Brother FAX-T98- User Manual

v Quick Reference Guide Sending faxes Automatic transmission 1 Insert the document face down in the ADF (up to 10 pages). 2 Enter the fax number you want to call. 3 Press Start/Copy . Receiving Faxes For a detailed explanation about receiving faxes please see Chapter 5 of the User’s Guide. Manual Re...

vii Table of Contents 1 Introduction .......................................................................... 1-1 Using this Guide ............................................................... 1-1 Finding information ..................................................... 1-1Symbols used in this G...

INTRODUCTION 1 - 1 1 Using this Guide Thank you for buying a Brother fax machine. This fax machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of the fax machine by taking a few minutes to read this Guide. Finding information All the chap...

1 - 2 INTRODUCTION Part names and functions ■ Front view No. Name Description 1 Telephone Handset Use this to speak/listen to telephone callers. 2 Handset Curled Cord To connect the machine and the telephone handset. 3 Paper Wire Extension Supports the recording paper. 4 Paper Tray Load paper here. ...

INTRODUCTION 1 - 3 ■ Rear view No. Name Description 8 Telephone Line socket Plug in the modular plug on the telephone line here. 9 External Telephone Line socket Plug in the modular plug on the external telephone line here. (Not for the U.K.) 8 Telephone Line socket 9 External Telephone Line socket ...

1 - 4 INTRODUCTION FAX-T98 control panel overview 9 8 11 10 12 3 1 2 4 6 5 7 1 LCD (Liquid Crystal Display) Displays messages to help you set up and operate your machine. 2 Stop Stops a fax, cancels an operation or exits from Menu mode. 3 Navigation keys : Menu/Set Lets you access the menu and progr...

INTRODUCTION 1 - 7 About fax machines Fax tones and handshake When someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Start/Copy and they will continue for about 60 seconds afte...

1 - 8 INTRODUCTION ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the fax machine to check a fax transmission while it is in progress. ECM transmissions are only possible between machines that both have this feature. If they do, you may send and receive fax messages that ar...

INTRODUCTION 1 - 9 Connections Connecting an external telephone Your machine is equipped with a handset that you can use as a regular phone. However you can also connect a separate telephone to your machine, as shown below. . Whenever this external phone (or TAD) is in use, the screen displays EXT. ...

1 - 10 INTRODUCTION Connecting an external telephone answering device (TAD) Sequence You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine “listens” for fax calling (CNG) tones. If it...

INTRODUCTION 1 - 11 Connections The external TAD must be connected as shown above. 1 Set your external TAD to one or two rings. (The machine’s Ring Delay setting does not apply.) 2 Record the outgoing message on your external TAD. 3 Set the TAD to answer calls. 4 Set the Receive Mode to TAD:MSG MGR ...

1 - 12 INTRODUCTION Recording outgoing message (OGM) on an external TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 Record 5 seconds of silence at the beginning of your message. (This allows the fax machine time to ...

INTRODUCTION 1 - 15 Multi-Line Connections (PABX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PABX (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and as...

2 - 1 PAPER 2 About paper Handling and using special paper ■ Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Paper specifications for the paper tray Paper Size: A4 Weight: 64 to 90 g/m 2 Thickness: 0.08 to 0.10 mm Capac...

PAPER 2 - 2 How to load paper To load paper 1 Fan the stack of paper well to avoid paper jams and mis-feeds. 2 Gently insert the paper.The side to be printed on must be face down. Tap the stack of paper so the edges are even. Print S ide Paper

3 - 1 ON-SCREEN PROGRAMMING 3 User-friendly programming The fax machine is designed to be easy to use with LCD on-screen programming using the navigation key. User-friendly programming helps you take full advantage of all the menu selections the fax machine has to offer. Since your programming is do...

ON-SCREEN PROGRAMMING 3 - 2 Navigation keys You can access the menu mode by pressing Menu/Set . When you enter the menu, the LCD scrolls. Press 1 for Initial Setup menu — OR — Press 2 for Setup Receive menu — OR — Press 3 for Setup Send menu — OR — Press 4 for Cancel Job menu — OR — Press 5 for Inte...

3 - 3 ON-SCREEN PROGRAMMING You can scroll more quickly through each menu level by pressing the arrow keys or . You can then select an option by pressing Menu/Set when that option appears on the LCD. Then the LCD shows the next menu level. Press or to scroll to your next menu selection. Press Menu/S...

