Page 2 - Table of Contents
i Table of Contents 1 Using the machine as a printer (For Windows ® ) ............... 1-1 Using the Brother printer driver......................................... 1-1Features............................................................................ 1-1Choosing the right type of paper................
Page 8 - XP in this user’s guide represents Windows
vii * Windows ® XP in this user’s guide represents Windows XP Professional and Windows XP Home Edition.
Page 9 - Using the Brother printer driver; Fast Printing Speed; Resolution; Low Running Cost; Using the machine as a
USING THE MACHINE AS A PRINTER 1 - 1 1 Using the Brother printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the...
Page 10 - Choosing the right type of paper; About paper; Printing a document; Brother MFC-XXXX USB Printer; Using the Brother printer driver with
1 - 2 USING THE MACHINE AS A PRINTER Choosing the right type of paper To get high quality printing using your machine, it is very important to select the right type of paper. Be sure to read About paper in the User’s Guide before you select and purchase paper for the machine. Printing a document Whe...
Page 11 - Simultaneous printing and faxing; If the LCD shows; , you can clear the data that is left; Checking the Print Quality; How to improve print quality; Printer operation key
USING THE MACHINE AS A PRINTER 1 - 3 Simultaneous printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or rece...
Page 12 - Watching the machine’s status; Yellow icon means the warning.; Status Monitor; located; Start
1 - 4 USING THE MACHINE AS A PRINTER Status Monitor (Windows ® only) The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty, paper jam or ink empty. Watching the...
Page 13 - How to turn off the status monitor; Right-click on the status monitor icon or window and select; Load on Startup; Set this function to Off and close the window from Exit.; from the Start
USING THE MACHINE AS A PRINTER 1 - 5 How to turn off the status monitor If you want to switch off the status monitor application, perform the following steps. 1 Right-click on the status monitor icon or window and select Load on Startup in the menu. 2 Set this function to Off and close the window fr...
Page 14 - How to access the printer driver settings
1 - 6 USING THE MACHINE AS A PRINTER Printer driver settings (Windows ® only) You can change the following printer settings when you print from your computer: ■ Media Type/Quality (Speed) ■ Page Layout ■ Color Matching/Halftone ■ Color Enhancement ■ Scaling ■ Watermark ■ Print Date & Time ■ Quic...
Page 15 - Basic tab
USING THE MACHINE AS A PRINTER 1 - 7 Basic tab 1 Select the Media Type and Quality . 2 Select the Paper Size , Page Layout , Border Line (if any), Orientation , number of Copies and the page order. 3 Select the Paper Source . (MFC-5840CN only) 4 Click the OK button to apply your selected settings. T...
Page 16 - Media Type
1 - 8 USING THE MACHINE AS A PRINTER Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type. Plain PaperInkjet PaperGlossy Paper TransparenciesSlow Drying Paper Quality The...
Page 17 - Enhanced Print Settings; You have options for enhanced print settings from the; Settings; The factory settings are shown in bold.
USING THE MACHINE AS A PRINTER 1 - 9 Enhanced Print Settings You have options for enhanced print settings from the Settings button. Media Type Color/Grayscale Print Quality Selection Plain Paper Color/Grayscale Fast, Fast Normal, Normal , Fine Inkjet Paper Color/Grayscale Fine , Photo Glossy Paper C...
Page 18 - When; Bi-Directional Printing; is selected, the print heads print in; Enhanced Normal Printing; Selecting; Color Enhancement (True2Life; enables the; True2Life; feature. This feature analyzes your image to improve; Color Density
1 - 10 USING THE MACHINE AS A PRINTER Bi-Directional Printing When Bi-Directional Printing is selected, the print heads print in both directions and offer faster print speeds. When not selected, the print heads will only print in one direction to provide higher quality printouts. Enhanced Normal Pri...
Page 20 - The; Paper Size; selection provides a large selection of standard; Paper Size; You can enter a custom size by selecting
1 - 12 USING THE MACHINE AS A PRINTER Paper Size The Paper Size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from 3.5" x 5" (88.9 x 127.0 mm) to 8.5" x 14" (215.9 x 355.6 mm). Also you can select borderless setting fo...
Page 21 - Page Layout; Border Line; Orientation
USING THE MACHINE AS A PRINTER 1 - 13 Page Layout The Page Layout selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper. Border Line When printing multiple pages on one she...
Page 22 - Copies; Collate
1 - 14 USING THE MACHINE AS A PRINTER Copies The Copies selection sets the number of copies that will be printed (1 to 999). Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check b...
