Brother FAX-940 E-mail- User Manual

iii T A B L E O F C O N T E N T S Polling .................................................................................................... 51 Secure Polling ................................................................................. 51Setup for Polling Receive ................................

iv T A B L E O F C O N T E N T S Assigning Each of the Four Super Tel-Index Keys a Name ........... 73Storing Numbers to Each Key ........................................................ 73 Changing Stored Numbers as Super Tel-Index ................................... 74How to use Quick-Dial Keys as...

WARNING! Miscellaneous approval conditions National and European laws state that only approved apparatus may be connected tolines provided by Public Telecommunications Operators (PTOs). In the case of analogueGroup 3 fax machines such as your Brother fax, this usually implies compliance withnational...

1 Using This Manual Thank you for purchasing a Brother fax machine (FAX) or multifunctioncenter (MFC). This machine has been designed to be simple to use, with LCD screenprompts to guide you through functions. However, you can use yourmachine to its fullest potential by taking a few minutes to read ...

2 C H A P T E R O N E Symbols Used In This Manual Note or additional information. The machine would be damaged or would not workcorrectly if this is not observed. Warning. Damage can result if this is not observed. About Fax Machines If you’re a first-time fax machine user, fax operation might seem ...

4 C H A P T E R O N E Resolution Mode Set A B C D E F G H I P Q R S M N O T U V W X Y Z J K L 1 4 7 5 6 2 3 8 9 0 Verify / Mute R Redial / Pause Tel Tone FAX - 92O PLAIN PAPER FACSIMILE Start Stop Copy Menu Super Tel-Index Help/Memory Shift Sort 2 1 3 4 5 7 6 8 10 9 11 12 13 15 14 16 5 6 1 2 3 4 8 9...

2 C H A P T E R T W O Installation 9 Packing List Make sure you have the following items: Whenever you transport the machine, use the packing materials thatcame with your machine and pack the machine correctly. Telephone Line Cord Document Support Handset Curled Cord Telephone Handset Cable & PC...

10 C H A P T E R T W O Choosing a Location Place your fax machine on a flat, stable surface, such as a desk. Select aplace that is free of vibration and shocks. Locate the machine near atelephone jack and a standard, grounded power outlet. Avoid placing your machine in a high-traffic area. Do not pl...

11 I N S T A L L A T I O N Legal and safety requirements Telecommunication Authorities (P.T.T.s) require that this product ismanufactured specifically for the country into which it is originallyimported for sale by Brother. Brother advises that this product may not function correctly and does notoff...

13 I N S T A L L A T I O N Install the Printing Cartridge 1 Open the front cover. Front Cover 2 Open the top cover, pressing the blue lever on both sides of the topcover. Blue Lever Top Cover

15 I N S T A L L A T I O N Load Paper The paper cassette can hold about 100 sheets of paper. 1 Open the paper cover. 2 Place up to 100 sheets of paper in the cover. Do not allow the level ofpaper to pass the maximum paper line on the paper guides. 3 Close the paper cover. Paper Guides Maximum Paper ...

16 C H A P T E R T W O Connect the Power Cord When you connect the power, the screen displays 01/01 00:00 FAX. NOTICE: 1) This fax must be earthed using a 3-pin plug. 2) Since the machine is earthed through the power outlet, you can protect yourself from potentially hazardous electrical conditions o...

18 C H A P T E R T W O Using Extension Telephones It may be that your premises are already wired with parallel extensiontelephones, or you intend to add extension telephones to your line, inaddition to your machine. While the simplest arrangement isstraightforward parallel connection, there are some...

19 I N S T A L L A T I O N Connecting an External TelephoneAnswering Device (TAD) Connections 1 You may connect an external TAD to your machine, as shown below. TAD TAD 2 Set the number of rings to one or two on your external TAD. (The faxmachine’s Ring Delay setting does not apply.) 3 Record the ou...

20 C H A P T E R T W O 3 End your message by giving your Remote Activation Code forpeople sending manual faxes. For example:“After the beep, leave a message or send a fax manually by pressing 51.” Please note that some faxes that are sent manually cannot be receivedautomatically because some fax mac...

