Brother FAX-220- Manuals

Definitions and explanations of certain terms which vou will encounter in the Owner's Manual A D F CCITT GROUP 3 CONVENIENCE COPIER DIGITAL FACSIMILE FAX PASSWORD FINE RESOLUTION GRAY SCALE ICM KEY SYSTEM MESSAGE CENTER OFF-HOOK ON-HOOK OG M PBX PSTN PULSE/TONE RTI/TTI Automatic Document Feeder - al...

VI TABLE OF CONTENTS Contents Page INTRODUCTION 1 PRE-INSTALLATION INSTRUCTIONS 2 Before removing the unit from the carton 2 Contents of the packing carton 2 Procedures for removing the unit from the packing carton 3 INSTALLING THE UNIT 4 I. Electrical connection 4 II. Single-line telephone connecti...

VII Contents Paqe ADVANCED OPERATIONS 44 1. Temporary registration settings 44 II. Setting the Fax Password 50 III. Auto redial function 50 IV. The polling function 51 V. Printing out lists 54 VI. Understanding audio signals 56 CARING FOR YOUR FAX-220 57 ERROR MESSAGES TROUBLESHOOTING TELEPHONE DIRE...

INTRODUCTION Thank you for purchasing the Brother FAX-220. This Owner's Manual will help you derive the fullest benefits from this new, powerful but compact facsimile transceiver. The Brother FAX-220 is a modern, compact desktop digital facsimile unit with such features as a five (5) page automatic ...

PRE-INSTALLATION INSTRUCTIONS BEFORE REMOVING THE UNIT FROM THE CARTON The Brother FAX-220 is designed to operate in an office environment or at home. It is rugged, reliable and virtually maintenance-free. However, to ensure years of trouble-free performance, please observe the following precautions...

The packing carton contains: (D ® ( 8 ) ( 0 ) The Brother FAX-220 unit One roli of Brother thermal recording paper Telephone handset Handset curled cord Telephone line cord Owner's Manual Warranty card Test Sheet Original document tray Call Directory insert/Quick Reference Card. Wallet sized Card. W...

INSTALLING THE UNIT I. ELECTRICAL CONNECTION The FAX-220 can be plugged into any standard power (110 VAC) outlet. Make sure that the outlet is grounded and that it is not on the same line as appliances or office machines which tend to draw a lot of power in a very short period of time, such as refri...

wall jack. If you have the older 4-PRONG JACK, you must use a modular 4-prong adapter USOC RJA1X. Plug the adapter into the wall jack and then plug the phone card into the adapter. Then, follow the instructions above. III. MULTI-LINE TELEPHONE CONNECTIONS Most offices have key systems or PBXs. While...

V. INSERTING THE ORIGINAL DOCUMENT TRAY The original document tray consists of document tray, Call Directory and Quick-Reference Card, and wire paper holder. The Call Directory Card and the Quick-Reference Card can be inserted into the back side of the tray in the following step. 1. Turn the tray fa...

8 GETTING FAMILIAR WITH YOUR BROTHER FAX-220 I. THE FAX-220 - PARTS AND THEIR FUNCTIONS Now that the unit is connected to the telephone network and the power, take a few minutes to become familiar with the unit. The main parts of the unit and their functions are indicated in the drawing below: CALL ...

Operation of the control buttons and switches START/COPY button COPY START Initiates facsimile transmission or copy operation. STOP button TEN KEY PAD - 1 2 ABC 3 def POLL ttPGS 4 GHI 5 Q MNO COVERPAGE MSG CTR 7 PRS 8 Q WXY o O Q OPER tt LCD - MSG CTR — AUTO ANS PASSWORD HOOK CONTROL - Stops any of ...

10 N E X T / R E D I A L - NEXT REDIAL I I TEL: 516P555P1212 NEXT is a registration/setting button in programming. Pressing the REDIAL button redials a destination for which dialing has already been attempted once (allows the redialing of the previously dialed number). The LCD will display the telep...