Page 23 - Advanced tab; Change the tab settings by selecting one of the following icons:; Default
USING THE MACHINE AS A PRINTER 1 - 15 Advanced tab Change the tab settings by selecting one of the following icons: 1. Color 2. Scaling 3. Watermark 4. Device Options To return to the default settings, click the Default button. 1 2 3 4
Page 24 - Color; Image Type; The printer driver automatically selects the image type.
1 - 16 USING THE MACHINE AS A PRINTER Color Color/Grayscale This selection allows a color document to be printed in black and white using gray scale. Image Type The printer driver will select the most suitable color matching and half tone method, depending on your image type. Generally, text and bus...
Page 25 - Custom Image Type; Match Monitor; Color is adjusted to get the closest color match to the PC monitor.
USING THE MACHINE AS A PRINTER 1 - 17 Custom Image Type You can select the color matching method manually. Select the best one for your document. Match Monitor Color is adjusted to get the closest color match to the PC monitor. ■ Natural: Suitable for photographic images. The color is adjusted to pr...
Page 26 - Halftone Pattern; The machine can use two methods (; Diffusion; or; Dither; Dots are placed at random to create the halftones.; and; Quality
1 - 18 USING THE MACHINE AS A PRINTER Halftone Pattern The machine can use two methods ( Diffusion or Dither ) to arrange where to place dots to express halftones. There are some predefined patterns set for this and you can select which one to use for your document. Select the appropriate method. ■ ...
Page 27 - Scaling
USING THE MACHINE AS A PRINTER 1 - 19 Scaling You can change the print size of your document with the Scaling feature. ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size , if your document has an unusual size, or if you have only the standard size p...
Page 28 - Watermark; Use Watermark; In background; In Outline Text (Windows; In Outline Text; Print Watermark; On all pages
1 - 20 USING THE MACHINE AS A PRINTER Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark , and then select the watermark you want to use. In backgr...
Page 29 - Watermark Style
USING THE MACHINE AS A PRINTER 1 - 21 Watermark Style You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style . ■ Title You c...
Page 30 - Device Options
1 - 22 USING THE MACHINE AS A PRINTER Device Options Lets you set the following Printer Functions: Print Date & Time When enabled the Print Date & Time feature, it will print the date and time on your document from your computer’s system clock. Click the Setting button to change the Date , T...
Page 31 - Quick Print Setup; and then select
USING THE MACHINE AS A PRINTER 1 - 23 Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to On or Off from the Device Options . Status Monitor This reports the i...
Page 32 - Support tab; Brother Solutions Center
1 - 24 USING THE MACHINE AS A PRINTER Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother ...
Page 33 - How to scan using; The machine uses Windows
HOW TO SCAN USING WINDOWS ® 2 - 1 2 How to scan using Windows ® The scanning operations and drivers will be different depending on your operating system. For Windows ® XP The machine uses Windows ® Imaging Acquisition (WIA) for scanning documents. (See Scanning a document (For Windows ® XP only) on ...
Page 34 - WIA compliant; Scan
2 - 2 HOW TO SCAN USING WINDOWS ® Scanning a document (For Windows ® XP only) WIA compliant Windows ® XP uses Windows ® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort ® viewer that Brother included with your machine or you can scan image...
Page 36 - The scanner resolution you can select is up to 1200 dpi.
2 - 4 HOW TO SCAN USING WINDOWS ® ■ The scanner resolution you can select is up to 1200 dpi. ■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-9.) ■ You cannot select the Paper source (A) other than Document Feeder.
Page 37 - Pre-Scanning to crop a portion you want to scan; Scanning a document using the ADF; Document Feeder; from the; Paper source; Select the; Paper size
HOW TO SCAN USING WINDOWS ® 2 - 5 Scanning a document into the PC (not available for MFC-3240C and MFC-3340CN) There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you would like to scan and then crop a portion...
Page 38 - Brother Scanner Utility
2 - 6 HOW TO SCAN USING WINDOWS ® 5 If you require advanced settings, click on Adjust the quality of the scanned picture (C). You can select Brightness , Contrast , Resolution and Picture Type from the Advanced Properties . Click the OK button after you choose your settings. 6 To start scanning your...
Page 39 - Preview
HOW TO SCAN USING WINDOWS ® 2 - 7 Pre-Scanning to crop a portion you want to scan using the scanner glass (not available for MFC-3240C and MFC-3340CN) The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the ...
Page 41 - You can run the utility by selecting the; Scanner Utility; located in the; TWAIN compliant scanner driver for Windows; XP, follow the description for Windows
HOW TO SCAN USING WINDOWS ® 2 - 9 Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility. You must r...
Page 42 - Scanning a document; TWAIN compliant; viewer that Brother included with your machine, but you
2 - 10 HOW TO SCAN USING WINDOWS ® Scanning a document TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan ...
