Brother IntelliFAX 1360- Manuals

iii Connecting an external TAD (telephone answering device)................................ 34 Connections................................................................................................... 34Recording an outgoing message (OGM) on an external TAD ....................... 35Multi-Line ...

iv Sequential polling .......................................................................................... 49 Polled transmit ..................................................................................................... 49 Setup for polled transmit ........................................

Section I General I General Information 2 Loading documents and paper 5 General setup 12 Security features 16

General Information 3 1 Control panel overview 1 FAX-1360 1 1 LCD (liquid crystal display) Displays messages on the screen to help you set up and use your machine. 2 One-Touch keys Instantly accesses your stored Quick-Dial numbers. Shift When held down, lets you access One-Touch numbers 6 to 10 . 3 ...

5 2 2 Loading documents 2 You can send a fax and make copies from the ADF (automatic document feeder). Using the ADF 2 The ADF can hold up to 20 pages and feeds each sheet individually. Use standard 80 g/m 2 (20 lb) paper and always fan the pages before putting them in the ADF. Recommended environme...

Chapter 2 6 c Adjust the paper guides (1) to fit the width of your documents. Scanning area 2 The figures below show the areas you cannot scan on paper. Handling and using plain paper 2 You can use plain paper only. To get the best print quality, we suggest using Brother paper. (See table below.) If...

Chapter 2 8 Choosing the right media for paper tray 2 Paper type and size for each operation 2 Paper weight, thickness and capacity 2 1 Up to 50 sheets for Legal size paper 80 g/m 2 (20 lb). Up to 100 sheets of 80 g/m 2 (20 lb) paper. Paper Type Paper Size Usage Fax Copy Cut Sheet Letter 216 × 279 m...

Loading documents and paper 9 2 Loading paper 2 How to load paper 2 a Pull the paper tray completely out of the machine.If the paper support flap (1) is open, close it. Open the output paper tray cover (2). b Press and hold the universal guide release button (1) as you slide out the front of the pap...

Loading documents and paper 11 2 Printable Area 2 The figure below shows the unprintable areas on cut sheet paper. The machine cannot print in the shaded areas. Cut Sheet Paper Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 3 mm (0.12 in.) 3 mm (0.12 in.) 4 mm (0.16 in.) 4 mm (0.16 in.) 3 4 1 2

12 3 Power Save mode 3 When the machine is idle, you can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the power save condition, please see the table on page 12. If you want...

General setup 13 3 Mode Timer 3 The machine has two temporary mode keys on the control panel: Fax and Copy . You can change the amount of time the machine takes after the last Copy operation before it returns to Fax mode (default). If you choose Off , the machine stays in the mode you used last. a P...

Chapter 3 14 Volume Settings 3 Ring Volume 3 You can choose a range of ring volume levels, from High to Off . While in Fax mode , press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new set...

General setup 15 3 LCD display 3 LCD Contrast 3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a Press Menu , 1 , 5 . b Press a or b to choose Light or Dark . Press OK . c Press Stop/Exit . LCD La...

16 4 TX Lock 4 TX Lock lets you prevent unauthorized access to the machine. While TX Lock is On, the following operations are available: Receiving faxes Receiving calls Fax Forwarding(If Fax Forwarding was already On.) Remote retrieval(If Fax Storage was already On.) While TX Lock is On, the followi...

Security features 17 4 Turning the TX Lock on/off 4 Turning TX Lock on 4 a Press Menu , 2 , 0 , 1 . b Press a or b to choose Set TX Lock . Press OK . c Enter the registered 4-digit password.Press OK . The machine goes offline and the LCD shows TX Lock Mode . Turning TX Lock off 4 a Press Menu . b En...

Section II Fax II Sending a fax 20 Receiving a Fax 26 Telephone and External devices 31 Dialling and storing numbers 37 Remote fax options 41 Printing Reports 46 Polling 48

20 5 Entering Fax mode 5 To enter fax mode, press ( Fax ), and the key will glow green. The LCD will show the new job number and the memory available.The number of pages you can scan into the memory will vary depending on the data that is printed on them. Faxing from the ADF 5 a Make sure you are in...

Sending a fax 21 5 • If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Start to send the portion that is in the memory. Cancelling a Broadcast in progress 5 a Press Menu , 2 , 6 . The LCD will show the fax number being dialled. b Press OK . The LCD...

Chapter 5 22 d Press a or b to choose Auto , Light or Dark . Press OK . Note Even if you choose Light or Dark , the machine will send the fax using the Auto setting if you choose Photo as the fax resolution. Changing Fax Resolution 5 The quality of a fax can be improved by changing the fax resolutio...

Sending a fax 23 5 If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off ). Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set Real Time TX to On for all documents or Next Fax On...

Chapter 5 24 Delayed Batch Transmission 5 Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax t...

Sending a fax 25 5 Out of Memory message 5 If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Start to send the pages scanned so far, or...

