Brother FAX-T94- User Manual

vi Quick Reference Guide Sending faxes Automatic transmission 1 Insert the document face down in the ADF (up to 10 pages). 2 Enter the fax number you want to call. 3 Press Fax Start . Storing numbers Storing One-Touch Dial numbers 1 Press Menu/Set , 6 , 1 . 2 Press a One-Touch key where you want to ...

vii Dialling operations One-Touch Dialling 1 Insert the document face down in the ADF. 2 Press the One-Touch key where you want to call. 3 Press Fax Start . Speed-Dialling 1 Insert the document face down in the ADF. 2 Press Search/Mute , then press # and the two-digit Speed-Dial number. 3 Press Fax ...

viii Table of Contents 1 Introduction .......................................................................... 1-1 Using this Guide ............................................................... 1-1 Finding information ..................................................... 1-1Symbols used in this ...

INTRODUCTION 1 - 1 1 Using this Guide Thank you for buying a Brother fax machine. This fax machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of the fax machine by taking a few minutes to read this Guide. Finding information All the chap...

1 - 2 INTRODUCTION Part names and functions ■ Front view No. Name Description 1 Telephone Handset You can call someone by using this. 2 Handset Curled Cord To connect the machine and the telephone handset. 3 Paper Wire Extension Supports the recording paper. 4 Paper Tray Load recording paper here. 5...

INTRODUCTION 1 - 3 ■ Rear view No. Name Description 8 Telephone Line socket Plug in the modular plug on the telephone line here. 9 External Telephone Line socket (Not for the U.K.) Plug in the modular plug on the external telephone line here. 8 Telephone Line socket 9 External Telephone Line socket ...

1 - 4 INTRODUCTION FAX-T94 control panel overview 4 5 6 10 8 9 12 11 13 2 3 7 1 1 LCD (Liquid Crystal Display) Displays messages to help you set up and operate your machine. 2 Tel Use to shuttle the line between handset and monitor speaker. 3 Dial Pad Dials phone and fax numbers and can be used as a...

1 - 6 INTRODUCTION FAX-T96 control panel overview 4 5 6 10 8 9 12 11 13 14 2 3 7 1 15 16 17 1 LCD (Liquid Crystal Display) Displays messages to help you set up and operate your machine. 2 Speaker Phone Lets you speak to the person at the other end and dial telephone and fax numbers without lifting t...

1 - 8 INTRODUCTION About fax machines Fax tones and handshake When someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Fax Start and they will continue for about 60 seconds after...

INTRODUCTION 1 - 9 ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the fax machine to check a fax transmission while it is in progress. ECM transmissions are only possible between machines that both have this feature. If they do, you may send and receive fax messages that ar...

1 - 10 INTRODUCTION Connections Connecting an external telephone You can connect a separate telephone to your machine, as shown below. . Whenever this external phone (or TAD) is in use, the screen displays EXT. TEL IN USE , and, if the fax handset is lifted, an alarm sounds. To disconnect the call o...

INTRODUCTION 1 - 11 Connecting an external telephone answering device (TAD) Sequence You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine “listens” for fax calling (CNG) tones. If it...

1 - 12 INTRODUCTION Connections The external TAD must be connected as shown above. 1 Set your external TAD to one or two rings. (The machine’s Ring Delay setting does not apply.) 2 Record the outgoing message on your external TAD. 3 Set the TAD to answer calls. 4 Set the Receive Mode to TAD:ANSWER M...

INTRODUCTION 1 - 13 Recording outgoing message (OGM) on an external TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 Record 5 seconds of silence at the beginning of your message. (This allows the fax machine time to ...

1 - 16 INTRODUCTION Multi-Line Connections (PABX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PABX (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and as...

PAPER 2 - 1 2 About paper Handling and using plain paper ■ Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Paper specifications for the paper tray Paper Size: A4 Weight: 64 to 90 g/m 2 Thickness: 0.08 to 0.10 mm Capacit...

