Toshiba GA-1140 - Manuals

10 About the Documentation About this Guide The TOSHIBA GA-1140 Network Printer Board TM is a special-purpose controller built into the copier. This manual is intended for anyone who is responsible for integrating the TOSHIBA GA-1140 Network Printer Board into a business environment that includes ne...

11 Prepar ing f o r GA-1140 Setup Preparing for GA-1140 Setup

12 About Setup and Administration The GA-1140 provides following tools to configure the GA-1140 network and printer settings: Touch Panel Display You can configure the GA-1140 from the Touch Panel Display on the copier. Since TopAccess, which is another tool to set up the GA-1140, is enabled only on...

13 Prepar ing f o r GA-1140 Setup Easy Setup Flow This chapter describes the minimum setup flow to configure the GA-1140 to use for printing. Setup Flow for Windows Environments For Parallel Printing Step 1 : Connecting the GA-1140 to the parallel port. P24 “Connecting to the Parallel Port” Step 2 :...

15 Prepar ing f o r GA-1140 Setup Setup Flow for Mac OS Environments : The PS3 Upgrade (GE-1020) or PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is required for printing from a Mac OS computer. Step 1 : Connecting the GA-1140 to the network. P25 “Connecting to the Network” Step 2 : Setting up the TC...

16 How to Setup from Touch Panel Display The Touch Panel Display (on the Control Panel on the front of the copier) enables you to set options and view information about jobs printed to the GA-1140. The Touch Panel Display also displays status information and Setup options. Copier Control Panel and T...

18 In order to operate the GA-1140 Setup from the Touch Panel Display, you should log into as an administrator on the Touch Panel Display and access the Setting menu. When you want to access to the Setting menu on the Touch Panel Display, follow the procedures below. 1 Press the [PRINTER/NETWORK] ke...

21 Prepar ing f o r GA-1140 Setup How to Setup from TopAccess The TopAccess, web-based utility which is available on the GA-1140 controller, allows you to manage your GA-1140 remotely from the Internet or from your company’s intranet. In order to operate TopAccess, the GA-1140 should be connected to...

22 Status Display Indicates the communication status and machine status. Function Tab Click the tab to access to each function among the page displayed in the Operation Area. When clicking on the tab, the page displayed on the Operation Area will be changed. Operation Area Display the details of the...

23 Prepar ing f o r GA-1140 Setup In order to operate the GA-1140 Setup from TopAccess, you should access to the TopAccess home page for Administrator. 1 Start the Internet browser on your computer. 2 Enter “http://[IP address or DNS name]/adm” inthe Address entry field of the browser, andpress [Ent...

24 Connecting to the Parallel Port The following describes how to connect the printer (PC/AT machine, or its equivalent) to a computer using a printer cable (so-called “parallel connection”). PREPARATION: The IEEE 1284 compatible printer cable is an optional item. Please obtain one that is compatibl...

25 Prepar ing f o r GA-1140 Setup The following describes how to connect the printer to a network. PREPARATION: The 10BASE-T or 100BASE-TX cable is an optional item. Please obtain one that is compatible with your computer. 1 Turn OFF the power of the printer. 3 Insert the 10BASE-T or 100BASE-TX cabl...

27 Setting up the Netwo rk Ser v ers Setting up the Network Servers

28 This chapter describes environments that typically include one or more network servers—Novell NetWare servers and Windows NT 4.0 servers—that will share printing to the GA-1140. It describes setting up servers that use IPX/SPX or TCP/IP protocols for communicating with the GA-1140. In addition, i...

31 Setting up the Netwo rk Ser v ers Installing the GA-1140 as a Shared Printer The first step in creating a printer is installing the Windows NT printer drivers. The installation instructions in User’s Guide can be used for every workstation that will print directly and independently to the GA-1140...

32 Each client of a Windows NT 4.0 server is already using a network protocol to communicate with the server. Each client can print to the GA-1140 if it has been shared by a Windows NT 4.0 Server or Windows NT 4.0 Workstation computer. In that case the client does not have to use the same network pr...

33 Setting up the Netwo rk Ser v ers NetWare Server Setup : To setting up the GA-1140 on a NetWare 5.x network with NDPS, the PS3 Scan & HDD Upgrade (GE-1060+GE-1110) must be installed on the GA-1140. The GA-1140 supports printing over a NetWare 5.x network running either the TCP/IP protocols or...

