Toshiba 556. 656 - Manuals

4 CONTENTS Chapter 4 USING TEMPLATES Registering Scan Templates ................................................................................................. 78 Using Scan Templates ........................................................................................................... 84 Cha...

1. OVERVIEW This chapter provides an overview of the scan and Internet Fax features. Scan Features ........................................................................................................................... 6 Scan functions ...............................................................

1 OVERVIEW 6 Scan Features Scan Features With the equipment, originals placed in the Reversing Automatic Document Feeder or on the original glass can easily be scanned as image data. The image data can then be stored in the e-Filing boxes and/or the shared folder of the equipment and/or sent to e-ma...

1.OVERVIEW Scan Features 7 1 OVERVIEW ‰ Scan to File Scan to File allows you to store scans as PDF, XPS, TIFF or JPEG files in the shared folder in the equipment or in a network folder. From these folders, you can copy the saved data and use it on your computer.If you choose to store your scans in t...

1 OVERVIEW 8 Scan Features ‰ Scan to E-mail Scan to E-mail allows you to send your scans to specified e-mail addresses. The scanned image is converted to a PDF, XPS, TIFF, or JPEG file and sent as an e-mail attachment. These functions below are available only when the hard disk is installed in the e...

1.OVERVIEW Scan Features 9 1 OVERVIEW ‰ Web Service (WS) Scan Web Service (WS) Scan uses the functions of Windows Vista / Windows 7 / Windows Server 2008 to scan images from a client computer through the network. The images scanned on the equipment can be loaded to your client computer and viewed vi...

1 OVERVIEW 10 Scan Features „ Scan speed The scan speed depends on the selected color mode and resolution settings.The approximate scan speed (for printing A4/LT) under each condition is listed in the table below. The color mode and resolution settings can be changed on the SCAN SETTING screen. For ...

1 OVERVIEW Internet Fax Features 11 Internet Fax Features Internet Fax allows a copy of a scanned document to be sent as an e-mail with an attached TIFF-FX (Profile S) file. Since an Internet line is used instead of a phone line, the communication costs can be dramatically reduced.With Internet Fax,...

1 OVERVIEW 12 Internet Fax Features y When the equipment sends a copy of a document using Internet Fax, the client computer receives the copy as TIFF-FX (Profile S) images. y The equipment can print out only text files and image files in TIFF format; from the client computer, you cannot send files o...

2. BASIC OPERATION This chapter describes the basic scanning operations. Viewing Touch Panel for Scan Menu .................................................................................... 14 Default Settings ...........................................................................................

2 BASIC OPERATION 14 Viewing Touch Panel for Scan Menu Viewing Touch Panel for Scan Menu 1) Message Display Area Operational instructions and the status of the equipment are displayed. 2) Function Buttons Press one of these buttons when you select the scan function. Pressing one of these buttons dis...

2.BASIC OPERATION Viewing Touch Panel for Scan Menu 15 2 BASIC OPERATION 8) [PREVIEW] Press this button when you want to preview your scans. P.56 “Previewing Scans” [PREVIEW] is displayed only when any of the following models is used:- e-STUDIO4540C Series - e-STUDIO6550C Series - e-STUDIO2550C Seri...

2 BASIC OPERATION 16 Default Settings Default Settings A default refers to a setting selected automatically when you turn on the equipment, when the equipment wakes up from Sleep Mode, or when the [FUNCTION CLEAR] button is pressed on the control panel. To scan your document, the default settings ca...

2 BASIC OPERATION Scan to e-Filing 17 Scan to e-Filing With this function, you can scan originals and store the scans in e-Filing boxes. You can scan 200 pages per job. When saving your scans, you can specify a public box or one of the user boxes. The public box is a pre-defined box and is used to s...

2 BASIC OPERATION 18 Scan to File Scan to File The Scan to File function sends and stores scans to a shared folder in the equipment’s hard disk or a specified network folder. The data stored in the shared folder can be accessed directly from the computer via a network.You can scan up to 1000 pages p...