2 - 2 PAPER How to load paper To load paper 1 Fan the stack of paper well to avoid paper jams and mis-feeds. 2 Gently insert the paper.The side to be printed on must be face down. Tap the stack of paper so the edges are even. Print Side Paper

ON-SCREEN PROGRAMMING 3 - 1 3 User-friendly programming The fax machine is designed to be easy to use with LCD on-screen programming using the navigation key. User-friendly programming helps you take full advantage of all the menu selections the fax machine has to offer. Since your programming is do...

3 - 2 ON-SCREEN PROGRAMMING Navigation keys You can access the menu mode by pressing Menu/Set . When you enter the menu, the LCD scrolls. Press 1 for Initial Setup menu — OR — Press 2 for Setup Receive menu — OR — Press 3 for Setup Send menu — OR — Press 4 for Cancel Job menu — OR — Press 5 for Inte...

INITIAL SETUP 4 - 1 4 Getting started Setting Tone or Pulse dialling mode Your machine comes set for Tone dialling service (multi-frequency). If you have Pulse dialling service (rotary), you need to change the dialling mode. 1 Press Menu/Set , 1 , 1 . 2 Press or to select PULSE (or TONE ). Press Men...

4 - 2 INITIAL SETUP 5 Enter the time in 24-Hour format. Press Menu/Set . (For example, enter 15:25 for 3:25 P.M.) 6 Press Stop/Exit . The LCD now shows the date and time you set whenever the fax machine is in Standby mode. Setting the Station ID You should store your name or company name and fax num...

INITIAL SETUP 4 - 3 3 Enter your telephone number (up to 20 digits). Press Menu/Set . (If your telephone number and fax number are the same, enter the same number again). 4 Use the dial pad to enter your name (up to 20 characters). Press Menu/Set . (See Entering text below.) 5 Press Stop/Exit . The ...

4 - 4 INITIAL SETUP Inserting spaces To enter a space, press once between numbers and twice between characters. Making corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Stop/Exit . All the letters above and to th...

INITIAL SETUP 4 - 5 Setting the Beeper Volume You can change the beeper volume. The default (original) setting is LOW . When the beeper is on, the fax machine beeps every time you press a key or make a mistake and when a fax is being sent or received. 1 Press Menu/Set , 1 , 4 . ( LOW , HIGH or OFF )...

4 - 6 INITIAL SETUP PABX and TRANSFER The machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX. The recall facili...

INITIAL SETUP 4 - 7 Setting the Clock Change You can easily let the machine's clock gain or lose one hour by using this feature. 1 Press Menu/Set , 1 , 6 . 2 Press or to select To SUMMER TIME ? (or TO WINTER TIME ? ). 3 Press Menu/Set . 4 Press 1 to change to Winter Time or Summer Time. — OR — Press...

4 - 8 INITIAL SETUP Melody Settings (Only for FAX-T96) Setting the Ring Pattern You can select a ring pattern from signal (regular ring pattern) or 4 types of melody. The default setting is SIGNAL . 1 Press Menu/Set , 9 , 1 . 2 Press or to select SIGNAL , MELODY1 , MELODY2 , MELODY3 or MELODY4 and p...

SETUP RECEIVE 5 - 1 5 Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for the fax machine. You can choose the mode that best suits your needs. * In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line, keep t...

SETUP RECEIVE 5 - 3 To select or change your Answer Mode 1 Press Receive Mode . The screen displays your current selection. The options on FAX-T94 are: The options on FAX-T96 are: Or, if TAD Mode is switched ON by pressing ( Digital TAD button), it overrides your Answer Mode Setting, so the display ...

5 - 4 SETUP RECEIVE Setting the Ring Delay The Ring Delay sets the number of times the fax machine rings before it answers in FAX ONLY or FAX/TEL mode. 1 Press Menu/Set , 2 , 1 . If you have a FAX-T94, go to Step 3. 2 Press or to select RING DELAY , and press Menu/Set . 3 Press or to select how many...

