Brother BCL-D10- User Manual

iv Notice - Disclaimer of Warranties (USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULA...

vii BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only) Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother'...

viii Table of Contents Section I General 1 General Information 2 Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the Software User’s Gu...

ix LCD display ......................................................................................................... 28 LCD Contrast ................................................................................................. 28Setting the backlight brightness..................................

xi 9 Message Center 68 Message Center mode ........................................................................................ 68 Setting up the Message Center ..................................................................... 68Outgoing message (OGM) ...........................................

xii Section III Copy 13 Making copies 88 How to copy ......................................................................................................... 88 Entering Copy mode ...................................................................................... 88Making a single copy ............

xiii Scan to a memory card or USB Flash memory drive ........................................ 110 Entering Scan mode .................................................................................... 110How to scan to a memory card or USB Flash memory drive....................... 110 Understanding...

xiv Routine maintenance ......................................................................................... 146 Replacing the ink cartridges ........................................................................ 146Cleaning the outside of the machine ............................................

Section I General I General Information 2 Loading documents and paper 10 General setup 21 Security features 30

2 1 Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation 1 The following symbols and conventions are used throughout the documentation. Accessing the Software User’s ...

Chapter 1 4 Viewing Documentation (For Macintosh ® ) 1 a Turn on your Macintosh ® . Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. b Double-click the Documentation icon. c Double-click your language folder. d Double-click the top page file to view the Software Us...

Chapter 1 6 Control panel overview 1 MFC-685CW 1 MFC-885CW 1 Note Most of the illustrations in this User’s Guide show the MFC-685CW. 1 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. (Canada only) The # key lets you temporarily s...

General Information 9 1 LCD display screen 1 The LCD shows the current machine status when the machine is idle. 1 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection. 2 Memory Status Lets you see the available memory in the machine...

10 2 Loading documents 2 You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using ADF 2 The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 20 lb (80 g/m 2 ) paper and always fan the pages before putting them in ...

Loading documents and paper 11 2 Using the scanner glass 2 You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Document Sizes Supported 2 How to load documents 2 Note To use the scanner glass, the ADF must be empty. a Lift the document cover. b Using the documen...

Chapter 2 12 Acceptable paper and other media 2 The print quality can be affected by the type of paper you are using in the machine.To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.You can use plain paper, inkjet paper (coa...

Loading documents and paper 13 2 Choosing the right media 2 Paper type and size for each operation 2 Paper Type Paper Size Usage Fax Copy Photo Capture Printer Cut Sheet Letter 8 1/2 × 11 in. (216 × 279 mm) Yes Yes Yes Yes A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes Yes Legal 8 1/2 × 14 in. (216 × ...

Chapter 2 14 Paper weight, thickness and capacity 2 1 Up to 50 sheets for Legal size paper 20 lb (80 g/m 2 ). Up to 100 sheets of Letter/A4 20 lb (80 g/m 2 ) paper. 2 For Photo 4" × 6" and Photo L 3.5" × 5" paper, use the photo bypass tray (in USA) or the photo paper tray (in Canada)...

Loading documents and paper 17 2 Loading envelopes and post cards 2 About envelopes 2 „ Use envelopes that weigh from 20 to 25 lb (75 to 95 g/m 2 ). „ Some envelopes need margin settings to be set in the application. Make sure you do a test print first. CAUTION Do not use any of the following types ...

Chapter 2 20 Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Note ...

21 3 3 On/Off key 3 When the machine is idle, you can turn it on and off by pressing the On/Off key. Note If you have connected an external telephone or TAD, it is always available. Turning the machine off 3 a Press and hold down the On/Off key until the LCD shows Shutting Down . The LCD will stay o...

Chapter 3 24 Paper Size 3 You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 4 × 6 in. (10 × 15 cm) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the ...

General setup 25 3 Beeper Volume 3 When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of volume levels, from High to Off . a Press Menu . b Press a or b to choose General Setup . Press OK . c Press a or b to ch...

Chapter 3 28 LCD display 3 LCD Contrast 3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a Press Menu . b Press a or b to choose General Setup . Press OK . c Press a or b to choose LCD Settings . ...