ON-SCREEN PROGRAMMING 3 - 4 Main Menu Menu Selections Options Descriptions Page 1 . INITIAL SETUP 1 . TONE/PULSE TONE PULSE Selects the dialling mode. 4-1 2 . DATE/TIME — Enter date and time for LCD display and to print on transmissions. 4-1 3 . STATION ID — Program the name, fax number and telephon...

4 - 1 INITIAL SETUP 4 Getting started Setting Tone or Pulse dialling mode Your machine comes set for Tone dialling service (multi-frequency). If you have Pulse dialling service (rotary), you need to change the dialling mode. 1 Press Menu/Set , 1 , 1 . 2 Press or to select PULSE (or TONE ). Press Men...

INITIAL SETUP 4 - 2 Setting the Station ID You should store your name or company name and fax number to be printed on all fax pages that you send.It is important that you enter the fax and telephone numbers in the internationally standardised format, i.e. in accordance with the following strict sequ...

4 - 3 INITIAL SETUP 4 Use the dial pad to enter your name (up to 20 characters).Press Menu/Set . (See Entering text below.) 5 Press Stop . The LCD will show the date and time. Entering text When you are setting certain functions, such as the Station ID, you may need to type text into the fax machine...

INITIAL SETUP 4 - 4 Making corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Stop . All the letters above and to the right of the cursor will be deleted. Re-enter the correct characters. You can also back up and ...

4 - 5 INITIAL SETUP Setting the Beeper Volume You can change the beeper volume. The default (original) setting is LOW . When the beeper is on, the fax machine beeps every time you press a key or make a mistake and when a fax is being sent or received. 1 Press Menu/Set , 1 , 4 . ( LOW , HIGH or OFF )...

INITIAL SETUP 4 - 6 PABX and TRANSFER The machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX. The recall facili...

4 - 7 INITIAL SETUP Setting the Clock Change You can easily let the machine's clock gain or lose one hour by using this feature. 1 Press Menu/Set , 1 , 6 . 2 Press or to select TO SUMMER TIME ? or TO WINTER TIME ? . 3 Press Menu/Set . 4 Press 1 to change to Winter Time or Summer Time. — OR — Press 2...

INITIAL SETUP 4 - 8 Melody Settings Setting the Ring Pattern You can select a ring pattern from signal (regular ring pattern) or 4 types of melody. The default setting is SIGNAL . 1 Press Menu/Set , 9 , 1 . 2 Press or to select SIGNAL , MELODY1 , MELODY2 , MELODY3 or MELODY4 and press Menu/Set . 3 P...

5 - 1 SETUP RECEIVE 5 Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for the fax machine. You can choose the mode that best suits your needs. * In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line, keep t...

SETUP RECEIVE 5 - 2 To select or change your Receive Mode 1 Press Receive Mode . The screen displays your current selection. The options are: 2 Continue to press Receive Mode until your new selection appears. After 2 seconds, the screen returns to the date and time display, along with your new Mode ...

5 - 3 SETUP RECEIVE Setting the Ring Delay The Ring Delay sets the number of times the fax machine rings before it answers in FAX ONLY , FAX/TEL or TAD mode. 1 Press Menu/Set , 2 , 1 . 2 Press or to select RING DELAY . Press Menu/Set . 3 Press Stop . Setting the F/T Ring Time (FAX/TEL mode only) If ...

SETUP RECEIVE 5 - 4 Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE) This is the announcement played by your machine (not an external TAD) when someone calls and your machine is set to F/T mode. Although callers hear your announcement, they cannot leave a message. 1 Press Menu/Set , 8 , 3 ....

5 - 5 SETUP RECEIVE Fax Detect When you use this feature, you don’t have to press Start/Copy or the Fax Receive Code 5 1 when you answer a fax call. Selecting ON allows the fax machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see RE...

SETUP RECEIVE 5 - 6 Printing a reduced incoming fax If you choose AUTO , the fax machine automatically reduces an incoming fax to fit on one page of A4, regardless of the paper size of the document. 1 Press Menu/Set , 2 , 5 . 2 Use or to select the reduction ratio you want– AUTO , 100% , 93% , 87% ,...

