Brother FAX-T78- User Manual

iv Table of Contents Using This Manual User-Friendly Programming Table of Contents ................................................................................iv PREPARATION AND SIMPLE USE Chapter 1 Preparation and Simple Use Guide Simple steps to prepare and use the machine........................

v ADVANCED USE Chapter 9 Polling Polling Receive.................................................................................. 39Polled Transmit ................................................................................. 41Cancelling a Scheduled Job ...........................................

1 Chapter 1 1 Preparation and Simple Use Guide Simple steps to prepare and use the machine Follow these simple steps below to prepare and use the machine. However, before you perform these steps, refer to the Important Safety Instructions on page 64 , Advice for Preparation and Simple Use Guide on p...

Preparation and Simple Use Guide 2 PREP ARA TION AND SIMPLE USE 1 3 Remove Ribbon Protection Sheet Open the cover by lifting the lever on the right side of the cover. Remove the ribbon protection sheet. Remove the print cartridge and observe how the ribbon is wound on the print cartridge frame. Alwa...

3 Chapter 1 1 5 Connect the handset, power cord and telephone line cord 1 6 Set date and time Press Menu/Set , 1 , 2 . Enter the last two digits of the year, and press Menu/Set . For example, “02” represents the year 2002 in the machine. Enter two digits for the month and press Menu/Set . Enter two ...

Preparation and Simple Use Guide 4 PREP ARA TION AND SIMPLE USE 1 8 Using the telephone Pick up the handset. When you hear a dial tone, dial the number, using the dial pad. To hang up, replace the handset on its cradle. 1 9 Sending a fax automatically IMPORTANT : Do not pick up the handset. Insert t...

5 Chapter 1 Advice for Preparation and Simple Use Guide Packing Whenever you transport the machine, use the packing materials that came with your machine and pack the machine correctly. Choosing a Location Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free ...

Preparation and Simple Use Guide 6 PREP ARA TION AND SIMPLE USE Connecting the Power Cord Memory Storage Your machine is equipped with an internal battery that will keep the date and time information for up to about 15 hours after power has been cut off. After that time, the date and time will be lo...

7 Chapter 1 Control Panel Overview FAX-T78 6 8 7 9 10 1 2 3 4 5 11 12 18 19 20 21 17 15 14 16 13 1 Liquid Crystal Display The LCD displays messages and signs to help you set up and operate your fax machine. 2 Mode Use to select how the fax machine will handle incoming calls. 3 Resolution Sets the re...

9 Chapter 1 Using the speakerphone Instead of using the handset, you can press Speaker Phone . You can switch from handset to Speakerphone by pressing Speaker Phone , then replacing the handset. You can switch from Speakerphone to handset by lifting the handset. Multi-Line Connections (PABXs) Most o...

Preparation and Simple Use Guide 10 PREP ARA TION AND SIMPLE USE Using Extension Telephones It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. Whilst the simplest arrangement is paral...

11 Chapter 1 Connecting an External Telephone Answering Device (TAD) Connections 1 You may connect an external TAD to your machine, as shown below. 2 Set the number of rings to one or two on your external TAD. (The fax machine’s Ring Delay setting does not apply.) 3 Record the outgoing message on yo...

Preparation and Simple Use Guide 12 PREP ARA TION AND SIMPLE USE Sequence of External TAD Reception When you leave your machine set in TAD mode, all calls will be answered by the externally connected telephone answering device, and fax calls will be received automatically provided they come from a m...

13 Chapter 2 2 Setup Custom Settings Setting the Dialling Mode (Tone/Pulse) Your machine is initially set to TONE. If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below. 1 Press Menu/Set , 1 , 1 . The screen prompts you to select TONE or PULSE. 2 Rotate...

BASIC USE Setup 14 As an example, If your machine was installed here at Brother International in the UK, your telephone number would be 0161 330 6531. You would therefore enter +44 161 330 6531 into your STATION ID. 1 Press Menu/Set , 1 , 3 . 2 Enter your fax number (up to 20 digits) and press Menu/...