21 I N S T A L L A T I O N Connecting an External Telephone Your machine is equipped with a handset that you can use as a regularphone. However, you can also connect a separate telephone to yourmachine, as shown below. External Telephone Extension Telephone Whenever this external phone (or TAD) is i...

22 C H A P T E R T W O Changing the Ribbon 1 Remove the printing cartridge containing the used ribbon from themachine. (See this chapter “Install the Printing Cartridge”.) Position the printing cartridge (as shown in the illustration) payingspecial attention to the position of the blue gear. For opt...

25 User-Friendly Programming We have designed your fax machine with on-screen programming and aHelp key. User-friendly programming helps you take full advantage of allthe functions your machine has to offer. Since your programming is done on the LCD, we created step-by-stepon-screen prompts to help ...

26 C H A P T E R T H R E E Alternating Displays The LCD sometimes alternates between the currently selected option,and a help message giving brief instructions about how to proceed. Thedisplay you’ll probably see most often is shown below, showing you thatwhen you place a document in the feeder, you...

4 C H A P T E R F O U R Initial Setup 31 Getting Started Setting the Dialling Mode (Tone/Pulse) Your machine is initially set to TONE. If you are using a PULSE dialline, you can change the setting to PULSE by following the steps below. 1 Press Menu , 1 , 1 . The screen prompts you to select TONE or ...

32 C H A P T E R F O U R 1 Press Menu , 1 , 2 . The screen prompts you to enter the year. ENTER YEAR:XX 2 Enter the last two digits of the year. The screen displays your entry. 3 Press Set . The screen prompts you to enter the month. ENTER MONTH:XX 4 Enter two digits for the month (for example, ente...

33 I N I T I A L S E T U P 1 Press Menu , 1 , 3 . The screen prompts you to enter your fax number. FAX: 2 Enter your fax number (up to 20 digits). The screen displays yourentry. 3 Press Set . The screen prompts you to enter your telephone number. TEL: 4 Enter your telephone number (up to 20 digits)....

34 C H A P T E R F O U R Press Key one time two times three times four times five times 2 A B C 2 A 3 D E F 3 D 4 G H I 4 G 5 J K L 5 J 6 M N O 6 M 7 P Q R S 7 8 T U V 8 T 9 W X Y Z 9 Inserting spaces If you want to enter a blank space, press X twice. Making corrections If you entered a letter incor...

35 I N I T I A L S E T U P PABX and TRANSFER Your machine is initially set to be connected with PSTN (PublicSwitched Telephone Network) lines. However many offices use a centraltelephone system or Private Automatic Branch Exchange (PABX). Yourfax can be connected to most types of PABX. You can gain ...

36 C H A P T E R F O U R 3 Press Set . 4 Press 1 to change to Winter Time or Summer Time––OR––Press 2 to exit without changing. Setting the Speaker Volume You can adjust the speaker volume when your machine is onhook (afterthe machine is onhook dialling––OR––after pressing Speaker Phone ). You can s...

37 I N I T I A L S E T U P Memory Storage Your machine is equipped with an internal battery that will keep the dateand time information for up to about 15 hours (FAX-930 and FAX-940),about 9 hours (FAX-920 and MFC-925) after power has been cut off.After that time, the date and time will be lost and ...

39 Basic Receiving Operations Select Answer Mode Manual––You must answer all calls yourself. If you hear fax tones, press Start or key 5 1 from an extension phone to begin receiving the fax, then hang up. Fax Only––The machine automatically answers every call as a fax call.You cannot receive a voice...

41 S E T U P R E C E I V E Setting the Ring Delay The Ring Delay setting determines the number of times the machinerings before it answers. 1 Press Menu , 2 , 1 . If you have a FAX-920 or MFC-925, go to Step 4. 2 Press Z or X to select RING DELAY. 3 Press Set . 4 Press Z or X to select how many time...

42 C H A P T E R F I V E IMPORTANT! This machine does not re-generate ringing conditions toany extension telephones. Any such extension telephones will only ringduring the period set on ring delay. Recording the Fax/Tel OutgoingAnnouncement (F/T MESSAGE)(Only for FAX-930 and FAX-940 E-mail) This is ...