Page 43 - How to access the Scanner
HOW TO SCAN USING WINDOWS ® 2 - 11 How to access the Scanner 1 Open the software application (ScanSoft ® PaperPort ® 9.0SE) to scan a document. 2 Select Scan from the File drop-down menu or select the Scan button. The Scan panel appears in the left panel. 3 Select Brother MFC-XXXX USB or Brother MFC...
Page 44 - Scanning a document into the PC; Scanning a whole page; Settings in the Scanner window
2 - 12 HOW TO SCAN USING WINDOWS ® Scanning a document into the PC You can scan a whole page — OR — Scan a portion of the page after pre-scanning the document. Scanning a whole page 1 Load your document. 2 Adjust the following settings, if required, in the Scanner window: ■ Image Type ■ Resolution ■...
Page 47 - Select the output image type from; Photo; Text; Scan Type; will be altered for each default setting.
HOW TO SCAN USING WINDOWS ® 2 - 15 Settings in the Scanner window Image Type Select the output image type from Photo , Web or Text . Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Resolution Scan Type Photo Select for scanning photo images. 30...
Page 48 - You can change the scanning resolution from the; drop
2 - 16 HOW TO SCAN USING WINDOWS ® Resolution You can change the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. The following table shows the resolution you can choose and the available colors. Res...
Page 50 - Document Size; Set the size to one of the following:
2 - 18 HOW TO SCAN USING WINDOWS ® Document Size Set the size to one of the following: ■ A4 210 x 297 mm ■ JIS B5 182 x 257 mm ■ Letter 8 1/2 x 11 in ■ Legal 8 1/2 x 14 in ■ A5 148 x 210 mm ■ Executive 7 1/4 x 10 1/2 in ■ Business Card ■ Photo 4 x 6 in ■ Index Card 5 x 8 in ■ Photo L 89 x 127 mm ■ P...
Page 51 - Custom
HOW TO SCAN USING WINDOWS ® 2 - 19 If you selected Custom as the size, the Custom Document Size dialog box will appear. Type the Name , Width and Height for the document. You can choose “mm” or “inch” as the unit for Width and Height. ■ Width: shows the width of scanning area ■ Height: shows the hei...
Page 52 - Using the; Using the ControlCenter2.0
2 - 20 HOW TO SCAN USING WINDOWS ® Using the Scan key (For USB cable users) You can use ( Scan ) on the control panel to scan documents into your word processing, graphics or E-mail applications or your computer folder. The advantage of using ( Scan ) is that you avoid the mouse clicks required to s...
Page 54 - OCR; Scan to File
2 - 22 HOW TO SCAN USING WINDOWS ® Scan to OCR If your document is text, you can have it converted by ScanSoft ® OmniPage ® OCR to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change the ( Scan ) configuration. (See OCR...
Page 55 - OR; Black Start; Changing the default color file format; PhotoCapture
HOW TO SCAN USING WINDOWS ® 2 - 23 Scan to Card (not available for MFC-3240C, MFC-210C and MFC-5440CN) You can scan black and white and color documents into a media card. Black and white documents will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF...
Page 57 - Changing the default quality
HOW TO SCAN USING WINDOWS ® 2 - 25 Changing the default quality 1 Press Menu/Set , 4 , 8 , 1 . 2 Press ▲ or ▼ to select B/W 200x100 dpi , B/W 200 dpi , Color 150 dpi , Color 300 dpi or Color 600 dpi . Press Menu/Set . 3 Press Stop/Exit . Changing the default black & white file format 1 Press Men...
Page 58 - Using ScanSoft; Documentation for ScanSoft
2 - 26 HOW TO SCAN USING WINDOWS ® Using ScanSoft ® PaperPort ® 9.0SE and OmniPage ® OCR ScanSoft ® PaperPort ® 9.0SE for Brother is a document management application. You can use PaperPort ® 9.0SE to view scanned documents. PaperPort ® 9.0SE has a sophisticated, yet easy-to-use, filing system that ...
Page 59 - Viewing items; Desktop View
HOW TO SCAN USING WINDOWS ® 2 - 27 Viewing items ScanSoft ® PaperPort ® 9.0SE provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). Items in the selected folder appear on the PaperPort ® 9.0SE Desktop. You can see P...
Page 60 - Organizing your items in folders
2 - 28 HOW TO SCAN USING WINDOWS ® Organizing your items in folders PaperPort ® 9.0SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort ® 9.0SE item or a non-PaperPort ® 9.0S...
Page 61 - ScanSoft; You can Import items from other applications
HOW TO SCAN USING WINDOWS ® 2 - 29 ScanSoft ® OmniPage ® OCR lets you convert image text into text you can edit ScanSoft ® PaperPort ® 9.0SE can quickly convert the text on a ScanSoft ® PaperPort ® 9.0SE item (which is really just a picture of the text) into text that you can edit with a word proces...