2.BASIC OPERATION Scan to File 19 2 BASIC OPERATION 3 Press [FILE]. y To store the scan in the equipment’s shared folder, proceed to step 4. y To store the scan in a network folder, proceed to step 5. Storing data in a network folder requires the administrator to set the equipment configuration. For...

2 BASIC OPERATION 20 Scan to File 5 To store the scan in a network folder, press [REMOTE 1] or [REMOTE 2]. y If the selected remote destination (REMOTE 1 or 2) is configured by the administrator so that you can specify a desired network folder, the screen for setting up the remote destination is dis...

2.BASIC OPERATION Scan to File 21 2 BASIC OPERATION 7 If SMB is selected for the file destination, select the folder to be stored. 1) Select the folder to be stored.2) Press [OK]. Proceed to Step 9. 8 Select a folder for the remote destination. 1) Select FTP, SMB, NetWare IPX, NetWare IP, or FTPS as...

2 BASIC OPERATION 22 Scan to File y [LOGIN USER NAME]When you select [FTP]: Enter the log-in user name for the FTP server if required. When you select [SMB]: Enter the user name to access the network folder if required. When you select [NetWare IPX] or [NetWare IP]: Enter the log-in user name for th...

2.BASIC OPERATION Scan to File 23 2 BASIC OPERATION y FILE FORMAT[PDF] — Press this button to store your scan as a PDF file. [TIFF] — Press this button to store your scan as a TIFF file. [XPS] — Press this button to store your scan as an XPS file. [SLIM PDF] — Press this button to store your scan as...

2 BASIC OPERATION 24 Scan to File 10 Press [SCAN]. y To scan 2-sided documents or change settings such as Color Mode and Resolution, press [SCAN SETTING]. P.46 “Changing Scan Settings” y For the models below, press [PREVIEW] and then [SCAN] to preview your scans. - e-STUDIO4540C Series- e-STUDIO6550...

2.BASIC OPERATION Scan to File 25 2 BASIC OPERATION 11 If the screen below appears, place another original on the original glass and press [SCAN] or the [START] button to continue scanning. To finish the job, press [JOB FINISH], followed by the [FUNCTION CLEAR] button. y The above screen is not disp...

2.BASIC OPERATION Scan to E-mail 27 2 BASIC OPERATION 4 On the AUTHENTICATION screen, complete the user authentication. 1) Press [USER NAME] and enter the user name.2) Press [PASSWORD] and enter the password.3) Finally, press [OK]. Pressing each button displays an on-screen keyboard. Enter each item...

2 BASIC OPERATION 28 Scan to E-mail 6 Specify the e-mail address(es) that you want to send to. 1) Press [INPUT @].2) Enter an e-mail address using the keyboard and digital keys, and then press [OK] to set the entry.3) Finally, press [OK]. You can specify e-mail addresses in various ways. For details...

2.BASIC OPERATION Scan to E-mail 29 2 BASIC OPERATION 8 If necessary, make the following settings for the attached file. 1) Press [FILE NAME] and change the file name.2) Select an option for each of the FILE FORMAT, MULTI/SINGLE PAGE and/or SECURITY settings. 3) Finally, press . y [FILE NAME] Pressi...

2 BASIC OPERATION 30 Scan to E-mail y SECURITY When PDF is selected for the file format, you can decide whether or not to encrypt the PDF file. To encrypt the PDF file, press [ON]. For further instructions on how to encrypt PDF files, see the following section: P.75 “Encrypting PDF Files” 9 Specify ...

2 BASIC OPERATION Scan to USB 33 Scan to USB The Scan to USB function stores scans to a USB storage device. y To store data in a USB storage device, the Save to USB Media setting must be enabled by the administrator. For details, refer to the TopAccess Guide . y USB storage devices must meet require...

2 BASIC OPERATION 34 Scan to USB 4 When “Found USB DEVICE.” message appears on the touch panel, press [USB]. When you store scans in a USB storage device, never attempt to remove the device from the equipment until data transmission is completed. Removing the USB storage device during data transmiss...