General setup 29 3 Setting the Off Timer 3 You can set how long the LCD stays on after the last key press. This is a power saving feature. The machine can print, scan and receive faxes and voice calls when the LCD is off. a Press Menu . b Press a or b to choose General Setup . Press OK . c Press a o...

30 4 Memory Security 4 Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not be lost. While Memory Se...

Security features 31 4 Changing your memory security password 4 a Press Menu . b Press a or b to choose Fax . Press OK . c Press a or b to choose Miscellaneous . Press OK . d Press a or b to choose Mem Security . Press OK . e Press a or b to choose Set Password . Press OK . f Enter the registered 4-...

Section II Fax II Sending a fax 34 Receiving a Fax 42 Telephone Services and External devices 47 Dialing and storing numbers 60 Message Center 68 Advanced fax operations (Black & White only) 73 Printing Reports 83 Polling 85

34 5 Entering Fax mode 5 When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press the ( Fax ) key to illuminate it in green. The LCD shows: Press a or b to scroll through the Fax key options. Some functions are only available w...

Sending a fax 35 5 Faxing from the scanner glass 5 You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size. You cannot send multiple pages for color faxes. Note Since you can only scan one page at a time, it is easier to use the ADF if you are...

Sending a fax 37 5 Additional sending operations 5 Sending faxes using multiple settings 5 When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission and real time transmission. a Press ( Fax ). The LCD shows: b ...

Chapter 5 38 Changing fax resolution 5 The quality of a fax can be improved by changing the fax resolution. a Press ( Fax ). b Press a or b to choose Fax Resolution . c Press d or c to choose the resolution you want. Press OK . Note You can choose four different resolution settings for black & w...

Sending a fax 39 5 Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. a Press ( Fax ). b Load your document...

Chapter 5 40 Setting your changes as the new default 5 You can save the fax settings for Fax Resolution , Contrast , Real Time TX and Scan Size you use most often by setting them as default. These settings will stay until you change them again. a Press ( Fax ). b Press a or b to choose your new sett...

Sending a fax 41 5 Out of Memory message 5 If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start to send the pages scanned so f...

42 6 Receive modes 6 You must choose the receive mode depending on the external devices and telephone subscriber services you have on your line. The diagrams below will help you choose the correct mode. For more detailed information about the receive modes, see Using receive modes on page 43 and Rec...

Receiving a Fax 43 6 Using receive modes 6 Some receive modes answer automatically ( Fax Only and Fax/Tel ). You may want to change the ring delay before using these modes. See Ring Delay on page 44. Fax only 6 Fax only mode will automatically answer every call as a fax call. Fax/Tel 6 Fax/Tel mode ...

Chapter 6 44 Receive mode settings 6 Ring Delay 6 The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, ke...

Receiving a Fax 45 6 Easy Receive 6 If Easy Receive is On : 6 The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest. If Easy Re...

Chapter 6 46 Additional receiving operations 6 Printing a reduced incoming fax 6 If you choose On , the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your...

47 7 7 Voice operations 7 Voice calls can be made either with the handset, the cordless handset (MFC-885CW only), the speaker phone, or an external telephone, by dialing manually, or by using Quick Dial numbers. Note If you have the MFC-885CW, please see the Digital Cordless Handset BCL-D10 User’s G...

Chapter 7 48 Hold 7 For MFC-685CW 7 a Press Hold to put a call on Hold. You can replace the handset without disconnecting the call. b Pick up the machine's handset or press Speaker Phone to release the call from Hold. Note You can pick up an extension telephone and continue speaking without releasin...

Telephone Services and External devices 49 7 Fax/Tel mode when the power key is off 7 When the On/Off Key is off you can receive faxes automatically if the On/Off setting is Fax Receive:On (See On/Off setting on page 21.) Fax/Tel mode will work in the following ways. When the machine is in Fax/Tel m...

Chapter 7 50 To avoid conflicts between your Brother machine and your voice mail service, do one of the following: Get the Distinctive Ring service from your telephone company. Distinctive Ring is a feature of your Brother machine that allows a person with one line to receive fax and voice calls thr...

