Brother DCP9045CDN- Manuals

iv Notice - Disclaimer of Warranties (USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULA...

vii BROTHER LASER PRINTER / MULTIFUNCTION CENTER ® / FAX ON-SITE WARRANTY (Canada only) For a limited on-site warranty of 1 year labour and parts from the date of purchase, Brother International Corporation (Canada) Ltd. (“Brother”), or its authorized on-site serviceproviders, will repair or replace...

viii Table of Contents Section I General 1 General information 2 Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the User’s Guides .......

ix Section II Copy 5 Making copies 30 How to copy ......................................................................................................... 30 LCD display for Copy mode........................................................................... 30Making a single copy ....................

x Section V Appendixes A Safety and legal 50 Choosing a location ............................................................................................. 50To use the machine safely ................................................................................... 51Important information ........

xi D Menu and features 149 On-screen programming .................................................................................... 149 Menu table ................................................................................................... 149Memory storage.....................................

Section I General I General information 2 Loading paper and documents 10 General setup 21 Security features 25

General information 3 1 Viewing documentation 1 Viewing documentation (Windows ® ) 1 To view the documentation, from the Start menu, point to Brother , DCP-9045CDN from the program group, and then click User’s Guides in HTML format . If you have not installed the software, you can find the documenta...

Chapter 1 4 Viewing documentation (Macintosh ® ) 1 a Turn on your Macintosh ® . Insert the Brother CD-ROM labeled Macintosh ® into your CD-ROM drive. b The following window will appear. c Double-click the Documentation icon. d If the language selection screen appears, double-click your language. e D...

Chapter 1 6 Control panel overview 1 1 Print keys: Direct Lets you print data from a USB flash memory drive that you can connect directly to the machine. You can also print images directly from your PictBridge compatible camera. Secure When using Secure Function Lock, you can switch restricted users...

Chapter 1 8 Status LED indications 1 The Status LED (light emitting diode) will flash and change color depending on the machine’s status. The LED indications shown in the table below are used in the illustrations in this chapter. LED LED Status LED is off. Green Yellow Red LED is on. Green Yellow Re...

10 2 Acceptable paper and other media 2 Recommended paper 2 To get the best print quality, we suggest using the following paper. Print quality may vary according to the type of paper you are using. You can use the following types of media: plain paper, labels or envelopes. For best results, follow t...

Loading paper and documents 11 2 The names for the paper trays in the printer driver and this Guide are as follows: 2 Paper capacity of the paper trays 2 1 Folio size is 8 in. × 13 in. Recommended paper specifications 2 The following paper specifications are suitable for this machine. Tray and optio...

Chapter 2 12 Handling and using special paper 2 The machine is designed to work well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling reliability. Always test samples of paper before purchasing to ensure desirable performanc...

Loading paper and documents 13 2 Envelopes 2 Most envelopes will be suitable for your machine. However, some envelopes will have feed and print-quality problems because of the way they have been made.A suitable envelope should have edges with straight, well-creased folds and the leading edge should ...

Chapter 2 14 Types of envelopes to avoid 2 CAUTION DO NOT use envelopes: • that are damaged, curled, wrinkled or an unusual shape • that are extremely shiny or textured • with clasps, staples, snaps or tie strings • with self-adhesive closures • that are of a baggy construction • that are not sharpl...

Loading paper and documents 15 2 Labels 2 The machine will print on most types of labels designed for use with a laser machine. Labels should have an adhesive that is acrylic-based since this material is more stable at the high temperatures in the fuser unit. Adhesives should not come in contact wit...

Loading paper and documents 17 2 Loading plain paper in the paper tray 2 a Unfold the output paper tray support flap (1). b Pull the paper tray completely out of the machine. c While pressing the green paper-guide release lever (1), slide the paper guides to fit the paper size. Make sure that the gu...

Loading paper and documents 19 2 Loading documents 2 You can make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF (automatic document feeder) 2 The ADF can hold up to 50 pages and feeds each sheet individually. Use standard 20 lb (80 g/m 2 ) paper ...