2.BASIC OPERATION Scan to USB 35 2 BASIC OPERATION y FILE FORMAT[PDF] – Press this button to store scans as a PDF file. [TIFF] – Press this button to store scans as a TIFF file. [XPS] – Press this button to store scans as an XPS file. [SLIM PDF] – Press this button to store scans as a slim PDF file....

2 BASIC OPERATION 36 Scan to USB 6 Press [SCAN] to scan data. y To scan 2-sided documents or set Color Mode or Resolution, etc., press [SCAN SETTING]. P.46 “Changing Scan Settings” y For the models below, press [PREVIEW] and then [SCAN] to preview your scans. - e-STUDIO4540C Series- e-STUDIO6550C Se...

2.BASIC OPERATION Scan to USB 37 2 BASIC OPERATION 7 If the screen below appears, place another original on the original glass and press [SCAN] or the [START] button to continue scanning. To finish the job, press [JOB FINISH], followed by the [FUNCTION CLEAR] button. y The above screen is not displa...

2 BASIC OPERATION 38 Web Service (WS) Scan Web Service (WS) Scan Web Service (WS) Scan uses the functions of Windows operating systems such as Windows Vista to scan images from a client computer through the network. Scanning can be performed through the touch panel operation or from a client compute...

2.BASIC OPERATION Web Service (WS) Scan 39 2 BASIC OPERATION 3 Press [WS SCAN]. 4 Select the client that fits your needs, and then press [SCAN]. If the desired client name is not shown on the screen, use and to switch between pages. The following screen is displayed. To cancel the operation, press [...

2 BASIC OPERATION 40 Using Saved Scan Data Using Saved Scan Data „ Using scan data saved as e-Filing documents You can display a list of the scan data stored in e-Filing and use it in various ways from the touch panel or with the e-Filing web utility. For instructions on how to use the data stored i...

2.BASIC OPERATION Using Saved Scan Data 41 2 BASIC OPERATION The sub-folders are automatically deleted when the folder becomes empty. When scans are sent directly to the shared folder: When the Local Storage Path setting is set to send the scan data directly to storage, they are stored in the equipm...

2 BASIC OPERATION 42 Viewing the Scan Job Status and Log Viewing the Scan Job Status and Log The status and log of scan jobs can be viewed on the touch panel. If the equipment is managed by the User Management feature, you need to enter the user information, such as the user name and password. „ Vie...

2.BASIC OPERATION Viewing the Scan Job Status and Log 43 2 BASIC OPERATION „ Viewing the scan job log A record of scan jobs can be displayed on the [LOG] tab of the JOB STATUS screen. To display the record on the touch panel, press [JOB STATUS] > [LOG] > [SCAN]. On the [LOG] tab, you can view ...

3. USEFUL FUNCTIONS This chapter describes how to scan documents using various advanced settings. Changing Scan Settings ........................................................................................................ 46 Specifying color mode ....................................................

3 USEFUL FUNCTIONS 46 Changing Scan Settings Changing Scan Settings “Scan settings” are settings applied commonly to the “Scan to e-Filing”, “Scan to File”, “Scan to E-mail” and “Scan to USB” functions. The options frequently used in scanning are generally registered as the default scan settings ( P...

3.USEFUL FUNCTIONS Changing Scan Settings 47 3 USEFUL FUNCTIONS „ Specifying resolution Select a resolution from the following options: [600] — Select this option to scan originals at 600 dpi. [400] — Select this option to scan originals at 400 dpi. [300] — Select this option to scan originals at 30...

3 USEFUL FUNCTIONS 48 Changing Scan Settings e-STUDIO4540C Series, e-STUDIO6550C Series [TEXT] — Select this option to scan text originals. [TEXT/PHOTO] — Select this option to scan originals containing text and photos. This option is available only when [BLACK] is selected for the color mode settin...

3.USEFUL FUNCTIONS Changing Scan Settings 49 3 USEFUL FUNCTIONS „ Changing orientation With the rotation setting, you can change the orientation of your scans. If necessary, select the desired rotation pattern from the following options: — Select this option to scan originals without a change in ori...