43 S E T U P R E C E I V E In case Fax Detect does not work, because of a poor phone lineconnection, just press Start or press the Activation Code 5 1 . 1 Press Menu , 2 , 3 . 2 Use Z or X to select ON, SEMI or OFF. 3 Press Set when the screen displays your selection. 4 Press Stop to exit. If you’ve...

44 C H A P T E R F I V E Reception into Memory As soon as the paper cassette becomes empty during fax reception, thescreen will display “CHECK PAPER”; please put some paper in thepaper cassette (see chap. 1). If the MEMORY RECEPTION switch is ON at this time… The current fax reception will continue,...

45 S E T U P R E C E I V E Advanced Receiving Operations Operation from an External or ExtensionTelephone If you answer a fax call on an external or extension phone, you can makeyour machine take over by using the Activation Code. When you pressthe Activation Code 5 1 , the machine starts to receive...

46 C H A P T E R F I V E Changing Remote Codes Remote Codes might not work with some telephone systems. The presetActivation Code is 5 1 . The preset Deactivation Code is # 5 1 . If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from 5 1 to # ...

47 S E T U P R E C E I V E Caller ID (Caller IDentification) Caller ID is a telephone service that allows the subscriber to see adisplay of the caller’s phone number as the telephone rings. It is a fastway to screen your calls. You can respond quickly to calls you missed,because Caller IDs are recei...

48 C H A P T E R F I V E How Does the Caller ID Work? The Caller ID Appears on the Display When YourTelephone Rings As your telephone rings, the display shows you the caller’s phonenumber. Once you pick up the handset, the caller’s ID disappears. Youwill see up to the first 16 characters of the numb...

50 C H A P T E R F I V E To Activate Certain Network Services When Using CallReply It may be desired (in order to activate certain network services), to inserta special prefix to be dialled in front of the Caller ID number whenusing the Call Reply feature. Some examples of such network servicesare :...

51 S E T U P R E C E I V E Clearing the Caller ID Stored in Memory(Only for FAX-930 and FAX-940 E-mail) For the effective use of the memory, it is recommended that you shouldclear the Caller ID stored into memory by pressing Erase when the display shows the number. Printing Caller ID List 1 Press Me...

52 C H A P T E R F I V E 1 Press Menu , 2 , 7 . The screen displays POLLING:STANDARD SELECT { } & SET 2 Press Z or X to choose STANDARD. 3 Press Set . The screen prompts you to enter the fax number you want to poll,and then to press Start . ENTER FAX NO. THEN PRESS START 4 Enter the fax number y...

53 S E T U P R E C E I V E Setup Delayed Polling Receive You can set your machine to begin Polling Receive at a later time. 1 Press Menu , 2 , 7 . The screen displays POLLING:STANDARD SELECT { } & SET 2 Press Z or X to choose TIMER. 3 Press Set . 4 The screen prompts you to enter the time you wa...

54 C H A P T E R F I V E 4 If you selected STANDARD, the screen prompts you to enter the faxnumber you want to poll, and then to press Start . ENTER FAX NO. THEN PRESS START • If you selected SECURE, enter a four-digit number and press Set . • If you selected TIMER, enter the time (in 24-hour format...

55 S E T U P R E C E I V E Setting PC Interface Mode(Only for MFC-925 or with Multi-Function LinkPro for Fax option) If you connect your machine to your PC, you can receive faxes into yourPC. See the Quick Start Guide to set up for Multi-Function Link for Fax.After completing the setup for Multi-Fun...

Before You Begin ■ Documents must be between 14.8 and 21.6 cm wide, and 15 and 60cm long. Your fax machine can only scan an image 20.8 cm wide,regardless of how wide the paper is. ■ Make sure you insert documents face down, top edge first. ■ Adjust the paper guides to fit the width of your document....

58 C H A P T E R S I X See “One Touch Dialling” chap. 8 See “Super Tel-Index Dialling” chap. 8 ■ DO NOT use • curled paper • wrinkled paper • folded paper • ripped paper • paper with staples • paper with paper clips • paper with paste • paper with tape attached. ■ DO NOT use • cardboard • newspaper,...

