Brother FAX-T74- User Manual

iv Table of Contents Using This Manual User-Friendly Programming Table of Contents ............................................................................... iv PREPARATION AND SIMPLE USE GUIDE Control Panel Overview .................................................................... 13 BASIC ...

v Chapter Chapter 9 Polling Polling Receive .................................................................................. 47Polled Transmit .................................................................................. 49 Chapter 10 Remote Fax Options (FAX-T74) Fax Forwarding .................

Preparation and Simple Use Guide 1 PREP ARA TION AND SIMPLE USE Preparation and Simple Use Guide Simple steps to prepare and use the machine. Follow these simple steps below to prepare and use the machine. However, before you perform these steps, refer to the Important Safety Information, Precaution...

Preparation and Simple Use Guide 5 PREP ARA TION AND SIMPLE USE Advice for Preparation and Simple Use Guide Packing Whenever you transport the machine, use the packing materials that came with your machine and pack the machine correctly. Choosing a Location Place your fax machine on a flat, stable s...

6 Chapter Connecting the Power Cord Memory Storage Your machine is equipped with an internal battery that will keep the date and time information for up to about 15 hours (FAX-T76), about 9 hours (FAX-T74) after power has been cut off. After that time, the date and time will be lost and you will hav...

Preparation and Simple Use Guide 7 PREP ARA TION AND SIMPLE USE Setting the Station ID See “Set station ID”, step 7 in Preparation and Simple Use Guide (on page 3). You can store your name, fax number, and telephone number, which will be printed on all fax pages that you send. See “Electronic Cover ...

8 Chapter ■ Adjust the paper guides to fit the width of your document. ■ The automatic document feeder (ADF) can hold up to 10 pages, feeding each one individually through the fax machine. Use standard (64 g/m 2 ~90 g/m 2 ) paper when using the ADF; if you’re using heavier paper, feed each sheet ind...

Preparation and Simple Use Guide 9 PREP ARA TION AND SIMPLE USE Multi-Line Connections (PABXs) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PABX (Private Automatic Branch Exchange), we suggest that you contact the compan...

Preparation and Simple Use Guide 11 PREP ARA TION AND SIMPLE USE Connecting an External Telephone Answering Device (TAD) Connections 1 You may connect an external TAD to your machine, as shown below. 2 Set the number of rings to one or two on your external TAD. (The fax machine’s Ring Delay setting ...

12 Chapter Sequence of External TAD Reception When you leave your machine set in TAD mode, all calls will be answered by the externally connected telephone answering device, and fax calls will be received automatically provided they come from a machine which sends standard Calling tone (CNG). Connec...

Preparation and Simple Use Guide 13 PREP ARA TION AND SIMPLE USE Control Panel Overview FAX-T74 6 8 7 1 2 3 4 5 1 Liquid Crystal Display The LCD displays messages to help you set up and operate your fax machine. 2 Mute/Search Lets you put calls on hold. Also, lets you dial stored phone numbers by pr...

B ASIC USE Setup 17 1 Setup Custom Settings Volume Settings Beeper Volume You can set the beeper to LOW, HIGH or OFF. The machine comes set to LOW. When the beeper is set to LOW or HIGH, the machine beeps every time you press a key or make an error, and at the end of sending or receiving a fax. 1 Pr...

18 Chapter 1 Setting PABX If your machine is connected to a PABX system, set PBX:ON. If not, set OFF. 1 Press Menu/Set , 1 , 5 . The screen displays 2 Press or to select ON (or OFF), and press Menu/Set when the screen displays your selection. 3 Press Stop to exit. Setting the Clock Change You can ea...

B ASIC USE Setup 19 5 Press Menu/Set . The screen prompts you to select the type of number this is. Use or to select the type you want. 6 Press Menu/Set . Return to Step 2 to store another One Touch dial number— OR —Press Stop to exit. When you dial a One Touch dial number, the screen displays the n...

20 Chapter 1 Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit. 1 Press 1 to change the number stored, or press...

B ASIC USE Sending a Fax 21 2 Sending a Fax Scanning Adjustment Contrast If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document. 1 Insert the document, face down, in the feeder. 2 Press Menu/Se...