34 The following procedure assumes NDPS has been installed during NetWare 5 installation and that a Broker is running on the server. Unless you have manually unloaded the Broker, it loads and runs when you install NDPS. Make sure you are using NetWare 5.x Service Pack version 3.0 or later, and the N...

35 Setting up the Netwo rk Ser v ers NetWare 3.x or 4.x Server Setup The NetWise™ software built into the GA-1140 supports the following network operating environments: • NetWare 4.x—Novell Directory Services (NDS) • NetWare 3.x—Bindery services • Servers running NetWare 4.x in bindery emulation mod...

36 Configuring a NetWare 4.x Server with NDS The following procedures explain how to set up a NetWare file server with NDS so that networked users can print to the GA-1140 from their workstations, and the GA-1140 can obtain print jobs from the NetWare server. More detail is provided in your NetWare ...

37 Setting up the Netwo rk Ser v ers 14. In the Class of new object list, select Print Server and click OK. • The Create Print Server dialog box appears. 15. Enter the print server name and check the Define additional properties option and click Create. 16. View the Assignments window and click Add....

38 4. Search the file to see if you have a statement similar to the following included: SET BINDERY CONTEXT=0U=ENG • If the statement above can be found in the file, the server has a bindery. If this is not found, enter the statement above and save the file. 5. Restart the NetWare file server. Setti...

39 Setting up the Netwo rk Ser v ers 10. Press the Insert key and enter a printer name and press the Enter key. 11. Select created printer name from the Defined Printers window and press the Enter key. 12. Highlight the Printer Type field and press the Enter key. • The Printer Type menu appears. 13....

41 Setting up the Netwo rk Setup Options Setting up the Network Setup Options

42 Setting up the Port Options In the Ethernet options, you can specify the ethernet speed for the port if you know the ethernet speed for your network. You can set up the ethernet option from Touch Panel Display or TopAccess. There are no difference between the setup from Touch Panel Display and se...

43 Setting up the Netwo rk Setup Options Setting up from TopAccess 1 Accessing the TopAccess for Administrator. P23 “Accessing TopAccess for Administrator” 2 Accessing the Port Setup page. 1. Click on the Network SETUP menu. 2. Click on the Port tab. 3 Select the ethernet speed at the TransmissionSp...

44 4 Perform resetting the GA-1140. P109 “Resetting the GA-1140” • The setting changes on the Network options is applied after resetting the printer. If you want to set other network options, you can also proceed the operation for setup before resetting the printer. Setting up the Parallel Port Opti...

46 Setting up the Protocols Setting up the TCP/IP Options In the TCP/IP options, you can assign the IP address, subnet mask, and gateway address of the GA- 1140. You can set up the TCP/IP options from Touch Panel Display or TopAccess. There are no difference between the setup from Touch Panel Displa...

50 Setting up the IPX/SPX Options When you use the GA-1140 in the NetWare IPX environment for the Novell printing, you can select the frame type to be used on IPX network. NOTE: The frame type is set to “Auto” as a factory default setting. “Auto” frame type setting can work on most of IPX network en...

52 Setting up the AppleTalk Options : The PS3 Upgrade (GE-1020) or PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is required for setting up the AppleTalk options. When you use the GA-1140 in the AppleTalk environment for printing from a Mac OS computer, you should enable the AppleTalk. You can set up...

54 Setting up the Print Services Setting up the NetWare Options NetWare Setup allows you to enter the names of the NetWare objects that are concerned with GA- 1140 print jobs. When you configured the NetWare server for Novell printing, you should set up NDS (Novell Directory Services), Bindery Servi...

55 Setting up the Netwo rk Setup Options 3 Press [ENABLE] for “Enable NDS” and enterthe search root in the “Search Root” field.Then press [Next]. • The Search Root option allows to set the root for the print queues. To enter the search root, press the entry field to display the keypad screen. Enter ...

56 5 Press [ENABLE] for both “Enable NDS” and“Enable Bindery Server” and press [Next]twice. NOTE: You should also enable the “Enable NDS” option to use the GA-1140 in bindery mode. 6 Enter the value for each item explained belowand press [SET]. • To enter the value, press the entry field to display ...

59 Setting up the Netwo rk Setup Options Setting up the Windows Printing Service Windows Printing Service Setup allows you to configure the Microsoft SMB protocol, the file and printer sharing protocol built into Windows, which supports peer to peer printing, also known as Windows printing. Enabling...