11 BASIC OPERATIONS I. THE COPY MODE The easiest way to learn the FAX-220 is to begin with the COPY MODE. To make a copy, follow the simple instructions below: 1 . 2 . 3. 4. Make sure the unit is plugged in and that the LCD is in the standby mode Insert the document you wish to copy into the guide o...

12 B. Transmitting documents Now, you are ready to transmit your document. The exact procedure for transmission depends on your selection of one of these methods: • Manual dialing • One-touch dialing• Speed dialing Any of these methods can be used with manual transmission or automatic transmission. ...

13 FAX/COPY READY FAX:BROTHER INDU b) Automatic transmission • Insert up to 5 documents into the feeder face down. The LCD shows: - MSG CTR- AUTO ANS -PASSWORD Press the desired one-touch number using the ten key pad. If you have already registered the receiver's company name, the LCD shows the rece...

14 FAX:201P981P0300 If you have not registered the receiver's company name, the LCD shows the registered receiver's facsimile telephone number: - MSG CTR- AUTO ANS -PASSWORD The unit will start dialing automatically.When you hear the fax tone, press START. A completion tone will sound for one second...

16 4. Redial button When the telephone number was dialed, the telephone number dialed will be registered in REDIAL button automatically. If the number is busy in Automatic transmission, set the document in the feeder again. Document will remain in the feeder in case of Manual transmission. Press HOO...

17 IMPORTANT TRANSMISSION INFORMATtON: When inserting documents into the feeder, hold the documents by both hands. Take your hands off the documents immediately once the first page of the documents has started to be fed into the feeder. Do not transmit or copy very thick pages (over 0.12mm thick). I...

18 PROGRAMMING THE UNIT THE FAX-220 has many capabilities. These can be programmed by the user. The method for programming these will be described when we address a specific capability. Here, we will address a number of fundamental operations. Important: Perform all programming operations without a ...

20 III. REGISTERING YOUR COMPANY NAME/DESTINATION NAME You can register up to 22 (twenty two) alphanumeric characters for your company name/ID. • Press NEXT after you've registered the RTI/TTI. The LCD displays: ,-MSGCTR — AUTO ANS ^PASSWORD NAME: NOTE: Input is accomplished by using the character c...

21 CHARACTER CODE CHART BLANK ! f t # $ % & V 0 0 0 1 0 2 0 3 0 4 0 5 0 6 0 7 ( ) * + 3 — - / 0 8 0 9 1 0 1 1 1 2 1 3 1 4 1 5 0 1 2 3 4 5 6 7 1 6 1 7 1 8 1 9 2 0 2 1 2 2 2 3 8 9 - 3 < = > ? 2 4 2 5 2 6 2 7 2 8 2 9 3 0 3 1 @ A B c D E F G 3 2 3 3 3 4 3 5 3 6 3 7 3 8 3 9 H 1 J K L M N 0 4 0 ...

22 IV. SETTING UP THE AUTO DIALER A. Registering One-Touch Numbers You can register ten (10) one-touch numbers (up to 22 digits each) and destination names (up to 20 characters each) for convenient dialing. 1 . 3. 4. 5. 6 . 7. 8. REGISTER(0-9)? Press FUNCTION and “I". Now you are in the REGISTRA...

23 9. To continue one-touch dial registration, press NEXT. The destination name is registered, and the LCD will show - MSG CTR- AUTO ANS -PASSWORD FX1:201P981P0300 10. Select another digit, for example, 2. FX2: . MSG CTR • AUTO ANS ■PASSWORD 11. Repeat the steps 4-8. B. Registering Speed-Diaiing Num...

24 V. SETTING USER SWITCHES User Switches control a number of key parameters of the unit's operation, such as: Resolution, Contrast, Audio Beeper, Transmit report. Password Transmission, Automatic Answer and the Number of Rings on which the unit will answer automatically. Press "7" in the FU...