Page 62 - You can Export items in other formats; Exporting an image file; How to Uninstall PaperPort; For Windows
2 - 30 HOW TO SCAN USING WINDOWS ® You can Export items in other formats You can export or save PaperPort ® 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use...
Page 63 - Access to the advanced features of the PhotoCapture Center; Model
USING THE CONTROLCENTER2.0 3 - 1 3 ControlCenter2.0 The ControlCenter2.0 is a software utility that allows you to quickly and easily access your frequently used applications. Using the ControlCenter2.0 eliminates the need to manually launch the specific applications. The ControlCenter2.0 provides th...
Page 64 - Right-click on the ControlCenter2.0 icon; Preference; check; OK; to close the window.
3 - 2 USING THE CONTROLCENTER2.0 How to turn off the AutoLoad feature in ControlCenter2.0 Once you start the ControlCenter2.0 from the Start menu, the icon will appear on the task bar. You can open the ControlCenter2.0 window by double-clicking on the icon. If you do not want the ControlCenter2.0 to...
Page 65 - SCAN
USING THE CONTROLCENTER2.0 3 - 3 SCAN This section contains four buttons for Scan to Image , Scan to OCR , Scan to E-mail and Scan to File applications. ■ Image (Default: Microsoft Paint) — enables you to scan a page directly into any graphic viewer/editor application. You can select the destination...
Page 66 - Open PCC Folder; Using the PhotoCapture Center; Copy From PCC; COPY; Copy
3 - 4 USING THE CONTROLCENTER2.0 PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C) This section contains three features which you can access the media card inserted into the machine. This function is only available when the machine is connected to the PC with USB. ■ Open PCC Folder — enables...
Page 67 - Brother Address Book; DEVICE SETTING; MFC Remote Setup (not available for
USING THE CONTROLCENTER2.0 3 - 5 PC-FAX These buttons are for sending or receiving faxes using the Brother PC-FAX application. ■ Send — enables you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 5-1.) ■ ...
Page 71 - feature allows you to scan a document to your; Software Button; pull down list. You can add; Add; button. An application; Delete
USING THE CONTROLCENTER2.0 3 - 9 E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click on the button and select Software Button . ...
Page 72 - File attachments; File Type; — Select from the pull-down list the type of file you want
3 - 10 USING THE CONTROLCENTER2.0 File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File Type — Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg)...
Page 74 - CUSTOM SCAN; This setting allows you to scan a page directly into
3 - 12 USING THE CONTROLCENTER2.0 CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning. To configure a button, right-click on the button, and the configuration window will appear. You have four function choices of sc...
Page 75 - Customizing a user-defined button
USING THE CONTROLCENTER2.0 3 - 13 Customizing a user-defined button To configure a button, right-click on the button, and the configuration window will appear. Please follow the following guide lines for the button configuration. Scan to Image: In the General tab You can enter up to 30 characters in...
Page 79 - PHOTOCAPTURE; button allows you to open Windows
USING THE CONTROLCENTER2.0 3 - 17 PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C) These buttons can be used to open or copy the files and folders from the media card inserted into the machine. Open PCC Folder (PCC: PhotoCapture Center ™ ) The Open PCC Folder button allows you to open Windo...
Page 80 - Copy From PCC (PhotoCapture Center
3 - 18 USING THE CONTROLCENTER2.0 Copy From PCC (PhotoCapture Center ™ ) The Copy From PCC button allows you to copy the files on the media card to any directory on your hard disk. To change the destination folder or other settings, right-click on the button and select your preferred settings for fi...
Page 81 - Copy To Application
USING THE CONTROLCENTER2.0 3 - 19 Copy To Application The Copy To Application button allows you to open the files from the specific application after copying to the folder of the application. To change the folder settings, right-click on the button and select your preferred settings for file copying...
Page 84 - Send
3 - 22 USING THE CONTROLCENTER2.0 PC-FAX This section allows you to easily open the software for sending or receiving a PC-FAX or edit the address book by clicking the appropriate button. Send The Send button allows you to scan a document and automatically send the image as a fax from the PC using t...
Page 85 - Receive; button allows you to start receiving PC-FAXes to your; View Received; button will appear to open the viewer application. (PaperPort
USING THE CONTROLCENTER2.0 3 - 23 Receive / View Received (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only) The Receive button allows you to start receiving PC-FAXes to your computer. By clicking this button, the PC-FAX receiving software is activated and starts receiving fax data. ...
Page 86 - Address Book; button allows you to configure add/amend or; Setup; Setup; button, you can configure the user settings
3 - 24 USING THE CONTROLCENTER2.0 Address Book The Address Book button allows you to configure add/amend or delete contacts from your address book. By clicking the button, the address book window will open for your editing. (See Brother Address Book on page 5-7.) Setup By clicking the Setup button, ...