15 Chapter 2 2 Rotate to select your setting. 3 When the screen displays the setting you want, press Menu/Set . 4 Press Stop to exit. Speaker Volume You can adjust the speaker volume. 1 Press Speaker Phone without picking up the handset. 2 Press to adjust the volume level. The display shows the sett...

BASIC USE Sending a Fax 16 3 Sending a Fax Setting the Document ■ Documents must be between 14.8 and 21.6 cm wide, and 15 and 60 cm long. Your fax machine can only scan an image 20.8 cm wide, regardless of how wide the paper is. ■ Make sure you insert documents face down, top edge first. ■ Adjust th...

17 Chapter 3 Manual Transmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. 1 Insert the document face down in the feeder. 2 Pick up the handset and listen for a dial tone—OR—press Speaker Phone . 3 Enter the fax number you want to call. ...

BASIC USE Sending a Fax 18 Dialling a Number Tel-Index Dialling by Index You can search for names you have stored in Tel-Index memories by rotating . Names are displayed alphabetically. 1 Rotate to select the number you want to call. (You can also enter the first letter of the name you’re looking fo...

19 Chapter 3 Advanced Sending Operations Memory Transmission You can scan a fax into the machine’s memory to be sent as soon as the scan is complete. This way, you don’t have to wait for the entire fax to be transmitted before you retrieve your original. • If you get a OUT OF MEMORY message while sc...

BASIC USE Sending a Fax 20 Delayed Transmission (Timer) You can use this function to send a fax up to 24 hours later. 1 Insert the document in the feeder. 2 Press Memory to use memory transmission—OR—leave the document in the feeder to be scanned at the specified time. 3 Press Menu/Set , 3 , 4 . 4 E...

21 Chapter 3 Interrupting Timer and Polled Transmit Jobs You can send a fax or make a copy now, even if you have the machine set to send a fax later, or if you have it set to be polled. However, you cannot use automatic redial or the function mode. 1 Press Menu/Set , 5 . 2 Wait 2 seconds, then remov...

BASIC USE Receiving a Fax 22 4 Receiving a Fax Answer Mode Settings Select Answer Mode Manual—You must answer all calls yourself. If you hear fax tones, wait until the machine displays RECEIVE or you hear “chirps”, then the machine does the rest. See “Fax Detect” on page 23. Fax Only—The machine aut...

23 Chapter 4 Fax Detect When you use this feature, you don’t have to press Start when you answer a fax call and hear calling beeps. Just hold the handset and wait for several seconds. When you see RECEIVE on the fax screen or when you hear “chirps” through the handset of an extension phone connected...

BASIC USE Receiving a Fax 24 Receiving a Fax Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage with your machine. If you choose AUTO, the machine chooses the level of reduction for you regardless of the original size of the incoming document...

25 Chapter 4 Setting the Ring Delay The Ring Delay setting determines the number of times the machine rings before it answers. See “Operation from an External or Extension Telephone ” on page 30. Also see “Receiving Telephone Calls in F/T Mode” on page 31. 1 Press Menu/Set , 2 , 1 . 2 Rotate to sele...

27 Chapter 5 5 Making Copies Copy Functions To make a single copy that is not reduced, enlarged or sorted, you only have to press one key. The default resolution for a single copy is Super Fine. Set the resolution to PHOTO for photographs. Remember, your machine cannot scan anything closer than 4 mm...

29 Chapter 6 6 Telephone Making a Call You can use your machine to make voice telephone calls, by dialling manually or by using Tel-Index memory for Index . You can use the handset or the Speakerphone to make and receive calls. For more details, see “Dialling a Number” on page 18 and 17. The “full-d...

BASIC USE Telephone 30 Setting the Music on Hold You can select your music on hold from among 8 patterns and 4 melodies. These 4 melodies are harmonized, producing high quality tones. You can also select OFF (no music on hold). 1 Press Menu/Set , 9 , 2 . 2 Rotate to select the music on hold you want...

31 Chapter 6 Extension telephones are not permitted in some countries, in such a case the deactivation code will not work. The Remote Activation Code also can be used by your callers. When you are using an external TAD, your outgoing message (OGM) should end with the statement “to send a fax, press ...