26 6 Receive modes 6 You must choose the receive mode the external devices and telephone services you have on your line. Choosing the Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. For more de...

Receiving a Fax 27 6 Using receive modes 6 Some receive modes answer faxes automatically ( Fax Only and Fax/Tel ). You may want to change the ring delay before using these modes. See Ring Delay on page 28. Fax only 6 The Fax Only mode will automatically answer every call as a fax call. If the call i...

Chapter 6 28 Receive mode settings 6 Ring Delay 6 The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. a Press Menu , 2 , 1 , 1 . b Press a or b to choose how many times the line rings before the machine answers ( 00 - 10 ). Press OK . If you choos...

Receiving a Fax 29 6 Fax Detect 6 If Fax Detect is On (default setting): 6 The machine receives fax calls automatically, even if you lift the machine’s handset or lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset of an...

31 7 7 Voice Operations 7 Voice calls can be made either with the handset, an extension or external telephone, and by dialling manually or by using Quick-Dial numbers. Making a telephone call 7 a Pick up the handset. b When you hear the dial tone, enter a number using the dial pad, One Touch, Speed-...

Chapter 7 32 Telephone Service 7 The caller ID feature of this machine lets you use the caller ID subscriber service offered by certain telephone companies. Caller ID (Caller IDentification) (not available in certain area) 7 The Caller ID is a telephone service that allows the subscriber to see a di...

Telephone and External devices 33 7 Caller ID feature 7 The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the telephone number (or name) of your caller as the line ring...

Chapter 7 34 Connecting an external TAD (telephone answering device) 7 You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hear...

Chapter 7 36 Operation from extension telephones 7 If you answer a fax call on an extension or an external telephone plugged into the correct socket on the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code l 5 1 , the machine starts t...

37 8 8 How to Dial 8 Manual dialling 8 Press all of the digits of the fax number. One-Touch Dialling 8 Press the One-Touch key that stores the number you want to call. To dial One-Touch numbers 6 to 10 , hold down Shift as you press the One-Touch key. Speed-Dialling 8 a Press Search/Speed Dial , the...

Chapter 8 38 Search 8 You can search for names you have stored in the One-Touch and Speed-Dial memories. Press Search/Speed Dial and the menu keys to search numerically, or use the dial pad and then the menu keys to search alphabetically. 1 To search numerically. 2 To search alphabetically, you can ...

Dialling and storing numbers 39 8 Storing One-Touch Dial numbers 8 Your machine has 5 One-Touch keys where you can store 10 fax or phone numbers for automatic dialling. To access numbers 6 to 10 , hold down Shift as you press the One-Touch key. a Press Menu , 2 , 3 , 1 . b Press the One-Touch key wh...

41 9 9 You can use only one remote fax option at a time. Fax Forwarding 9 The fax forwarding feature lets you automatically forward your received faxes to another machine. If you choose Backup Print:On the machine will also print the fax (this is a safety feature in case there is a power failure bef...

Chapter 9 42 Changing Remote Fax Options 9 If received faxes are left in your machine's memory when you change the remote fax options, the LCD will ask you one of the following messages: Erase All Doc? 1.Yes 2.No Print All Fax? 1.Yes 2.No If you press 1 , faxes in the memory will be erased or printe...

Remote fax options 43 9 Using your Remote Access Code 9 a Dial your fax number from a telephone or another fax machine using touch tone. b When your machine answers, enter your remote access code (3 digits followed by l ) during a period of silence. c The machine signals if it has received messages:...

Remote fax options 45 9 Remote fax commands 9 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l ), the system will give two short beeps and you must enter a remote command. Remote comma...

46 10 Fax reports 10 You need to set up the Transmission Verification Report and Journal Period using the Menu key. Transmission Verification Report 10 You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission w...

Printing Reports 47 10 Reports 10 The following reports are available: How to print a report 10 a Press Menu , 4 . b Choose one of the options below: Press a or b to choose the report you want. Press OK . Enter the number of the report you want to print. For example, press 2 to print the Help List. ...

48 11 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fa...

Polling 49 11 Sequential polling 11 The machine can request documents from several fax machines in one operation. a Make sure you are in Fax mode . b Press Menu , 2 , 1 , 7 . 7.Polling RX c Press a or b to choose Standard , Secure or Timer . Press OK . d Do one of the following: If you chose Standar...

52 12 How to copy 12 Entering Copy mode 12 Press ( Copy ) to enter Copy mode. The default setting is Fax mode. You can change the number of seconds or minutes that the machine stays in Copy mode. (See Mode Timer on page 13.) The LCD shows the default copy settings: 1 Copy Ratio 2 Quality 3 No of Cop...

Making copies 53 12 Copy options 12 When you want to quickly change the copy settings temporarily for the next copy, use the Copy Options key. The machine returns to its default settings after it finishes copying, or if the mode timer returns the machine to Fax mode. For more information see Mode Ti...