3 USEFUL FUNCTIONS 50 Changing Scan Settings „ Scanning 2-sided originals With the Single/2-sided Scan setting, you can choose whether to scan your originals on both sides. Select from the following options: [SINGLE] — Select this option to scan only the front of the originals. [BOOK] — Select this ...

3.USEFUL FUNCTIONS Changing Scan Settings 51 3 USEFUL FUNCTIONS „ Specifying original size To specify the original size, press [ORIGINAL SIZE]. Pressing the button displays the buttons for selectable original sizes along with the following buttons: [AUTO] — Select this option to have the equipment a...

3 USEFUL FUNCTIONS 52 Changing Scan Settings „ Changing compression ratio You can select the compression ratio for the scanned image data. In general, the higher the compression ratio, the lower the image quality. Select from the following options: [LOW] — Select this option to apply a low compressi...

3.USEFUL FUNCTIONS Changing Scan Settings 53 3 USEFUL FUNCTIONS „ Erasing black frames around images You may want to scan originals with the original cover left open especially when they are as small as a drivers license or as thick a book as a dictionary. In this case, the open cover admits light t...

3 USEFUL FUNCTIONS 54 Changing Scan Settings „ Adjusting exposure Use and to select the preferable exposure setting from 11 levels. If [AUTO] is selected, the automatic exposure adjustment feature is enabled, automatically setting the exposure best suited to your originals. „ Adjusting contrast Use ...

3.USEFUL FUNCTIONS Changing Scan Settings 55 3 USEFUL FUNCTIONS „ Adjusting sharpness The sharpness setting determines whether your scans look clear or blurry. Use and to select the preferable setting from 9 levels. „ Adjusting color balance The color balance of your scans can be adjusted with the s...

3 USEFUL FUNCTIONS 56 Previewing Scans Previewing Scans With the preview feature, you can view your scans on the touch panel before saving or e-mailing them. Follow the procedure below. y Previewing is available only when any of the following models is used: - e-STUDIO4540C Series- e-STUDIO6550C Ser...

3.USEFUL FUNCTIONS Previewing Scans 57 3 USEFUL FUNCTIONS 3 Carefully check the displayed preview of your scans. To save or e-mail your scans, press [OK]. y If you want to scan another original, place it on the original glass or in the Reversing Automatic Document Feeder, and then press [START] butt...

3 USEFUL FUNCTIONS 58 Specifying E-mail Addresses Specifying E-mail Addresses To specify e-mail addresses for the Scan to E-mail function or Internet faxing, you have the following options: Up to 400 addresses can be specified. P.58 “Entering an e-mail Addresses” P.60 “Selecting from the address boo...

3.USEFUL FUNCTIONS Specifying E-mail Addresses 59 3 USEFUL FUNCTIONS y If you want to specify multiple e-mail addresses for Internet faxing, press [MULTI] and repeat steps 1 and 2. y If you press [INPUT @] without pressing [MULTI], you can edit the e-mail address you have just entered. 3 Press [OK]....

3 USEFUL FUNCTIONS 60 Specifying E-mail Addresses Selecting from the address book 1 On the [SINGLE] tab, press for the desired contacts. y For Scan to E-mail, proceed to step 2. y For Internet faxing, the e-mail address is specified. Continue the Internet faxing operation. P.103 “Sending Internet fa...

3.USEFUL FUNCTIONS Specifying E-mail Addresses 61 3 USEFUL FUNCTIONS Refining your search 1 Click the pull-up menu, and then select letters that you want to display. 1) Click the pull-up menu.2) Select letters that you want to display. Addresses with the selected letter(s) first are displayed. 2 Pre...

3 USEFUL FUNCTIONS 62 Specifying E-mail Addresses 2 Using the digital keys, enter the ID number for the desired contact and then press [OK]. The page containing the contact of the specified ID number is displayed. 3 Press for the desired contacts. For Scan to E-mail, press [OK] at the end. y Before ...

