Sharp FO-DC500 - Manuals

5 Table of Contents Introduction 1 Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 5 A Look at the Operation Panel 8 1. Installation 14 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Con...

Table of Contents 6 3. Network Scanner Option 73 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73Setting the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75Printing out the Network Settings . . . . . . . . . ....

Table of Contents 7 8. Printing Lists and Reports 200 9. Maintenance 205 Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . . . 205The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205Replacing the Verification Stamp . . . . . . . ...

8 . Display This displays messages and prompts to help you operate the machine. The backlight turns on whenever a key is touched, and then automatically turns off after a preset time if no further operations are performed. The display can be tilted to the desired angle for easy viewing. TONER indica...

11 TIMER key Press this key to set up a fax operation to be performed automatically at a later time. COVER SHEET key Press this key to include a cover sheet when sending a fax. LIFE key Press this key, followed by , to check the total number of pages printed by the machine. (Press to return to the d...

12 JOB STATUS key Press this key to display the FAX STATUS screen, which shows information on the fax job that is currently in progress. If the dual line option is installed, the fax status will appear separately for each line. If the network printer option is installed, the NETWORK PRINT STATUS scr...

14 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer. Telephone line cord Toner cartridge Rapid Key labels ADF exit tray Operation manual Received document tray Power cord Paper size labels Drum cartridge Poi...

Connections 15 1. Installation Connections Connecting the power cord Connect the female end of the power cord to the machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet. Important! The machine requires its own dedicated power outlet. The power outlet must not be s...

Connections 16 Connecting the telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE . Insert the other end into a standard (RJ11C) single-line wall telephone jack. Note: The machine is set for touch-tone dialing. If you are on a pulse dial (rot...

Connections 17 1. Installation Attaching the ADF exit tray Insert the protrusion on the right side of the machine into the hole in the right side of the ADF exit tray ➊ , then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side...

Installing the Print Cartridges 18 Installing the Print Cartridges Follow the steps below to install or replace the toner and drum cartridges. ♦ The initial starter toner cartridge included with the machine can print approximately 3000 letter-size pages (4% coverage of each page; continuous printing...

Installing the Print Cartridges 21 1. Installation When to replace the toner cartridge When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will l...

Loading Printing Paper 22 1 Remove the received document tray. 2 Insert a stack of paper into the tray, print side up. • Important! The stack of paper must not be higher than the red line on the paper tray. Loading Printing Paper You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) ...

Loading Printing Paper 23 1. Installation 3 Squeeze the paper guide and move it to match the length of the paper you are loading. 4 Replace the received document tray. • The received document tray must be attached for the machine to operate properly. Loading paper in the paper cassette (if installed...

Entering Your Name and Fax Number 25 1. Installation Entering Your Name and Fax Number Before you can begin using the machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send. Important! FCC regulations r...

Setting the Date and Time 27 1. Installation Setting the Date and Time The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below. 1 Press and then or until ENTRY MODE is selected in ...

Setting the Date and Time 29 1. Installation 1 Press and then or until ENTRY MODE is selected in the display. 2 Press and then or until DAY LIGHT SAVING is selected. 3 Press . 4 Press to turn on the Daylight Saving Time function, or to turn it off. 5 Press twice to return to the date and time displa...

Volume Adjustment 30 Volume Adjustment You can adjust the volume of the speaker and ringer using and . Speaker 1 Press . 2 Press or to select the desired volume level. 3 Press to turn off the speaker. SPEAKER SPEAKER Display: ONHOOK DIAL MODE SPEAKER VOLUMEHIGH ONHOOK DIAL MODE SPEAKER VOLUMEMIDDLE ...

Volume Adjustment 31 1. Installation Ringer 1 Press the or to select the desired volume level. (Make sure has not been pressed.) • The ringer will ring once at the selected level, and then the date and time will reappear in the display. 2 If you selected “RINGER VOLUME OFF” to turn off the ringer, p...

32 5.0" (128 mm) 5.8" (148 mm) 11" (279 mm) 38" (966 mm) 14 lbs. (52 g/m²) 14.3" (364 mm) 10.1" (257 mm) 20 lbs.(80 g/m²) 36 lbs. (157 g/m²) 2. Sending and Receiving Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the do...

Transmittable Documents 33 2. Send/Receiv e Documents Maximum scanning area The area of the document that the machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be scanned. Maximum scanning width: 10 inches (256 mm) Maximum scanning...

Loading the Document 34 Loading the Document Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 50 pages, place the additional pages gent...

Adjusting the Resolution and Contrast 35 2. Send/Receiv e Documents Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. Resolution The machine has four resolution settings: The default resolution setting is STANDARD. If you don’t ad...

Adjusting the Resolution and Contrast 36 Contrast The machine has three contrast settings. The default setting is AUTO. To adjust the contrast, press until the desired setting appears in the display. AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. LIGHT Use LIGHT for documents...

Sending a Fax by Normal Dialing 37 2. Send/Receiv e Documents Sending a Fax by Normal Dialing With Normal Dialing, you press and then dial by pressing the numeric keys. ♦ Normal Dialing allows you to listen to the line through the speaker to make sure the other fax machine is responding. (Note that ...