SETUP RECEIVE 5 - 5 Setting the F/T Ring Time (FAX/TEL mode only) If you set the Receive Mode to FAX/TEL, you’ll need to decide how long the fax machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the fax machine prints the fax.) This ringing ...

SETUP RECEIVE 5 - 7 Fax Detect When you use this feature, you don’t have to press Fax Start or the Fax Receive Code 5 1 when you answer a fax call. Selecting ON allows the fax machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see REC...

5 - 8 SETUP RECEIVE Printing a reduced incoming fax If you choose AUTO , the fax machine automatically reduces an incoming fax to fit on one page of A4, regardless of the paper size of the document. 1 Press Menu/Set , 2 , 5 . 2 Use or to select the reduction ratio you want– AUTO , 100% , 93% , 87% ,...

SETUP RECEIVE 5 - 9 Reception into memory As soon as the paper tray becomes empty during fax reception, the screen will display CHECK PAPER ; please put some paper in the paper tray. (See Quick Setup Guide.) If the Memory Receive is set to ON at this time… If sufficient memory is available, the curr...

5 - 10 SETUP RECEIVE Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone into the correct socket, you can make the fax machine take the call by using the Fax Receive Code. When you press the Fax Receive Code 5...

SETUP RECEIVE 5 - 11 Remote Call Transfer In order to set the Fax Receive, you should first set Menu/Set , 2 , 4 REMOTE CODE to ON . (See Changing Remote Codes on page 5-12.) This function works when you receive the incoming Voice call at the remote DECT cordless phone externally connected to the fa...

5 - 12 SETUP RECEIVE Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1 . The preset Telephone Answer Code is # 5 1 . The preset Activation Voice Code is 8 1 . To change Remote Codes 1 Press Menu/Set , 2 , 4 . 2 Press or to select ON (or...

SETUP RECEIVE 5 - 13 Polling Polling is the process of retrieving faxes from another fax machine. You can use the fax machine to ‘poll’ other machines, or you can have someone poll the fax machine. Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls...

5 - 14 SETUP RECEIVE Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party. 1 Press Menu/Set , 2 , 7 . 2 Press or to select SECURE . Press Menu/Set . 3 Enter a four-digit secure code. This is the same as the security code of the fax ma...

SETUP RECEIVE 5 - 15 Sequential Polling Your machine can request documents from several fax units in a single operation. You just specify several destinations in Step 4. Afterward, a Sequential Polling Report will be printed. 1 Press Menu/Set , 2 , 7 . The screen displays 2 Press or to choose STANDA...

5 - 16 SETUP RECEIVE Telephone Services Your FAX supports the Caller ID and BT Call Sign (For U.K. Only) telephone services offered by some telephone companies. Caller ID (Caller IDentification) (U.K. only) Caller ID is a telephone service that allows the subscriber to see a display of the caller’s ...

SETUP RECEIVE 5 - 17 Set the Caller ID to ON If you have BT Caller ID on your line, then this function should be set to ON to display the caller’s phone number on the fax LCD as the telephone rings. 1 Press Menu/Set , 0 , 2 . 2 Press or to choose ON (or OFF ). Press Menu/Set . 3 Press Stop/Exit . Ho...

5 - 18 SETUP RECEIVE The Caller ID is Stored in Your Machine’s Memory The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with the time and date of reception. The 31st call will cause the oldest ID to be erased. The Caller ID information stored in the memory can b...

SETUP RECEIVE 5 - 21 Call Reply to DDI numbers via Caller ID Calls derived from a caller ID number to destinations connected to a “Direct Dial Inward (DDI)” private exchange system may fail to connect, or may be answered in the first instance by the called premises main switchboard rather than by th...

SETUP SEND 6 - 1 6 How to dial There are four ways to dial. Manual dialling Press all of the digits of the phone or fax number. One-Touch dialling Press the One-Touch key of the location you want to call. Speed-dialling Press Search/Mute , # , and then the two-digit Speed-Dial number. (See Storing S...