3.USEFUL FUNCTIONS Specifying E-mail Addresses 63 3 USEFUL FUNCTIONS 2 Press the corresponding button(s) for the desired search category and enter the search string. Finally, press [SEARCH]. Pressing each button displays an on-screen keyboard. Enter a search string using the keyboard and digital key...

3 USEFUL FUNCTIONS 64 Specifying E-mail Addresses 4 Press [OK]. If you want to view or delete the specified e-mail addresses, press [DESTINATION]. P.71 “Viewing/Deleting specified e-mail addresses” Searching the LDAP server with search strings To search an LDAP server for e-mail addresses, the netwo...

3.USEFUL FUNCTIONS Specifying E-mail Addresses 65 3 USEFUL FUNCTIONS 3 Press the corresponding button(s) for the desired search category and enter the search string. Finally, press [SEARCH]. Pressing each button displays an on-screen keyboard. Enter a search string using the keyboard and digital key...

3 USEFUL FUNCTIONS 66 Specifying E-mail Addresses 5 Press [OK]. If you want to view or delete the specified e-mail addresses, press [DESTINATION]. P.71 “Viewing/Deleting specified e-mail addresses” Selecting groups 1 Press [GROUP] to display the [GROUP] tab. 2 Select the desired group(s). For Scan t...

3.USEFUL FUNCTIONS Specifying E-mail Addresses 67 3 USEFUL FUNCTIONS Refining groups search 1 Click the pull-up menu, and then select the letters that you want to display. 1) Click the pull-up menu.2) Select the letters that you want to display. Addresses with the selected letter(s) first are displa...

3 USEFUL FUNCTIONS 68 Specifying E-mail Addresses 2 Press [KNOWN ID]. 3 Using the digital keys, enter the ID number for the desired group, and then press [OK]. The page containing the group of the specified ID number is displayed. 4 Select the desired group. For Scan to E-mail, press [OK] at the end...

3.USEFUL FUNCTIONS Specifying E-mail Addresses 69 3 USEFUL FUNCTIONS Searching for groups by name 1 Press [GROUP] to display the [GROUP] tab. 2 Press [SEARCH]. The GROUP SEARCH screen appears. 3 Press [GROUP NAME] and key in a search string for the desired group name. Finally, press [SEARCH]. Pressi...

3 USEFUL FUNCTIONS 70 Specifying E-mail Addresses 4 Press the corresponding button(s) for the desired group(s), and then press [OK]. y For Scan to E-mail, proceed to step 5. y For Internet faxing, the e-mail addresses are specified. To specify additional e-mail addresses, repeat the above steps. For...

3.USEFUL FUNCTIONS Specifying E-mail Addresses 71 3 USEFUL FUNCTIONS Viewing/Deleting specified e-mail addresses You can view the specified e-mail addresses, contacts, and groups, and delete them from the list. 1 Press [DESTINATION]. Currently selected e-mail addresses, contacts, and groups are list...

3 USEFUL FUNCTIONS 72 Scanning With Dual Functions (Dual Agents) Scanning With Dual Functions (Dual Agents) When performing a scan operation, you can select 2 of the scan functions at one time. y This function is available only when the hard disk is installed in the equipment. y The WS Scan function...

3.USEFUL FUNCTIONS Scanning With Dual Functions (Dual Agents) 73 3 USEFUL FUNCTIONS 5 On the SCAN menu, select the second scan function that you want to use, and repeat step 4. 6 On the SCAN menu, press [SCAN]. y You can set 2 scan functions at one time. Selecting 3 scan functions at one time is not...

3 USEFUL FUNCTIONS 74 Scanning With Dual Functions (Dual Agents) 7 If the screen below appears, place another original on the original glass and press [SCAN] or the [START] button to continue scanning. To finish the job, press [JOB FINISH], followed by the [FUNCTION CLEAR] button. y The above screen...

3 USEFUL FUNCTIONS Encrypting PDF Files 75 Encrypting PDF Files With “Scan to File”, “Scan to E-mail” or “Scan to USB”, you can encrypt PDF files when you select [PDF] for the file format by following the procedure below. Encrypting PDF files 1 On the SCAN menu, press [FILE], [E-MAIL] or [USB] for t...