Sending a Fax by Normal Dialing 38 • If Option Setting 26 (TEL. BILLING CODE, page 196) has been set to ON and BILLING CODE DIAL has been set to AFTER, press after dialing. 4 Wait for the connection. When you hear a fax tone, press on the machine. • If a person answers and you are using an extension...

Programming Auto-Dial Numbers 39 2. Send/Receiv e Documents 1 Press and then or until ENTRY MODE is selected in the display. 2 Press . Make sure that DESTINATION SETTING is selected. MENU START/ ENTER Programming Auto-Dial Numbers You can dial a fax number by simply pressing a Rapid Key, or by press...

Programming Auto-Dial Numbers 42 12 If the dual-line option is installed (and Chain Dial was set to NO in the above step), SELECT THE LINE will appear. Select LINE-1 if you want the auto-dial number to use only Line 1. Select LINE-2 if you want the auto-dial number to only use Line 2. Select AUTO if...

Programming Auto-Dial Numbers 43 2. Send/Receiv e Documents 1 Press and then or until ENTRY MODE is selected in the display. 2 Press . Make sure that DESTINATION SETTING is selected. 3 Press . Press to select CLEAR. 4 Press . MENU START/ ENTER START/ ENTER START/ ENTER Editing auto-dial numbers To m...

Sending a Fax by Automatic Dialing 45 2. Send/Receiv e Documents Sending a Fax by Automatic Dialing Dual Access The machine features full dual access, which means that you can load a document and dial by automatic dialing even when the machine is occupied with another job. After you dial, your docum...

Sending a Fax by Automatic Dialing 46 Rapid Key Dialing If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key. 1 Load the document(s). SEND READY will appear in the display. • Press and/or to set the resolution and contrast if needed. • To send ...

Sending a Fax by Automatic Dialing 47 2. Send/Receiv e Documents Speed Dialing If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing and then entering the Speed Dial number. SPEED DIAL 1 Load the document(s). SEND READY will appear in the display. • P...

Sending a Fax by Automatic Dialing 48 Direct Keypad Dialing You can also enter a full number with the number keys and then press to begin dialing. START/ ENTER 1 Load the document(s). (Note: If desired, you can load the document after dialing in Step 2, below.) SEND READY will appear in the display....

Sending a Fax by Automatic Dialing 49 2. Send/Receiv e Documents Searching for an auto-dial number If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number...

Sending a Fax by Automatic Dialing 50 • If no numbers have been stored under the entered letter, NOT FOUND will appear. • If multiple fax numbers (or e-mail addresses) have been stored under a name, press to display the fax numbers and then press or to select the desired fax number (or e-mail addres...

Sending a Fax by Automatic Dialing 51 2. Send/Receiv e Documents Checking the status of the current job The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the machine is currently calling or transmitting to, or what number ...

Sending a Fax by Automatic Dialing 52 Note: To directly print out a list of the jobs waiting in memory for transmission, press , or to select REPORT PRINT, and then . Canceling a memory transmission by number If you know the memory number assigned to a memory transmission, you can cancel it with the...

Sending a Fax by Automatic Dialing 53 2. Send/Receiv e Documents Memory Retransmission If a line error occurs during any type of memory transmission, your fax will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transm...

Creating and Using Personal Books 54 Creating and Using Personal Books Personal books can be created that allow inviduals to program Rapid Key and Speed Dial numbers for their own personal use. Up to 20 books can be created in the FO-DC500, or 40 books in the FO-DC600. ♦ Up to 59 Rapid Key numbers a...

Creating and Using Personal Books 55 2. Send/Receiv e Documents 5 Enter a 2-digit number from 01 to 20 (FO-DC500) or 01 to 40 (FO-DC600). • This number will identify the personal book. 6 Enter a name for the personal book by pressing the letter entry keys. (Make sure the Rapid Key overlay is down.) ...

Creating and Using Personal Books 57 2. Send/Receiv e Documents 1 Press . 2 Enter the 4-digit passcode of your book. If the book doesn’t have a passcode, press once, enter the first letter of the name of the book if desired, press or until the book is selected in the display, and then press . 3 When...

Creating and Using Personal Books 58 ♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers from your book (see page 150). ♦ Set up a timer operation using a Rapid Key or Speed Dial number from your book (see page 158). ♦ Print out the Destination List, Program/Group List, or Timer ...

Creating and Using Personal Books 59 2. Send/Receiv e Documents Clearing a book Note: Before you can clear a personal book, you must clear all Rapid Keys, Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a transmission or timer operation is pending that uses a number in a bo...

Cover Sheet 60 Cover Sheet You can have the machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and number, and the total number...

Cover Sheet 61 2. Send/Receiv e Documents 2 Press . (Flip up the Rapid Key overlay if it is down.) • The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND READY. • To cancel the cover sheet selection, press . 3 Dial the receiving party and transmit the fax. COVER SHEET C STO...

Receiving Faxes 63 2. Send/Receiv e Documents Receiving Faxes The machine has two modes for receiving faxes: AUTO mode: Select this mode when you only want to receive faxes on the line connected to the machine. The machine will answer all calls automatically and receive incoming faxes. MANUAL mode: ...