59 S E T U P S E N D Basic Sending Operations Composing an Electronic Cover Page The cover page is generated at the receiving party’s machine. Your coverpage includes the name stored in the One Touch or Super Tel-Indexmemory. If you’re dialling manually, the name is left blank. The cover page indica...

60 C H A P T E R S I X 4.CONFIDENTIAL 5. (user defined) 6. (user defined) 7 Press Set when the screen displays your selection. 8 Enter two digits to indicate the number of pages you are sending.(Enter 00 to leave the number of pages blank.) If you make amistake, press Z to back up and re-enter the n...

61 S E T U P S E N D 4 If you selected ON, the screen displays the cover page commentoptions. Press Z or X to view comment selections. 1.NOTE OFF 2.PLEASE CALL 3.URGENT 4.CONFIDENTIAL 5. (user defined) 6. (user defined) 5 Press Set when the screen displays your selection. The screen displays: ACCEPT...

62 C H A P T E R S I X Cover Page Message You can set up two custom comments. Composing Your Own Comments 1 Press Menu , 3 , 2 . The screen displays: COVERPAGE NOTE. 2 Use Z or X to choose position 5 or 6 for your customized comment. 3 Press Set . 4 Use the dial pad to enter your customized comment....

63 S E T U P S E N D Resolution When you have a document in the feeder, you can use the Resolution key. Press Resolution continuously until you see your selection on the screen. Standard—suitable for most typed documents. Fine—good for small print; transmits a little slower than standardresolution. ...

64 C H A P T E R S I X Memory Transmission You can scan a fax into the machine’s memory to be sent as soon as thescan is complete. This way, you don’t have to wait for the entire fax to betransmitted before you retrieve your original. If you get a MEMORY FULL message while scanning the first page of...

65 S E T U P S E N D 6 Press Set when the screen displays your selection. The screen displays ACCEPTED NEXT 1.YES 2.NO 7 Press 1 if you want to select additional settings. The display returns to the Setup Send menu––OR––Press 2 if you are finished choosing settings, and go to Step 8. The screen prom...

66 C H A P T E R S I X 6 Press 1 if you want to select additional settings. The display returns to the Setup Send menu––OR––Press 2 if you are finished choosing settings and go to Step 7. The screen prompts you to enter the faxnumber. MEMORY 100% ENTER FAX NO. 7 Enter the fax number, and press Start...

67 S E T U P S E N D You can’t use this feature if there is a document waiting in the feeder(possibly for Delayed Transmission or Polling Transmit), or when thetimer has been interrupted. Also, you can’t use Super Tel-Index for thisfeature. Multiple Resolution Transmission Use this feature to select...

68 C H A P T E R S I X 5 Press Set . The screen displays ACCEPTED NEXT 1.YES 2.NO 6 Press 1 if you want to select additional settings. The display returns to the Setup Send menu––OR––Press 2 if you are finished choosing settings and go to Step 7. 7 Press Start . The screen displays POLLED WAITING. O...

70 C H A P T E R S I X Multiple Transmission Use this feature to send several different faxes to several destinations atonce. For example, you can automatically fax “Document A” to onedestination and “Document B” to another destination. This is not to be confused with Broadcasting, which is sending ...

71 Storing Numbers for Easy Dialling You can set up your machine to do three types of easy dialling: OneTouch, Super Tel-Index and Groups for Broadcasting of faxes. Storing One Touch Dial Numbers You can store 16 fax/phone numbers that you can dial by pressing onekey. You can also store names with t...

73 S E T U P Q U I C K - D I A L N U M B E R S Assigning Each of the Four Super Tel-Index Keys aName The key names stored here are always displayed when you use the SuperTel-Index feature. Assign a name to each of the four Super Tel-Indexkeys. 1 Press Menu , 6 , 2 . The screen displays SELECT QUICKD...

74 C H A P T E R S E V E N 6 Use the dial pad to enter the name (up to 15 characters). You can usethe chart of “Entering Text” in chapter 4 to help you enter letters––OR––Press Set and go to Step 7 to store the number without a name. 7 Press Set . 8 The screen prompts you to select the type of numbe...