3 USEFUL FUNCTIONS 76 Encrypting PDF Files 3 Key in or select the following items, and then press [OK]. y [USER PASSWORD] Press this button to set a password for the encrypted PDF file(s). The password is asked for when you open the file. y [MASTER PASSWORD] Press this button to set a password for c...

4. USING TEMPLATES This chapter describes how to scan documents using templates. Registering Scan Templates ................................................................................................. 78 Using Scan Templates .........................................................................

4 USING TEMPLATES 78 Registering Scan Templates Registering Scan Templates Once you register a template, you can easily perform scan operations by recalling a set of preferred scan settings. Depending on the purpose, templates can be registered either to the public template group or a private templa...

4.USING TEMPLATES Registering Scan Templates 79 4 USING TEMPLATES 2 Select a scan function and make the settings as required. For help, see the following sections: P.18 “Scan to File” P.26 “Scan to E-mail” P.33 “Scan to USB” For instructions on how to make the settings for Scan to e-Filing, refer to...

4 USING TEMPLATES 80 Registering Scan Templates 5 Select [PUBLIC TEMPLATE GROUP] or one of the private template group buttons, and then press [OPEN]. y If you select [PUBLIC TEMPLATE GROUP], the ADMINISTRATOR PASSWORD screen appears. In this case, proceed to step 6. y If you select a private templat...

4.USING TEMPLATES Registering Scan Templates 81 4 USING TEMPLATES 8 Press [PASSWORD]. 9 Using the keyboard and digital keys, enter the password for the selected private template group, and then press [OK]. 10 Press [OK]. The template buttons are displayed for the selected group.

4 USING TEMPLATES 82 Registering Scan Templates 11 Select an empty template button, and then press [SAVE]. If you press the button for an existing template, you can overwrite the template. 12 Make the settings for the following items as required, and then press [SAVE]. y [NAME 1] Press this button t...

4.USING TEMPLATES Registering Scan Templates 83 4 USING TEMPLATES 13 On the control panel, press the [FUNCTION CLEAR] button to return to the SCAN menu.

4 USING TEMPLATES 84 Using Scan Templates Using Scan Templates Once you register a template, your scanning operation becomes much easier. Before using a template for scanning, you need to register the template. For instructions on how to register a template, see the following section: P.78 “Register...

4.USING TEMPLATES Using Scan Templates 85 4 USING TEMPLATES 4 On the [RECALL] tab, select a group containing the template that you want to use. y If you select a private template group for which a password has been set, the password input screen appears. In this case, proceed to step 5. y If you sel...

4 USING TEMPLATES 86 Using Scan Templates 7 Press [OK]. The template buttons are displayed for the selected group. 8 Select the template that you want to use. y If you select a password-free template for which the automatic start function is enabled ( is shown on the button), the equipment automatic...

4.USING TEMPLATES Using Scan Templates 87 4 USING TEMPLATES 10 On the password input screen, enter the template password using the keyboard and digital keys, and then press [OK]. 11 Press [OK]. If you select a template for which the automatic start function is enabled ( is shown on the button), the ...

4 USING TEMPLATES 88 Using Scan Templates 13 Press [SCAN]. For the models below, press [PREVIEW] and then [SCAN] to preview your scans.- e-STUDIO4540C Series - e-STUDIO6550C Series - e-STUDIO2550C Series (only when the hard disk is installed) P.56 “Previewing Scans” 14 If the screen below appears, p...

4.USING TEMPLATES Using Scan Templates 89 4 USING TEMPLATES Using templates for Scan to E-mail (When SMTP is selected for authentication method) The procedure for using templates for the Scan to E-mail function differs slightly when the “User Authentication for Scan to Email” setting on TopAccess is...

4 USING TEMPLATES 90 Using Scan Templates 5 Press [PASSWORD]. 6 On the password input screen, enter the group password the keyboard and digital keys, and then press [OK]. 7 Press [OK]. The template buttons are displayed for the selected group.