25 B. Setting the Contrast 1 . 2 . 3. 4. Press "2” in the USER SWITCH SELECTION MODE. The LCD will display; ^ MSG CTR CONTRAST:NORMAL NOTE 1; - AUTO ANS -PASSWORD Select the contrast based on the contrast of the original document. That is, if the document is light, select the LIGHT setting, if t...

26 ***************************** XMT VERIFICATION MM/DDA'Y HH:MM ***************************** DESTINATION MODE PAGE(S)RESULT BROTHER INDUSTRIES G3 STANDARD 01 OK ******************************************* BROTHER FAX-220 ****************************************** NOTE 1: Only when the transmit rep...

27 F. Selecting the Auto Answer & Number of Rings mode 1. Press "7" in the USER SWITCH SELECTION MODE. The LCD will display: P- MSG CTR — AUTO ANS '^PASSWORD AUTO ANS:1 You can set the Automatic Answer to ON or OFF and in the ON position, you can have the unit answer on 1 ring or 4 rings...

28 VI. THE MESSAGE CENTER The built-in Message Center in your FAX-220 allows you to utilize both telephone answering and facsimile capabilities on a single telephone line. Callers can even leave a voice and fax message on the same call! The Message Center has many features and capabilities, some of ...

33 C. Programming the Message Center and Recording the OGM To program the Message Center, set the unit into the REGISTRATION & SETTING MODE by first getting it into the FUNCTION MODE (no document in the feeder, press FUNCTION) and then pressing "1". While in the REGISTRATION & SETTIN...

35 Recording of OGM When you press "3", the LCD gives you three choices which you select using the cursor keys: ^ MSG CTR OGMiRECORD OGMrPLAY OGM:ERASE AUTO ANS ■PASSWORD MSG CTR AUTO ANS •PASSWORD MSG CTR AUTO ANS •PASSWORD NOTE: You can not select PLAY or ERASE if you have not recorded the...

39 Here the LCD initially displays: CALL MSG:ERASE . MSG CTR AUTO ANS ■PASSWORD Pressing START/COPY puts the unit into an erase mode and the LCD displays: MSG CTR CALL MSG:ERASED - AUTO ANS -PASSWORD Press STOP or simply wait 2 seconds. The LCD will display: - MSG CTR CALL MSG:RECORD PAGING:OFF MSG ...

40 ^ MSG CTR — AUTO ANS ^PASSWORD Pressing SET will register your choice and the LCD will revert to: MSG CTR(1-8)? Registering security code for Message Center Remote Operation To help you register a security code, the LCD will display, either by pressing "7" in the "MSG CTR (1 - 8)?"...

D. The Message Center and the Auto-Receive Functions If you have set both the Message Center and the AUTO ANSWER functions to OFF on your FAX-220 and someone is calling your unit, the unit will, after 15 rings; • Enter the MESSAGE CENTER ON MODE after 15 rings if the OGM is recorded and the ICM is n...

42 G. Remote Operation of the Message Center The messages recorded on your FAX-220 Message Center can be retrieved from any touch- tone telephone, provided, you know the 2-digit security code. To do so, press "9" when you hear the OGM (your Outgoing Message) or Call Message. 1. Dial the tele...

43 H. Fax transmission The FAX-220 is unique among facsimile machines in that a caller, even with a fax message can hear your voice (provided the MSG CTR is ON). This is illustrated in the sample OGM below: "This is (your name / company name). Sorry, we are not available now. Leave a message aft...

44 ADVANCED OPERATIONS I. TEMPORARY REGISTRATION SETTINGS While you may be satisfied with the programmed settings of the unit for virtually all of your operations, there may be instances when you wish to change one or more of the settings. For example, normally, you use STANDARD RESOLUTION. However,...