Page 87 - Remote Setup; button allows you to open the Remote Setup
USING THE CONTROLCENTER2.0 3 - 25 DEVICE SETTING In this section you can configure the machine settings or check the ink levels by clicking the button. Remote Setup (not available for MFC-210C) The Remote Setup button allows you to open the Remote Setup Program window with which you can configure th...
Page 88 - Ink Level; button opens the; displays the ink level for each cartridge.
3 - 26 USING THE CONTROLCENTER2.0 Quick-Dial (not available for MFC-210C) The Quick-Dial button allows you to open the Set Quick-Dial window of the Remote Setup Program, so you can easily register or change the dial numbers from your PC to the machine. Ink Level The Ink Level button opens the Status...
Page 89 - MFC Remote Setup; application. When you access this; Using MFC Remote Setup
USING MFC REMOTE SETUP 4 - 1 4 MFC Remote Setup (not available for MFC-210C) The MFC Remote Setup application enables you to configure many MFC settings from a Windows ® application. When you access this application, the settings on your machine will be downloaded to your PC and displayed on your co...
Page 91 - Using Brother PC-FAX; If you are using Windows
USING BROTHER PC-FAX SOFTWARE 5 - 1 5 PC-FAX sending The Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note. All you have...
Page 92 - Setting up user information; Sending a file as a PC-FAX using the Facsimile style user
5 - 2 USING BROTHER PC-FAX SOFTWARE Setting up user information 1 From the Start menu, select Programs , Brother , MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select PC-FAX Setup . The Brother PC-FAX Setup dialog box will appear: 2 You must enter this information to create the F...
Page 93 - Sending setup; From the; Sending; tab; Outside line access
USING BROTHER PC-FAX SOFTWARE 5 - 3 Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. The user has the choice of two user interfaces: Simple style or Facsimile style. To change the user interface select the interface setting you want: Simple s...
Page 94 - User interface; In the; tab, select the user interface you wish to use.; Simple Style; or the; Facsimile Style; Simple style
5 - 4 USING BROTHER PC-FAX SOFTWARE User interface In the Sending tab, select the user interface you wish to use. You can choose the Simple Style or the Facsimile Style . Simple style Facsimile style
Page 95 - Use the; Browse; button to find the database to select.
USING BROTHER PC-FAX SOFTWARE 5 - 5 Address Book If Outlook Express is installed on your PC, you can select which address book to use for PC-FAX sending, Brother Address Book or Outlook Express from the Address Book tab. For the Address book file, you must enter the path and file name of the databas...
Page 97 - then click; dialog box will appear:
USING BROTHER PC-FAX SOFTWARE 5 - 7 Brother Address Book From the Start menu, select Programs , Brother , MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then click PC-FAX Address Book . The Brother Address Book dialog box will appear:
Page 98 - Setting up a Member in the Address Book
5 - 8 USING BROTHER PC-FAX SOFTWARE Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. 1 In the Address Book dialog box, click the icon to add a Member. The Brother Address Book Member Setup dialog box...
Page 99 - Setting up a Group for Broadcasting
USING BROTHER PC-FAX SOFTWARE 5 - 9 Setting up a Group for Broadcasting If you often send the same PC-FAX to several recipients, you can combine them in to a Group. 1 In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: 2 ...
Page 100 - Editing Member information
5 - 10 USING BROTHER PC-FAX SOFTWARE Editing Member information 1 Select the Member or Group you want to edit. 2 Click the edit icon. 3 Change the Member or Group information. 4 Click OK to save your changes. Deleting a Member or Group 1 Select the Member or Group you want to delete. 2 Click the del...
Page 102 - Importing to the Address Book
5 - 12 USING BROTHER PC-FAX SOFTWARE Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1 From the Address Book select File , point to Import , and then click Text . — OR — Click Vcard and ...
Page 103 - Type the name of the file, and then select; Open; If you selected a text file in Step 1, the; Files of type
USING BROTHER PC-FAX SOFTWARE 5 - 13 5 Type the name of the file, and then select Open . If you selected a text file in Step 1, the Files of type : will be Text file (*.csv) .
Page 104 - Setting up a Cover Page; to access the PC-Fax Cover; Brother PC-FAX Cover Page Setup
5 - 14 USING BROTHER PC-FAX SOFTWARE Setting up a Cover Page From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen. The Brother PC-FAX Cover Page Setup dialog box will appear:
Page 105 - Entering Cover Page Information; Type the comment you want to add to the cover page.
USING BROTHER PC-FAX SOFTWARE 5 - 15 Entering Cover Page Information To From Comment Type the comment you want to add to the cover page. Form Select the cover page format you want to use. Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Use the browse butto...