4.USING TEMPLATES Using Scan Templates 91 4 USING TEMPLATES 8 Select a “SCAN TO E-MAIL” template that you want to use. y If you select a template for which a password is set, you need to enter the password. In this case, proceed to step 9. y If you select a password-free template, the AUTHENTICATION...

4 USING TEMPLATES 92 Using Scan Templates 11 Press [OK]. 12 When the AUTHENTICATION screen is displayed, enter the user name and the password to complete the user authentication. 1) Press [USER NAME] and enter the user name.2) Press [PASSWORD] and enter the password.3) Finally, press [OK]. y If you ...

4.USING TEMPLATES Using Scan Templates 93 4 USING TEMPLATES 13 Press [SCAN]. For the models below, press [PREVIEW] and then [SCAN] to preview your scans.- e-STUDIO4540C Series - e-STUDIO6550C Series - e-STUDIO2550C Series (only when the hard disk is installed) P.56 “Previewing Scans” 14 If the scree...

5. OTHER SCANNING METHODS This chapter provides a brief introduction to the scan drivers included with the Client Utilities CD-ROM or the Client Utilities/User Documentation DVD. Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver ............................ 96 Scanning Images Using the T...

5 OTHER SCANNING METHODS 96 Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver One of the scan drivers included with the Client Utilities CD-ROM or the Client Utilities/User Documentation DVD is the TOSHIBA e-STUDIO Remote Scan...

5 OTHER SCANNING METHODS Scanning Images Using the TOSHIBA e-STUDIO WIA Driver 97 Scanning Images Using the TOSHIBA e-STUDIO WIA Driver The Client Utilities CD-ROM or the Client Utilities/User Documentation DVD also includes the TOSHIBA e-STUDIO WIA Driver for users of Windows XP/Windows Vista/Windo...

6. INTERNET FAX This chapter describes the Internet Fax feature. Precautions for Internet Fax Transmissions ..................................................................... 100 Viewing Touch Panel for Fax Menu .................................................................................... ...

6 INTERNET FAX 100 Precautions for Internet Fax Transmissions Precautions for Internet Fax Transmissions Internet Fax works just like e-mail and may cause the same kinds of troubles as e-mail unless you understand how it works. Before you start using the Internet Fax feature, carefully read and fami...

6 INTERNET FAX Viewing Touch Panel for Fax Menu 101 Viewing Touch Panel for Fax Menu 1. Message Display Area Operational instructions and the status of the equipment are displayed. 2. [SINGLE] Tab On this tab, you can select individual contacts and various function buttons relevant to Internet faxin...

6 INTERNET FAX 102 Viewing Touch Panel for Fax Menu 8. [JOB STATUS] Press this button when you want to monitor your copy, fax, scan, and/or print jobs or view the job logs. P.116 “Viewing the Internet fax job status” P.117 “Viewing the send log for Internet fax jobs” P.118 “Viewing the receive log f...

6 INTERNET FAX Sending Internet Faxes 103 Sending Internet Faxes Just like the Scan to E-mail function, Internet Fax sends scanned data to specified e-mail addresses as an attached file. The difference is the format of the file; it is TIFF-FX (Profile S), which can be received and printed on Interne...

6 INTERNET FAX 104 Sending Internet Faxes 4 Specify the following items as required, and then press . y RESOLUTION Select the resolution for scanning the original. When sending an Internet Fax, [FINE] is always applied even if you select [U-FINE]. y TX TYPE When sending an Internet Fax, you can only...

6.INTERNET FAX Sending Internet Faxes 105 6 INTERNET FAX 5 Specify the following items as required, and then press [OK]. y [SUBJECT] Press this button to enter the subject of the Internet Fax to be sent. y [BODY] Press this button to enter the body message of the Internet Fax to be sent. y Pressing ...

6 INTERNET FAX 106 Sending Internet Faxes 7 If the screen below appears, place another original on the original glass and press [SCAN] or the [START] button to continue scanning. If you finish scanning all the originals, press [JOB FINISH]. y The above screen is not displayed when the original is sc...