75 S E T U P Q U I C K - D I A L N U M B E R S 7 Enter a new name. 8 Press Set . 9 Follow the directions from Step 8 in “Storing Numbers to Each key”. How to use Quick-Dial Keys asSuper Tel-Index Keys Searching for a Name on the LCD Once you have stored names/numbers on each of the keys, they may be...

76 C H A P T E R S E V E N Speed-Dialling Each name and number stored to each of the keys will be kept in thememory in stored order, though they will be displayed in alphabeticalorder on the LCD. (We recommend that you print out and use the QuickDial list which shows the stored names/numbers in stor...

Making Voice Calls You can use your machine to make voice telephone calls, by diallingmanually or by using One Touch or Super Tel-Index memory. You canuse the handset or if you have the FAX-930 or FAX-940 E-mail you canuse the Speakerphone to make and receive calls. The “full-duplex” digital Speaker...

80 C H A P T E R E I G H T One Touch Dialling 1 Pick up the handset—OR—Press Speaker Phone . 2 When you hear a dial tone, press the Quick-Dial key of the locationyou want to call. 3 To hang up, replace the handset—OR—Press Speaker Phone . If you try to use a One Touch location with no number stored ...

81 T E L E P H O N E ( V O I C E ) O P E R A T I O N Mute 1 Press Verify/Mute to put a call on hold. 2 You can put down the handset without disconnecting the call. 3 Pick up the machine’s handset or press Speaker Phone to release the call from hold. If you press Verify/Mute without lifting the hands...

83 9 C H A P T E R N I N E Remote Fax Options (FAX-920 and MFC-925) This chapter is for Models FAX-920 and MFC-925. If you have modelFAX-930 your remote fax options are handled by the Message Manager.Please see chapter 10, Message Manager and chapter 11, MessageManager Plus. Fax Forwarding You canno...

84 C H A P T E R N I N E Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messagesfrom another location, using Fax Forwarding or Remote Retrievalfunctions. The screen will indicate when you have a fax stored inmemory. 1 Press Menu , 8 , 2 . The screen prompts you to...

85 R E M O T E F A X O P T I O N S ( F A X - 9 2 0 A N D M F C - 9 2 5 ) Remote Retrieval You can call your machine from any touch tone phone (or remote Group3 fax machine) and use a Remote Access Code and other button pressesto retrieve fax messages. Using Your Remote Access Code 1 Dial your fax ma...

88 C H A P T E R N I N E Changing the Fax Forwarding Number You can change the default setting of your fax forwarding number from aremote fax machine. 1 Dial your fax machine’s number. 2 When you hear the beep, immediately enter your Remote AccessCode ( 1 5 9 ). 3 When you hear two short beeps, use ...

89 Message Manager Mode Message Manager Mode allows you to store incoming fax and voicemessages in a flexible memory. The memory stores 15 minutes of voicemessages, or up to 20 pages of fax messages. The actual number of pagesstored in memory varies depending on the content and the resolutionused. M...

90 C H A P T E R T E N 3. DOC:ON, VOICE:OFF All memory is used to store faxmessages—no voice messages will bestored. 4. DOC:OFF, VOICE:ON All memory is used to store voicemessages—no fax messages will be stored.Incoming faxes will print on paper. Youcan use the Paging feature, and retrievevoice mess...

92 C H A P T E R T E N Erasing the Outgoing Message (OGM) 1 Press Menu , 8 , 3 . 2 Press Z or X to select TAD MESSAGE (or F/T MESSAGE or PAGING MSG.). 3 Press Set when the screen displays your selection. 4 Press Erase . 5 Press 1 to erase the OGM—OR—Press 2 to exit without erasing. 6 Press Stop to e...

93 M E S S A G E M A N A G E R ( O N L Y F O R F A X - 9 3 0 / 9 4 0 E - M A I L ) Playing Voice Messages and Memos Follow the steps below to listen to voice messages and memos. 1 Press Play . Adjust volume by pressing or . All new messages and memos are played in the order they wererecorded. The di...

