARATION BEFORE USE; C O N T E N T S
  • Page 4 – SENDING FAXES
  • Page 5 – RECEIVING FAXES AND OTHER CALLS
  • Page 8 – How to Use This Owner’s Manual; Structure of the Manual
  • Page 9 – Choosing a Suitable Place for Your Fax Machine
  • Page 10 – Packing List; NOTICE
  • Page 11 – Setting up Your Fax Machine; Attach the document and paper trays.; Do NOT remove the Starter Sheet
  • Page 13 – Load Paper into the fax machine.
  • Page 14 – FOR YOUR INFORMATION; About the Recording Paper...
  • Page 16 – Connect the telephone line.
  • Page 17 – Roll Over Phone Lines; number; Two Line Phone System
  • Page 18 – Installing a Fax Machine, Two Line TAD and Two Line Telephone; Connecting Your Machine to a Multi Line System (PBXs)
  • Page 19 – Connecting to a Private Branch Exchange
  • Page 20 – THE CONTROL PANEL KEYS; LCD & User Setup Area
  • Page 21 – a T E L E P H O N E A R E A; Hook
  • Page 22 – Dial
  • Page 23 – c LCD & USER SETUP AREA
  • Page 24 – Mode
  • Page 25 – Help; Press
  • Page 26 – S P E A K E R : H I G H; Helpful Hints; Function Selection Table; SETTINGS
  • Page 28 – OPTIONS
  • Page 32 – twice to enter the letter; E N T E R & S E T; THE DISPLAY WILL SHOW:; If you want to enter a blank space, press; ÄËÖÜÀÇÈÉ0; The “0” key contains all the accented characters. The “; to show a list of characters.
  • Page 33 – The following settings are available for sleep mode:; KEYS TO PRESS; . U S E R O P T I O N S
  • Page 34 – D I A L I N G : P U L S E; TELEPHONE FUNCTION SETTINGS; You will see scrolling options on the; arrow) to find the dialing mode; that matches your telephone line.; Setting the Beeper Sound Level; or at the end of sending or receiving a fax.; . T E L O P T I O N S
  • Page 35 – You can set the date and time in function mode.
  • Page 36 – Setting the Station ID; BROTHER
  • Page 37 – Set; Storing One-Touch Dial Numbers
  • Page 38 – N A M E : N J O F F I C E; NJ OFFICE; S E L E C T O N E - T O U C H; Helpful
  • Page 39 – Types of Numbers; choice of choosing the type of number. There are 4 options:; Chain Dialing; Speed-Dial and manually dialed numbers in a chain.; card number will be on it.; Storing Speed-Dial Numbers; . S E T A U T O D I A L
  • Page 40 – Use the number keys to enter a; MANCHESTER
  • Page 41 – Touch key or Speed-Dial number you chose is not assigned.; press 2 to choose a different One-Touch key or Speed-Dial number.; Memory Storage; have a name up to 15 characters long.
  • Page 43 – USING THE UNIT AS A TELEPHONE; Manual Dialing; Using Keys with the Telephone
  • Page 44 – directly; N J O F F I C E
  • Page 45 – TOP; DOCUMENT BASICS
  • Page 46 – Getting Ready to Send a Fax; Setting the Resolution; STANDARD
  • Page 47 – Setting the Contrast; Use SUPER LIGHT to send a very light document.; Insert the documents face down; The display will alternate messages.
  • Page 48 – C O P Y : P R E S S C O P Y; Sending a Fax Automatically; Sending a Fax; There are 3 basic ways to send a fax:; dialing the fax number and then pressing Start.; Talking to the Other Party When Sending a Fax; BASIC FAX TRANSMISSIONS
  • Page 49 – Sending a Fax Manually; and listen for the dial tone.; Start; Your fax machine will begin sending the; you did not use; Automatic and Manual Redialing; last number that was dialed.
  • Page 51 – Delayed; ADVANCED FAX TRANSMISSIONS
  • Page 52 – Broadcasting; Getting Familiar with the Broadcasting Function
  • Page 55 – Canceling
  • Page 56 – FAX TRANSMISSION OPTIONS
  • Page 57 – Insert the documents into the; arrow) to find the resolution you; Return to Step 5 to set the resolution for; When you finish setting the; The resolution will revert to STANDARD
  • Page 58 – Sending a Fax with an Electronic Cover Page Message
  • Page 59 – arrow) to select 5 or 6 where you; TOP SECRET
  • Page 60 – C O V E R P A G E : O F F; Sending
  • Page 61 – Sending a Fax When the Cover Page Is ON
  • Page 62 – will leave a fax message asking the recipient to call you.; Using the Call Reservation Function; • There are some fax machines that will not respond to this function.
  • Page 64 – continuously checked for their integrity.; Error Retransmission; after occurrances of accidental noise have caused an error.
  • Page 65 – D I A L I N G; number you are using, such as “*01” and not the name of the person you are