Page 106 - Print
5 - 16 USING BROTHER PC-FAX SOFTWARE Sending a file as a PC-FAX using the Facsimile style user interface 1 Create a file in Word, Excel, Paint, Draw or any other application on your PC. 2 From the File menu, select Print . The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, an...
Page 107 - Redial
USING BROTHER PC-FAX SOFTWARE 5 - 17 4 Enter the fax number using any of the following methods: ■ Using the dial pad enter the number. ■ Click any of the 10 Speed-Dial buttons. ■ Click the Address Book button, and then select a Member or Group from the Address Book. 5 To include a Cover Page, click ...
Page 109 - Setting up PC-FAX receiving; Running PC-FAX Receiving; Setting up your PC; Save file to; Setting PC Fax Rx
USING BROTHER PC-FAX SOFTWARE 5 - 19 Setting up PC-FAX receiving (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only) The PC-FAX Receive function will automatically upload incoming faxes received by your machine to your PC for viewing, printing or deleting. Running PC-FAX Receiving Fro...
Page 110 - File Format; Viewing new PC-FAX messages
5 - 20 USING BROTHER PC-FAX SOFTWARE 4 In File Format , select .tif or .max for the format the received document will be saved in. The default format is .tif . 5 If you want to, you can check the Play wave file when receiving FAX check box, and then enter the path of the wave file. 6 To load PC FAX ...
Page 111 - For USB cable users; Removable; Using the PhotoCapture; NOT
USING THE PHOTOCAPTURE CENTER ™ FROM YOUR PC 6 - 1 6 For USB cable users 1 Insert a SmartMedia ® , CompactFlash ® , Memory Stick ® , SecureDigital ™ or xD-Picture Card ™ into your machine. 2 In Windows ® Explorer on your PC, double-click the Removable Disk icon. The files and folders that are on the...
Page 112 - Eject
6 - 2 USING THE PHOTOCAPTURE CENTER ™ FROM YOUR PC 3 You can edit the file and save it to another drive on your PC. When you take out a media card, do the following to prevent damage to the media card: 1 In the My Computer window, right-click the removable disk icon and select Eject from the Context...
Page 113 - For Network cable users; Network PhotoCapture Centre
USING THE PHOTOCAPTURE CENTER ™ FROM YOUR PC 6 - 3 For Network cable users 1 Insert a SmartMedia ® , CompactFlash ® , Memory Stick ® , SecureDigital ™ or xD-Picture Card ™ into your machine. 2 Double-click the Network PhotoCapture Centre icon. 3 Your browser software will appear and a list of file n...
Page 115 - Network License; This product includes the PC license for up to 2 Users.; Network Scanning
NETWORK SCANNING 7 - 1 7 To use the machine as a Network Scanner, the machine must be configured with a TCP/IP address. You can set or change the settings from the control panel. (Please see the Network User's Guide on the CD-ROM.) Network License This product includes the PC license for up to 2 Use...
Page 116 - Registering your PC with the machine
7 - 2 NETWORK SCANNING Registering your PC with the machine If you need to change the machine that was registered to your PC during the installation of MFL-Pro Suite (see Quick Setup Guide), follow the steps below. 1 For Windows ® XP From the Start menu, select Control Panel , Printers and Other Har...
Page 118 - Click the; Scan To Button; tab in the dialog box and enter your; Display Name; Retype Pin number; field. To send data to a PC protected
7 - 4 NETWORK SCANNING 3 Click the Scan To Button tab in the dialog box and enter your PC name in the Display Name field. The machine's LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like. 4 You can avoid receiving unwanted documents by setting ...
Page 119 - Using the Scan key
NETWORK SCANNING 7 - 5 Using the Scan key Scan to E-mail (PC) When you select Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter2.0 will activate the default E-mail application on the designated PC for addressing to the rec...
Page 120 - Image
7 - 6 NETWORK SCANNING Scan to Image When you select Scan to Image your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter2.0 will activate the default graphics application on the designated PC. You can change the Scan configuration. (See Image (ex...
Page 123 - Using your machine with a; Before you can connect the machine to your Macintosh
USING YOUR MACHINE WITH A MACINTOSH ® 8 - 1 8 Setting up your USB-equipped Apple ® Macintosh ® The features supported by the machine will depend on the operating system you are using. The chart below shows which features are supported. *1 For the details of ControlCenter2.0, see Using the ControlCen...
Page 124 - Normal; mode and; 00 x 600 dpi. Good print quality with typical print speed.
8 - 2 USING YOUR MACHINE WITH A MACINTOSH ® Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper Transparencies Quality The quality...