5 - 7 SETUP RECEIVE Reception into memory As soon as the paper tray becomes empty during fax reception, the screen will display CHECK PAPER ; please put some paper in the paper tray. (See Quick Setup Guide.) If the Memory Receive is set to ON If sufficient memory is available, the current fax recept...

SETUP RECEIVE 5 - 8 Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone into the correct socket (See Connections on page 1-9.), you can make the fax machine take the call by using the Fax Receive Code. When yo...

5 - 9 SETUP RECEIVE Remote Call Transfer In order to set the Fax Receive, you should first set Menu/Set , 2 , 4 REMOTE CODE to ON. (See Changing Remote Codes on page 5-10.) This function works when you receive the incoming Voice call at the remote DECT cordless phone externally connected to the fax ...

SETUP RECEIVE 5 - 10 Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1 . The preset Telephone Answer Code is # 5 1 . The preset DECT Activation Code is 8 1 . To change Remote Codes 1 Press Menu/Set , 2 , 4 . 2 Press or to select ON (or ...

5 - 11 SETUP RECEIVE Polling Polling is the process of retrieving faxes from another fax machine. You can use the fax machine to ‘poll’ other machines, or you can have someone poll the fax machine. Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls...

SETUP RECEIVE 5 - 12 Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party. 1 Press Menu/Set , 2 , 7 . 2 Press or to select SECURE . Press Menu/Set . 3 Enter a four-digit secure code. This is the same as the security code of the fax ma...

5 - 13 SETUP RECEIVE Sequential Polling Your machine can request documents from several fax units in a single operation. You just specify several destinations in Step 4. Afterward, a Sequential Polling Report will be printed. 1 Press Menu/Set , 2 , 7 . The screen displays. 2 Press or to choose STAND...

SETUP RECEIVE 5 - 14 Telephone Services Your FAX supports the Caller ID and BT Call Sign (For U.K. Only) telephone services offered by some telephone companies. Caller ID (Caller IDentification) (U.K. Only) Caller ID is a telephone service that allows the subscriber to see a display of the caller’s ...

5 - 15 SETUP RECEIVE Set the Caller ID to ON If you have BT Caller ID on your line, then this function should be set to ON to display the caller’s phone number on the fax LCD as the telephone rings. 1 Press Menu/Set , 0 , 1 . 2 Press or to choose ON (or OFF ). Press Menu/Set . 3 Press Stop . How Doe...

SETUP RECEIVE 5 - 16 The Caller ID is Stored in Your Machine’s Memory The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with the time and date of reception. The 31st call will cause the oldest ID to be erased. The Caller ID information stored in the memory can b...

5 - 17 SETUP RECEIVE Selecting a Caller ID from the Memory for Call Reply You can display the caller IDs that are stored in the memory and select the caller you want your machine to dial. Call Reply is a convenient feature whereby your Brother fax can dial back a voice/fax call “on-hook” to the oppo...

5 - 19 SETUP RECEIVE Call Reply to DDI numbers via Caller ID Calls derived from a caller ID number to destinations connected to a “Direct Dial Inward (DDI)” private exchange system may fail to connect, or may be answered in the first instance by the called premises main switchboard rather than by th...

6 - 1 SETUP SEND 6 How to dial There are four ways to dial. Manual dialling Press all of the digits of the phone or fax number. Search You can search for names you have stored in TEL-Index memories. Press Search/Mute . and then press or to search for numbers alphabetically. Setup Send

SETUP SEND 6 - 2 How to fax Automatic transmission This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset or press Speaker Phone . 1 Insert the document face down, top edge first in the ADF. 2 Adjust the paper guides to fit the width of your document. 3 Enter the fax number usi...

6 - 3 SETUP SEND Manual transmission Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. 1 Insert the document face down in the ADF. 2 Pick up the handset and listen for a dial tone. — OR — Press Speaker Phone and listen for a dial tone. 3 Enter the f...

SETUP SEND 6 - 4 Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up. 1 Ask the other party to wait for fax tones (beeps) and then press Start before hanging up. 2 Insert the document face down in the ADF. Press Start/...

6 - 5 SETUP SEND Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings such as contrast, resolution, overseas mode, delayed fax timer, polling transmission or memory transmission. After each setting is accepted, the LCD wi...