60 Domain or Workgroup Enter the name of the workgroup or domain where you want the GA-1140 to appear. 4 Enter the value for each item explained belowand press [SET]. • The screen returns to the Protocol Setup menu. Use WINS Server Press [ENABLE] when you want to use WINS (Windows Internet Name Serv...

62 4 The message “Reset the Printer EnableSetting” is displayed on the top of a page. Perform resetting the GA-1140. P125 “Resetting the GA-1140” • The setting changes on the Network options is applied after resetting the printer. If you want to set other network options, you can also proceed the op...

63 Setting up the Netwo rk Setup Options Setting up the LPD Printing Service LPD Printing Service Setup enables LPR printing in the TCP/IP network. In order to enable LPR printing, the GA-1140 should support the LPD protocol (Line Printer Daemon) to receive LPR print jobs and print on the copier. Yo...

64 : Also “Print” queue and “Hold” queue are available when the PS3 Scan & HDD Upgrade (GE- 1060+GE-1110) is installed. However, only the print queues you have enabled in the Queue setup for the Printer Setup options are available. P90 “Setting up the Queue Options” 4 Perform resetting the GA-11...

68 Setting up the Printer Setup Options Setting up the Printer Default Options In the Printer Default options, you can specify the default printer settings such as number of copies, paper size, paper source, finishing, destination, duplex, and orientation. These settings are used for printing the jo...

71 Setting up the Printer Setup Options 10 Press the desired Finishing option button andpress [SET], or press [Next] to display morefinishing options. • When you press [SET], save the settings and the screen returns to the Printer Default option menu. Proceed to step 13. • When you press [Next], the...

72 SADDLE STITCH Select this for booklet making with stapling on the center. The printer automatically performssorting of the pages and print two pages of reduced image on one page on the both side ofpaper. The Saddle Stitch Finisher is required to enable this option. NOTE: The Saddle Stitch option ...

73 Setting up the Printer Setup Options 12 Press the desired Finishing option button andpress [SET]. • The screen returns to the Printer Default option menu. NONE Select this button to print using no punching features. LEFT Select this to create holes on the left side and print. This can not be used...

74 14 Press the desired destination button and press[SET]. • The screen returns to the Printer Default option menu. 15 Press [DUPLEX] to set the Duplex option. • The Duplex option screen is displayed. 16 Press the desired Duplex option button andpress [SET]. • The screen returns to the Printer Defau...

75 Setting up the Printer Setup Options BOOK Select this to print both side of paper in vertically the same direction to be bound along thevertical side of paper that the pages can be turned over right and left. 1 2 Portrait 1 2 Landscape 1 2 Portrait 1 2 Landscape TABLET Select this to print both s...

79 Setting up the Printer Setup Options Setting up the Emulation Options In the Emulation options, you can specify the Emulation mode, PCL or PostScript, that the GA-1140 is restricted for printing. When you select the Emulation mode either PCL or PS, Jobs sent to the GA- 1140 that does not match th...

82 Setting up the PCL Options In the PCL options, you can set the PCL (Printer Control Language) defaults to control printer output. These settings are used for printing the PCL job which does not include the fonts for texts, line length, and margin width. For example, when the PCL job is sent from ...

83 Setting up the Printer Setup Options 5 Press [FONT SETUP] to set default font andsize. • The Font Setup options screen is displayed. 6 Enter each item explained below and press[SET]. • The screen returns to the PCL options menu. Font Number Enter the font number of internal PCL font to be used as...

85 Setting up the Printer Setup Options 10 Enter the default margin width for each itemand press [SET]. • You can change the unit by pressing either [mm] or [inch]. • The screen returns to the PCL options menu. 11 PCL Setup is completed. Exit the Settingmenu and switch to On-line. P20 “Switching to ...

87 Setting up the Printer Setup Options Setting up the PS Options : PS Options is available only when the PS3 Upgrade (GE-1020) or PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. In the PS options, you can set the defaults for GA-1140 behavior for PostScript jobs. These settings are used ...

90 Setting up the Queue Options : Queue Options are available only when the PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. In the Queue options, you can enable or disable each queue for users. When the HDD option is installed on the GA-1140, the Print queue and Hold queue will be availab...

91 Setting up the Printer Setup Options Publish Hold Queue Check this option to enable users to print jobs to the Hold queue. Jobs in the Hold queue canbe printed only by copying or moving them to the Print queue with the job management tools. Parallel Connection Select a queue where jobs printed to...

94 Setting up the TopAccess Setup Options Setting up the TopAccess Options In the TopAccess options, you can specify system information that pertains to the GA-1140 itself and all users. You can set up the TopAccess options from Touch Panel Display or TopAccess. However, some setting items are not a...