6 - 2 SETUP SEND Search You can search for names you have stored in One-Touch and Speed-Dial memories. Press Search/Mute . To search for numbers alphabetically by name, enter the first letter of the name by using the dial pad. Press or . (See Storing Speed-Dial numbers on page 7-3.) To search numeri...

SETUP SEND 6 - 3 How to fax Automatic transmission This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset or press Speaker Phone (for FAX-T96 only). 1 Insert the document face down, top edge first in the ADF. 2 Adjust the paper guides to fit the width of your document. 3 Enter ...

6 - 4 SETUP SEND Manual transmission Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. 1 Insert the document face down in the ADF. 2 Pick up the handset and listen for a dial tone. — OR — Press Speaker Phone (for FAX-T96 only) and listen for a dial ...

SETUP SEND 6 - 5 Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or memory transmission. After each setting is accepted, the LCD will ask ...

6 - 6 SETUP SEND Fax resolution When you have a document in the ADF you can use the Resolution key to change the setting temporarily (for this fax only). Press Resolution repeatedly until the LCD shows the setting you want. Multiple Resolution Transmission Use this feature to select separate resolut...

SETUP SEND 6 - 7 4 Press 1 if you want to select additional settings. The display returns to the Setup Send menu. — OR — Press 2 if you are finished choosing settings, and go to Step 5. The screen prompts you to enter the fax number you want to call. 5 Enter the fax number you are calling, and press...

6 - 8 SETUP SEND Cancelling a scheduled job You can cancel a fax job that is waiting in memory. 1 Press Menu/Set , 4 . Any jobs that are waiting will appear on the LCD. 2 If you have more than two jobs waiting, press or to select the job you want to cancel. Press Menu/Set . — OR — If you only have o...

SETUP SEND 6 - 9 Advanced sending operations Electronic Cover Page The cover page is sent to the receiving party’s machine. Your cover page includes the name stored in the One-Touch or Speed-Dial memory, if you have used a quick-dial number to make the call.The cover page indicates the fax is from y...

6 - 10 SETUP SEND Cover Page for Next Fax Only Make sure Station ID is set up. (See Setting the Station ID on page 4-2.) This feature does not work without the Station ID. You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your do...

6 - 12 SETUP SEND Using a printed Cover Page If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax. 1 Press Menu/Set , 3 , 1 . 2 Press or to select PRINT SAMPLE , and press Menu/Set . Composing your own comments 1 Press Menu/Set , 3 ,...

SETUP SEND 6 - 13 Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off. 1 Insert the document face down in the ADF. ...

SETUP SEND 6 - 15 Delayed Fax You can use this function to send a fax up to 24 hours later. 1 Insert the document face down in the ADF. 2 Press Menu/Set , 3 , 7 . 3 Enter the time you want the fax to be sent (in 24-hour format). Press Menu/Set . (For example, enter 19:45 for 7:45 PM.) 4 Press 1 to s...

6 - 16 SETUP SEND Setting up Polled Transmission (Standard) Polling Transmit is when you set up your fax machine to wait with a document so another fax machine can retrieve it. 1 Insert the document to be retrieved in the ADF. 2 Press Menu/Set , 3 , 8 . The screen displays. 3 Press or to choose STAN...

SETUP SEND 6 - 17 Setup for Polling Transmit with Secure Code When you set POLLING:SECURE to ON, anyone who polls your machine must enter the polling ID number. 1 Insert the document face down in the ADF. 2 Press Menu/Set , 3 , 8 . 3 Press or to choose SECURE , and press Menu/Set . 4 Enter a four-di...

SETUP SEND 6 - 19 Out of memory message If you get an OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel the scan. If you get an OUT OF MEMORY message while scanning a subsequent page, you will have the option to press Fax Start to send the pages scanned so far, ...

6 - 20 SETUP SEND Interrupting Delayed Fax and Polled Transmit jobs You can send a fax or make a copy now, even if you have your machine set to send a fax later, or if you have it set to be polled. However, you cannot use automatic redial or the Menu mode. 1 Press Menu/Set , 5 . 2 Wait 2 seconds, th...