Receiving Faxes 64 1 When the machine rings, answer the call on an extension phone connected to the same line. 2 If you hear a fax tone, press on the machine. • If the other party first speaks with you, press after speaking. (Press your START key before the sender presses their Start key.) • If ther...

Substitute Reception to Memory 65 2. Send/Receiv e Documents 1 Press (flip up the Rapid Key overlay) and then or until MEMORY RX STATUS is selected in the display. 2 Press . • The received faxes appear. • To print out the list of faxes, press . 3 Press or to scroll through the list of jobs. 4 When y...

Dual-line Option (FO-DC600 only) 66 Dual-line Option (FO-DC600 only) The dual line option (FO-60DL) allows your machine to be connected to a second telephone line. If you wish to use this option, consult your dealer to have the dual line kit installed. The dual-line option is only available on the F...

Dual-line Option (FO-DC600 only) 68 6 Enter the fax number (maximum of 20 digits) of Line 1. • To insert a space between digits, press . • To clear a mistake, press . 7 Press . 8 Enter the fax number (maximum of 20 digits) of Line 2. 9 Press . 10 Press until you return to the date and time display. ...

Verification Stamp Option 70 3 Press and then or until the desired setting is selected. • Note: “TX” stands for “transmission” and “RX” stands for “reception”. “AUTO” and “MANU” indicate AUTO and MANUAL reception modes. 4 Press . 5 Go back to Step 3 to select a setting for the other line, or press t...

PC Fax Function (Requires the FO- 71 2. Send/Receiv e Documents PC Fax Function (Requires the FO-LN1 Option) The PC-Fax function allows you to fax documents directly from your computer. This saves you the trouble of printing a document and then faxing it from the machine. Important: The PC-Fax funct...

PC Fax Function (Requires the FO-LN1 Option) 72 Using the PC-Fax function To fax a document from your computer, open the document in the application used to create it and select Print from the File menu. In the Print window, select “SHARP FO-DC Series FAX” for the printer and then click OK . A windo...

Introduction 74 Steps required for setup The following steps are required to use the network scanner option. The steps must be completed in the order shown. 1. Your dealer must install the FO-LN1 network interface kit and the FO-NS2 network scanner kit, and enter the network scanner product key. The...

Setting the IP Address 75 3. Netw or k Scanner Setting the IP Address Once your dealer has installed the network scanner option and the machine is connected to the network, the network administrator or administrator of the machine should use the following procedure to set the IP address of the machi...

Setting the IP Address 77 3. Netw or k Scanner 11 Wait while the machine writes the setting to the NIC board (“DO NOT POWER DOWN” will appear in the display). When the display changes to “OK”, turn off the power of the machine and then turn it back on to make the new settings take effect. (Before tu...

Printing out the Network Settings 78 1 Press and then or until NETWORK SETTING is selected in the display. 2 Press and then . • Make sure that NETWORK SETTING LIST is selected. 3 Press . 4 Press or to select the list that you wish to print, and then press . (Note: “NIC” is an acronym for “network in...

Mail Server and DNS Server Settings 79 3. Netw or k Scanner Mail Server and DNS Server Settings Settings for your E-mail server and DNS server must be configured in order to use the network scanner function. To configure the settings, access the machine's Web page from a computer that is connected t...

Mail Server and DNS Server Settings 80 Setting Passwords Passwords can be set to restrict Web page access and protect settings. An administrator password and a user password can be set. When the Web page is accessed with the administrator password, all settings can be configured. When the Web page i...

Storing Network Scanning Destinations 81 3. Netw or k Scanner Storing Network Scanning Destinations Network scanning destinations can be stored in Rapid Keys and Speed Dial numbers. The Rapid Keys and Speed Dial numbers can be in a personal book or in the COMMON book. ♦ Scan to E-mail can be perform...

Storing Network Scanning Destinations 82 Storing destinations in the Web page To store a destination, click the desired destination type ( E-mail , FTP , Fax or Group ) under Destination Management in the Web page menu. In the Destination Management page, enter the destination name and select a pers...

Storing Network Scanning Destinations 83 3. Netw or k Scanner Scan to FTP (Hyperlink) When using Scan to FTP to send an image to an FTP server, you can also have notifications automatically sent by e-mail to selected recipients informing them that the image has been posted on the server. The e-mail ...

Scan to E-mail Setup 85 3. Netw or k Scanner 5 Enter the e-mail subject by pressing the letter entry keys (max. of 60 characters). (Make sure the Rapid Key overlay is flipped down.) • To enter a space, press . • To change case, press . • To clear a mistake, press . • To enter a number, press the app...

Sending an Image Using a Rapid Key 89 3. Netw or k Scanner 8 Press . The document is scanned and transmitted. START/ ENTER Sending an Image Using a Rapid Key or Speed Dial Number Sending an image using a Rapid Key Use this procedure to scan a document and send the image to an E-mail, FTP, or Desktop...

Sending an Image Using a Rapid Key or Speed Dial Number 90 3 If the destination is an e-mail destination and you wish to enter a message, or change the sender name or e-mail address, or select the file format for the document, press WITHIN 5 SECONDS after pressing the Rapid Key in Step 2. (After 5 s...