6.INTERNET FAX Sending Internet Faxes 107 6 INTERNET FAX 3 If you want to store the data in the equipment’s shared folder, select [MFP LOCAL] and make sure that the button is highlighted. Proceed to step 6. If saving data in a network folder is enabled by the administrator, you can select 2 file des...

6 INTERNET FAX 108 Sending Internet Faxes 5 Select a folder for the remote destination. 1) Select FTP, SMB, NetWare IPX, NetWare IP, or FTPS as a protocol to transfer the file.2) Press [SERVER NAME], [NETWORK PATH], [LOGIN USER NAME], [PASSWORD] and/or [COMMAND PORT] and specify the file destination...

6.INTERNET FAX Sending Internet Faxes 109 6 INTERNET FAX y [COMMAND PORT] (FTP and FTPS only) Enter the port number to be used for command execution. By default, a hyphen “-” is entered in this box, and the port number set by the administrator is used. Change the entry in this box only when you want...

6 INTERNET FAX 110 Sending Internet Faxes 7 Refer to “Sending Internet Faxes”( P.103) and follow steps 6 and 7 to send your documents. y When the transmission is complete, the equipment saves the sent data. If the transmission results in failure even after several retries, the equipment saves the da...

6.INTERNET FAX Sending Internet Faxes 111 6 INTERNET FAX „ Setting advanced functions Pressing [ADVANCED] during the Internet faxing operation displays the [ADVANCED] tab. On this tab, the following advanced functions are available: y 2-SIDED SCAN — Use this function when you want to send 2-sided or...

6 INTERNET FAX 112 Sending Internet Faxes 2 Press [2-SIDED SCAN]. The 2-SIDED SCAN screen appears. 3 Select either [BOOK] or [TABLET] for the original type, and then press [OK]. 4 Press [ADDRESS] to return to the [ADDRESS] tab. Continue the Internet faxing operation. P.103 “Sending Internet faxes”

6.INTERNET FAX Sending Internet Faxes 113 6 INTERNET FAX ‰ Setting Priority Reserve Use the Priority Reserve function when you want to send originals ahead of the jobs currently waiting in the queue. The default of this function is restored when each transmission is complete; you must enable the set...

6 INTERNET FAX 114 Sending Internet Faxes 4 Press [ADDRESS] to return to the [ADDRESS] tab. Continue the Internet faxing operation. P.103 “Sending Internet faxes”

6 INTERNET FAX Receiving Internet Faxes 115 Receiving Internet Faxes „ Available file formats The equipment can print out TIFF-FX images, TIFF images scanned in black and white, and text data (email messages in the plain text format). In addition, the resolution of the TIFF-FX images must be either ...

6 INTERNET FAX 116 Viewing the Internet Fax Job Status and Log Viewing the Internet Fax Job Status and Log You can view the status of the Internet Fax transmissions from the touch panel. After Internet Faxes are sent or received, the record of the jobs can also be viewed and printed. On the SEND/REC...

6.INTERNET FAX Viewing the Internet Fax Job Status and Log 117 6 INTERNET FAX „ Viewing the send log for Internet fax jobs The transmission record of Internet Fax jobs can be displayed on the SEND LOG screen. To display the record on the touch panel, press [JOB STATUS] > [LOG] > [SEND]. On the...

6 INTERNET FAX 118 Viewing the Internet Fax Job Status and Log „ Viewing the receive log for Internet fax jobs The record of received Internet Faxes can be displayed on the RECEIVE LOG screen. To display the record on the touch panel, press [JOB STATUS] > [LOG] > [RECEIVE]. On the RECEIVE LOG ...

INDEX 119 INDEX Numerics 2-sided scan ................................................... 111 , 112 A Address book ...................................... 60 , 61 , 62 , 118 [ADDRESS] Tab ......................................................101 Advanced functions .......................................

2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMSScanning Guide ©2012 TOSHIBA TEC CORPORATION All rights reserved R120120L0101-TTEC (SYS V1.0) 2012-03