95 Setting up the TopAccess Setup Options 4 Enter each item explained below and press[SET]. • The screen returns to the Setting menu. Use Character Set Select the character set to be used for the Touch Panel Display, and optional job managementtools. This is important if a filename includes accented...

97 Setting up the TopAccess Setup Options Clear Each Scan Job Select how many days a Scan job is stored on the GA-1140. This option is available onlywhen the HDD option is installed. Use Character Set Select the character set to be used for the Touch Panel Display, and optional job managementtools. ...

98 Setting up the Job Log Options : Job Log Options are available only when the PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. In the Job Log options, you can specify whether the GA-1140 should store the jobs which were printed from the Print queue. These options enable to access the job...

99 Setting up the TopAccess Setup Options Jobs Saved in Printed Queue Specify the number of jobs to be stored in the Printed queue. Note that jobs in the Printedqueue take up space on the GE-1060 hard disk. This option is available only when the EnablePrinted Queue option is checked on. Auto Print J...

100 Setting up the Language Options In the Language options, you can select the language to use for displaying status and error messages in TopAccess. Languages enabled in this option are added to the drop down menu at the Select Language area. You can set up the Language options only from TopAccess...

101 Administr ativ e Functions Administrative Functions

102 Administrative Functions on Touch Panel Display Following administrative functions can be performed from the Touch Panel Display: • Printing test pages. P103 “Printing Test Pages” • Printing forcibly the portion of the job currently under printing process on the GA-1140. P105 “Printing a Current...

103 Administr ativ e Functions 1 Press the [PRINTER/NETWORK] key on theControl Panel of the copier. • The PRINT menu or PRINT/SCAN menu is displayed on the Touch Panel Display. You can print system pages, such as setting list page, fonts list page, PCL test page, PS test page (when the PS option is ...

105 Administr ativ e Functions Printing a Current Job Forcibly Force-Print function allows you to print the portion of the job currently under printing process. The portion of the job that has not yet been sent to the GA-1140 is not printed. 1 Press the [PRINTER/NETWORK] key on theControl Panel of t...

107 Administr ativ e Functions Deleting a Current Job Forcibly Force-Delete function allows you to delete the job data currently under printing process. 1 Press the [PRINTER/NETWORK] key on theControl Panel of the copier. • The PRINT menu or PRINT/SCAN menu is displayed on the Touch Panel Display. 2...

113 Administr ativ e Functions : Clear Sever function is available only when the PS3 Scan & HDD Upgrade (GE-1060+GE- 1110) is installed. Clear Server function allows to delete print jobs which are stored in the HDD. 1 Press the [PRINTER/NETWORK] key on theControl Panel of the copier. • The PRINT...

115 Administr ativ e Functions You can set or change the Administrator password. This password is used to log into the Administrator page in the TopAccess and the Setting menu on the Touch Panel Display. There is no password when the GA-1140 is installed on the copier. Therefore, it is recommended t...

Administr ativ e Functions 117 Administrative Functions on TopAccess Following administrative functions can be performed from the TopAccess: • Displaying the print log on the GA-1140. P118 “Displaying the Print Log” • Printing test pages. P119 “Printing Test Pages” • Changing the administrator’s pas...

118 Administrators can display the list of print log (latest 200 jobs). : The Print Log page is not available when the PS3 Scan & HDD Upgrade (GE-1060+GE-1110) is installed. 1 Accessing the TopAccess for Administrator. P23 “Accessing TopAccess for Administrator” 2 Accessing the Print Log page. 1...

120 PS Test Press this to print the list of current settings list. You can check the current quality of PSprinting. This option is available only when the PS option is installed. E-mail Log Press this to print the list of E-mail logs. This option is only available when the HDD option isinstalled. 4 ...

Administr ativ e Functions 121 Setting Administrator Password 3 Enter the current password in the “CurrentPassword” field and new password in the“New Password” and “Verify” field, and clickon [Change]. • The password must be 5-digit numbers. • If no password has been set, enter no password in the Cu...

Administr ativ e Functions 123 Changing the TOSHIBA MFP Logo Web Link You can modify the URL which is set to the TOSHIBA MFP Logo on the Copier Configurations page of TopAccess. 3 Enter the URL in the “Home Page URL” fieldand click on [OK]. • The URL for the TOSHIBA MFP Logo has been changed. 1 Acce...