Sending an Image Using a Rapid Key 91 3. Netw or k Scanner Sending an image using a Speed Dial number Use this procedure to scan a document and send the image to an E-mail, FTP, or Desktop destination that has been stored in a Speed Dial number. Important: To use this procedure, the setup procedures...

Sending an Image Using a Rapid Key 95 3. Netw or k Scanner 10 Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped down.) 11 Press . 12 Press or to select the file format (TIFF or PDF) and compression method (G3, G4, or NO...

Installing the Network Scanner Software 96 Installing the Network Scanner Software To use the Scan to Desktop function, the following two software programs must be installed in your computer (the destination computer for Scan to Desktop). The programs are installed from the CD-ROM that comes with th...

Installing the Network Scanner Software 97 3. Netw or k Scanner ♦ Saved in a folder. ♦ Passed to an application set in the Network Scanner Tool. ♦ Sent as e-mail. ♦ Saved in Sharpdesk. User's Guides for Software Programs The Manual folder in the CD-ROM contains user's guides (in PDF format) for each...

Installing the Network Scanner Software 98 Installing the software programs Note the following when installing the software programs from the CD-ROM: ♦ Be sure to check the system requirements for installation of each of the software programs in the user's guides and on the information screen during...

Installing the Network Scanner Software 99 3. Netw or k Scanner • If you select Typical in the installation type screen, Network Scanner Tool will also be installed. If you only wish to install Network Scanner Tool, select Custom in the installation type screen and then check only Network Scanner To...

Installing the Network Scanner Software 100 2 Enter any name you wish for the Process Definition Prefix and any letter for Initial , and click Next . The prefix is used in the name that is assigned to the Process Definitions you will select in step 3, and in the name of the Rapid Key or Speed Dial n...

Installing the Network Scanner Software 102 5 When the completion message appears, click Finish . Uninstalling a program You can uninstall the software with “Add/Remove Programs” in the Windows Control Panel, or with the Sharpdesk Uninstaller. ♦ When Sharpdesk is uninstalled, Network Scanner Tool is...

Inbound Routing 103 3. Netw or k Scanner Inbound Routing When the network scanner option is installed, you can have incoming faxes from specified senders (or all senders) automatically converted to e-mail and sent to designated e-mail recipients. ♦ This function provides a convenient means of forwar...

Inbound Routing 105 3. Netw or k Scanner 10 Enter a sender’s fax number (max. 20 digits) by pressing the numeric keys and then press . Repeat until all you have entered all desired sender’s numbers.Example: If the sender’s number is 201-555-1212, enter 2105551212. Do not enter 12105551212 (do not en...

Inbound Routing 106 14 To activate the set immediately, make sure that ACTIVATE NOW is selected in the display and press . If you do not want to activate the set, press or to select ACTIVATE LATER and press . 15 Press repeatedly to return to the date and time display. START/ ENTER START/ ENTER STOP ...

Inbound Routing 107 3. Netw or k Scanner 5 Enter the 2-digit number of the set that you wish to delete. 6 Press . 7 Press repeatedly to return to the date and time display. START/ ENTER STOP Activating or deactivating a set Even if a set is stored, forwarding will not take place unless the set is ac...

Inbound Routing 108 5 Press or to select the set that you wish to activate or deactivate and press . 6 To activate the selected set, make sure that ACTIVATE NOW is selected in the display and press . To deactivate the selected set, press or to select ACTIVATE LATER and press . 7 Press repeatedly to ...

109 4. Netw or k Pr inter 4. Network Printer Option The FO-NP1 Printer Expansion Kit allows the FO-DC500/600 Document Communication System to be used as a network printer. The features of the printer include: ♦ Print speeds of up to 16 pages per minute. ♦ Printing multiple sets of documents. ♦ Print...

Installing the Printer Driver 110 Installing the Printer Driver The SHARP PCL XL printer driver printer driver is provided in the CD-ROM in the FO-NP1 printer kit. This driver must be installed in every computer that uses the printer. Important: The printer driver cannot be installed unless the FO-N...

Installing the Printer Driver 111 4. Netw or k Pr inter Network types There are two types of networks, a peer to peer network where you print directly to the printer without going through a server, and a client-server network where you print through a server. Follow the appropriate instructions belo...

Installing the Printer Driver 113 4. Netw or k Pr inter 7 Select Custom and then click the Settings button. 8 The ”Configure Standard TCP/IP Port Monitor” window will appear. Select LPR for the protocol, and enter any name for the queue name. Click OK .

Installing the Printer Driver 115 4. Netw or k Pr inter 15 Follow the instructions on your screen. When the “Printer Sharing” window appears, select Share as . If you would like to change the name, enter a new name (this must be 8 characters or less to allow sharing with Windows 98/Me computers). Cl...

Installing the Printer Driver 119 4. Netw or k Pr inter 17 Follow the instructions on your screen. When the following window appears, select Share . If you would like to change the Share name, enter a new name (this must be 8 characters or less to allow sharing with Windows 98/Me computers). Click N...

Installing the Printer Driver 122 7 Follow the instructions on your screen to finish installing the printer driver. Installation in a Windows 2000/XP client when the server is NT Server To install the printer driver in a Windows 2000/XP client when the server is NT server, follow the Using Add Print...