BASIC USE Telephone 32 If nobody answers at the fax machine, pseudo-ringing stops after 30 seconds. In that case, it may still be possible to speak with the caller from the cordless phone. Speech between the fax machine and the cordless phone (= intercom) is not possible. Changing Remote Codes Remot...

33 Chapter 6 Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls. At Home Residential customers can protect themselves from unwanted calls by seeing the callers name or number before they answer. Set the Caller ID to ON If you have BT Caller ID on you...

BASIC USE Telephone 34 Selecting a Caller ID from the Memory for Call Reply You can display the caller IDs that are stored in the memory and select the caller you want your machine to dial. Call Reply is a convenient feature whereby your Brother fax can dial back a voice/fax call “on-hook” to the op...

35 Chapter 6 Call Reply to DDI numbers via Caller ID Calls derived from a caller ID number to destinations connected to a “Direct Dial Inward (DDI)” private exchange system may fail to connect, or may be answered in the first instance by the called premises’ main switchboard rather than by the inten...

Setup Index for Easy Dialling 36 BASIC USE 7 Setup Index for Easy Dialling You can set up Index for easy dialling: Tel-Index. Storing Tel-Index Numbers for Index You can store Tel-Index numbers for Index , which you dial by rotating and pressing Start . There are 100 Tel-Index locations. Even if you...

37 Chapter 8 8 Printing Reports Types of Reports You can print the following lists and reports: Setting Reports To Print a Report 1 Press Menu/Set , 7 . 2 Enter the number (see list above) of the report you want to print. For example, press 4 to print the SYSTEM SETUP. (To print the Journal manually...

BASIC USE Printing Reports 38 Journal Period You can set the machine to print activity reports at specific intervals (1, 3, 6, 12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by following the steps in the previous section. 1 Press Menu/Set , 7 , 2 . 2 Rotate t...

39 Chapter 9 9 Polling All parties involved in polling need to set up their machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. See “Polled Transmit” on page 41. Polling Re...

Polling 40 ADV ANCED USE Setup Delayed Polling Receive You can set your machine to begin Polling Receive at a later time. 1 Press Menu/Set , 2 , 7 . The screen displays 2 Rotate to choose TIMER, and press Menu/Set . 3 The screen prompts you to enter the time you want to begin polling. 4 Enter the ti...

41 Chapter 9 Polled Transmit Polling Transmit is when you set up your fax machine to wait with a document so another fax machine can retrieve it. 1 Place document to be retrieved in feeder. 2 Press Menu/Set , 3 , 5 . The screen displays 3 Rotate to choose STANDARD, and press Menu/Set . The screen di...

43 Chapter 10 10 Message Manager Message Manager Mode Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores up to 15 minutes of voice messages, or up to 20 pages of fax messages. The actual number of pages stored in memory varies depending o...

Message Manager 44 ADV ANCED USE Setting the Message Store Select the setting from the descriptions of “Flexible Memory Settings”. 1 Press Menu/Set , 8 , 1 . The screen prompts you to choose a DOC (Document) setting. 2 Rotate to select ON (or OFF), and press Menu/Set . The screen prompts you to choo...

45 Chapter 10 4 Press 1 to erase the OGM—OR—Press 2 to exit without erasing. 5 Press Stop to exit. Activating Message Manager Mode Press and hold until the screen displays TAD:MSG MGR. When light is out, the Message Center is OFF. See “Setting the Message Store” on page 44. Message Indicator The lig...

Message Manager 46 ADV ANCED USE Printing a Fax Message Once you print a new fax message stored in memory, it is erased from the memory automatically. 1 Press Play/Record . After two seconds, the machine begins to play voice messages. 2 After playing voice messages, the display asks if you want to p...

47 Chapter 10 Setting the Maximum Time for Incoming Messages Your machine comes set to receive voice messages up to 35 seconds long. You can change this setting to any length from 35 seconds to 60 seconds in 5-second increments. 1 Press Menu/Set , 8 , 4 . The screen prompts you to select a maximum t...