Telephone Services and External devices 51 7 Do you have Voice Mail? 7 If you have Voice Mail on the telephone line that you will install your new machine on, there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls . However, the Dis...

Chapter 7 52 Registering the Distinctive Ring pattern 7 After you have set the Distinctive Ring feature to on, the receive mode is set to Manual automatically. You cannot change the receive mode to another mode while the Distinctive Ring is set to on. a Press Menu . b Press a or b to choose Fax . Pr...

Telephone Services and External devices 53 7 Caller ID 7 The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the ...

Chapter 7 54 Viewing the Caller ID List 7 Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call. a Press Menu . b Press a or b to choose Fax . ...

Chapter 7 56 Connections 7 The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). a Plug the telephone line cord from the telephone wall jack into the jack labeled LINE. b Plug the te...

Telephone Services and External devices 57 7 Special line considerations 7 Roll over telephone lines 7 A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or ‘rolled over’ to the ne...

Telephone Services and External devices 59 7 If you answer a call and no one is on the line: 7 You should assume that you're receiving a manual fax. Press l 5 1 and wait for the chirp or until the LCD shows Receiving , and then hang up. Note You can also use the Easy Receive feature to make your mac...

60 8 How to Dial 8 Manual dialing 8 Press all of the digits of the fax or telephone number. Speed Dialing 8 a Press Speed Dial . You can also choose Speed Dial by pressing ( Fax ). b Press a or b to choose Search . Press OK . c Press the two-digit Speed Dial number. (See Storing Speed Dial numbers o...

Dialing and storing numbers 61 8 Fax Redial 8 If you are sending a fax manually and the line is busy, press Redial/Pause , and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial/Pause and choose one of the last ...

Chapter 8 62 d Do one of the following: „ To make a telephone call, press a or b to choose Make a phone call . Press OK . „ To send a fax, press a or b to choose Send a fax . Press OK . Press Black Start or Color Start . „ If you want to store the number, press a or b to choose Add to Speed Dial . P...

Chapter 8 66 Changing Group name 8 a Press Speed Dial . b Press a or b to choose Setup Groups . Press OK . c Press a or b to choose the Group name you want to change.Press OK . d Press a or b to choose Change Group Name . Press OK . Note How to change the stored name or number: If you want to change...

68 9 Message Center mode 9 The Message Center feature will store up to 99 incoming messages. Messages are stored in the order in which they are received. Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access Code on page 80). The number of ...

Message Center 69 9 f Press a or b to choose Record OGM . Press OK . g Record your message, using one of the options below: „ (MFC-685CW only) Pickup the handset, record your message, and replace the handset when finished. „ (MFC-885CW only) Speak clearly toward the microphone to record your message...

Chapter 9 70 Managing your messages 9 Message indicator 9 The light flashes if there are any new messages waiting for you. The LCD displays the total number of voice and fax messages stored in the Message Center memory. Fax messages are only stored when Fax Storage or Fax Preview is turned on. See A...

Message Center 71 9 Additional Message Center operations 9 Setting maximum time for incoming messages 9 Your machine’s default setting will save incoming messages up to 30 seconds long. To change this setting follow the steps below: a Press Menu . b Press a or b to choose Fax . Press OK . c Press a ...

Chapter 9 72 ICM Recording Monitor 9 This feature lets you turn the speaker volume for voice messages On or Off . When you turn the monitor Off , you will not hear messages as they come in. a Press Menu . b Press a or b to choose Fax . Press OK . c Press a or b to choose Setup Msg Ctr . Press OK . d...

73 10 10 You can only use one advanced fax operation at a time: „ Fax Forwarding „ Paging „ Fax Storage „ Fax Preview „ PC Fax Receive „ Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operations, an LCD question wil...

Chapter 10 74 Paging 10 When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal identification Number). This activates your pager so you will know that you have a fax message in the memory. If you have set Paging, a backup copy of the receiv...

Advanced fax operations (Black & White only) 75 10 Fax Storage 1 0 If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you have set Fax Storage, a backup copy will a...