SETUP SEND 6 - 6 Fax resolution When you have a document in the ADF you can use the Resolution key to change the setting temporarily (for this fax only). Press Resolution repeatedly until the LCD shows the setting you want. Multiple Resolution Transmission Use this feature to select separate resolut...

6 - 7 SETUP SEND 4 Press 1 if you want to select additional settings. The display returns to the Setup Send menu. — OR — Press 2 if you have finished choosing settings, and then go to Step 5. The screen prompts you to enter the fax number you want to call. 5 Enter a fax number. 6 Press Start/Copy to...

SETUP SEND 6 - 8 Cancelling a scheduled job You can cancel a fax job that is waiting in memory. 1 Press Menu/Set , 4 . Any jobs that are waiting will appear on the LCD. 2 If you have more than two jobs waiting, press or to select the job you want to cancel. Press Menu/Set . — OR — If you only have o...

6 - 9 SETUP SEND Advanced sending operations Electronic Cover Page The cover page is sent to the receiving party’s machine. Your cover page includes the name stored in the Index memory, if you have used a quick-dial number to make the call. The cover page indicates the fax is from your Station ID, a...

SETUP SEND 6 - 10 Cover Page for Next Fax Only Make sure Station ID is set up. (See Setting the Station ID on page 4-2.) This feature does not work without the Station ID. You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your do...

6 - 11 SETUP SEND Always send Cover Page Make sure Station ID is set up. (See Setting the Station ID on page 4-2.) This feature does not work without the Station ID. You can set your machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use th...

SETUP SEND 6 - 12 Composing your own comments 1 Press Menu/Set , 3 , 2 . The screen displays: 2 Use or to choose position 5 or 6 for your customized comment. Press Menu/Set . 3 Use the dial pad to enter your customized comment. (See Entering text on page 4-3.) 4 Press Menu/Set . The screen displays:...

6 - 13 SETUP SEND Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off. 1 Insert the document face down in the ADF. ...

SETUP SEND 6 - 14 Call Reservation You can send a fax and let the other party know that you want to speak to him after the fax transmission is completed. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your machine will ring. Lift th...

6 - 15 SETUP SEND Print Sample Call Back Message 1 Press Menu/Set , 3 , 6 . 2 Press or to select PRINT SAMPLE . Press Menu/Set . Delayed Fax You can use this function to send a fax up to 24 hours later. 1 Insert the document face down in the ADF. 2 Press Menu/Set , 3 , 7 . 3 Enter the time you want ...

SETUP SEND 6 - 16 Setting up Polled Transmission (Standard) Polling Transmit is when you set up your fax machine to wait with a document so another fax machine can retrieve it. 1 Insert the document to be retrieved in the ADF. 2 Press Menu/Set , 3 , 8 . The screen displays 3 Press or to choose STAND...

6 - 17 SETUP SEND Setup for Polling Transmit with Secure Code When you set POLLING:SECURE to ON, anyone who polls your machine must enter the polling ID number. 1 Insert the document face down in the ADF. 2 Press Menu/Set , 3 , 8 . 3 Press or to choose SECURE , and press Menu/Set . 4 Enter a four-di...

SETUP SEND 6 - 18 Memory Transmission This feature allows the fax machine to scan a fax into its memory and send it as soon as the scan is complete. This way, you don’t have to wait for the entire fax to be transmitted before you retrieve your document. 1 Insert the document face down in the ADF. 2 ...

6 - 19 SETUP SEND Out of memory message If you get an OUT OF MEMORY message while scanning the first page of a fax, press Stop to cancel the scan. If you get an OUT OF MEMORY message while scanning a subsequent page, you will have the option to press Start/Copy to send the pages scanned so far, or t...

SETUP SEND 6 - 20 Interrupting Delayed Fax and Polled Transmit jobs You can send a fax or make a copy now, even if you have your machine set to send a fax later, or if you have it set to be polled. However, you cannot use automatic redial or the Menu mode. 1 Press Menu/Set , 5 . 2 Wait 2 seconds, th...

7 - 1 SETUP INDEX FOR EASY DIALLING 7 Storing Tel-Index Numbers for Index You can store Tel-Index numbers for Index, which you dial by pressing or and Start. There are 100 Tel-Index locations. Even if you lose electrical power, numbers stored in memory will not be lost. 1 Press Menu/Set , 6 , 1 . Th...