22 Chapter 2 Automatic Transmission This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset—OR—press Speaker Phone . 1 Insert the document face down in the feeder. 2 Enter the fax number you want to call. See “Dialling a Number” on page 22. 3 Press Start . Dialling a Number If y...

B ASIC USE Sending a Fax 23 Redial If you’re sending a fax manually and the line is busy, you can retry the number by pressing Redial/Pause . 1 Press Redial/Pause . 2 Press Start . (Only for Ireland)

24 Chapter 3 3 Receiving a Fax Answer Mode Settings Select Answer Mode Manual—You must answer all calls yourself. If you hear fax tones, press Start or key 5 1 from an extension phone to begin receiving the fax, then hang up. Fax Only—The machine automatically answers every call as a fax call. You c...

B ASIC USE Receiving a Fax 25 To select or change your Answer Mode 1 Press Mode . The screen displays your current selection. The options on the FAX-T74 are: The options on the FAX-T76 are: Or, if TAD Mode is switched ON by pressing ( DIGITAL TAD button), it overrides your Answer Mode Setting, so th...

B ASIC USE Receiving a Fax 27 Fax Detect When you use this feature, you don’t have to press Start when you answer a fax call and hear calling beeps. Just hold the handset and wait for several seconds. When you see RECEIVE on the fax screen or when you hear “chirps” through the handset of an extensio...

28 Chapter 3 Reception into Memory As soon as the paper cassette becomes empty during fax reception, the screen will display “CHECK PAPER”; please put some paper in the paper cassette. See “Load paper” on page 2. If the MEMORY RECEPTION switch is ON at this time… The current fax reception will conti...

B ASIC USE Making Copies 29 4 Making Copies Copy Functions To make a single copy that is not reduced, enlarged or sorted, you only have to press one key. The default resolution for a single copy is Super Fine. Set the resolution to PHOTO for photographs. Remember, your machine cannot scan anything c...

B ASIC USE Telephone 31 5 Telephone Making a Call You can use your machine to make voice telephone calls, by dialling manually or by using One Touch or Speed Dial memory. You can use the handset or if you have the FAX-T76 you can use the Speakerphone to make and receive calls. For more details, see ...

32 Chapter 5 Answering a Call F/T (FAX/TEL) Mode When you share one line for your telephone and fax machine, in the F/T (FAX/TEL) mode, the fax machine can determine whether an incoming call is a fax or a telephone call. See “Answer Mode Settings” on page 24. Answering Calls with the Speakerphone (O...

B ASIC USE Printing Reports 33 6 Printing Reports Types of Reports You can print the following lists and reports: Transmission Report You can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if t...

34 Chapter 6 Journal Period You can set the machine to print activity reports at specific intervals (1, 3, 6, 12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by following the steps in the previous section. 1 Press Menu/Set , 7 , 2 . 2 Press or to display JOURN...

Advanced Sending 35 ADV ANCED USE 7 Advanced Sending Advanced Operations Electronic Cover Page The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialling manually, the name is left blank. See “Setup...

Advanced Sending 37 ADV ANCED USE Composing Your Own Comments 1 Press Menu/Set , 3 , 2 . The screen displays: COVERPAGE NOTE. 2 Use or to choose position 5 or 6 for your customized comment, and press Menu/Set . 3 Use the dial pad to enter your customized comment. See “Entering Text” on page 81. 4 Pr...

38 Chapter 7 Memory Transmission You can scan a fax into the machine’s memory. This will be sent as soon as the scan is completed. This way, you don’t have to wait for the entire fax to be transmitted before you retrieve your original. • If you get a MEMORY FULL message while scanning the first page...

Advanced Sending 39 ADV ANCED USE 8 If you’ve set Call Reservation to ON, pick up your handset if the machine rings. Print Sample Call Back Message 1 Press Menu/Set , 3 , 6 . 2 Press or to select PRINT SAMPLE, and press Menu/Set . 3 Press Start . Delayed Transmission (Timer) You can use this functio...

Advanced Sending 41 ADV ANCED USE Cancelling a Scheduled Job You can cancel tasks you’ve scheduled such as Timer or Polling Transmit. 1 Press Menu/Set , 4 . Any waiting jobs appear on the display. If no job is waiting, the screen displays NO JOB WAITING. 2 If you have more than two jobs waiting, use...