  • Page 66 – RECEIVING FAXES AND OTHER CALLS; Note: the lighted indicators mean = not selected; BASIC SETUP TO RECEIVE FAXES; Fax
  • Page 67 – Setting the Ring Delay
  • Page 68 – Incoming Call
  • Page 71 – . R E D U C T I O N
  • Page 72 – Your recording paper size is:
  • Page 74 – when the Distinctive Ringing mode is SET.
  • Page 75 – H o o k; REMOTE ACTIVATION
  • Page 77 – Enter new remote code to; . S E T U P S Y S T E M; : R E M O T E C O D E
  • Page 78 – Connecting an External TAD to the Unit; CONNECTING A TELEPHONE ANSWERING DEVICE (TAD)
  • Page 80 – DISTINCTIVE RINGING
  • Page 81 – To use the Distinctive Ringing feature you must:
  • Page 82 – B e f o r e y o u b e g i n t h i s f u n c t i o n :; PICK UP TO SET
  • Page 83 – REGISTERED; A f t e r y o u c o m p l e t e t h i s o n e - t i m e s e t u p :; How to Turn the Distinctive Ringing Function ON or OFF; R E G I S T E R E D
  • Page 84 – F o r B u s i n e s s; The Caller ID Appears on the Display When Your Telephone Rings; outside your caller ID service area.; CALLER ID
  • Page 85 – Scanning through the Caller IDs stored in Memory; Shift; In this example, press the
  • Page 86 – Clearing a Caller IDs Stored in Memory; C l e a r; Printing the Caller ID List; . P R I N T R E P O R T S; S a m p l e o f C a l l e r I D L i s t; P R I N T I N G
  • Page 87 – . S E T P A S S W O R D
  • Page 88 – HOW TO USE THE COPY FUNCTION; Making Single and Multiple Copies; propress. This may distort the image and damage your machine.; Making a Single Copy; Use this function to make a single copy.
  • Page 89 – Making Multiple Copies; Reducing; C O P Y S T A C K
  • Page 90 – Enter two digits for the number of; What to Do When You Get a MEMORY FULL Message while Making; make only a single copy that is not reduced or enlarged.
  • Page 91 – POLLING; When to Use Polling
  • Page 92 – Make sure no documents are in the; Setting
  • Page 94 – Setting Up Polled Waiting with Super Quick-Scan; P O L L I N G : O F F
  • Page 95 – REMOTE FAX OPTIONS; Setting Up Fax Storage; memory and the LCD will show the number of incoming calls:
  • Page 96 – How Fax Forwarding works (Fax Forwarding ON); Paging/Fax Forwarding; and can not be used simultaneously.
  • Page 97 – Setting Up Paging (Registering the Paging Number); Enter a paging number up to 20; Pause; - If you do not use a PIN, you must enter; . R E M O T E F A X O P T
  • Page 98 – Setting Up Fax Forwarding (Registering the Fax Forwarding; FAXFAXFAX
  • Page 99 – Enter a fax forwarding number up; ”. When you use the Remote; . R E M O T E A C C E S S; Enter a three digit number; When the remote access code
  • Page 100 – Pickup the handset of a touch tone phone.; When to Press the Remote Access Code
  • Page 101 – Remote control command
  • Page 102 – Example: To retrieve all fax messages, press
  • Page 103 – PRINTING REPORTS AND LISTS; Other Reports
  • Page 104 – P R E S S S T A R T K E Y; E V E R Y 1 2 H O U R S
  • Page 105 – Printing; for
  • Page 107 – Memory
  • Page 108 – REPLACING THE TONER CARTRIDGE AND DRUM UNIT; Toner Empty Indicator; Replacing the Toner Cartridge
  • Page 109 – NOTE
  • Page 110 – WARNING
  • Page 112 – Replacing the Drum Unit
  • Page 114 – Do NOT remove starter sheet
  • Page 115 – REGULAR MAINTENANCE AND TROUBLESHOOTING; Regular Maintenance
  • Page 116 – Cleaning the Drum Unit; to avoid spilling and scattering the toner.
  • Page 117 – CAUTION
  • Page 118 – Close the carton box and tape it shut.
  • Page 119 – P a p e r J a m s; machine and cause toner to scatter on the next printed page(s).
  • Page 122 – Troubleshooting
  • Page 123 – Error Messages; CHANGE DRUM
  • Page 124 – telephone service such as “Call Waiting” assigned to this line.
  • Page 125 – PRINTER JAM; Other Problems; W h e n t h e R e c e i v i n g P a r t y S a y s t h e P i c t u r e i s N o t C l e a r :
  • Page 126 – W h e n D i a l i n g D o e s n ’ t W o r k :
  • Page 127 – Paper Handling Problems
  • Page 128 – Recommendation; Print Quality Problems
  • Page 131 – IMPORTANT INFORMATION; Standard Telephone and FCC Notices (Applies only to 120V model); These notices are in effect on models sold and used in the U.S.A.
  • Page 132 – W a r n i n g
  • Page 133 – There are no warranties extended or granted by this document.; Important
  • Page 135 – INDEX
  • Page 137 – SPECIFICATIONS
Loading the manual