Installing the Printer Driver 124 10 Select Local Printer and click Next . 11 The Add Printer Wizard will display a list of printer models and manufacturers. Click the Have Disk button. 12 Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive. If the “Readme First” window appears, click Cancel ...

Installing the Printer Driver 125 4. Netw or k Pr inter 3 Type Q:\Setup.exe (substitute the letter of your CD-ROM drive for “Q”) and then click the OK button. 4 The “Readme First” window will appear. Read the text and then click Next . 5 To install the Printer Status Monitor, select User Tools . To ...

Setting Up Status and Alert Messages 126 Setting Up Status and Alert Messages You can set up the machine to automatically send status and alert messages by e-mail to specified recipients. ♦ Status messages are sent on a regular basis (you can select the schedule), and let you know the number of page...

Setting Up Status and Alert Messages 127 4. Netw or k Pr inter Next, click Status Message Parameters in the Web page menu. Enter the e- mail addresses to which status messages are to be sent, and select the schedule (1 or 2) for sending status messages. Schedules 1 and 2 can be set up at the bottom ...

Printing from a Computer 128 Printing from a Computer Before printing, make sure that the ON LINE indicator on the machine is lit. If the ON LINE indicator is not lit, press to switch the machine to the on- line state. 1 When you are ready to print a document from an application on your computer, se...

Printing from a Computer 129 4. Netw or k Pr inter Canceling a print job Follow the steps below to cancel a print job. ♦ If there is a problem with a print job that is sent to the machine (for example, the machine does not have the paper size specified for the job) the ALARM light on the machine wil...

Opening the Printer Driver 130 Opening the Printer Driver Opening the printer driver from an application When you adjust the printer driver settings from an application, your changes will only remain in effect while you are using the application. 1 Within the application, select Print from the File ...

Printer Driver Settings 131 4. Netw or k Pr inter Printer Driver Settings The print settings that can be selected in the Paper, Page Layout, Quality, and Options tabs of the printer driver are described below. Paper tab Paper Size Select the paper size to be used for printing. If the paper size set ...

Printer Driver Settings 132 Paper Source Select the paper source to be used. When Auto Select is selected, the source which contains the same size of paper as the paper size setting is automatically selected. If a specific source is selected, paper is drawn from that source regardless of the paper s...

Printer Driver Settings 133 4. Netw or k Pr inter Page Layout tab N-up N-up allows multiple document pages (where N is the number of pages) to be printed on a single sheet of paper by reducing each page. Selections are Off , 2-up , 4-up , 9-up and 16-up . Limitation:When any of the following setting...

Printer Driver Settings 134 First Page Only Select this checkbox to print the Watermark on the first page only. Edit Watermark Click the Edit Watermark button to open the “Edit Watermark” window. This window lets you modify, add, or delete a Watermark. XY Image Shift This setting lets you shift the ...

Printer Driver Settings 135 4. Netw or k Pr inter Use Printer True Type Font Set this checkbox to use the True Type fonts that are resident in the printer. When this checkbox is not selected, printing will take place using fonts downloaded from the computer. Limitation:When the All Raster setting is...

Making Copies 137 5. Mak ing Copies 4 Select MULTI if you do not want the copies sorted, or SORT if you want the copies sorted (press or ). 5 Press to begin copying. START/ ENTER Checking and canceling copy jobs in memory You can display the status of copy jobs in memory by following the steps below...

139 6. Special Fun c tions 6. Special Functions Broadcasting The Broadcasting function allows you to send the same fax to as many as 179 destinations on the FO-DC500, or 279 destinations on the FO-DC600, in a single operation. First load the document, then enter the numbers of the receiving machines...

Broadcasting 141 6. Special Functions Broadcasting using a Group Key If the destinations to which you want to broadcast have all been programmed into one Group Key (see Storing destinations in Group Keys which follows), you can perform the broadcasting operation using the following simplified proced...

Broadcasting 142 Storing destinations in Group Keys Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below. ♦ Any Rapid Key that is not already programmed as a Rapid Key or a Program Ke...

Broadcasting 143 6. Special Functions 4 Make sure that “SET” is selected and then press . (To clear a Group Key, select CLEAR and then press .) 5 Press any Rapid Key not already programmed to select it as a Group Key. (If you are clearing a Group Key, press it and go to Step 9.) 6 Enter a name for t...

Broadcasting 144 Editing a group If necessary, you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group Key. Select SET in Step 3 and select the Group Key in Step 5. Add or delete numbers as explained in Step 8. 9 Press . 10 Return to Step 5 to progr...

Confidential Operations 145 6. Special Functions Confidential Operations The Confidential function can be used to transmit and receive confidential documents. Confidential transmission When you send a document using the Confidential function, the receiving machine holds it in memory instead of immed...

Confidential Operations 146 4 If the receiving machine has multiple confidential mailboxes, enter the appropriate mailbox number with the numeric keys (this step is required for machines with multiple mailboxes). If the receiving machine doesn’t have multiple mailboxes, go directly to Step 5. 5 Pres...

Confidential Operations 147 6. Special Functions 1 Press (flip up the Rapid Key overlay if it is down) and then or until CONFIDENTIAL CODE SET is selected in the display. 2 Press . 3 Enter a 2-digit number (from "00" to "99") by pressing the numeric keys. This number identifies the m...