Chapter 10 76 b Press a or b to choose the fax you want to see.Press OK . Note • If your fax is large there may be a delay before it is displayed on the LCD. • The LCD will show the current page number and total pages of the fax message. When your fax message is over 99 pages the total number of pag...

Advanced fax operations (Black & White only) 77 10 How to preview an outgoing fax 1 0 You can preview a fax message before you send it. You must set the Real Time Transmission and Polling RX to off before you use this feature. a Press ( Fax ). b Load the document. c Enter the fax number using th...

Chapter 10 78 h Press Stop/Exit . Note • PC Fax Receive is not supported in the Mac OS ® . • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on you PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the...

Chapter 10 80 Remote Retrieval 10 You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages. Setting a Remote Access Code 10 The remote access code lets you access the remote retrieval features when you are aw...

Advanced fax operations (Black & White only) 81 10 Remote Fax commands 10 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l ), the system will give two short beeps and you must ente...

Chapter 10 82 Retrieving fax messages 10 You can call your machine from any touch tone telephone and have your fax messages sent to a fax machine. Before you use this feature, you have to turn on Fax Storage. a Dial your fax number. b When your machine answers, enter your remote access code (3 digit...

83 11 11 Fax reports 1 1 You need to set up the Transmission Verification Report and Journal Period using the Menu keys. Transmission Verification Report 1 1 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether...

85 12 12 Polling overview 1 2 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for ...

Chapter 12 86 Polled transmit (Black & White only) 12 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking...

88 13 How to copy 13 Entering Copy mode 13 When you want to make a copy, press ( Copy ) to illuminate it in green. The LCD shows: 1 No of Copies You can enter the number of copies you want by using the dial pad. Press a or b to scroll through the Copy key options. „ Quality (See page 89.) „ Enlarge/...

Making copies 89 13 Copy settings 1 3 You can change the copy settings temporarily for the next copy. These settings are temporary, and the machine returns to its default settings 1 minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 23.) If you ha...

Making copies 91 13 g After the machine scans the page, press 1 to scan the next page. h Place the next page on the scanner glass.Press OK . Repeat steps g and h for each page of the layout. i After all the pages have been scanned, press 2 to finish. Note If photo paper has been chosen in the Paper ...

Chapter 13 92 Contrast 13 You can adjust the copy contrast to help an image look sharper and more vivid. a Press ( Copy ). b Load your document. c Enter the number of copies you want. d Press a or b to choose Contrast . e Press c to increase the contrast or press d to decrease the contrast. Press OK...

Section IV Walk-up Photo Printing I V PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive 96 Printing photos from a camera 112

96 14 PhotoCapture Center ® Operations 14 Printing from a memory card or USB Flash memory drive without a PC 14 Even if your machine is not connected to your computer, you can print photos directly from digital camera media or a USB Flash memory drive. (See Print Images on page 99.) Scanning to a me...

Chapter 14 98 Getting started 14 Firmly put a memory card or USB Flash memory drive into the proper slot. 1 USB Flash memory drive 2 CompactFlash ® 3 SecureDigital, MultiMediaCard™ 4 Memory Stick ® , Memory Stick Pro™ 5 xD-Picture Card™ CAUTION The USB direct interface supports only a USB Flash memo...

PhotoCapture Center ® : Printing photos from a memory card or USB Flash memory drive 99 14 Entering PhotoCapture mode 1 4 After you insert the memory card or USB Flash memory drive, press the ( PhotoCapture ) key to illuminate it in green and display the PhotoCapture options on the LCD. The LCD show...

Chapter 14 100 Print Index (Thumbnails) 14 The PhotoCapture Center ® assigns numbers for images (such as No.1, No.2, No.3, and so on). The PhotoCapture Center ® does not recognize any other numbers or file names that your digital camera or PC has used to identify the pictures. You can print a thumbn...

Chapter 14 102 Enhance Scenery 14 Enhance Scenery is best used for adjusting landscape photographs. It highlights green and blue areas in your photo, so that the landscape looks more sharp and vivid. a Make sure you have put the memory card or USB Flash memory drive in the proper slot.Press ( PhotoC...