SETUP SEND 6 - 21 Using TX Lock System You must use a password to switch TX Lock System ON and OFF. Setting Up the TX Lock System for the First Time 1 Press Menu/Set , 0 , 1 . The screen prompts you to enter the password, and then press Menu/Set . 2 Enter a 4-digit number as a new password. 3 Press ...

6 - 22 SETUP SEND Changing the TX Lock System Password 1 Press Menu/Set , 0 , 1 . 2 Press or to choose SET PASSWORD . 3 Press Menu/Set . The screen prompts you to enter the old password. 4 Enter the current password. 5 Press Menu/Set . The screen prompts you to enter the old password. 6 Enter a 4-di...

SETUP SEND 6 - 23 Switching OFF TX Lock System 1 When TX Lock System is switched ON, press Menu/Set . The screen prompts you to enter the password, followed by Menu/Set . 2 Enter a 4-digit password and press Menu/Set . The screen displays ACCEPTED , then after 2 seconds the display reverts to normal...

7 - 1 QUICK-DIAL NUMBERS AND DIALLING OPTIONS 7 Storing numbers for easy dialling You can set up the fax machine to do three types of easy dialling: One-Touch, Speed-Dial and Groups for Broadcasting faxes. Storing One-Touch Dial numbers You can store four fax/phone numbers that you can dial by press...

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 7 - 4 Changing One-Touch and Speed-Dial numbers If you try to store a One-Touch or Speed-Dial number where a number is already stored, the LCD will show the name stored there (or number) and will ask you to do one of the following: 1 Press 1 to change the stor...

7 - 5 QUICK-DIAL NUMBERS AND DIALLING OPTIONS Setting up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One-Touch key (Broadcasting). First , you’ll need to store each fax number as a One-Touch or Speed-Dial number. Then , you can combi...

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 7 - 6 Dialling options You can use the fax machine to make voice telephone calls by dialling manually or by using Search, One-Touch or Speed-Dial memory. You can use the handset to make and receive calls. When you dial a quick-dial number, the LCD shows the na...

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 7 - 8 Search You can search for names you have stored in One-Touch and Speed-Dial memories. (See Storing One-Touch Dial numbers on page 7-1 and Storing Speed-Dial numbers on page 7-3.) 1 Pick up the handset. — OR — Press Speaker Phone (for FAX-T96 only). 2 Pre...

7 - 9 QUICK-DIAL NUMBERS AND DIALLING OPTIONS Answering Calls with the Speakerphone (Only for FAX-T96) When the machine rings, instead of lifting the handset, press Speaker phone . Speak clearly, toward the microphone. To end the call, press Speaker phone . If you have a bad telephone line connectio...

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 7 - 10 Tone or Pulse If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. 1 Pick up the han...

8 - 1 REMOTE FAX OPTIONS 8 This chapter is for Model FAX-T94. If you have model FAX-T96, your remote fax options are handled by the Message Manager. Programming a Fax Forwarding number When Fax Forwarding is set to ON , the fax machine stores received faxes in the memory. Then it dials the fax numbe...

REMOTE FAX OPTIONS 8 - 2 Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding or Remote Retrieval operations. The LCD will show when you have a fax stored in memory. 1 Press Menu/Set , 8 , 2 . Press or to select ON (or...

8 - 3 REMOTE FAX OPTIONS Setting your remote access code The remote access code lets you access the Remote Retrieval features when you are away from the fax machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is an inactive code (--- )...

REMOTE FAX OPTIONS 8 - 4 Remote Retrieval You can call the fax machine from any telephone or fax machine using touch tone, then use the Remote Access Code and remote commands to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet to help you. U...

8 - 5 REMOTE FAX OPTIONS Remote commands Follow the commands below to access features when you are away from the fax machine. When you call the fax machine and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote comm...