Confidential Operations 148 Clearing a passcode 1 Press (flip up the Rapid Key overlay if it is down) and then or until CONFIDENTIAL CODE CLEAR is selected in the display. 2 Press . 3 Enter the 2-digit number that identifies the mailbox you want to clear. 4 Enter the 4-digit passcode of the mailbox ...

Confidential Operations 149 6. Special Functions Printing out received documents When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as explained on page 200 to see which mailbox has received the document, and then foll...

Polling 150 Polling Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by ...

Polling 151 6. Special Functions • Enter a full fax number with the numeric keys (max. 60 digits) and then press . (Note: A maximum of 20 full fax numbers can be entered. Less can be entered if a large number of programs, timer operations, and/or group keys have been stored.) Note: If you need to de...

Polling 153 6. Special Functions unlimited number of times, and then press . If another document has already been stored, make sure that APPEND is selected and then press . 7 Press and/or to adjust the resolution and contrast if desired, and then press . 8 Press . • The document will be scanned into...

Polling 154 Polling Security Polling Security allows you to prevent unauthorized polling of your machine. When this function is activated, polling will only take place when one of the following conditions is met: ♦ The fax number of the polling fax machine has been stored in your machine’s list of p...

Polling 155 6. Special Functions 1 Press and then or until ENTRY MODE is selected in the display. 2 Press and then or until PASSCODE SETTING is selected. 3 Press . Make sure that “SET” is selected.(To clear a number, select “CLEAR”.) 4 Press . 5 Storing: Enter a 2-digit number (from 01 to 10).This n...

Polling 156 Programming and clearing a System number One 4-digit System number can be programmed in your machine for giving and receiving polling permission. Polling will take place if your System number matches the other fax machine’s System number or one of its ID numbers. 1 Press and then or unti...

Polling 157 6. Special Functions 1 Press and then or until ENTRY MODE is selected in the display. 2 Press and then or until ID # MODE is selected. 3 Press . Make sure that “SET” is selected.(To clear a number, select “CLEAR”.) 4 Press . 5 Storing: Enter a number from 1 to 5. This number identifies t...

Timer Operations 158 Timer Operations The Timer function allows you to store a fax job to be performed automatically at a specified time. Up to 59 timer jobs can be stored at any one time, and the time of each can be specified up to a week in advance. You can use this function to take advantage of l...

Timer Operations 162 Polling (Continued from Initial procedure.) 8 Dial the machine to be polled using one of the following methods: • Press a Rapid Key. • Press and enter a Speed Dial number (if you enter less than 3 digits, press to complete the entry). • Enter a full fax number with the numeric k...

Timer Operations 163 6. Special Functions 9 Press . START/ ENTER Canceling a timer operation If you need to cancel a timer operation before it is performed, follow the steps below. ♦ You will need to know the number assigned to the operation in order to cancel it. If you don’t remember the number (i...

Batch Transmission 164 Batch Transmission Batch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destination at a set time. If you often send faxes to a particular destination, this function helps reduce telephone costs by allowing you to conveniently se...

Batch Transmission 165 6. Special Functions 2 Press the appropriate Batch Key. • After scanning, the message number assigned to your document will appear in the display. 3 Press . • The document will be transmitted at the designated time along with any other jobs stored under the same key. After tra...

Entering and Using Programs 166 Entering and Using Programs If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key. ♦ Any Rapid Key which is not a...

Entering and Using Programs 170 Serial Polling (Continued from Initial procedure.) Polling (Continued from Initial procedure.) 14 Dial the machine to be polled using one of the following methods: • Press a Rapid Key. • Press and enter a Speed Dial number (if you enter less than 3 digits, press to co...

Entering and Using Programs 172 Batch transmission (Continued from Initial procedure.) 14 Dial the receiving machine using one of the following methods: • Press a Rapid Key. • Press and enter a Speed Dial number (if you enter less than 3 digits, press to complete the entry). • Enter a full fax numbe...

Entering and Using Programs 173 6. Special Functions Being Polled (Memory polling) (Continued from Initial procedure.) 14 Press to allow polling only once, or to allow polling an unlimited number of times. 15 Press . 16 Press and/or to adjust the resolution and contrast if desired, and then press . ...

Entering and Using Programs 175 6. Special Functions Using a Program Key Follow the steps below to perform a programmed operation. 1 If this is a transmission operation or memory polling operation, load the document. 2 Press the appropriate Program Key. Q / ! W / " E / # R / $ T / % Y / & U ...

Duplex Scanning for Two-sided Documents 176 Duplex Scanning for Two-sided Documents To transmit or copy documents which have printing or graphics on both sides of the page or pages, use Duplex Scanning. With this function, you simply feed the document (all pages) through the machine once, turn the s...

Print Hold 177 5. Spe c ial Functions Print Hold The Print Hold function is used to hold all received faxes in memory instead of immediately printing them out. To print the faxes, the programmed Print Hold code must be entered. To use the Print Hold function, program a Print Hold code and then turn ...

Print Hold 178 Turning on the Print Hold function To turn on the Print Hold function, set Option Setting 38 to YES (see pages 189 and 199). Note: A Print Hold code must be programmed before Option Setting 38 can be set to YES. Printing received faxes When a fax has been received to memory because th...