PhotoCapture Center ® : Printing photos from a memory card or USB Flash memory drive 103 14 b Press a or b to choose Photo Effects . Press OK . c Press d or c to choose your photo. Press OK . d Press a or b to choose Monochrome . Press OK . e Press OK and a or b to increase or decrease the number of...

Chapter 14 104 Print All Photos 14 You can print all the photos on your memory card. a Make sure you have put a memory card or USB Flash memory drive in the proper slot.Press ( PhotoCapture ). b Press a or b to choose Print All Photos . Press OK . c Enter the number of copies you want using the dial...

PhotoCapture Center ® : Printing photos from a memory card or USB Flash memory drive 107 14 Print Quality 1 4 a Press a or b to choose Print Quality . b Press d or c to choose Normal or Photo . Press OK . c If you do not want to change additional settings, press Color Start to print. Paper options 1...

PhotoCapture Center ® : Printing photos from a memory card or USB Flash memory drive 109 14 Cropping 1 4 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. The factory setting is On . If you want to print the whole ima...

Chapter 14 110 Scan to a memory card or USB Flash memory drive 14 Entering Scan mode 14 When you want to scan to a memory card or USB Flash memory drive, press ( Scan ). The LCD shows: Press a or b to choose Scan to Media . Press OK . If you are not connected to your computer only the Scan to Media ...

112 15 Printing photos directly from a PictBridge camera 15 Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera. If your camera is using the USB Mass Storage standard, you can also print photos from...

Printing photos from a camera 113 15 Printing Images 1 5 Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable. 1 U...

Section V Software V Software and Network features 118

Section VI Appendixes V I Safety and Legal 120 Troubleshooting and Routine Maintenance 132 Menu and Features 158 Specifications 175 Glossary 192

120 A Choosing a location A Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50 ° F and 95 ° F (10 ° C and 35 ° C). CAUTI...

Safety and Legal 121 A To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. Note If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the AC power outlet for more ...

Safety and Legal 125 A Important safety instructions A 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the inside of the machine. DO NOT use liquid or aerosol c...

Safety and Legal 129 A Industry Canada Compliance Statement (Canada only) A This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Operation is subject to the following two conditions: (1) this device may not c...

130 Legal limitations for copying A Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with coun...

Safety and Legal 131 A Trademarks A The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2007 Brother Industries, Ltd. All rights rese...

132 B Troubleshooting B IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolve...

Troubleshooting and Routine Maintenance 135 B Sending Faxes Difficulty Suggestions Cannot send a fax. Check all line cord connections. Make sure that the Fax key is illuminated. (See Entering Fax mode on page 34.) Ask the other party to check that the receiving machine has paper. Print the Transmiss...

Troubleshooting and Routine Maintenance 137 B PhotoCapture Center ® Difficulties Difficulty Suggestions Removable Disk does not work properly. 1 Have you installed the Windows ® 2000 update? If not, do the following: 1) Unplug the USB cable. 2) Install the Windows ® 2000 update using one of the foll...

138 Error messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center...

Troubleshooting and Routine Maintenance 141 B Error animation B Error animation displays step-by-step instructions when paper gets jammed or ink cartridges become empty. You can read the steps at your own pace by pressing c to see the next step and d to go backward. If you do not press a key after 1...

142 Transferring faxes to another fax machine B If you have not set up your Station ID, you cannot enter fax transfer mode. (See Setting your station ID in the Quick Setup Guide.) a Press Stop/Exit to interrupt the error temporarily. b Press Menu . c Press a or b to choose Service . Press OK . d Pre...

Troubleshooting and Routine Maintenance 143 B Document jam B Documents can jam in the ADF unit if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam. Document is jammed in the top of the ADF unit B a Take out any paper from the ADF that is ...

146 Telephone line interference B If you are having problems sending or receiving a fax due to possible interference on the telephone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. a Press Menu . b Press a or b to choose Fax . Pres...