42 Chapter 8 8 Advanced Receiving Operation from an External or Extension Telephone If you answer a fax call on an external or extension phone, you can make your machine take over by using the Activation Code. When you press the Activation Code 5 1 , the machine starts to receive a fax. See “Setting...

Advanced Receiving 43 ADV ANCED USE 1 Press Activation Voice Code 8 1 at remote cordless phone. 2 The fax machine rings (pseudo-ring same as current F/T ring) and the display shows “PICK UP PHONE”. 3 Pick up the handset and press Tel or Speaker Phone ––OR––just press Speaker Phone at the fax machine...

44 Chapter 8 Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls. At Home Residential customers can protect themselves from unwanted calls by seeing the callers name or number before they answer. Set the Caller ID to ON If you have BT Caller ID on you...

Advanced Receiving 45 ADV ANCED USE ■ Printing the Caller ID List.You can review calls you received by checking the Caller IDs in memory. This report will list the Date, Time, Phone Number (Caller ID), and type of call (Comment). Selecting a Caller ID from the Memory for Call Reply You can display t...

46 Chapter 8 The display will return to the desired Caller ID you selected. - If you press Stop again, the machine will return to the current date and time display. You are no longer in the call reply mode. - Any problems or queries in using network services should be raised in the first instance wi...

Polling 47 ADV ANCED USE 9 Polling All parties involved in polling need to set up their machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. See “Polled Transmit” on page 49...

48 Chapter 9 3 Enter a four-digit number. This is the same as the security code of the fax machine you are polling. 4 Press Menu/Set . The screen prompts you to enter the fax number you want to poll, and then to press Start . 5 Press Start . Setup Delayed Polling Receive You can set your machine to ...

Polling 49 ADV ANCED USE Cancelling a Scheduled Job This function allows you to cancel tasks that you’ve scheduled such as Delayed Fax, Delayed Polling Receive or Polling Transmit. 1 Press Menu/Set , 4 . Any waiting jobs appear on the display. If nothing is waiting, the screen displays NO JOB WAITIN...

50 Chapter 9 Setup for Polling Transmit with Secure Code When you set POLLING:SECURE to ON, anyone who polls your machine must enter the polling ID number. 1 Place document in feeder. 2 Press Menu/Set , 3 , 8 . The screen displays 3 Press or to choose SECURE, and press Menu/Set . 4 Enter a four-digi...

Remote Fax Options (FAX-T74) 51 ADV ANCED USE 10 Remote Fax Options (FAX-T74) This chapter is for Models FAX-T74. If you have model FAX-T76 your remote fax options are handled by the Message Manager. See “Message Manager (Only for FAX-T76)” on page 56. Setting Fax Storage If you set Fax Storage to O...

52 Chapter 10 Changing the Remote Access Code Enter your Remote Access Code when the fax machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. 1 Press Menu/Set , 8 , 3 . 2 Enter a three-digit number from 000 to 900, and press M...

Remote Fax Options (FAX-T74) 53 ADV ANCED USE Remote Commands Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote control command. Remote control commands De...

Remote Fax Options (FAX-T74) 55 ADV ANCED USE Changing the Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine. 1 Dial your fax machine’s number. 2 When you hear the beep, immediately enter your Remote Access Code (1 5 9 ). 3 When you hear...

56 Chapter 11 11 Message Manager (Only for FAX-T76) Message Manager Mode Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 15 minutes of voice messages, or up to 20 pages of fax messages. The actual number of pages stored in memory varie...

Message Manager (Only for FAX-T76) 57 ADV ANCED USE Setting the Message Store Select the setting from the descriptions of “Flexible Memory Settings”. 1 Press Menu/Set , 8 , 1 . The screen prompts you to choose a DOC (Document) setting. 2 Press or to select ON (or OFF), and press Menu/Set . The scree...

58 Chapter 11 4 Press 1 to erase the OGM—OR—Press 2 to exit without erasing. 5 Press Stop to exit. Activating Message Manager Mode Press and hold until the screen displays TAD:MSG MGR. When light is out, the Message Center is off. See “Setting Up Message Manager” on page 56. Message Indicator The li...