Print Hold 179 5. Spe c ial Functions Clearing the Print Hold code Follow the steps below if you need to clear the Print Hold code. Note: To clear the Print Hold code, Option Setting 38 must first be set to NO. 1 Press and then . • Make sure that PRINT HOLD is selected in the display. 2 Press and th...

Department Control 180 Department Control Department Control is used to restrict use of the machine to authorized users. When it is activated, a department code must be entered before an operation can be performed. ♦ Department Control can only be activated by your Sharp dealer. If you wish to use t...

Department Control 182 Accessing the machine When Department Control is activated, you must enter your Department Code before using the machine. ♦ If you do not begin the operation within one minute after entering the code, the machine will return to controlled access mode. Note: You do not need to ...

Blocking Reception of Unwanted Faxes 183 6. Special Functions Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it ...

Telephone Billing 185 6. Special Functions Telephone Billing If you are on a PBX, you can have the machine send a code to the PBX that identifies the sender for billing purposes each time a fax is sent. Telephone billing is possible in two ways: using Department Control and by direct billing code en...

Telephone Billing 186 1 Load the document (s). • If you are using Normal Dialing, press or pick up an extension phone connected to the same line. • SEND READY will appear in the display. 2 Enter your number to access an outside line (max. of 3 digits). 3 Flip down the Rapid Key overlay and press , e...

Distinctive Ring 187 6. Special Functions Distinctive Ring Important: ♦ To use distinctive ring, you must subscribe to a distinctive ring service from your local phone company. ♦ Your machine may not be compatible with some distinctive ring services. Note for dual line option: Distinctive ring can o...

Distinctive Ring 188 4 Press . 5 Press repeatedly to return to the date and time display. RING PATTERN 1 Two short rings RING PATTERN 2 One short, one long, and one short ring RING PATTERN 3 Two short rings and one long ring STANDARD RING Your standard (normal) ring pattern OFF SETTING Turn distinct...

189 7. Optional Settings 7. Optional Settings The optional settings allow you to customize the machine to better suit your needs. An initial setting has been made for each optional setting at the factory. To change a setting, follow the steps below to display the optional setting, and then select a ...

Optional Settings 190 Optional Settings Setting 01: DEFAULT FAX RESOLUTION This option sets the default resolution (the resolution used if a setting is not selected with ) for transmitting documents. Press or to select STANDARD, FINE, SUPER FINE, or ULTRA FINE, and then press . ♦ Initial setting: ST...

Optional Settings 191 7. Optional Settings Setting 05: TRANSACTION REPORT PRINT SELECTION This sets the condition for printing out a Transaction Report. Press or to select one of the following conditions, and then press ♦ Initial setting: ERROR ONLY Setting 06: RECALL TIMES This sets the maximum num...

Optional Settings 193 7. Optional Settings Setting 14: RECEIVE REDUCE This setting is used to reduce received documents slightly before printing to ensure that data on the edges are not cut off. Select AUTO for automatic reduction or 100% for no reduction. Press or to make the selection and then pre...

Optional Settings 195 7. Optional Settings Setting 20: ANTI-JUNK FAX Select ON to block reception from fax numbers entered in the Anti Junk Fax List. Select OFF to allow reception from all numbers. Press or to make the selection and then press . ♦ Initial setting: OFF Setting 21: ALARM VOLUME This s...

Optional Settings 196 sender’s name entered in Chapter 1 will appear). Press or to make the selection and then press . ♦ Initial setting: OFF Setting 25: BEEP LENGTH This sets the duration of the beep that signals the end of transmission, reception, and copying. Press or to select a duration (3 SECO...

Optional Settings 197 7. Optional Settings Setting 28: DISTINCTIVE RING This sets the ring pattern to which your fax will answer if you subscribe to a distinctive ring service. Press or to select a ring pattern and then press . See page 187 for more details. ♦ Initial setting: OFF Setting 29: VERIFI...

Optional Settings 198 to select NO and then press . (Note that the function will turn off automatically if the selected paper source runs out of paper.) Note for FO-DC500: This setting is only available if your dealer has installed the paper cassette option. ♦ Initial setting: NO Note: If you turn o...

Optional Settings 199 7. Optional Settings Setting 38: PRINT HOLD Use this setting to turn on or turn off the Print Hold function (see page 177). To turn on the Print Hold function, press or to select YES and then press . (Note: A Print Hold code must be programmed before YES can be selected.) To tu...

Printing Lists and Reports 201 8. Pr inting Lists ♦ All information is erased after a report is printed out. If automatic print-out is turned off and the report is not printed manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is perform...

Printing Lists and Reports 204 Fax Transfer List (List 12) This list shows the sets of sender’s numbers and forwarding e-mail addresses that have been stored for the Inbound Routing function. (This list is only available when the network scanner option is installed.) Transaction Report This report i...

205 9. Maintenance 9. Maintenance Cleaning the Scanning Glass and Rollers Clean the reading glass and rollers frequently to ensure the quality of your transmitted images and copies. 1 Open the operation panel. • Squeeze the release marked PANEL RELEASE and pull up. 2 Wipe the scanning glass, white b...