Chapter 2 20 Using the scanner glass 2 You can use the scanner glass to scan or copy the pages of a book or one page at a time. Documents can be up to 8.5 inches wide and up to 14 inches long (215.9 mm wide to 355.6 mm long). To use the scanner glass, the ADF must be empty. a Lift the document cover...

21 3 3 Paper settings 3 Paper type 3 Set up the machine for the type of paper you are using. This will give you the best print quality. a Do one of the following: „ To set the paper type for the MP Tray press Menu , 1 , 1 , 1 . „ To set the paper type for Tray#1 press Menu , 1 , 1 , 2 . „ To set the...

Chapter 3 22 Tray use in copy mode 3 You can change the priority tray that the machine will use for printing copies. When you choose Tray#1 Only , MP Only or Tray#2 Only 1 , the machine pulls the paper only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD. Insert...

General setup 23 3 Volume settings 3 Beeper volume 3 When the beeper is on, the machine will beep when you press a key or make a mistake. You can choose a range of volume levels, from High to Off . a Press Menu , 1 , 3 . 13.Beeper a Low Med b High Select ab or OK b Press a or b to choose Off , Low ,...

Chapter 3 24 Sleep time 3 Setting the sleep time reduces power consumption by turning off the fuser while the machine is idle. You can choose how long the machine must be idle (from 000 to 240 minutes) before it goes into sleep mode. When the machine receives computer data or makes a copy, the timer...

25 4 4 Security 4 Secure Function Lock 4 Secure Function Lock lets you restrict Public access to certain machine functions (Copy, Scan and Print).This feature also prevents users from changing the Default settings of the machine by limiting access to the Menu settings. Disabling at least one functio...

Chapter 4 26 Setting up the Public user 4 You can set up the Public user. Public users do not need to enter a password. Note You must disable at least one function to turn on Secure Function Lock for Public user. a Press Menu , 1 , 8 . 18.Function Lock a Lock Off i On Set Password b Setup User Selec...

Security features 27 4 Turning Secure Function Lock on/off 4 If you enter the wrong password when following the instructions below, the LCD will show Wrong Password . Re-enter the correct password. Turning Secure Function Lock on 4 a Press Menu , 1 , 8 . 18.Function Lock a Lock Off i On Set Password...

30 5 How to copy 5 LCD display for Copy mode 5 1 Contrast 2 Quality 3 Copy ratio 4 Tray selection 5 Number of copies 6 Brightness Making a single copy 5 a Load your document. b Press Black Start or Color Start . Making multiple copies 5 a Load your document. b Use the numeric keys to enter the numbe...

Making copies 31 5 Copy options (temporary settings) 5 When you want to quickly change the copy settings temporarily for the next copy, use the temporary Copy keys. You can use different combinations. You can also use the Duplex key to change the duplex (2-sided) copy settings. The machine returns t...

Making copies 33 5 Making N in 1 copies (page layout) 5 You can reduce the amount of paper used when copying by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, which lets you save paper. Important 5 „ Please make sure the paper size is set to Letter , A4 , Leg...

Chapter 5 36 d Press a or b to select 2sided i 1sided or 1sided i 2sided . Press OK . Duplex Advanced a 2sided i 1sided b 1sided i 2sided Select ab or OK e Press Black Start or Color Start to scan the document. Note Duplex copy using a 2-sided legal size document is not available. Sorting copies usi...

Making copies 37 5 Contrast 5 Adjust the contrast to help an image look sharper and more vivid. To temporarily change the contrast setting, follow the steps below: a Load your document. b Use the numeric keys to enter the number of copies (up to 99). c Press Contrast/Quality . Press a or b to choose...

Chapter 5 38 Tray selection 5 You can change the tray use only for the next copy. a Load your document. b Use the numeric keys to enter the number of copies (up to 99). c Press Tray Select . d Press a or b to choose MP>T1 , T1>MP , #1(XXX) 1 or MP(XXX) 1 . Press OK . e Press Black Start or Col...

Section III Walk-up printing I II Printing photos from a digital camera 40 Printing data from a USB flash memory drive 44

40 6 Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera. If your camera is using the USB Mass Storage standard, you can also print photos from a digital camera without PictBridge. (See Connecting a...