Troubleshooting and Routine Maintenance 149 B Clean the outside of the machine as follows: B a Pull the paper tray (1) completely out of the machine. b Wipe the outside of the machine with a soft cloth to remove dust. c Remove anything that is stuck inside the paper tray. d Wipe the paper tray with ...

Troubleshooting and Routine Maintenance 151 B c Clean the Paper Pick-up Roller (1) with isopropyl alcohol on a cotton swab. d Put the Jam Clear Cover back on.Make sure the cover is set properly. e Put the paper tray firmly back in the machine. f Re-connect the power cord. Cleaning the print head B T...

152 f The LCD asks you if the print quality is OK.Do one of the following: „ If all lines are clear and visible, press 1 ( Yes ) to finish the Print Quality check. „ If you can see missing short lines as shown below, press 2 to choose No . g The LCD asks you if the print quality is OK for black and ...

Troubleshooting and Routine Maintenance 153 B f Do one of the following: „ If the number 5 samples of both the 600 dpi and 1200 dpi test prints are the best matches, press 1 ( Yes ) to finish the Alignment Check. „ If another test print number is a better match for either 600 dpi or 1200 dpi, press ...

Troubleshooting and Routine Maintenance 155 B Machine Information B Checking the serial number B You can see the machine’s serial number on the LCD. a Press Menu . b Press a or b to choose Machine Info. . Press OK . c Press a or b to choose Serial No. . Press OK . d Press Stop/Exit . Packing and shi...

158 C On-screen programming C Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-b...

Menu and Features 163 C LAN menu Level1 Level2 Level3 Level4 Options Descriptions LAN Wired LAN TCP/IP BOOT Method Auto * Static RARP BOOTP DHCP Chooses the BOOT method that best suits your needs. IP Address [000-255]. [000-255]. [000-255]. [000-255] Enter the IP address. Subnet Mask [000-255]. [000...

174 Entering Text C When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0 , # and l do not have printed letters because they are used for special characters. By ...

175 D D General D 1 Measured diagonally Specifications D Memory Capacity 32 MB ADF (automatic document feeder) For best results we recommend: Up to 10 pages Temperature: 68 ° F - 86 ° F (20 ° C - 30 ° C) Humidity: 50% - 70% Paper: [20 lb (80 g/m 2 )] A4 or Letter size Paper Tray 100 Sheets [20 lb (8...

Specifications 177 D Print media D 1 Use only transparencies recommended for inkjet printing. 2 For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging. 3 See Paper type and size for each operation o...

182 Battery D ATTENTION: The product you have purchased is powered by Nickel Metal Hydride battery which is recyclable. (For USA) At the end of their useful lives, under various state and local laws, it is illegal to dispose of this battery into your municipal waste stream. Please call 1-800-8-BATTE...

Specifications 185 D PictBridge D Compatibility Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information. Interface USB direct interface

186 Scanner D 1 Windows ® XP in this User’s Guide includes Windows ® XP Home Edition, Windows ® XP Professional, and Windows ® XP Professional x64 Edition. 2 Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows ® XP and Windows Vista™ (resolution up to 19200 × 19200 dpi can be sele...

Specifications 187 D Printer D 1 Output image quality varies based on many factors including, but not limited to input image resolution and quality and print media. 2 Based on Brother standard pattern.Letter size in draft mode. 3 When you set the Borderless feature to On. 4 See Paper type and size f...

188 Interfaces D 1 Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface. 2 Third party USB ports are not supported ...

Specifications 189 D Computer requirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform & Operating System Version Supported PC Software Functions PC Interface Processor Minimum Speed Minimum RAM Recommended RAM Hard Disk Space to install For Drivers For Applications Wi...

190 Consumable items D Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge The first time you install the ink cartridges the machine will use extra ink to fill the ink delivery tubes. This is a o...

192 E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. Glossary E ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Re...

Index 196 F A Access codes, storing and dialing ............ 67 Accessories and supplies ......................... iii ADF (automatic document feeder) .... 10 , 34 Answering machine (TAD) .......................55 connecting ............................................. 56 Apple ® Macintosh ® See So...

EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface m...

Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made ...