REMOTE FAX OPTIONS 8 - 6 Retrieving fax messages 1 Dial your fax number. 2 When the fax machine answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages. 3 As soon as you hear two short beeps, use the dial pad to press 962 . 4 Wait for ...

9 - 1 MESSAGE MANAGER 9 This section is for FAX-T96. (If you have FAX-T94, please see chapter 8 for your remote fax options.) Message Manager Mode Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 15 minutes of voice messages, or up to 2...

MESSAGE MANAGER 9 - 2 Flexible Memory Settings (Message Store) Message Manager Mode offers you six flexible memory settings, so that you can decide which kinds of messages you want to receive. 1. DOC:ON , VOICE:ON Both voice and fax messages are stored. You can use the Fax Forwarding or Paging featu...

9 - 3 MESSAGE MANAGER Setting the Message Store Select the setting from the descriptions of “Flexible Memory Settings”. 1 Press Menu/Set , 8 , 1 . The screen prompts you to choose a DOC (Document) setting. 2 Press or to select ON (or OFF ), and press Menu/Set . 3 The screen prompts you to choose a V...

9 - 5 MESSAGE MANAGER Erasing the Outgoing Message (OGM) 1 Press Menu/Set , 8 , 3 . 2 Press or to select TAD MESSAGE (or F/T MESSAGE or PAGING MSG. ). Press Menu/Set . 3 Press or to select ERASE MSG . Press Menu/Set . 4 Press 1 to erase the OGM. — OR — Press 2 to exit without erasing. 5 Press Stop/E...

MESSAGE MANAGER 9 - 6 Message Indicator The light flashes when you have new messages and/or faxes waiting for your review. The LCD screen displays the total number of voice (including recorded conversations) and/or fax messages stored in Message Manager memory. If you press the flashing to turn off ...

9 - 7 MESSAGE MANAGER Playing Voice Messages Follow the steps below to listen to voice messages. 1 Press Play/Record . Adjust volume by pressing or . All new messages are played in the order they were recorded. The screen displays the number of the current message, and the total number of messages. ...

MESSAGE MANAGER 9 - 8 Printing a Fax Message Once you print a new fax message stored in memory, it is erased from the memory automatically. 1 Press Play/Record . After two seconds, the machine begins to play voice messages. 2 After playing voice messages, the display asks if you want to print fax me...

9 - 9 MESSAGE MANAGER Erasing Messages If you choose to erase all fax messages, the machine will print any previously unprinted fax messages before erasing them from memory. Fax messages cannot be erased individually. You can erase voice messages individually, or all at once. To erase voice messages...

9 - 11 MESSAGE MANAGER ICM Recording Monitor This feature lets you turn OFF (or ON ) the speaker volume for voice messages. When you turn the monitor OFF , you will not hear messages as they come in. 1 Press Menu/Set , 8 , 5 . 2 Press or to select OFF (or ON ). Press Menu/Set . 3 Press Stop/Exit . R...

MESSAGE MANAGER 9 - 12 Fax Forwarding/Paging When Paging is set to ON, your machine dials the pager number you have programmed and, when connected, the Paging OGM message you have recorded is repeated for 60 seconds. This activates your pager and lets you know you have a fax or voice message in the ...

9 - 13 MESSAGE MANAGER Recording the Paging Outgoing Message (OGM) Before paging can work, you should first record the Paging OGM. 1 Press Menu/Set , 8 , 3 . The screen prompts you to choose an OGM. 2 Press or to reach PAGING MSG. . Press Menu/Set . 3 Press or to select RECORD MSG . Press Menu/Set ....

MESSAGE MANAGER 9 - 14 Remote Retrieval You can call your machine from any touch tone phone (or remote Group 3 fax machine set for tone) and use a Remote Access Code and Remote Control Commands to retrieve voice (and fax) messages. You can also program and change some settings for your Message Manag...

9 - 15 MESSAGE MANAGER Changing the Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from the fax machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- ). 1 P...