Printing photos from a digital camera 41 6 b To set the PictBridge settings, press a or b to choose 1.Paper Size , 2.Orientation , 3.Date & Time , 4.File Name , or 5.Print Quality . Press OK . c Press a or b to choose an option for each menu setting.Press OK . d Press Stop/Exit . Repeat b to c f...

Chapter 6 42 CAUTION To prevent damage to your machine, DO NOT connect any device other than a digital camera or USB flash memory drive to the USB direct interface. DO NOT remove the digital camera from the USB direct interface until the machine has finished printing. DPOF printing 6 DPOF stands for...

44 7 With the direct print feature, you do not need a computer to print data. You can print by just plugging your USB flash memory drive into the machine’s USB direct interface. Note Some USB flash memory drives may not work with the machine. Supported file formats 7 Direct print supports the follow...

Printing data from a USB flash memory drive 45 7 Printing data directly from the USB flash memory drive 7 a Connect your USB flash memory drive to the USB direct interface (1) on the front of the machine. b When the machine has recognized the USB flash memory drive, the Direct LED turns blue.Press t...

Section IV Software I V Software and network features 48

48 8 The User’s Guide on the CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section. You can fi...

Section V Appendixes V Safety and legal 50 Option 60 Troubleshooting and routine maintenance 64 Menu and features 149 Specifications 162 Glossary 172

50 A Choosing a location A Place your machine on a flat, stable surface that is free of vibration and shocks. Put the machine near a standard, grounded AC power outlet. Choose a location where the temperature remains between 50 ° F and 90.5 ° F (10 ° C and 32.5 ° C) and the humidity is between 20% t...

Safety and legal 51 A To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the power cord ...

54 Important information A Federal Communications Commission (FCC) Declaration of Conformity (USA only) A declares, that the products Product Name: DCP-9045CDN comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interferen...

56 FDA regulations A U.S. Food and Drug Administration (FDA) has implemented regulations for laser products manufactured on and after August 2, 1976. Compliance is mandatory for products marketed in the United States. The following label on the back of the machine indicates compliance with the FDA r...

58 Legal limitations for copying A Color reproductions of certain documents are illegal and many result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with coun...

Safety and legal 59 A Trademarks A The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Microsoft, Windows and Windows Server are regist...

Option 61 B Optional paper tray B Order Number: LT-100CL An optional lower tray can be installed, and it can hold up to 500 sheets of 20 lb (80 g/m 2 ) paper. When an optional tray is installed, the machine can hold up to 800 sheets of plain paper. Installing the optional paper tray B WARNING This m...

62 e For Windows ® users: Go to Start > Control Panel > Printers and Faxes . Right-click on your printer icon and choose Properties . Choose the Accessories tab and click Auto Detect . When the optional lower tray and paper size have been detected click Apply . Note The Auto Detect function is...

Option 63 B Note • There might be some SO-DIMMs that will not work with the machine. • For more information, call Brother Customer Service. Installing extra memory B a Turn off the machine’s power switch. b Disconnect the interface cable from the machine, and then unplug the power cord from the AC p...

64 C Troubleshooting C IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you are having difficulty with your machine C If you think there is a problem, check the chart below and follow the troubleshooting tips. You c...

Troubleshooting and routine maintenance 65 C Printing difficulties Difficulties Suggestions No printout. „ Check that the machine is plugged in and the power switch is turned on. „ Check that the toner cartridges and drum unit are installed properly. (See Replacing the drum unit on page 122.) „ Chec...

Troubleshooting and routine maintenance 67 C Print quality difficulties Difficulties Suggestions Printed pages are curled. „ Low quality thin or thick paper or not printing on the recommended side of the paper could cause this problem. Try turning over the stack of paper in the paper tray. „ Make su...

70 Improving the print quality C If you have a print quality problem, print a test page first ( Menu , 3 , 2 , 3 ). If the printout looks good, the problem is probably not the machine. Check the interface cable or try the machine on another computer. Note You can resolve a print quality problem by r...

78 Envelope creases a Open the back cover. b Pull down the two gray levers, one on the left-hand side and one on the right-hand side to the envelope position, as shown in the illustration below. c Close the back cover and re-send the print job. Note When you have finished printing, open the back cov...