SETUP INDEX FOR EASY DIALLING 7 - 2 Changing Tel Index Numbers for Index You can change numbers or names stored in the memory. There are 4 Group Number locations. 1 Press Menu/Set , 6 , 2 . 2 Press or to select the number you want to change. 3 Press Menu/Set . 4 Enter a new number. 5 Follow the dire...

7 - 3 SETUP INDEX FOR EASY DIALLING Storing Groups After storing Tel-Index numbers, you can combine them into a Group. Groups allow you to send the same fax message to many fax numbers. You can have up to four small Groups or you can assign up to 100 numbers to one large Group. 1 Press Menu/Set , 6 ...

SETUP INDEX FOR EASY DIALLING 7 - 4 Changing the Numbers for Groups You can change and erase Group settings. 1 Press Menu/Set , 6 , 4 . 2 Press or to select the Group number you want to change. 3 Press Menu/Set . When you change a Group name 4 Press or to select CHANGE NAME? . 5 Press Menu/Set . 6 U...

7 - 5 SETUP INDEX FOR EASY DIALLING Dialling options You can use the fax machine to make voice telephone calls by dialling manually or by using Search. You can use the handset to make and receive calls. When you dial a quick-dial number, the LCD shows the name you’ve stored, or if you haven’t stored...

SETUP INDEX FOR EASY DIALLING 7 - 6 Search You can search for names you have stored. 1 Pick up the handset. — OR — Press Speaker Phone . 2 Press Search/Mute , then enter the first letter of the name you are looking for by using the dial pad. 3 Press or to search the names that are displayed alphabet...

7 - 7 SETUP INDEX FOR EASY DIALLING Pause Press Redial/Pause to insert a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Redial (Tel) If you are calling someone and the line is busy, you can retry...

SETUP INDEX FOR EASY DIALLING 7 - 8 Tone or Pulse If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. 1 Pick up the handset. 2 Pre...

8 - 1 MESSAGE MANAGER 8 Message Manager Mode Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 15 minutes of voice messages, or up to 20 pages of fax messages. The actual number of pages stored in memory varies depending on the content a...

8 - 3 MESSAGE MANAGER Setting the Message Store Select the setting from the descriptions of “Flexible Memory Settings”. 1 Press Menu/Set , 8 , 1 . The screen prompts you to choose a DOC (Document) setting. 2 Press or to select ON (or OFF ), and press Menu/Set . 3 The screen prompts you to choose a V...

MESSAGE MANAGER 8 - 4 Recording the Message Manager’s Outgoing Message (TAD MESSAGE) Recording the Message Manager’s Outgoing Message (TAD MESSAGE) is the second step you need to follow before you can turn on the Message Manager. Make sure your OGM (Outgoing Message) is less than 20 seconds long. 1 ...

MESSAGE MANAGER 8 - 6 Activating Message Manager Mode Press and hold until the button lights and the screen displays TAD:MSG MGR . When light is out, the Message Manager is off. (See Setting Up Message Manager on page 8-1.) Message Indicator The light flashes when you have new messages and/or faxes ...

8 - 7 MESSAGE MANAGER What Happens When the Memory Is Full... Print the Memory Status List and select the item to be cleared. Clear the item to get space for new messages and faxes to be stored in memory. (See Printing reports on page 9-1.) Playing Voice Messages Follow the steps below to listen to ...

MESSAGE MANAGER 8 - 8 Printing a Fax Message Once you print a new fax message stored in memory, it is erased from the memory automatically. 1 Press Play/Record . After two seconds, the machine begins to play voice messages. 2 After playing voice messages, the display asks if you want to print fax me...

8 - 9 MESSAGE MANAGER Erasing Messages If you choose to erase all fax messages, the machine will print any previously unprinted fax messages before erasing them from memory. Fax messages cannot be erased individually. You can erase voice messages individually, or all at once. To erase voice messages...

MESSAGE MANAGER 8 - 10 Setting the Maximum Time for Incoming Messages The default time for receiving voice messages is up to 35 seconds long. You can change this setting to any length from 35 seconds to 60 seconds in 5-second increments. 1 Press Menu/Set , 8 , 4 . The screen prompts you to select a ...