MESSAGE MANAGER 9 - 16 Remote Control Commands Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Access Code (3 digits followed by ), the system will signal you with two short beeps to enter a remote control command. Remote control commands De...

MESSAGE MANAGER 9 - 18 Retrieving the Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. 1 Dial your fax machine’s number. 2 When you hear the beep, immediately enter your Remote Access Code (3 digits followed by ). 3 When you he...

9 - 19 MESSAGE MANAGER Changing the Fax Forwarding Number The default setting or a fax forward number that has been previously stored can be changed from a remote fax machine. 1 Dial your fax machine’s number. 2 When you hear the beep, immediately enter your Remote Access Code (3 digits followed by ...

PRINTING REPORTS 10 - 1 10 FAX settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table. Press Menu/Set , 7 , 1 . — OR — Press Menu/Set , 7 , 2 . Customizing the Transmission Verification (Xmit) Report You can use the Xmit Report as proof tha...

10 - 2 PRINTING REPORTS Setting the Journal Period You can set the fax machine to print Fax Journal at specific intervals (every 30 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the journal period to OFF , you can print the report by following the steps on the next page.The default setting is E...

11 - 1 MAKING COPIES 11 Using the fax machine as a copier You can use this fax machine as a copier. Always make sure you have paper in the paper tray before making copies. Copy operations To make a single copy that is not reduced, enlarged or sorted, you only have to press one key. Remember, your ma...

MAKING COPIES 11 - 2 Making a single copy 1 Insert the document face down in the ADF. 2 Press Copy/Reports twice. To cancel, press Stop/Exit . Do NOT pull on the paper while copying is in progress. Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge You can choose additional copy opt...

11 - 3 MAKING COPIES 4 Press or to select SORT or STACK . To start copying now without enlarging or reducing , press Copy/Reports . To reduce or enlarge the image , press Menu/Set . 5 Press or to select an enlargement or reduction ratio. 6 Press Copy/Reports . If you are making multiple copies and g...

IMPORTANT INFORMATION 12 - 1 12 Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug the fax machine from the wall outlet before cleaning. To clean the casing of the fax machine use a d...

12 - 2 IMPORTANT INFORMATION 10 Do not allow anything to rest on the power cord. Do not place this product where people can walk on the cord. 11 If an extension cord is used with this product, make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the e...

IMPORTANT INFORMATION 12 - 3 17 Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified Service Personnel under the following conditions: ■ When the power cord is damaged or frayed. ■ If liquid has been spilled into the product. ■ If the product has been...

12 - 4 IMPORTANT INFORMATION Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. © Copyright 2003 Brother Industries, Ltd. All rights reserved. All other brand and product names mentioned in this manual are r...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 1 13 Troubleshooting Error messages As with any sophisticated office product, errors may occur. If this happens, the machine identifies the problem and displays an error message. The most common error messages are shown below. Troubleshooting and routine ...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 3 Printer Jam or Paper Jam Document Jam The documents were not inserted or fed properly, or were too long. 1 Remove any paper that is not jammed from the ADF. 2 Open the top cover by lifting the lever on the right side of the top cover. 3 Pull the documen...

13 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper Jam The paper is jammed in the machine. 1 Remove any paper that is not jammed. 2 Open the top cover by lifting the lever on the right side of the top cover. Top Cover

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 5 3 Pull the jammed printout gently from the paper tray toward the front of your fax machine. If the printout is jammed, then pull it toward the front of your fax machine. 4 Remove the print cartridge and turn the spool to tighten the ribbon. 5 Install th...

13 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE If you are having difficulty with the fax machine If you think there is a problem with the way your faxes look, make a copy first . If the copy looks good, the problem is probably not the fax machine. Check the chart below and follow the troubleshooting...

13 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE How to improve print quality Cleaning the print head 1 Unplug the power cord for safety. 2 Open the top cover by lifting the lever on the right side of the top cover. 3 Take out the printing cartridge. WARNING After you have just used the machine, some ...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 9 4 To clean your machine’s print head, wipe the print head with a lint-free cloth that is dry or lightly moistened with isopropyl alcohol. 5 Wait until the alcohol on the print head is totally dried. 6 Install the printing cartridge. (See Changing the ri...