Message Manager (Only for FAX-T76) 59 ADV ANCED USE Printing a Fax Message Once you print a new fax message stored in memory, it is erased from the memory automatically. 1 Press Play/Record . After two seconds, the machine begins to play voice messages. 2 After playing voice messages, the display as...

60 Chapter 11 Setting the Maximum Time for Incoming Messages Your machine comes set to receive voice messages up to 35 seconds long. You can change this setting to any length from 35 seconds to 60 seconds, from 20 seconds to 60 seconds (for Ireland), in 5-second increments. 1 Press Menu/Set , 8 , 4 ...

Message Manager (Only for FAX-T76) 61 ADV ANCED USE Fax Forwarding/Paging When Paging is set to ON, your machine dials the pager number you have programmed and, when connected, plays the Paging OGM message you have recorded for 60 seconds. This activates your pager and let you know you have a fax or...

62 Chapter 11 Remote Retrieval This section is for the FAX-T76. (If you have the FAX-T74, please see chapter 10 for your remote fax options.) You can call your machine from any touch tone phone (or remote Group 3 fax machine set for tone) and use a Remote Access Code and Remote Control Commands to r...

Message Manager (Only for FAX-T76) 63 ADV ANCED USE Remote Control Commands Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote control command. Remote contr...

66 Chapter 12 12 Troubleshooting and Maintenance Error Messages You may occasionally encounter a difficulty with your machine or telephone line. If this happens, your machine often identifies the problem and displays an error message. The list below explains the most common error messages. ERROR MES...

Troubleshooting and Maintenance 67 MAINTENANCE Clearing Jams Document Jam 1 Remove any paper that is not jammed from the ADF. 2 Open the top cover by lifting the lever on the right side of the top cover. 3 Pull the document toward the front of the machine. 4 Close the cover. Paper Jam 1 Remove any p...

Troubleshooting and Maintenance 69 MAINTENANCE Difficulty with Operation If you think there is a problem with your machine, make a copy first. If the copy looks good, the problem is probably not your machine. Check the difficulties below and follow the troubleshooting tips. DIFFICULTY SUGGESTIONS Pr...

70 Chapter 12 Regular Maintenance Cleaning the Scanner Clean the white tape and the glass strip under the tape with isopropyl alcohol on a lint-free cloth. Be careful not to bend the spring plate or drop anything into the machine. Before cleaning, unplug the power cord for safety. Vertical Black Lin...

Troubleshooting and Maintenance 71 MAINTENANCE Cleaning the Print Head To clean the machine print head, wipe the metal part and plastic part with a lint-free cloth that is dry or lightly moistened with isopropyl alcohol. Before cleaning, unplug the power cord for safety. Changing the Ribbon 1 Open t...

Important Information 75 MAINTENANCE 13 Important Information Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid o...

78 Chapter 14 Function Selection Table 1. INITIAL SETUP 2. SETUP RECEIVE Function Description Factory Set Chapter 1. TONE/PULSE Selects the dialling mode. TONE See Preparation and Simple Use Guide 2. DATE/TIME Enter date and time for LCD display and to print on transmissions. — 3. STATION ID Program...

Specifications 81 APPENDIX 0. MISCELLANEOUS Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, and don’t have printed letters because th...

82 Chapter 14 About Fax Machines If you’re a first-time fax machine user, fax operation might seem a little mysterious. You’ll soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax Tones and Handshake When someone is sending a fax, the fax machi...

APPENDIX 83 Glossary ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Automatic fax transmission Sending a fax without picking up the handset or pressing Speaker Phone . Backup Print Sets your machine to print ...

86 Index A Activation Code .............11, 26, 27, 42, 43 Alternating Displays ............................... ii Answer Mode .............................11, 24, 25 Assembly ..................................................1 Automatic Document Feeder (ADF) ........8 B Backup Printing ...............

89 Accesssory List *For optimum print quality and product perfomance within published specifications, use only the correct Brother replacement ribbon. The use of other ribbons may invalidate your warranty. Model Name Description PC-70 Printing Cartridge (1 set per box) PC-71RF 1 re-fill for use in P...