94 C H A P T E R T E N Backup Printing Option When you choose DOC:ON in the Message Manager mode, allincoming fax messages are stored in the available memory for retrieval.To print a backup copy automatically, turn this option on. 1 Press Menu , 8 , 2 . The screen prompts you to select a setting. BA...

95 M E S S A G E M A N A G E R ( O N L Y F O R F A X - 9 3 0 / 9 4 0 E - M A I L ) To erase messages all at once 1 Press Erase . The screen prompts you to choose what kind of messages you want to erase. ERASE ALL VOICE? SELECT { } & SET 2 Press Z or X to select erasing all voice messages (ALL VO...

96 C H A P T E R T E N 1 Press Menu , 2 , 1 . 2 Press Z or X to select TOLL SAVER (or RING DELAY). 3 Press Set when the screen displays your selection. 4 Press Z or X to select ON (or OFF). 5 Press Set . 6 Press Stop to exit. ICM Recording Monitor This feature lets you turn OFF (or ON) the speaker v...

97 M E S S A G E M A N A G E R ( O N L Y F O R F A X - 9 3 0 / 9 4 0 E - M A I L ) When Fax Forwarding is set to ON, your machine dials the fax machinephone number you’ve programmed, and forwards any faxes you’vereceived. You cannot use Paging and Fax Forwarding at the same time. Programming a Fax F...

98 C H A P T E R T E N Programming the Paging Number 1 Press Menu , 8 , 6 . 2 Press Z or X until the screen displays PAGING 3 Press Set . The screen prompts you to enter your pager number. PAG#: ENTER & SET 4 Enter your paging number up to 20 digits. This is the telephonenumber which your machin...

99 M E S S A G E M A N A G E R ( O N L Y F O R F A X - 9 3 0 / 9 4 0 E - M A I L ) 4 The machine then prompts you with two short beeps to enter acommand. If you wait longer than 30 seconds to enter a command, themachine hangs up. If you enter an invalid command, the machinebeeps three times. 5 Press...

100 C H A P T E R T E N Remote control commands 91 Playing voice messages 1 Z (Skip back) 2 X (Skip next) 9 STOP Playing 92 Record Memo 93 Erase all ICM & Memo 94 Play and Record OGM inmemory 1 Play 1 TAD MSG 2 F/T MSG 3 PAGING MSG 2 Record 1 TAD MSG 2 F/T MSG 3 PAGING MSG 95 Changing Fax Forwar...

103 Message Manager Plus Message Manager Plus works as an additional enhancement of MessageManager and provides you with Personal Mailbox and Voice-on-Demand. Up to five Personal Mailboxes are available. Voice-on-Demandstores voice information massages for someone calling you. Thesememory boxes allo...

104 C H A P T E R E L E V E N Setting Up Message Manager Plus You must set up Message Manager Plus in the following order: However,if you are using only Voice Information, follow steps 1, 3, 5, 6 and 7. Ifyou are using only Personal Mailbox, follow steps 2, 4, 5, 6 and 7. 1 Record Voice-on-Demand in...

105 M E S S A G E M A N A G E R P L U S ( O N L Y F O R F A X - 9 3 0 ) Playing Voice Information in Memory Box 1 Press Menu , 9 , 4 . The screen prompts you to enter a Voice Memory Box number. VOICE NO.:_ 2 Enter a memory box number (01-50). 3 Press Set . The screen prompts REC/ERASE/PLAY? 4 Press ...

106 C H A P T E R E L E V E N Recording Personal Mailbox OGM/Password 1 Press Menu , 9 , 3 . The screen prompts you to select a mailbox number. BOX NO.:01 SELECT { } & SET 2 Press Z or X to display your selected mailbox number. 3 Press Set when the screen displays the selected mailbox. The scree...

108 C H A P T E R E L E V E N Recording a Memo in a Personal Mailbox 1 While holding down Shift , press Record . 2 Press Z or X to display the mailbox number you want to select. Press Set . 3 Pick up handset and record your memo (no longer than the IncomingMessages Maximum Time). 4 Replace the hands...