Troubleshooting and routine maintenance 81 C Error and maintenance messages C As with any sophisticated office product, error and maintenance messages may be displayed. The most common error and maintenance messages are shown below. Error Message Cause Action Access Error The device is removed from ...

86 Document jams C If the document is jammed, follow the steps below. Document is jammed in the top of the ADF unit C The document may get jammed if it is not inserted or fed properly, or if it is too long. Follow the steps below to clear a document jam. a Take out any paper from the ADF that is not...

Troubleshooting and routine maintenance 87 C Document is jammed in the duplex slot C a Take out any paper from the ADF that is not jammed. b Pull the jammed document out to the right. c Press Stop/Exit . Paper jams C To clear paper jams, please follow the steps in this section. HOT SURFACE After you...

88 d Fan the paper stack, and then put it back in the MP tray. e When loading paper in the MP tray, make sure that the paper stays under the maximum paper height guides on both sides of the tray. Paper is jammed in Paper Tray 1 or Tray 2 C If the LCD shows Jam Tray 1 or Jam Tray 2 , follow these ste...

Troubleshooting and routine maintenance 89 C c Make sure the paper is below the maximum paper mark. While pressing the green paper-guide release lever, slide the paper guides to fit the paper size. Make sure that the guides are firmly in the slots. d Put the paper tray firmly back in the machine. CA...

Troubleshooting and routine maintenance 93 C 2 Push the drum unit in until it stops. h Close the front cover of the machine. i Put the paper tray firmly back in the machine. Paper is jammed at the back of the machine C If the LCD shows Jam Rear , follow these steps: Jam Rear a Press the cover releas...

96 i Close the front cover of the machine. Paper is jammed underneath Paper Tray 1 or in the fuser unit C If the LCD shows Jam Duplex , follow these steps: Jam Duplex a Pull the paper tray completely out of the machine and check inside the machine. b If paper is not caught inside the machine, check ...

Troubleshooting and routine maintenance 99 C e Wipe the inside of the paper tray with a dry, lint-free cloth to remove dust. f Re-load the paper and put the paper tray firmly back in the machine. g Plug the machine’s power cord back into the AC power outlet first, and reconnect all cables.Turn on th...

104 2 Push the drum unit in until it stops. g Close the front cover of the machine. h Plug the machine’s power cord back into the AC power outlet first, and reconnect all cables.Turn on the machine’s power switch. Cleaning the corona wires C If you have print quality problems, clean the corona wires...

108 Cleaning the drum unit C If you have print quality problems, clean the drum unit as follows. a Turn off the machine’s power switch. Disconnect all cables, and then unplug the power cord from the AC power outlet. b Press the front cover release button and then open the front cover. c Hold the gre...

114 Replacing the consumable items C When the time comes to replace consumable items, the following messages will appear on the LCD. The machine will stop printing when the following maintenance messages appear on the LCD. 1 The toner cartridge color which is used up is shown in the message. 2 Appro...

Troubleshooting and routine maintenance 117 C Replacing a toner cartridge C Order Numbers: Toner Cartridge Standard: TN-110 (BK, C, M, Y) Toner Cartridge High Yield: TN-115 (BK, C, M, Y) The High Yield toner cartridges can print approximately 5,000 pages (Black) and approximately 4,000 pages each (C...

118 Replacing the toner cartridges C HOT SURFACE After you have just used the machine, some internal parts of the machine will be extremely hot. When you open the front or back cover of the machine, DO NOT touch the shaded parts shown in the illustration. a Press the front cover release button and t...

122 Replacing the drum unit C Order Number: DR-110CL Drum end soon message C Change Parts Drum The machine uses a drum unit to create print images on paper. If the LCD shows Change Parts Drum , the drum unit is near the end of its life and it is time to buy a new one. Even if the LCD shows Change Pa...

128 j Press Menu , 6 , 6 . The LCD shows the part name of the counter that needs to be reset. 66.Reset Menu DrumSelect ab or OK k Press a or b to choose Drum . Press OK . l Press 1 to reset the drum unit counter. m Press Stop/Exit . Replacing the belt unit C Order Number: BU-100CL Change Parts Belt ...