8 - 11 MESSAGE MANAGER ICM Recording Monitor This feature lets you turn OFF (or ON ) the speaker volume for voice messages. When you turn the monitor OFF , you will not hear messages as they come in. 1 Press Menu/Set , 8 , 5 . 2 Press or to select OFF (or ON ). Press Menu/Set . 3 Press Stop . Record...

MESSAGE MANAGER 8 - 12 Fax Forwarding/Paging When Paging is set to ON, your machine dials the pager number you have programmed and, when connected, the Paging OGM message you have recorded is repeated for 60 seconds. This activates your pager and lets you know you have a fax or voice message in the ...

8 - 13 MESSAGE MANAGER Recording the Paging Outgoing Message (OGM) Before paging can work, you should first record the Paging OGM. 1 Press Menu/Set , 8 , 3 . The screen prompts you to choose an OGM. 2 Press or to reach PAGING MSG. . Press Menu/Set . 3 Press or to select RECORD MSG . Press Menu/Set ....

MESSAGE MANAGER 8 - 14 Remote Retrieval You can call your machine from any touch tone phone (or remote Group 3 fax machine set for tone) and use a Remote Access Code and Remote Control Commands to retrieve voice (and fax) messages. You can also program and change some settings for your Message Manag...

8 - 15 MESSAGE MANAGER Changing the Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from the fax machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- ). 1 P...

MESSAGE MANAGER 8 - 16 Remote Control Commands Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Access Code (3 digits followed by ), the system will signal you with two short beeps to enter a remote control command. Remote control commands De...

MESSAGE MANAGER 8 - 18 Retrieving the Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. 1 Dial your fax machine’s number. 2 When you hear the beep, immediately enter your Remote Access Code (3 digits followed by ). 3 When you he...

8 - 19 MESSAGE MANAGER Retrieving Fax Messages 1 Dial your fax machine’s number. 2 When you hear the beep, immediately enter your Remote Access Code (3 digits followed by ). 3 As soon as you hear two short beeps, use the dial pad to press 9 6 2 . 4 Using the dial pad, enter the number (up to 20 digi...

MESSAGE MANAGER 8 - 20 Changing the Fax Forwarding Number The default setting or a fax forward number that has been previously stored can be changed from a remote fax machine. 1 Dial your fax machine’s number. 2 When you hear the beep, immediately enter your Remote Access Code (3 digits followed by ...

9 - 1 PRINTING REPORTS 9 Printing reports You can print the following lists and reports: Lists basic operational steps and menu selections. Choose if Transmission Verification Report is printed after all Faxes sent. Journal lists information about the last 30 incoming and outgoing faxes. TX means Tr...

9 - 3 PRINTING REPORTS Setting the Journal Period You can set the fax machine to print Fax Journal at specific intervals (every 30 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the journal period to OFF , you can print the report by following the steps on the next page.The default setting is EV...

MAKING COPIES 10 - 1 10 Using the fax machine as a copier You can use this fax machine as a copier. Always make sure you have paper in the paper tray before making copies. Copy operations To make a single copy that is not reduced, enlarged or sorted, you only have to press one key. Remember, your ma...

10 - 2 MAKING COPIES Making a single copy 1 Insert the document face down in the ADF. 2 Press Start/Copy twice. To cancel, press Stop . Do NOT pull on the paper while copying is in progress. Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge You can choose additional copy options. F...

MAKING COPIES 10 - 3 4 Press or to select SORT or STACK . For example: Select SORT . To start copying now without enlarging or reducing , press Start/Copy . To reduce or enlarge the image , press Menu/Set . 5 Press or to select an enlargement or reduction ratio. For example: 75% . 6 Press Start/Copy...

11 - 1 IMPORTANT INFORMATION 11 Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug the fax machine from the wall outlet before cleaning. To clean the casing of the fax machine use a d...

IMPORTANT INFORMATION 11 - 2 10 Do not allow anything to rest on the power cord. Do not place this product where people can walk on the cord. 11 If an extension cord is used with this product, make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the e...

11 - 3 IMPORTANT INFORMATION 17 Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified Service Personnel under the following conditions: ■ When the power cord is damaged or frayed. ■ If liquid has been spilled into the product. ■ If the product has been...

IMPORTANT INFORMATION 11 - 4 Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. © Copyright 2003 Brother Industries, Ltd. All rights reserved. All other brand and product names mentioned in this manual are r...