Page 125 - 00 x 300 dpi. Better print quality than; Fast; mode; 00 x 150 dpi. The fastest print mode and the lowest ink
USING YOUR MACHINE WITH A MACINTOSH ® 8 - 3 ■ Fast Normal: 600 x 300 dpi. Better print quality than Fast mode and faster print speed than Normal . ■ Fast: 600 x 150 dpi. The fastest print mode and the lowest ink consumption. Use this mode to print large volume documents or a document for proofing. M...
Page 126 - Macintosh; Choosing page setup options
8 - 4 USING YOUR MACHINE WITH A MACINTOSH ® Using the Brother printer driver with your Apple ® Macintosh ® (Mac OS ® X) Choosing page setup options 1 From application software such as TextEdit, click the File menu and select Page Setup . Make sure MFC-XXXX (Where XXXX is your model name) is selected...
Page 127 - Choosing printing options
USING YOUR MACHINE WITH A MACINTOSH ® 8 - 5 Choosing printing options To control special printing features, choose Print Settings in the Print dialog box. You can change Quality , Media Type , Color/Grayscale , Paper Thickness , Bi-Directional Printing and Enhance Normal Printing settings. See Resol...
Page 130 - Sending a fax from your Macintosh; For Mac OS
8 - 8 USING YOUR MACHINE WITH A MACINTOSH ® Sending a fax from your Macintosh ® application For Mac OS ® X users You can send a fax directly from a Macintosh ® application. 1 Create a document in a Macintosh ® application. 2 To send a fax, select Print from the File menu. The Printer dialog box will...
Page 131 - Select; Facsimile; Output; To address the fax, type a fax number in the; Input Fax Number; If you want to send a fax to more than one number, click
USING YOUR MACHINE WITH A MACINTOSH ® 8 - 9 4 Select Facsimile from the Output pull-down menu. 5 To address the fax, type a fax number in the Input Fax Number box, and then click Print . If you want to send a fax to more than one number, click Add after entering the first fax number. The destination...
Page 132 - Drag a vCard from the Mac OS
8 - 10 USING YOUR MACHINE WITH A MACINTOSH ® Drag a vCard from the Mac OS ® X Address Book application You can address the fax number using a vCard (an electronic business card) from Mac OS ® application to the destination fax number field. 1 Click Address Book button. 2 Drag a vCard from the Mac OS...
Page 133 - Printer
USING YOUR MACHINE WITH A MACINTOSH ® 8 - 11 For Mac OS ® 8.6 - 9.2 users You can send a fax directly from a Macintosh ® application. 1 Create a document in a Macintosh ® application. 2 To send a fax, select Print from the File menu. The Printer dialog box will appear: When Printer is selected, the ...
Page 136 - Scanning from a Macintosh; Accessing the scanner; Select Source; Configuring Network
8 - 14 USING YOUR MACHINE WITH A MACINTOSH ® Scanning from a Macintosh ® (not available for Mac OS ® 8.6) The Brother machine software includes a TWAIN Scanner driver for Macintosh ® . You can use this Macintosh ® TWAIN Scanner driver with any applications that support the TWAIN specifications. Acce...
Page 137 - Scanning an image into your Macintosh; scan a portion after pre-scanning the document.; Load your document in the ADF.
USING YOUR MACHINE WITH A MACINTOSH ® 8 - 15 Scanning an image into your Macintosh ® You can scan a whole page— OR — scan a portion after pre-scanning the document. Scanning a whole page 1 Load your document in the ADF. 2 Adjust the following settings, if needed, in the Scanner Setup dialog box: Res...
Page 138 - Pre-Scanning an image
8 - 16 USING YOUR MACHINE WITH A MACINTOSH ® Pre-Scanning an image Pre-Scanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area . This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to c...
Page 139 - pop-up menu choose the scanning resolution.
USING YOUR MACHINE WITH A MACINTOSH ® 8 - 17 Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image. Resolution Black & White / Gray (Error Diffusion) ...
Page 140 - Color Type; —Set the image Type to
8 - 18 USING YOUR MACHINE WITH A MACINTOSH ® Color Type Black & White —Set the image Type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion) —is used for documents that have photographic images or gr...
Page 141 - Scanning Area
USING YOUR MACHINE WITH A MACINTOSH ® 8 - 19 Scanning Area Set the Size to one of the following: ■ A4 210 x 297 mm ■ JIS B5 182 x 257 mm ■ Letter 8.5 x 11 in ■ Legal 8.5 x 14 in ■ A5 148 x 210 mm ■ Executive 7.25 x 10.5 in ■ Business Card ■ Photo 4 x 6 in ■ Index Card 5 x 8 in ■ Photo L 89 x 127 mm ...
Page 142 - Adjusting the Image
8 - 20 USING YOUR MACHINE WITH A MACINTOSH ® Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by d...