Troubleshooting and routine maintenance 133 C 2 Push the drum unit in until it stops. i Close the front cover of the machine. When you replace the belt unit with a new one, you need to reset the belt unit counter by completing the following steps: j Turn on the machine’s power switch. k Press Menu ,...

Troubleshooting and routine maintenance 141 C Repacking the machine C a Turn off the machine’s power switch. Disconnect all cables, and then unplug the power cord from the AC power outlet. b Lift the document cover. Push the scanner lock lever down to lock the scanner. c Press the front cover releas...

148 Machine information C Checking the serial number C You can see the machine’s serial number on the LCD. a Press Menu , 6 , 2 . 62.Serial No. XXXXXXXXX b Press Stop/Exit . Checking the page counters C You can see the machine’s page counters for printed pages, copies, reports and lists or a summary...

149 D D On-screen programming D Your machine has been designed to be easy to use. The LCD provides on-screen programming using the menu keys. We have created step by step on-screen instructions to help you program your machine. Simply follow the steps as they guide you through the menu selections an...

160 Entering text D When setting certain menu selections, you will need to type text characters. The numeric keys have letters printed on them. The keys: 0 , # and l do not have printed letters because they are used for special characters. Press the appropriate numeric key the required number of tim...

162 E General E Specifications E Memory Capacity 128 MB ADF (automatic document feeder) Up to 50 pages (Staggered) [20 lb (80 g/m 2 )] Duplex, up to Letter sizeRecommended Environment for Best Results:Temperature: 68 ° F to 86 ° F (20 to 30 ° C) Humidity: 50% - 70% Paper: Xerox 4200 (20 lb/Letter) P...

164 Print media E Paper Input Paper Tray „ Paper Type: Plain paper, Thin paper or Recycled paper „ Paper Size: Letter, A4, B5, A5, B6, A6, Executive, Legal and Folio „ Paper Weight: 16 to 28 lb (60 to 105 g/m 2 ) „ Maximum paper tray capacity: Up to 250 sheets of 20 lb (80 g/m 2 ) plain paper Multi-...

166 Scan E 1 Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows ® XP/Windows Vista™ (resolution up to 19200 × 19200 dpi can be chosen by using the Brother scanner utility) 2 When using the scanner glass 3 When using the ADF Color/Monochrome Yes/Yes Duplex Scanning Yes TWAIN Compliant Ye...

Specifications 167 E Print E 1 The printing speed may change depending on the type of document you print. 2 From the standard paper tray and optional paper tray. 3 First print out time may change if the machine is calibrating or registering itself. Emulations PCL6 BR-Script (PostScript ® ) Level 3 P...

168 Interfaces E 1 Your machine has a Hi-Speed USB 2.0 interface. The machine can also be connected to a computer that has a USB 1.1 interface. 2 Third party USB ports are not supported. PictBridge E Direct print feature E 1 JBIG2 image files, JPEG2000 image files and layered files are not supported...

Specifications 169 E Computer requirements E 1 For WIA, 1200x1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi. 2 Third party USB ports are not supported. 3 PaperPort™11SE supports Microsoft ® SP4 or higher for Windows ® 2000 and SP2 or higher for XP. 4 AMD Opteron™...

170 Consumable items E 1 Approx. yields based on 5% page coverage (Letter) 2 Drum yield is approximate, and may vary by type of use. 3 When printing on Letter size paper 4 When printing on Letter size paper at 5% print coverage for CMYK each. Toner Cartridge Life Standard Toner Cartridges: TN-110BK ...

Specifications 171 E Ethernet wired network E 1 Printing only for Windows Server ® 2003 2 Mac OS ® X 10.2.4 or greater (mDNS) 3 BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com. Network board model name NC-6500h LAN You can connect your machine to a ...

172 F This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. Glossary F ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Beeper Volume Vol...

Index 173 G G A Accessories and supplies ......................... iii ADF (automatic document feeder) using ..................................................... 19 Apple ® Macintosh ® See Software User’s Guide on the CD-ROM. B Belt unit .................................................. 128 Brothe...

EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications.

Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made ...