12 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 Troubleshooting Error messages As with any sophisticated office product, errors may occur. If this happens, the fax machine identifies the problem and displays an error message. The most common error messages are shown below. Troubleshooting and rout...

12 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE Printer Jam or Paper Jam Document Jam The documents were not inserted or fed properly, or were too long. 1 Remove any paper that is not jammed from the ADF. 2 Open the top cover by lifting the lever on the right side of the top cover. 3 Pull the documen...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 4 Paper Jam The paper is jammed in the fax machine. 1 Remove any paper that is not jammed. 2 Open the top cover by lifting the lever on the right side of the top cover. Top Cover

12 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE 3 Pull the jammed printout gently from the paper tray toward the front of your fax machine. If the paper is jammed on exit then still pull the printout toward the front of your fax machine. 4 Remove the print cartridge and turn the spool to tighten the ...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 6 If you are having difficulty with the fax machine If you think there is a problem with the way your faxes look, make a copy first . If the copy looks good, the problem is probably not the fax machine. Check the chart below and follow the troubleshooting...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 8 How to improve print quality Cleaning the print head 1 Unplug the power cord for safety. 2 Open the top cover by lifting the lever on the right side of the top cover. 3 Take out the printing cartridge. WARNING After you have just used the machine, some ...

12 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE 4 To clean your machine’s print head, wipe the print head with a lint-free cloth that is dry or lightly moistened with isopropyl alcohol. 5 Wait until the alcohol on the print head is totally dried. 6 Install the printing cartridge. (See Changing the ri...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 10 Routine maintenance Cleaning the scanner 1 Unplug the power cord for safety. 2 Open the top cover by lifting the lever on the right side of the top cover. 3 Clean the white bar and the glass strip under the bar with isopropyl alcohol on a lint-free clo...

12 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE Changing the ribbon The sign informs you of the status of remaining ribbon, and warns you if it is almost running out. The starter ribbon prints up to 30 pages. This sign means remaining ribbon will be 100% - 50%. This sign means remaining ribbon will ...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 12 2 Remove the print cartridge containing the used ribbon and set it upside–down with the blue gear in the upper left corner. 3 Take the used ribbon out of the cartridge: 1 Unclip the upper white spool and slide the roll off the blue gear. (Do not remove...

12 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE 5 Remove the white gear and spools from the ends of the used cardboard cores. Then insert them into the same positions in the new cores. 6 Install the new ribbon in the cartridge: 1 Insert the lower roll into the cartridge holders. 2 Slip the upper lef...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 14 7 Turn the upper right white spool clockwise to tighten the ribbon, as shown. 8 Turn the cartridge over and re-install it in your machine: Insert the recessed first and place the cartridge into its four holders. 9 Press down on both sides of the top co...

12 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE Packing and shipping the Fax machine Whenever you transport the fax machine, use the packing materials that came with the fax machine. Failure to pack the fax machine properly may damage your machine and such damages will not be covered under warranty....

GLOSSARY G - 1 G Automatic Document Feeder (ADF) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Automatic fax transmission Sending a fax without picking up the handset or pressing Speaker Phone . Auto Reduction Reduces size of incoming fa...

S - 1 SPECIFICATIONS S General Copy Specifications Type Desktop facsimile transceiver Memory Capacity 512 KB Paper Tray 64 g/m 2 - 90 g/m 2 : up to 30 Printer Type Line Thermal with Ribbon LCD (Liquid Crystal Display) 16 characters x 2 Lines with black lit Operating Environment 10-35 °C Best Print Q...

I - 1 INDEX Index The items in the upper case represent LCD messages. A Automatic automatic transmission .... 6-2dialling ............................. 7-5fax receive ....................... 5-1fax redial .......................... 6-7 Automatic Document Feeder .........................................

INDEX I - 2 Fax, stand-alone receiving ........................... 5-1 at end of conversation ... 5-7difficulty ....................... 12-6polling .......................... 5-11reducing to fit on paper ... 5-6ring delay, setting .......... 5-3 sending ............................. 6-3 at end of co...

A - 1 Accessory List *For optimum print quality and product performance within published specifications, use only the correct Brother replacement ribbon. Model Name Description PC-70 Printing Cartridge (1 set per box) PC-71RF 1 re-fill for use in PC-70 Printing Cartridge PC-72RF 2 re-fills for use i...