Replacing the Verification Stamp 206 Replacing the Verification Stamp If you are using the Verification Stamp function, you will need to replace the ink cartridge in the stamp unit when it runs out of ink (when the stamped mark on original documents becomes faint). A new ink cartridge can be obtaine...

207 10. T roub le- shotting 10. Troubleshooting Problems and Solutions Line error Problem Solution LINE ERROR appears in the display, and/or a transaction report is printed out with COM. E- and a number from 0 to 31 in the NOTE column. Try the transaction again. If the error persists, check the foll...

Problems and Solutions 208 Dialing and transmission problems Problem Solution Dialing is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE jack and the wall jack. • Make sure that the mach...

Problems and Solutions 209 1 0 . T roub le - shooting Reception and copying problems Problem Solution The machine doesn’t receive documents automatically. • Make sure that the reception mode is set to AUTO. If you subscribe to a distinctive ring service, make sure that the Distinctive Ring function ...

Problems and Solutions 210 The quality of copies is poor and/or black lines appear. • Any dirt or material on the scanning glass will cause lines to appear on copies and transmitted faxes. Clean the scanning glass as explained in Chapter 9. Dots appear at regular intervals on received documents and ...

Problems and Solutions 211 1 0 . T roub le - shooting Network interface board problems Problem Solution The amber light illuminates steadily. • The network connection has been lost. This typically occurs because the server has been shut down. The amber light blinks. • Turn the machine power off, wai...

Problems and Solutions 213 1 0 . T roub le - shooting Network scanner problems Problem Solution The recipient can not open the image data. • Does the recipient have a software program (viewer) that is compatible with the format of the file sent?Try sending the image using a different file format (TI...

Messages and Signals 214 Messages and Signals Display messages CHECK CASSETTE This indicates that the cassette is not installed properly. CONF. REFUSED A confidential transmission has been denied because you entered an incorrect mailbox number for a machine with mailboxes. CONF. RX ERROR Confidentia...

Messages and Signals 216 Audible signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying. Intermittent tone (3 beeps) 5 seconds(1 second on, 1 second off) Indicates incomplete transmission, reception, or copying. Rapid intermittent tone 35 seconds(0.7 seconds on, 0...

Clearing Paper Jams 217 1 0 . T roub le - shooting Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or REMOVE ORIGINAL(S) appears in the display, first try pressing . If the document doesn’t feed out, open the operation pan...

Clearing Paper Jams 218 1 Press the green release and open the print compartment cover. • Caution! The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment. 2 Remove the toner cartridge and place it on a sheet of paper. 3 R...

Clearing Paper Jams 219 1 0 . T roub le - shooting 5 Replace the drum cartridge. • Make sure the drum cartridge is inserted in as far as it will go. 6 Replace the toner cartridge and then close the print compartment cover. 7 If you have a paper cassette and the display still indicates that paper is ...

FCC Regulatory Information 220 FCC Regulatory Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested,...

221 S H A R P Date Revised :Oct. 7, 2002 Date Issued :May. 28, 1998 MATERIAL SAFETY DATA SHEET (1/3) MSDS No. B-1020 Section 1. Product and Company Identification Product Name : Toner Cartridge of FO-50ND / DUNT-455BSCZZ Supplier Identification : Sharp Corporation 22-22 Nagaike-cho, Abeno-ku, Osaka,...

224 QUICK REFERENCE GUIDE SENDING FAXES Place the document (up to 50 letter-size pages) face down in the document feeder. (Note: For Normal Dialing and Direct Keypad Dialing, you can also load the document after dialing the number.) Press or if needed. Normal Dialing 1. Lift extension phone or press...

225 GUÍA DE REFERENCIA RÁPIDA ENVÍO POR FAX Coloque el documento (hasta 50 páginas tamaño carta) boca abajo en el alimentador de documentos. (Nota: si utiliza una Marcación normal o una Marcación directa desde el teclado, también puede cargar el documento después de marcar el número). Pulse o en cas...

226 GUIDE DE RÉFÉRENCE RAPIDE Envois de documents Placez votre document (jusqu'à 50 pages de format papier à lettre) face imprimée vers le bas dans le chargeur de documents. (Remarque : Pour la composition normale et la composition directe au clavier, vous pouvez également charger le document après ...

227 A Activity Report, 200 Auto Listing, 190 Alarm volume, 195Anti Junk Fax, 183, 195Anti Junk Number List, 203Audible signals, 216Auto Cover Sheet, 192Auto reception mode, 63, 64Auto-dial numbers, programming, 39 B Backlight setting, 198Batch page numbering, 62Batch transmission, 164-165Batch Trans...

NOTICE BE SURE TO ASK YOUR AUTHORIZED SHARP DEALERABOUT THE WARRANTY THAT YOUR SELLING DEALEREXTENDS TO YOU. In order to assure you, the end-user, ofwarranty protection, Sharp extends a limited warranty to eachof its authorized dealers and, in turn, requires each of itsauthorized dealers to extend i...

Released on February 04 SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163 1-800-BE-SHARP http://www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario L4Z 1W9 http://www.sharp.ca SHARP CORPORATION FOR YOUR RECORDS Please record the mode...