124 Restoring the Factory Defaults You can restore the factory default settings in the Printer Setup options and TopAccess Setup options. This cannot restore the factory default settings in the Network Setup options. 3 Click on [Restore Defaults]. • The Attention dialog box appears. 1 Accessing the ...

128 Displaying and Managing the Counter All users can view the counter information from the TopAccess, as well as administrators can additionally view the number of copies for each drawer. 1 Accessing the TopAccess for Administrator. P23 “Accessing TopAccess for Administrator” 2 Accessing the Drawer...

130 Maintaining Optimal Performance The GA-1140 does not require maintenance. Beyond the obvious requirements of servicing and maintaining the copier and replenishing consumables, there are a few things you can do that will improve the overall performance of your system: Make sure you are making the...

131 Troubleshooting Troubleshooting during Setup The following section explains some error and alert messages that you may see during GA-1140 Setup that might not be self-explanatory. In Network Setup, when you are configuring your IPX (Novell) connection, the GA-1140 queries the network for Novell ...

132 Runtime Error Messages Touch Panel Display Messages Reboot the machine Turn off and turn on the power again. Printer is under preparation Wait for the printer to be ready. Printer Error Turn off the power and call for service. Printer Error Please reset the printer Perform a printer reset. P109 ...

134 Set Staple Cartridge The staple cartridge has been removed. Set the staple cartridge. Please Dispose of Hole Punch Dust Paper bits have accumulated in the hole punch unit. Remove the paper bits. Time for Periodic Maintenance Call for service for the periodic maintenance. Use Genuine TOSHIBA Tone...

136 PrintMe Activation Guide : You can also activate the PrintMe service when the PS3 Scan & HDD Upgrade (GE-1060+GE- 1110) is installed. This section explains the PrintMe activation process for the TOSHIBA GA- 1140. DNS Setup Options Use the DNS Setup options to translate domain names into IP a...

137 Appendix 4. Press PROTOCOL SETUP. NOTE: If the PrintMe button is not visible, please contact an authorized Toshiba service technician to activate this feature. 5. Press TCP/IP. 6. Press DNS SETUP. Specify the following DNS options: In the list of options that follows, default values, where appli...

138 5. Press FUNCTION and then press RESET. 6. The copier should take about 5 minutes to reboot. 7. After reboot is complete, press ON/OFF in the Touch Panel and then press ON LINE. • The copier automatically prints out the PrintMe Activation Page and the GA-1140 Setting List. The PrintMe Activation...

139 Appendix 4. Click Next and follow the on-screen instructions. • When prompted, select 600 DPI BW PCL as your printer driver and specify the default options for your copier. 5. Enter the alphanumeric Certificate Code printed on your Activation Certificate in the Apply Certificate field and click ...

140 Default Setting List This chapter describes the default printer settings and network settings of the GA-1140. Default Setting List for Printer Function TopAccess Setting TopAccess Setup Installation Site: [Not Defined] Administrator: [Not Defined] Server Name: eS_[MAC Address] Refresh Rate: 300 ...

141 Appendix Printer Setting Printer Setup Number of Copies: 1 Paper Size: Letter (for US), A4 (for EU) Paper Source: Auto Select Finishing: Sort Destination: Auto Select Duplex: Off Orientation: Portrait Smoothing: On Hole Punch: Off Emulation Mode: Auto Select PCL Setup Symbol Set: ROMAN-8 Font Nu...

142 Default Setting List for Network Function Port Setting Parallel Port Ignore EOF Character: Yes Time Out: 30 (sec) Ethernet Transmission Speed: Auto TCP/IP Setting Ethernet Enable Ethernet: Yes Enable Auto IP: Yes Select Protocol: DHCP IP Address: [Not Defined] Subnet Mask: [Not Defined] Gateway ...

143 Appendix NetWare Setting Poll Interval: 15 (sec) NDS Enable NDS: No NDS Tree: [Not Defined] NDS Print Server: [Not Defined] Search Root: [Not Defined] Bindery Enable Bindery Server1: No File Server: [Not Defined] Bindery Print Server: [Not Defined] Enable Bindery Server2: No File Server: [Not De...

144 AppleTalk Setting Enable AppleTalk: Yes Printer Name: eS_[MAC Address] Zone Name: [Not Defined] Other Setting Windows Printing Service Enable Windows Printing Service: Yes Server Name: eS_[MAC Address] Comment: [Not Defined] Domain or Workgroup: WORKGROUP Use WINS Server: No Enable Auto IP: No I...