13 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE Routine maintenance Changing the ribbon 1 Open the top cover by lifting the lever on the right side of the top cover. 2 Remove the print cartridge containing the used ribbon and set it upside–down with the blue gear in the upper left corner. Be careful...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 11 3 Take the used ribbon out of the cartridge: 1 Unclip the upper white spool and slide the roll off the blue gear. (Do not remove the blue gear) 2 Lift out the lower roll. 4 Slide the white elastic off the new refill rolls and set them down with the ful...

13 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE 6 Install the new ribbon in the cartridge: 1 Insert the lower roll into the cartridge holders. 2 Slip the upper left cardboard core onto the blue gear of the cartridge and insert the upper roll into the cartridge holders. 7 Turn the upper right white s...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 13 8 Turn the cartridge over and re-install it in your machine: Insert the recessed first and place the cartridge into its four holders. 9 Press down on both sides of the top cover to close it securely.

13 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleaning the scanner 1 Unplug the power cord for safety. 2 Open the top cover by lifting the lever on the right side of the top cover. 3 Clean the white bar and the glass strip under the bar with isopropyl alcohol on a lint-free cloth. Be careful not t...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 15 Packing and shipping the machine Whenever you transport the fax machine, use the packing materials that came with the fax machine. Failure to pack the machine properly may damage your machine and such damages will not be covered under warranty. 1 Unplu...

G - 1 GLOSSARY G Automatic Document Feeder (ADF) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Automatic fax transmission Sending a fax without picking up the handset or pressing Speaker Phone (for FAX-T96 only). Auto Reduction Reduces s...

GLOSSARY G - 4 Speed-Dial A preprogrammed number for easy dialling. You must press the Search/Mute key and then # , two digit code to start the dialling process. Standard resolution 203 x 98 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appea...

S - 1 SPECIFICATIONS S General Copy Specifications Type Desktop facsimile transceiver Memory Capacity 512 KB Paper Tray 64 g/m 2 – 90 g/m 2 : up to 30 Printer Type Line Thermal with Ribbon LCD (Liquid Crystal Display) 16 characters x 1 Line Operating Environment 10-35 °C Best Print Quality 20-33 °C ...

SPECIFICATIONS S - 2 Fax * “Pages” refers to the ITU-T Test Chart #1 (in Out of Paper Reception in ECM mode). Specifications and printed materials are subject to change without prior notice. Compatibility ITU-T Group 3 Coding System Modified Huffman (MH) Modem Speed 9600/7200/4800/2400; Automatic Fa...

I - 1 INDEX Index The items in the upper case represent LCD messages. A Answer Mode ..................... 5-3Automatic automatic transmission .... 6-3dialling ............................. 7-6fax receive ....................... 5-1fax redial .......................... 6-7 Automatic Document Feeder ....

INDEX I - 2 Fax Receive Code .........................5-6, 5-10, 5-12 Fax Storage (T94 only) ....... 8-2 Backup Print ..................... 8-2printing from memory ..... 5-12turning on ......................... 8-2 Fax, stand-alone receiving ........................... 5-1 at end of conversation ......

INDEX I - 4 Speed-Dial ............1-4, 1-6, 7-7 changing ........................... 7-4storing ....................... 7-1–7-3 T TAD (Telephone Answering Device), external ...... 1-11, 5-1 connecting ...................... 1-10Receive Mode .................. 5-1 TAD MESSAGE .................. 9-4T...

ACCESSORY LIST A - 1 Accessory List *For optimum print quality and product performance within published specifications, use only the correct Brother replacement ribbon. Model Name Description PC-70 Printing Cartridge (1 set per box) PC-71RF 1 re-fill for use in PC-70 Printing Cartridge PC-72RF 2 re-...