109 M E S S A G E M A N A G E R P L U S ( O N L Y F O R F A X - 9 3 0 ) Playing the Second Level OGM 1 Press Menu , 9 , 2 . The screen prompts you to select an OGM. 2 Use Z or X to display MAILBOX or VOICE ON DEMAND. 3 Press Set . The screen prompts REC/ERASE/PLAY? 4 Press Play . Adjust the volume b...

110 C H A P T E R E L E V E N Playing the First Level OGM 1 Press Menu , 9 , 2 . The screen prompts you to select an OGM. 2 Use Z or X to display MSG MGR PLUS. 3 Press Set . The screen prompts REC/ERASE/PLAY? 4 Press Play . Adjust the volume by pressing or . 5 Press Stop to exit. Erasing the First L...

111 FAX/MFC Settings and Journal You can print the following lists and reports: 1.XMIT REPORT Choose if Transmission VerificationReport is printed after all Faxessent. 2.JOURNAL Journal lists information about thelast 30 incoming and outgoingfaxes. TX means Transmit; RXmeans Receive. 3.QUICK-DIAL Li...

112 C H A P T E R T W E L V E Transmission Verification (Xmit) Report You can use the Xmit Report as proof that you sent a fax. This reportlists the name or fax number of the receiving party, the time and date oftransmission, and if the transmission was successful. When the feature is OFF, the repor...

113 Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not useliquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not...

117 Troubleshooting Error Messages You may occasionally encounter a difficulty with your machine ortelephone line. If this happens, your machine often identifies the problemand displays an error message. The list below explains the most commonerror messages. CHECK PAPER The paper is jammed in the ma...

121 T R O U B L E S H O O T I N G A N D M A I N T E N A N C E If You Are Having Difficulty with Your Machine If you think there is a problem with your machine, make a copy first. Ifthe copy looks good, the problem is probably not your machine. Checkthe difficulties below and follow the troubleshooti...

122 C H A P T E R F O U R T E E N Sending Faxes Poor Transmitting Quality Try changing your resolution to FINE or SUPERFINE (see “SetupSend” of chapter 6). Make a copy to verify the machine’s scanneroperation. Dialling Does Not Work Check for a dial tone. Change TONE/PULSE setting (see “Initial Setu...

123 T R O U B L E S H O O T I N G A N D M A I N T E N A N C E Transmission Verification Report Prints“RESULT:ERROR” There is probably temporary noise or static on the phone line. Trysending the fax again. If the problem continues, call the TelephoneCompany to check your phone line. Packing and Shipp...

126 C H A P T E R F O U R T E E N Regular Maintenance Cleaning the Scanner Clean the white tape and the glass strip under the tape with isopropylalcohol on a lint-free cloth. Be careful not to bend the spring plate ordrop anything into the machine. Before cleaning, unplug the power cordfor safety. W...

127 Type Desktop facsimile transceiver Compatibility ITU-T Group 3 Coding system Modified Huffman (MH) Modem speed 14400/12000/9600/7200/4800/2400; Automatic Fallback(FAX-930 and FAX-940 E-mail) 9600/7200/4800/2400; Automatic Fallback (FAX-920 andMFC-925) Document input width 148 mm to 216 mm Scanni...

129 ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a timeautomatically. automatic fax transmission Sending a fax without picking up the handset or pressing Speaker Phone . Backup Print Sets your machine to print a copy of faxes th...

A Activation Code ................ 20, 42, 43, 45, 46Alternating Displays ................................. 26Answer Mode ............................... 19, 39, 40Assembly .................................................. 11Automatic Document Feeder (ADF) ........ 57Automatic Transmission ...........

137 Accessory List Model Name Description PC301 Printing Cartridge (1 set per box) PC300RF 1 re-fill for use in PC301 Printing Cartridge PC302RF 2 re-fills for use in PC301 Printing Cartridge PC304RF 4 re-fills for use in PC301 Printing Cartridge CT-70 Original Document Catch Tray Using Remote Acces...

Declaration of Conformity We Brother International Europe Ltd.Brother House,1, Tame Street,Audenshaw,Manchester, M34 5JEUnited Kingdom declare that this product is in conformity with the following normativedocuments: Safety: EN 60950 : 1993EMC: EN55022 1987 Class BEN50082-1:1992 following the provis...