Page 143 - Configuring Network Scanning
USING YOUR MACHINE WITH A MACINTOSH ® 8 - 21 Configuring Network Scanning (For Network models only) If you want to scan from the machine on a network, you must select the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities. If you already i...
Page 144 - Using the Scan Key
8 - 22 USING YOUR MACHINE WITH A MACINTOSH ® 3 Specify your machine by IP Address or Node Name.To change the IP address, enter the new IP address.To change the Node Name of your machine, enter the new node name. Each node (machine) has its own node name. You can find the node name by printing out th...
Page 145 - PageManager; Highlights
USING YOUR MACHINE WITH A MACINTOSH ® 8 - 23 Using Presto! ® PageManager ® Presto! ® PageManager ® is application software for managing the documents in your computer. Since it is compatible with most image editors and word processing programs, Presto! ® PageManager ® gives you unmatched control ove...
Page 146 - System requirements for Presto!; PowerPC processor; Technical Support
8 - 24 USING YOUR MACHINE WITH A MACINTOSH ® System requirements for Presto! ® PageManager ® ■ PowerPC processor ■ System 8.6-9.X, 10.1, or greater ■ CD-ROM drive ■ Hard disk drive with at least 120 MB of free disk space Recommended: ■ 8-bit Color or higher video adapter. ■ Eudora Mail, or Outlook E...
Page 148 - Access the Copy features available via your Macintosh; Configuration
8 - 26 USING YOUR MACHINE WITH A MACINTOSH ® Using the ControlCenter2.0(For Mac OS ® X 10.2.4 or greater) The ControlCenter2.0 is a software utility that allows you to quickly and easily access the most frequently used applications. Using the ControlCenter2.0 eliminates the need to manually launch t...
Page 149 - and select; Click on the ControlCenter2.0 icon in the menu bar and select
USING YOUR MACHINE WITH A MACINTOSH ® 8 - 27 How to turn off the AutoLoad feature in ControlCenter2.0 The icon will appear on the menu bar. To open the ControlCenter2.0 window, click on the icon and select Open . If you do not want the ControlCenter2.0 to run automatically each time the computer is ...
Page 151 - DEVICE SETTINGS; MFC Remote Setup (Mac OS
USING YOUR MACHINE WITH A MACINTOSH ® 8 - 29 COPY COPY — allows you to use the PC and any printer driver for enhanced copy operations. You can scan the page on the machine and print the copies using any of the features of the machine printer driver— OR —you can direct the copy output to any standard...
Page 156 - File type
8 - 34 USING YOUR MACHINE WITH A MACINTOSH ® File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File type — Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) J...
Page 157 - button allows you to scan an image and save it in a; Select the file type for the saved image by selecting from the; pull down list. You can save the file to the default Pictures; For the supported file types, please refer to the
USING YOUR MACHINE WITH A MACINTOSH ® 8 - 35 File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory, click on the button whil...
Page 164 - Before finishing the; button configuration, you must set the; Printer Name; . Then select your print settings from the Presets
8 - 42 USING YOUR MACHINE WITH A MACINTOSH ® Before finishing the Copy button configuration, you must set the Printer Name . Then select your print settings from the Presets pull-down list, then click OK to close the window. By clicking the configured copy button, the print dialog window will open. ...
Page 166 - button opens the Remote Setup Program’s
8 - 44 USING YOUR MACHINE WITH A MACINTOSH ® Quick-Dial (not available for MFC-210C) The Quick-Dial button allows you to open the Set Quick-Dial window of the Remote Setup Program, so you can easily register or change the dial numbers from your computer. Ink Level The Ink Level button opens the Remo...
Page 168 - to
8 - 46 USING YOUR MACHINE WITH A MACINTOSH ® Apply This uploads the data to the machine, but does not exit the remote setup application. Print This command prints the selected items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to t...
Page 169 - Removable Disk
USING YOUR MACHINE WITH A MACINTOSH ® 8 - 47 Using the PhotoCapture Center ™ from a Macintosh ® (not available for MFC-3240C and MFC-5440CN) You can access the Media Card inserted into the machine from a Macintosh ® . 1 Insert a SmartMedia ® , CompactFlash ® , Memory Stick ® , SecureDigital ™ or xD-...
Page 171 - Index
INDEX I - 1 Index C ControlCenter2.0 ................. 3-1ControlCenter2.0 for Macintosh ........................ 8-26 D Drivers Macintosh ® printer ..................... 8-4, 8-6TWAIN ......................... 8-14 Windows ® printer ..................... 1-1, 1-6TWAIN .................. 2-1, 2-10WI...
Page 173 - Visit us on the World Wide Web
These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries. ...