45 B. Delayed Transmission After you've set a document into the feeder and pressed FUNCTION to obtain the temporary FUNCTION MODE, you can press "3 " to temporarily set the unit up for delayed transmission. This setting can program your unit to fax a document automatically in a few minutes, ...

46 C. Call Pickup Alert This function works when your unit is transmitting to another unit. It is designed to tell the recipient that you want to talk to him after the completion of the message and before the units are either automatically or manually disconnected from each other. For this function ...

E. Printing the Totai Number of Pages Transmitted This function works only in the temporary setting mode. It is designed to tell the recipient how many pages were transmitted to his fax unit. This will enable him to check whether all of the transmitted pages were received. • Place the document into ...

II. SETTING THE FAX PASSWORD • The Fax Password permits transmission to you oniy by units with the same matching passcode. • Use the Fax Password feature if you are part of a closed network or if fax "junk mail" is a problem. The factory setting for this FOUR-DIGIT CODE is 0000. 1 . Start in...

3. Using the cursor keys to turn AUTO REDIAL ON. 4. Press SET to register this setting. This turns on the Auto Redial function. 5. Press SET twice. The unit will revert to standby mode. NOTE: This function will work only when sending a document in Automatic transmission mode. To use this mode while ...

52 Use the cursor keys to select simple polling (simple polling means that a single document is sent to a single receiver over a single telephone line). The LCD will display: POLLING:STD MSG CTR AUTO ANS ■ PASSWORD 3. Press SET twice. The LCD will display: POLLING WAITING — MSG CTR— AUTO ANS ^PASSWO...

53 C. Delayed Polling To set the unit into the Delayed Polling Mode start in the FUNCTION MODE by pressing FUNCTION without a document in the feeder. 1. Press "3". Your unit goes into a POLLING REQUEST MODE. The LCD will display: MSG CTR — AUTO ANS ''-PASSWORD 4. 5. 6 . 7. POLLING:OFF 2. Use...

54 PRINTING OUT LISTS If you wish to check what has been programmed into the unit, you can print out a number of lists. To do so: • Without a document in the feeder, press FUNCTION. • Once in the FUNCTION MODE, press "2". The LCD will display: r- MSG CTR — AUTO ANS ''-PASSWORD Use the cursor...

56 VI. UNDERSTANDING AUDIO SIGNALS The FAX-220 emits several tones: ♦ Touch tone Rejection tone Completion tone Alarm tone is heard when you press a ten-key. This is a short tone (0.1 sec.). is heard when you press a key that cannot be accepted by the unit. This tone sounds for approximately half a ...

57 CARING FOR YOUR FAX-220 Optimum print quality can be maintained if the scanning and printing area are cleaned after using three or four rolls of recording paper. The procedure is explained below: WARNING: Unplug this product from the wall jack when cleaning. Document pressure bar Scanner CLEANING...

ERROR MESSAGES 1. Equipment error The following error messages are displayed on the LCD when the appropriate equipment errors occur: 58 LCD reads: ADD PAPER CLOSE/PRESS STOP PRINTER ERROR SCANNER ERROR PAPER JAM Error / Malfunction No recording paper Cover is open Recording error Reading error Paper...

59 3 Power interruption When a power interruption occurs, information on Deiayed Transmission might be erased, such a case, a "POWER INTERRUPT REPORT' is automatically outputted. In

60 TROUBLESHOOTING If you are having trouble with the image quality in TRANSMIT or RECEIVE modes, try the unit in the COPY mode. If this test gives you a good reproduction, the problem is not with your unit but with the other unit or the telephone lines. If this GUIDE does not help you in solving a ...

63 SPECIFICATIONS Type: Compatibility:Coding method: Modulation:Document input size: Recording paper size: Recording paper type: Effective scanning width: Effective recording width: Scanner type: LCD:Recorder type: Resolution; Contrast control: Document feeder: Document cutter Gray scale: Telephone ...

(FAX-220) 5X1-211 U85438001 (D 8910 Printed in Japan