UF7225001

3

Printed in Japan

Brother International Corporation

200 Cottontail Lane,

Somerset, NJ 08875-6714, U.S.A.

Brother International Corporation (Canada) Ltd.

1 rue Hôtel de Ville,

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

3550-US-5.0

*

Manufactured by Brother Industries Ltd. whose quality system
is registered by BSI and JQA.

BSI Certificate of registration No. FM27391
JQA Certificate of registration No. JQA-0340

These machines are made for use in the USA or CANADA only. We can not recommend
using them overseas because it may violate the Telecommunications Regulations of that
country and the power requirements of your fax machine may not be compatible with the
power available in foreign countries. Using USA or CANADA models overseas is at your
own risk and will void your warranty.

CONTENTS

Chapter1 SETUP & PREPARATION BEFORE USE
Chapter2 THE CONTROL PANEL KEYS
Chapter3 HOW TO USE ON-SCREEN
PROGRAMMING(OSP)AND HELP KEY
Chapter4 TELEPHONE FUNCTION SETTINGS
Chapter5 USING THE UNIT AS A TELEPHONE
Chapter6 SENDING FAXES
Chapter7 RECEIVING FAXES AND OTHER CALLS
Chapter8 HOW TO USE THE COPY FUNCTION
Chapter9 POLLING
Chapter10 REMOTE FAX OPTIONS
Chapter11 PRINTING REPORTS AND LISTS
Chapter12 REPLACING THE TONER CARTRIDGE
AND DRUM UNIT
Chapter13 REGULAR MAINTENANCE AND
TROUBLESHOOTING
Chapter14 IMPORTANT INFORMATION
Chapter15 INDEX
Chapter16 SPECIFICATIONS

IntelliFAX 3550

OWNER'S MANUAL

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Summary

Page 2 - Place the drum unit in the zip lock; Shipment of the Fax Machine; If for any reason you must ship your Fax Machine, carefully package; Warning; When shipping the Fax Machine, the DRUM UNIT assembly including

3550-US-5.0 1. Remove the drum unit. 2. Place the drum unit in the zip lock bag. 3. Repack the Machine. Shipment of the Fax Machine If for any reason you must ship your Fax Machine, carefully package the Fax Machine to avoid any damage during transit. It is recommended that you save and use the orig...

Page 3 - • ································· FOR YOUR INFORMATION; SETUP & PREPARATION BEFORE USE; C O N T E N T S

3550-US-5.0 3550-US-5.0 3550-US-5.0 3550-US-5.0 3550-US-5.0 • ································· FOR YOUR INFORMATION Chapter 1. ❖ SETUP & PREPARATION BEFORE USE 1-1 Choosing a Suitable Place for Your Fax Machine ........................................... 1-1 The Good Places... ....................

Page 4 - SENDING FAXES

3550-US-5.0 3550-US-5.0 3550-US-5.0 3550-US-5.0 3550-US-5.0 One-Touch Dialing .......................................................................................... 5-1Speed Dialing ................................................................................................... 5-1• Using Key...

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