Making copies 55 12 Making N in 1 copies 12 The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page. Important 12 Please make sure paper size is set to A4 . You cannot use the Enlarge/Reduce setting with the N in 1. ( P ) means Portrait and ( L ) m...

Chapter 12 56 e Press a or b to make the copy lighter or darker. Press OK . f Press Start . To change the default setting follow the instructions below: a Press Menu , 3 , 2 . b Press a or b to make the copy lighter or darker. Press OK . c Press Stop/Exit . Contrast 12 Adjust the contrast to help an...

Section IV Appendixes IV Safety and Legal 58 Troubleshooting and Routine Maintenance 67 Menu and Features 85 Specifications 93 Glossary 99

58 A Choosing a location A Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard electrical socket. Choose a location where the temperature remains between 10 ° and 35 ° C (50 ° F and 95 ° F). CAUTION •...

Safety and Legal 59 To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone lin...

62 WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a ...

Safety and Legal 63 Important Information A Important Safety Instructions A 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the outside of the machine and the s...

Safety and Legal 65 Legal limitations for copying A It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a pa...

66 Trademarks A The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2006 Brother Industries, Ltd. All rights reserved. All other bran...

67 B Troubleshooting B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us a...

70 Copying Difficulty B Error messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brot...

Troubleshooting and Routine Maintenance 73 Transferring Fax Journal report to another fax machine B If you have not set up your Station ID, you cannot enter fax transfer mode. a Press Menu 9 , 0 , 2 . b Enter the fax number to which the Fax Journal report will be forwarded. c Press Start . Document ...

74 Printer jam or paper jam B Take out the jammed paper depending on where it is jammed in the machine. Open and close the Upper Jam Clear Cover to clear the error. a Pull the paper tray (1) out of the machine. b Pull out the jammed paper (1). If you cannot remove the jammed paper from the front sid...

Troubleshooting and Routine Maintenance 75 e Open the Upper Jam Clear Cover (1).Make sure that there is no jammed paper left in the corners of the machine. Note If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper. ...

76 Routine maintenance B Replacing the ink cartridge B Your machine is equipped with an ink sensor. The ink dot counter automatically monitors the level of ink in the cartridge. When the machine detects an ink cartridge is running out of ink, the machine will tell you with message on the LCD. Be sur...

Troubleshooting and Routine Maintenance 79 e Close the output paper tray cover and put the paper tray firmly back in the machine. Cleaning the scanner B a Unplug the machine, open the panel cover (1). Clean the white bar (2) and the glass strip (3) with isopropyl alcohol on a soft lint-free cloth. b...

80 Cleaning the paper pick-up roller B a Pull the paper tray completely out of the machine. b Unplug the machine from the electrical socket and remove the Lower Jam Clear Cover (1). c Clean the Paper Pick-up Roller (1) with isopropyl alcohol on a cotton swab. d Put the Lower Jam Clear Cover back on....

Troubleshooting and Routine Maintenance 81 d Press Start . The machine begins printing the Print Quality Check Sheet. e Check the quality of the blocks on the sheet. Is Quality OK? 1.Yes 2.No f Do one of the following: If all lines are clear and visible, press 1 to choose Yes , and go to step h . If...

82 e Check the 600 dpi test print to see if number 5 most closely matches number 0. If the number 5 sample of the 600 dpi is the best match, press 1 ( Yes ) to finish Alignment Check, and go to step g . If another test print number is a better match for 600 dpi, press 2 ( No ) to choose it. f Press ...

85 C On-screen programming C Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by...

Menu and Features 87 Menu Table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Choose & OK Choose & OK to accept to exit Main Menu Submenu Menu Selections Options Des...

93 D General D Specifications D Memory Capacity 16 MB ADF (automatic document feeder) Up to 20 pages Temperature: 20 ° C - 30 ° C (68 ° F - 86 ° F) Humidity: 50% - 70% Paper: [80 g/m 2 (20 lb)] A4 size Paper Tray 100 Sheets [80 g/m 2 (20 lb)] Printer Type Ink Jet Print Method Mono: Piezo with 94 × 1...

Specifications 95 Print media D Paper Input Paper Tray Paper type: Plain paper Paper size: Letter, Legal, A4 For more details, see Paper weight, thickness and capacity on page 8. Maximum paper tray capacity: Up to 100 sheets of 80 g/m 2 (20 lb) plain paper Paper Output Up to 50 sheets of 80 g/m 2 (2...

98 Consumable items D Ink The machine uses an individual Black ink cartridge that is separate from the print head assembly. Service Life of Ink Cartridge Black - Approximately 500 pages at 5% coverage The first time you install an ink cartridge the machine will use an amount of ink to fill the ink d...

99 E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. Glossary E ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Red...

Index 103 F A ADF (automatic document feeder) ...... 5 , 20 ADF cover ................................................ 73 Answering machine (TAD) ....................... 34 connecting ............................................ 34 Automatic fax receive ............................................ 2...

Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies ortheir dealers will only support machines purchased in their own countries. ENG