Message Manager 48 ADV ANCED USE Fax Forwarding/Paging When Paging is set to ON, your machine dials the pager number you have programmed and, when connected, plays the Paging OGM message you have recorded for 60 seconds. This activates your pager and let you know you have a fax or voice message in t...

49 Chapter 10 Remote Retrieval You can call your machine from any touch tone phone (or remote Group 3 fax machine set for tone) and use a Remote Access Code and Remote Control Commands to retrieve voice (and fax) messages. You can also program and change some settings for your Message Manager. Using...

Message Manager 50 ADV ANCED USE Remote Control Commands Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote control command. Remote control commands Detail ...

Message Manager 52 ADV ANCED USE Changing the Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine. 1 Dial your fax machine’s number. 2 When you hear the beep, immediately enter your Remote Access Code (1 5 9 ). 3 When you hear two short be...

53 Chapter 11 11 Troubleshooting and Maintenance Clearing Jams Document Jam 1 Remove any paper that is not jammed from the ADF. 2 Open the cover by lifting the lever on the right side of the cover. 3 Pull the document toward the front of the machine. 4 Close the cover. 5 The screen displays 6 Press ...

Troubleshooting and Maintenance 54 MAINTENANCE Paper Jam 1 Remove any paper that is not jammedfrom the paper tray. 2 Open the cover by lifting the lever on the right side of the cover. 3 Pull the jammed paper gently from the paper tray toward the front of the machine. If the paper is jammed, then pu...

55 Chapter 11 Error Messages You may occasionally encounter a difficulty with your machine or telephone line. If this happens, your machine often identifies the problem and displays an error message. The list below explains the most common error messages. The machine is out of ribbon or the print ca...

57 Chapter 11 Difficulty with Operation If you think there is a problem with your machine, make a copy first. If the copy looks good, the problem is probably not in your machine. Check the difficulties below and follow the troubleshooting tips. DIFFICULTY SUGGESTIONS Printing or Receiving Faxes Cond...

59 Chapter 11 Changing the Ribbon The sign informs you of the status of remaining ribbon, and warn if it is almost running out. The starter ribbon prints up to 144 pages (UK only), 30 pages (Others). This sign means remaining ribbon will be 100% - 50%. This sign means remaining ribbon will be under ...

Troubleshooting and Maintenance 62 MAINTENANCE Regular Maintenance Cleaning the Scanner 1 Unplug the power cord for safety. 2 Open the cover by lifting the lever on the right side of the cover. 3 Clean the white tape and the glass strip under the tape with isopropyl alcohol on a lint-free cloth. Be ...

63 Chapter 11 Cleaning the Print Head 1 Unplug the power cord for safety. 2 Open the cover by lifting the lever on the right side of the cover. 3 Remove the print cartridge. 4 Wipe the metal part and plastic part with a lint-free cloth that is dry or lightly moistened with isopropyl alcohol. 5 Re-in...

Important Information 64 MAINTENANCE 12 Important Information Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid o...

Specifications 66 APPENDIX 13 Specifications Function Selection Table 1. INITIAL SETUP 2. SETUP RECEIVE Function Description Factory Set Chapter 1. TONE/PULSE Selects the dialling mode. TONE 2 2. DATE/TIME Enter date and time for LCD display and to print on transmissions. — 2 3. STATION ID Program t...

69 Chapter 13 Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, and don’t have printed letters because they are used for special charac...

Specifications 70 APPENDIX About Fax Machines If you’re a first-time fax machine user, fax operation might seem a little mysterious. You’ll soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax Tones and Handshake When someone is sending a fax, ...

APPENDIX 72 Glossary ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Automatic fax transmission Sending a fax without picking up the handset or pressing Speaker Phone . Backup Print Sets your machine to print ...

78 Accesssory List *For optimum print quality and product perfomance within published specifications, use only the correct Brother replacement ribbon. The use of other ribbons may invalidate your warranty. Model Name Description PC-70 Printing Cartridge (1 set per box) PC-71RF 1 re-fill for use in P...